City Council

SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 8, 2019 CITY HALL 22710 E. COUNTRY VISTA DRIVE 6:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. WORKSHOP DISCUSSION • City of Liberty Lake’s Capital Facilities Plan 7. CITIZEN COMMENTS 8. EXECUTIVE SESSION - Personnel 9. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  AGENDA ITEM NO.: 6 BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: October 8, 2019 Special Meeting 2020-2025 Capital Facilities Plan (CFP) Workshop DEPT. OF ORIGIN: Planning, Engineering & Building Services EXHIBIT: Proposed 2020-2025 CFP DEPT. HEAD APPROVAL: Lisa D. Key, Director EXPENDITURE REQUIRED: Yes BUDGETED: TBD SUMMARY STATEMENT The Proposed 2020-2025 Capital Facilities Plan was developed utilizing the adopted 2019-2024 Capital Facilities Plan, with modifications as based upon the approved 2020-2025 Transportation Improvement Plan, and updated cost information, where available. Asset Management Projects for Parks & Public Facilities reflect funding for specific maintenance projects identified in the asset management software, with prioritized maintenance projects front- loaded in 2020 to protect the City’s existing investments. Utilities and Transportation Capital Projects by Others were updated, based upon input from Liberty Lake Water & Sewer District, and Greenstone. The projects prioritized for 2020 are consistent with the Cities Strategic Plan, and priorities established by City Council in 2018. The timing of projects is recommended by City staff, based upon available resources and capacity to deliver projects. RECOMMENDED ACTION 1. Workshop to discuss the proposed 2020 – 2025 Capital Facilities Plan, and allow City Council the opportunity to ask questions and provide feedback.  DRAFT 2020 -2025 CAPITAL FACILITIES PLAN EXECUTIVE SUMMARY The draft 2020-2025 Capital Facilities Plan (CFP) reflects the following funding priorities for 2020: • Harvard Road Bridge Widening & Ramp Improvements/ Henry Road Bridge; • Trailhead Master Plan; • Public Works Yard; • Network Analysis & Corridor Study; • Critical Asset Management for Parks & Public Facilities; and, • Transportation Improvement Board (TIB) Grant Projects. These priorities are consistent with the City’s Strategic Plan, and priorities established by City Council in 2018. All cost estimates within this draft CFP reflected the full cost of design, ROW acquisition (where applicable), construction, inspection, and contingency. This CFP was developed utilizing the adopted 2019-2024 Capital Facilities Plan, with modifications as based upon the approved 2020-2025 Transportation Improvement Plan, and updated cost information, where available. Asset Management Projects for Parks & Public Facilities reflect funding for specific maintenance projects identified in the asset management software, with prioritized maintenance projects front-loaded in 2020 to protect the City’s existing investments. Utilities and Transportation Capital Projects by Others were updated, based upon input from Liberty Lake Water & Sewer District, and Greenstone. The signal at the entrance to CVSD High School, and the Liberty Lake Road overlay are anticipated to receive TIBs grants in 2020, to cover 70% of the costs identified in CFP. Liberty Lake Road overlay will only be completed if TIB grant funding is approved. Harvard Road Bridge Widening & Ramp Improvements was combined with Henry Road Bridge, consistent with the funding requirements, and reflect the full cost of the project. The Network Analysis required for updating the Harvard Road Impact Fees in 2020 is proposed to be combined