Library Board of Trustees

Library Lake Municipal Library Board of Trustees Meeting Minutes Wednesday, October 9, 2019 1. Call to Order – Those in attendance: Sandi Bishop (Trustee), Mindy Howe (Trustee), Tim Olsen (Trustee), Tom Pauley (Trustee), and Jocelyn Redel (Liberty Lake Library Director), Holly Woodruff (President, Friends of Liberty Lake Municipal Library), Mayor Steve Peterson 2. The minutes of the September 11, 2019 meeting were approved as published. 3. Comments a. Public – Holly Woodruff noted that the Friends’ fundraising quilt will be available in the first or second week of December. b. Mayor – Steve Peterson: I. It is important to reach out to new residents, many of who chose Liberty Lake for a high quality of family life. i. Library can excite people as a community hub—a de facto community or senior center. ii. City will supply a list of names of those living here one year or less with suggestion that the Library reach out via mail or personal interaction. II. We should have a “future view” for the level of service beyond just square footage—defining, planning ahead and forecasting budget. Try not to get pulled off plan and seek to “go bigger and better.” 4. Reports a. City Administrator: Jocelyn Redel for Katy Allen I. City Council is looking forward to the Library Needs Assessment results. We need to start thinking about how to message this and will ask the consultants for a one-page messaging document. Tim Olsen suggested a video and broadcast option linked in the Splash and in presentations to Rotary, Kiwanis and Lions Club. II. Ultimately the Strategic Plan should be summarized in a one-page executive version. b. Library Director: Jocelyn Redel I. The Splash will interview Jocelyn about our planning project and goals. II. Michelle Walker gave notice. The library will post for a 30 hour per week Library Technician position. III. The Library Associate position, a 30 hour per week job, has been posted. The job mainly involves circulation and assisting with youth programs.  IV. Four pieces of loaned art have been installed in the Library and will remain until the Friends’ quilt is available. V. The Summer Reading statistics will influence next year’s program. For example, participation by children increased from 700 last year to about 1000 this year. For now, the team has resumed After School programming. VI. Halloween Family Night will be October 24 featuring a costume competition, crafts, Nerf zombie target practice, and treats. VII. Jocelyn is looking into an email marketing platform, and how to get people to opt in. VIII. Jocelyn and the staff are receiving training on managing the homeless in the Library, to get ahead of the issue. c. FOLLML: Holly Woodruff I. The nominating committee is finishing its work for next year’s officers. II. Library Quilt dedication will be in December. Measuring approximately 40 inches x 80 inches, the quilt is currently on display at a state show. d. Foundation – not currently active e. City Council: Sandi Bishop I. Tom thanked Sandi for attending in his place and it was agreed she will continue at least through December. II. The main topics discussed at the Council meeting were the Trailhead Master Plan and flashing beacons at selected crosswalks. 5. Ongoing Business a. Needs assessment update: Jocelyn Redel I. Consultants met with approximately 75 people in several focus groups. II. 452 surveys have been returned so far, well ahead of the 300 required for statistical significance. Jocelyn sent a broad email with the survey link, which was effective in increasing participation. III. The strategic retreat will be October 29 from 9:00 to 4:00. Mindy Howe and Tim Olsen will attend for the Board. Rob Cullin will send a packet of information to participants in advance to help prepare for the discussion. IV. Consultants have asked for draft mission, vision, core values and core services. Jocelyn presented initial drafts and took input from the Board. Final input is due to her by October 17. V. Consultants will prepare a draft Strategic Plan which the Board will review on November 20 from 4:30 – 6:00. Rob will present it to Council on December 18. b. 2020 Budget: Jocelyn Redel I. Submitted two versions, one with current budget allocation and one with extra funds (totaling appx. $66K), in case these funds are approved. Council will look at the larger budget and adjust down if needed. II. The Mayor presents the comprehensive City budget on October 15. Two public hearings will follow and the final budget will be approved on December 18. c. Slight modifications to CIR-2 and MNG-2 Policies: Jocelyn Redel I. Sandi Bishop moved to approve revisions, second by Tom Pauley, motion approved.  d. We will keep our current Board positions until the December meeting, at which time we will decide on the rotation going forward. 6. New Business a. Tim Olsen reported that Kiwanis has excess budget funds and may give a percentage to the Library. He will follow up. 7. Next Meeting Date – Wednesday, November 6, 2019 at 4:30 pm (City Hall). 8. Adjournment – 6:22 pm by Mindy Howe. Respectfully submitted, Mindy Howe Acting Secretary