Library Board of Trustees

Liberty Lake Municipal Library Board of Trustees Meeting Minutes July 12, 2018 1. The meeting was called to order by Mindy Howe at 10;00 a.m. In attendance were Mindy Howe, Pamela Mogen, Carol Johns, Lu Embrey, Katy Allen, and Mike Kennedy. 2. The minutes of the June 7, 2018 meeting were approved as published. 3. Comments: None 4. Reports: a. FOLLML – Carol Johns  The day/time change to the last Wed. of the month at 2 p.m. seems to be resulting in an increase of participation at meetings.  The current checking account balance is $13,556.67  The two Father’s Day baskets generated $107  The June book sale generated $1042.63, a record breaking amount for a book sale  The summer Soiree is being held at Liberty Lake Cellars on August 15th from 6-8:30, tickets may be purchased at the Library Front Desk.  The Friends will be responsible for the City of Liberty Lake table at the Farmer’s Market on July 7th and Aug. 4th b. City Council – Lu Embrey  The method of payment for computer upgrading at the Library was discussed. Pamela did not believe the purchase of computers met the criteria for the Capitol Reserve Fund and the Friends approved payment of 50% of the cost from the $5000 they have designated to the library for 2018. Lu stated that RJ and Kate have agreed that this update of equipment may be financed from the Capitol Reserve. This purchase consists of #10 small computers at approximately $169 each or a total with all costs included of $2000. Discussion followed and it was the consensus that the purchase should be from City Funds in the Reserve account. Kate will talk with RJ and provide feedback by Monday, July 16th on how to best cover this expense.  It was decided that a Needs assessment of the library should be completed by an outside authority giving consideration of the current and projected city population. Two organizations that do this type of work are Demco and COSLA. Mindy volunteered to research organizations/costs to provide this service in WA. Lu will present this information to City Council at the next meeting to determine feedback and a course of action. c. City Administrator – Kate Allen  Kate reviewed the process for interviewing 7 candidates who are qualified for the Library Director Position. Skype interviews will take place at the Library on July 19th. Interview booklets will be distributed by Kate the week of July 16th so that interviewers may review the resumes and the interview questions. On July 19th one person will ask seven questions for each candidate to answer. Each interview will take 30 minutes and each interviewer may ask for any needed clarification and  make notes on the candidate. At the conclusion of the day it is hoped that the group will be able to determine two candidates to be invited for final interviews in Liberty Lake. d. Library Director – Pamela Mogen  The June 2018 report was reviewed. This report reflected the significant increase in program attendance and resource utilization at the library. As a result of increased postage for the Interlibrary Loan program it has been determined that nonresidents must place the request with their home library. The service will continue to be free for Liberty Lake residents.  The Quarterly Report on Power Point that was presented to City Council was reviewed with the Board of Trustees. An emphasis was placed on the partnerships that have been established by the Library to enhance the programs being made available to the Liberty Lake community.  The Parks and Arts Commission will install a “Story Walk” along the trail next to Trail Head Golf Course.  The summer reading program and other program attendance has increased each of the last three years.  Statistics were made available from the Public Library Association for Liberty Lake. This study was completed by Palmametrics.com. 5. Ongoing Business – Covered during reports 6. New Business a. Implications of Tricia Morgen’s resignation  The secretary responsibilities will rotate for the current three months  The Mayor and Kate will be responsible for finding a new member of the Board. b. Liberty Lake Reads, with a book of Pamela Mogen’s choice, will be considered at the August meeting. Carol suggested that she speak to the Friends to seek their support in purchasing 10 copies of the book to have available at the library for sign out in September. A discussion of the book at the end of September was considered. 7. Next meeting will be August 2nd at 10:00 a.m. 8. The meeting was adjourned at 11:48 a.m. Submitted by Carol Johns, Acting Secretary