with Country Vista Corridor Study, given the timing of the Corridor Study, to create an economy of effort, as well as potential cost savings. Projects that have been or will be completed in 2019 were removed, while ongoing projects with funding that will roll over into 2020 remain. The timing for some projects have been adjusted to accommodate identified priorities, given staffing levels and capacity. Changes to the 2019-2024 CFP or the 2020-2025 TIP are identified by red text. Potential new projects, as have been identified by staff, the Mayor, individual Councilmembers, and members of the public, are highlighted in purple for further discussion. Project descriptions are contained in Attachment A. A summary of the Asset Management Facility Projects is detailed in Attachment B. Note that Attachment B lists only equipment costs. The CFP includes engineering costs, taxes, and contingency where applicable. 22710 E. COUNTRY VISTA DR., LIBERTY LAKE WA 99019 TELEPHONE (509) 755-6700 FAX: (509) 755-6713 WWW.LIBERTYLAKEWA.GOV  CITY OF LIBERTY LAKE CAPITAL FACILITIES PLAN, 2020 - 2025 PROJECT LIST PROJECT TOTAL (ALL 2018 PROJECT # TIP PROJECT# PROJECT NAME/ LOCATION YEARS) Current Year 2019 2020 2021 2022 2023 2024 2025 1 PARKS & PUBLIC FACILITIES CAPITAL PROJECTS 1 Trailhead Facility Master Plan $ 100,000 $100,000 Rollover amount TBD Trailhead Facility Upgrades TBD 2B Public Works Yard Development (rollover $275,000 from 2019) $ 1,510,000 $150,000 $700,000 $360,000 $300,000 4 Rocky Hill Park Shade Structure $ 20,000 $20,000 Rocky Hiill Parking Lot Expansion TBD Rocky Hill Park Splash Pad $ 180,000 5 Town Square Master Plan $ 75,000 $75,000 Town Square Park Expansion TBD 9 Fallen Heroes Circuit Course- Orchard Park $ 70,000 $70,000 Sound System for Orchard Park Pavillion $ 20,000 $20,000 Orchard Park Community Gardens $ 35,000 Library Facility Upgrades TBD 12 Public Art ($7000 rolled over from 2019 into 2020) $ 266,000 $68,500 $64,500 $66,500 $66,500 TBD 14 Kiosks $ 150,000 $50,000 $50,000 $50,000 16 River District Community Message Board $ 20,000 $20,000 Dog Park TBD Expand City Hall Meeting Room into Covered Porch TBD Golf Cart Charging Stations at City Facilities TBD Council Chamber Recording Hardware $ 40,950 $25,950 $15,000 TOTALS $ 2,486,950 $ 794,450 $ 609,500 $ 436,500 $ 116,500 $ 50,000 $ 15,000 PROJECT # PARKS & PUBLIC FACILITIES ASSET MANAGEMENT A-1 Pavillion Park Improvements (rollover 2019 funds for irrigation) $ 340,000 $0 $265,000 $15,000 $15,000 $15,000 15000 $15,000 A-2 Rocky Hill Park Improvements $ 21,000 $3,000 $3,000 3000 $3,000 $3,000 $3,000 $3,000 A-3 Trailhead Improvements TBD A-4 Orchard Park Improvements $ 41,000 $41,000 A-5 Town Square Improvements $ 21,000 $3,000 $3,000 3000 3000 3000 3000 3000 A-6 Liberty Lake Ball Field Improvements $ A-7 City Hall Building Improvements $ 350,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 A-8 Library Building /Police Station Improvements $ 777,700 $90,000 $237,700 90000 $90,000 90000 90000 $90,000 Public Works Yard Maintenance $ TOTALS $ 1,550,700 $ 599,700 $ 161,000 $ 161,000 $ 161,000 $ 161,000 $ 161,000 PROJECT # TRANSPORTATION CAPITAL PROJECTS1,2 Harvard Rd Bridge Widening/ I-90 Westbound On-Ramp/Henry Road 17/18 11 Overpass $ 17,250,000 $800,000 $4,325,000 $7,800,000 $4,325,000 19 13 Country Vista & Legacy Ridge Intersection Improvements $ 575,000 $115,000 $460,000 Scott to provide cost Country Vista Operational/Traffic Calming Improvements estimate design $ construction $ 21 14 Country Vista & Mission Intersection Improvements $ 575,000 $115,000 $460,000 24 16 Country Vista & Appleway Intersection