Library Board of Trustees

LIBERTY LAKE MUNICIPAL LIBRARY BOARD OF TRUSTEES MINUTES AUGUST 6, 2015 1. THE MEETING WAS CALLED TO ORDER AT 10:05 AM WITH THE FOLLOWING PERSONS ATTENDING: PAMELA MOGEN, TRISHA MORGAN, PAT LUTZENBURGER, LINDA DOCKREY, LU EMBREY, CAROL JOHNS. 2. PUBLIC COMMENTS: NONE 3. PAT MOVED AND LU SECONDED THE MINUTES BE APPROVED AS WRITTEN. PASSED. 4. MAYOR'S COMMENTS: NONE 5. CITY REPORT: KATY ALLEN, CITY ADMINISTRATOR A. THE FOCUS OF THE COMMUNITY FORUM MEETING PURPOSE IS: WHAT, WHERE, AND HOW AS IT RELATES TO A TOWN SQUARE CENTER. THIS COMMITTEE FORMED AS THE RESULT OF INPUT FROM A CITY SURVEY. AFTER THE COMMITTEE'S PRESENTATION TO CITY COUNCIL A PROFESSIONAL WILL BE INCLUDED TO FACILITATE THE NEXT STAGES OF THE TOWN SQUARE CENTER. 6. LIBRARY DIRECTOR'S REPORT: PAMELA MOGEN A. THE MONTHLY REPORT COMPARED THE FIGURES FOR AUGUST 2014 TO 2015. THE DECREASE IN PATRON VISITS AND PROGRAM PARTICIPATION WAS NOTED. CONVERSATION WITH STAFF DID NOT DETERMINE AN EXPLANATION FOR THIS. THE LOWER NUMBER OF SUMMER READING PARTICIPANTS MAY BE RELATED TO THE USE OF ONLINE SIGN UP AND PARTICIPATION. IT MAY BE BEST TO REVERT TO HAVING CHILDREN SIGN UP AT THE LIBRARY AND KEEP A PAPER READING LOG. THE TOUCH A TRUCK, MINE CRAFT, AND HARRY POTTER PROGRAMS WERE WELL ATTENDED. THE SHRINKY DINKS CRAFT AND LEGO BUILD IT DAY WERE NOT WELL ATTENDED. B. THE FINANCIAL REPORT SHOWED THAT SPENDING IS AT 56% OF THE YEAR'S TOTAL BUDGET AS OF THE END OF JULY. THIS INDICATES THAT THE LIBRARY IS ON TRACK FOR STAYING WITHIN THE BUDGET FOR 2015. C. THE BUDGET FOR 2016 WILL NEED TO BE SUBMITTED BY SEPTEMBER. THERE WILL BE <$9000. THE REQUIRED STEP IN STAFF SALARY INCREASES THAT WILL BE REQUIRED IN THE BUDGET WILL JUST BE MET BY THIS AMOUNT. IN ADDITION THE CITY IS CONSIDERING HOLIDAY AND SICK TIME BENEFITS FOR ALL EMPLOYEES PRORATED ON THE NUMBER OF HOURS THE EMPLOYEE WORKS. FOR THE PART TIME EMPLOYEES AT THE LIBRARY THIS WOULD MEAN AN ADDITIONAL $7000 IN THE BUDGET. RJ IS REQUESTING THAT TWO BUDGETS BE PREPARED, ONE INCLUDING THE APPROXIMATELY $7000 OF PRORATED BENEFITS AND ONE THAT DOES NOT INCLUDE THIS AMOUNT. IN AN EFFORT TO REDUCE SPENDING PAMELA HAS DETERMINED THAT THE DATA BASES THE LIBRARY CURRENTLY SUBSCRIBES  TO ARE UNDERUTILIZED AND WILL NOT BE RENEWED FOR 2016. THE VOLUNTARY CONTRIBUTION TO CIN OVERDRIVE FUNDING WILL ALSO BE ELIMINATED, A SUM OF 1-2 THOUSAND DOLLARS/YEAR. THE DIRECTOR IS COMPILING A LIST OF WAYS THE FRIENDS OF THE LIBRARY MIGHT OFFER FINANCIAL SUPPORT IN 2016. D. FOUR INITIAL INTERVIEWS HAVE BEEN CONDUCTED FOR THE CHILDREN/TEEN LIBRARIAN. ONE ADDITIONAL INTERVIEW WILL BE CONDUCTED. THE NEXT PHASE OF INTERVIEWS WILL INCLUDE A BOARD MEMBER. ALL CANDIDATES ARE CURRENTLY MOVING TO SPOKANE SO A FINAL DECISION WILL NOT BE MADE UNTIL SEPTEMBER. E. AN EAGLE SCOUT, ANDREW FERRERO, IS COMPLETING A PROJECT INTHE GRASS AREA ACROSS THE PARKING LOT FROM THE READING GARDEN. A CEMENT SLAB IS BEING PUT IN PLACE AND A PICNIC TABLE WILL BE PUT ON IT WITH A WALKWAY TO THE STREET. 7. FRIENDS OF LLML: CAROL JOHNS A. APPROXIMATELY 20 MEMBERS ATTENDED THE MOST RECENT FRIENDS MEETING. B. CURRENT BUDGET BALANCE IS $13,792.93. C. THE 2015 TEA CAME IN UNDER BUDGET FOR EXPENSES. IT IS FELT THAT THIS IS BECAUSE OF THE HARD WORK OF THE MEMBERS OF THE FRIENDS, PARTICULARLY CYNDIE. D. THE FRIENDS OF LLML PURCHASED A TABLE FOR THE MEETING ROOM. E. NOV 7 IS THE NEXT BOOK SALE. F. A PLAN IS BEING DEVELOPED TO CREATE A MORE LONG-TERM BUDGET. THIS WOULD ADDRESS THE CHALLENGES THAT COME WITH UNPLANNED BUDGET REQUESTS. 8. FOUNDATION/LLML: NO MEETING IN JULY OR AUGUST 9. CITY COUNCIL REPORT: LINDA DOCKREY A. THE 2016 PROPOSED WILL BE PRESENTED OCT 20 TO THE CITY COUNCIL. B. NOVEMBER 3 AND 17 A PUBLIC HEARING ABOUT THE 2016 PROPOSED BUDGET WILL OCCUR. C. DECEMBER 16TH THE BUDGET WILL BE VOTED ON BY CITY COUNCIL. 10. NEXT MEETINGS: A. SEPTEMBER 4, 2015-BOARD OF TRUSTEES MEETING B. AUGUST 20, 2015-BUDGET REVIEW MEETING (IF NUMBERS ARE NOT READY AT THAT TIME, THE DIRECTOR WILL E-MAIL THE BOARD THAT THE MEETING IS CANCELLED. 13. MEETING ADJOURNED: 11:50 AM