Improvements $ 160,000 $40,000 $120,000 25 15 Appleway Improvements - Fairway to E City Limits $ 2,200,000 $200,000 $2,000,000 Mission Ave Frontage Improvements - Southside, City Limits east to 27 18 Glenbrook $ 750,000 $50,000 $700,000 28 /29 9 Network Analysis Update & Corridor Study $ 100,000 $25,000 $75,000 12 Signal - CVSD HS Main Entrance $ 575,000 $115,000 $460,000 Smart Signal Control $ 35,000 $35,000 TOTALS $ 22,220,000 $ 4,665,000 $ 8,835,000 $ 5,025,000 $ 2,120,000 $ 50,000 $ 700,000 10-3-2019 Proposed 2020-2025 CFP Page 1 of 5  PROJECT TOTAL (ALL 2018 PROJECT # TIP PROJECT# PROJECT NAME/ LOCATION YEARS) Current Year 2019 2020 2021 2022 2023 2024 2025 TIP Project # TRANSPORTATION ASSET MANAGEMENT A-10 2 Annual Residential Street Maintenance Allocation $ 1,850,000 $50,000 $50,000 $550,000 $50,000 $550,000 $50,000 $550,000 A-12 5 Liberty Lake Road Maintenance- Sprague Avenue to Country Vista Drive $ 840,000 $840,000 A-14 2 Mission - Country Vista to Molter- Grind and Overlay $ 400,000 $400,000 Sprague Avenue Overlay $ 1,126,500 $1,126,500 TOTALS $ 4,216,500 $ 890,000 $ 550,000 $ 450,000 $ 550,000 $ 1,176,500 $ 550,000 PROJECT # TRAILS & PEDESTRIAN PATHWAYS1 30 1 Annual Pedestrian Crossing Allocation $ 305,000 $40,000 $65,000 $40,000 $40,000 $40,000 $40,000 $40,000 31 Trail Lighting Master Plan $ 25,000 $25,000 33 19 Pedestrian Trail -Selkirk MS to HUB $ 150,000 $150,000 Sidewalk Improvements -Madson, from Mission to Appleway $ 280,000 Sidewalk Improvements-Mission Ave , Northside, west of Harvest Parkway $ 466,200 $291,200 $175,000 48 1 Roundabout Sidewalk Master Plan $ 25,000 $25,000 TOTALS TOTALS $ 305,000 $ 65,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 PROJECT # FLEET EQUIPMENT 44 12M Grader lease $ 269,810 $ 34,905 $ 34,905 $ 200,000 45 926M Loader X2 $ 323,098 $ 31,549 $ 31,549 $ 260,000 46 305 Mini Ex $ 66,382 $ 9,191 $ 9,191 $ 48,000 47 Street Sweeper $ 300,000 $ 300,000 Scag Zero $ 15,000 $15,000 Freighliner $ 250,000 $250,000 5 Yard Sand/Salt Spreader $ 50,000 $50,000 14K Tilt Deck Trailer $ 10,000 $10,000 TOTALS $1,284,290 $150,645 $808,000 $0 $250,000 $0 $0 FLEET EQUIPMENT ASSET MANAGEMENT A-22 JD Aercore 1500 Tractor Mount Aerator $ 12,000 $ 12,000 A-23 Pickup $ 50,000 $ 50,000 A-24 Pickup $ 50,000 $50,000 A-25 Kubota RTV with plow blade $ 28,000 $ 28,000 A-26 Pickup $ 50,000 $ 50,000 A-27 Pickup $ 60,000 $60,000 A-28 Zero Turn $ 15,000 $ 15,000 A-29 Zero Turn $ 15,000 $ 15,000 A-30 Turfcat $ 25,000 $ 25,000 A-31 Gator $ 18,000 $ 9,000 $ 9,000 A-32 Gator $ 18,000 $ 9,000 $ 9,000 Gator $ 9,000 A-33 Toro ReelMaster 3250D $ 45,000 $ 45,000 A-34 JD 2500A $ 45,000 $ 45,000 A-35 Club Car Golf Picker $ 18,000 $18,000 Totro Reclmaster 5410D Fairways $70,000 TOTALS $ 449,000 $ $ 80,000 $ 73,000 $ 200,000 $ 105,000 $ $ 10-3-2019 Proposed 2020-2025 CFP Page 2 of 5  PROJECT TOTAL (ALL 2018 PROJECT # TIP PROJECT# PROJECT NAME/ LOCATION YEARS) Current Year 2019 2020 2021 2022 2023 2024 2025 COMPUTER EQUIPMENT ASSET MANAGEMENT A-37 INSPECTOR1-2013 (Rudy) $ 1,600 $800 $800 A-38 INSPECTOR2-2013 (Wayne) $ 1,600 $800 $800 A-39 JOANN-2014 (Barbara) $ 800 $800 A-40 INSPECTOR2014 (Chris) $ 800 $800 A-41 PLANNER HP 2015 (Laptop) $ 800 $800 A-42 CITY099-2017 (Lisa) $ 800 $800 A-43 COLL-18-PLAN (Kelsey) $ 800 $800 A-44 COLL-18-SCOTTB (Scott) $ 800 $800 A-45 LLL-MICHELLE $ 1,600 $800 $800 A-46 LLL-JOANNE $ 1,600 $800 $800 A-47 LLL-WORKROOM $ 800 $800 A-48 LLL-RONDA $ 800 $800 A-49 LLL-JOCELYN $ 800 $800 A-50 LLL-CHECKOUT $ 800 $800 A-51 LLL-DELAIN $ 800 $800 A-52 LLL-GEORGETTE $ 800 $800 A-53 LLL-JANDY $ 800 $800 A-54 POLCHIEF-2013 $ 2,000 $1,000 $1,000 A-55 POLICE-2013 $ 2,000 $1,000 $1,000 A-56 LLPD-PC03 $ 1,000 A-20 $1,000 A-57 LLPD-PC05 $ 1,000 $1,000 A-58 LLPD-PC06 $ 1,000 $1,000 A-59 LLPD-PC07 $ 1,000 $1,000 A-60 LLPD-PC08 $ 1,000 $1,000 A-61 LLPD-PC09 $ 1,000 $1,000 A-62 LLPD-PC10 $ 1,000 $1,000 A-63 LLPD-PC11 $ 2,000 $1,000 $1,000 A-64 LLPD-PC12 $ 2,000 $1,000 $1,000 A-65 POLICE11 $ 1,000 $1,000 A-66 POLICE12 $ 1,000 $1,000 A-67 IRRIGATION-PC (Break Room Shop) $ 1,600 $800 $800 A-68 LB-14-JOY (Joice) $ 1,600 $800 $800 A-69 MGRIFFIN-PC (Engineering Intern) $ 1,600 $800 $800 A-70 SHOP001-PC (Mic Curry) $ 800 $800 A-71 SEASONAL-2013 (Break Roomk Shop) $ 800 $800 A-72 LL-14-SHOP (Jeff Nelson) $ 800 $800 A-73 COLL-18-SUR1 (Stephen Williams) $ 800 $800 A-74 COLL-18-SUR2 (Trevor Ragan) $ 800 $800 A-75 COLL-18-SUR3 (Trevor Slocum) $ 800 $800 A-76 COLL-18-FRONT1 (Tait Hunter) $ 800 $800 A-77 COLL-18-JCAMP (Jen) $ 800 $800 A-78 COLL-17-SUR3 (Zach Sherman) $ 800 $800 A-79 COLL-16-LAPTOP (Ryan Rapp) $ 800 $800 A-80 COLL18-PROSHOP1 $ 800 $ 800 A-81 COLL18-PROSHOP2 $ 800 $800 A-82 COLL18-TRAILSRV $ 800 $800 DESKTOP-9RP235Q (Ryan Rapp Tablet) COLL-19-SUR1 (Anita) TOUGHPAD (Field Computer) COLL-19-Seasonal (Breakroon) A-83 ADMIN001-PC $ 1,600 $800 $800 A-84 CITYADMN2012 $ 1,600 $800 $800 A-85 RJ-2014 $ 1,600 $800 $800 10-3-2019 Proposed 2020-2025 CFP Page 3 of 5  PROJECT TOTAL (ALL 2018 PROJECT # TIP PROJECT# PROJECT NAME/ LOCATION YEARS) Current Year 2019 2020 2021 2022 2023 2024 2025 A-86 ANN-2014 $ 1,600 $800 $800 A-87 COLL-17-NUC $ 800 $800 A-88 COLL-17-ACCT1 $ 800 $800 A-89 COLL-17-DESK1 (Ryan Rapp) $ 800 $ 800 A-90 LL-15-MAYOR $ 800 $800 A-91 COLL-17-CSUR1 $ 800 $800 A-92 COLL-17-CSUR3 $ 800 $800 A-93 COLL-17-CSUR4 $ 800 $800 A-94 COLL-17-CSUR5 $ 800 $800 A-95 COLL-17-CSUR6 $ 800 $800 A-96 COLL-17-CSUR7 $ 800 $800 A-97 COLL-17-CSUR8 $ 800 $800 TOTALS $ 64,200 $ 10,200 $ 8,600 $ 13,400 $ 4,800 $ 5,600 $ 10,400 PROJECT # UTILITIES-CAPITAL PROJECTS BY OTHERS River District - Indiana Ave. Sewer (Trutina Development - Harvard Rd. to east of Harvard Rd.) $ 100,000 $100,000 River District - Indiana Ave. Water (Trutina Development - Harvard Rd. to east of Harvard Rd.) $ 150,000 $150,000 River District - Indiana Ave. Sewer (Bitterroot to Harvard Rd) $ 65,000 $65,000 River District - Indiana Ave. Water (W. Of Harvard Rd. to W. Boundary of Courtyard Plat 2013.Pl0002) $ 65,000 $65,000 River District - Sewer Lift Station, Force Main, & Other Associated Improvements TBD River District - Telido Station Offsite Sewer TBD River District - Telido Station Offsite Water Main TBD River District - Wellington St. Sewer TBD River District - Wellington St. Water TBD Underground Utility Program (Liberty Lake Rd., Molter Rd., Mission Ave.) $ 175,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 2018 PROJECT # TIP PROJECT # TRANSPORTATION CAPITAL PROJECTS BY OTHERS2 20 6 Harvard Rd & Indiana Ave Intersection Improvements $ 1,600,000 $400,000 $1,200,000 7 Harvard Road & Wellington Roundabout $ 750,000 $187,500 $562,500 26 10 Mission Improvements - Harvest Parkway east to Corrigan Road $ 1,350,000 $250,000 $1,100,000 Indiana Ave. (Trutina Development - Harvard Rd. to east of Harvard Rd.) $ 600,000 $600,000 Indiana Ave. Water (Bitterroot to Harvard Rd.) $ 750,000 $750,000 A Transit Parking $ 5,000,000 $ 2,500,000 $ 2,500,000 B Cataldo Extension & Connection $ 2,400,000 $ 900,000 $ 1,500,000 C Henry Road Improvements - Sprague to Country Vista Dr $ 2,013,000 $ 2,013,000 D Indiana Ave Construction - Glenbrook Rd to East Of Harvard Rd $ 2,886,000 $ 721,500 $ 2,164,500 TOTALS $ 17,349,000 $ 7,077,500 $ 3,987,500 $ 3,062,500 $ 2,500,000 $ 10-3-2019 Proposed 2020-2025 CFP Page 4 of 5  PROJECT TOTAL (ALL 2018 PROJECT # TIP PROJECT# PROJECT NAME/ LOCATION YEARS) Current Year 2019 2020 2021 2022 2023 2024 2025 General Note: All costs are listed in 2020 dollars 1 Listed in order of 2018 Council priority 2 Projects included in the Transportation TIP, 2020- 2025, adopted June 18, 2019 COLOR LEGEND BLUE = CAPITAL PROJECTS RED=ASSET MANAGEMENT PROJECTS FUNDING SOURCE All Years 2020 2021 2022 2023 2024 2025 GREEN= CAPITAL PROJECTS BY OTHERS Grant-Federal ORANGE=APPROVED TIP 2020-2025 PROJECTS Grant -State YELLOW=QUESTIONS TO BE ADDRESSED TIF PURPLE=POSSIBLE PROJECTS LIFT REET Impact Fees General Fund Revisons since September 17th, 2019: Added unfunded projects from 2019-2024 CFP as "Possible Projects" for discussion Moved proposed funding for Legacy Ridge Drive/Country Vista Intersection Improvements to 2020 (design) & 2021 (construction) Revisions to Parks & Public Facility Asset Mgmt based on available staffing and resources Revisions to Fleet Equipment Asset Mgmt based on available staffing and resources Combined Library & PD Facility Asset Management into one budget line Added $25,000 for Council Chamber recording hardware for discussion purposes $275,000 for Public Works Yard rolled over from 2019 to 2020 $7,000 in Public Art rolled over from 2019 to 2020 10-3-2019 Proposed 2020-2025 CFP Page 5 of 5  ATTACHMENT A 2020-2025 CAPITAL FACILITIES PLAN PROJECT DESCRIPTIONS Parks & Public Facilities Capital Projects Trailhead Facility Master Plan: Master Plan to determine future capital improvements at Trailhead. Steering Committee is currently reviewing submittals, and scheduling consultant interviews. Contract is anticipated to be approved by City Council in October, with the planning process expected to continue into 2020. Trailhead Facility Upgrades: Placeholder for Trailhead Facility upgrades, as may be identified through the master planning process. If no action is recommended, critical maintenance will need to be completed as indicated in “Trailhead Improvements” under Parks & Public Facilities Asset Management. Public Works Yard Development: Survey, clearing, grading, and permanent fencing to be completed in 2019. Permanent lighting, sidewalk, road widening, street trees & landscaping, paving, water & sewer, anticipated to be completed in 2020. Building anticipated to be constructed in 2021-2022. Rocky Hill Park Shade Structure: City Council approved replacing the Rocky Hill Splash Pad, with a shade structure in the 2019-2024 CFP, due to cost and difficulties in permitting under new regulations. The shade structure was originally proposed to be purchased and installed in 2019, but is proposed to be rolled over in the 2020 budget. Rocky Hill Parking Lot Expansion: Proposed expansion of the parking lot at Rocky Hill Park added for Council discussion. This project was not funded in the 2019-2024 CFP. Rocky Hill Park Splash Pad: Proposed for possible reconsideration in the current CFP. Based on a 3,000 square foot design, the cost for design and construction with contingency is estimated at $180,000. If City Council wishes to move forward with this project, it needs to determine what year and whether or not this replaces the Rocky Hill Park Shade Structure. Town Square Master Plan: Given status of Trailhead Master Plan and other 2020 priority projects, staff recommends pushing this project out until at least 2021. Town Square Park Expansion: Placeholder for Town Square Park Improvements and expansion, as may be identified through the master planning process. Fallen Heroes Circuit Course- Orchard Park: Approved in the 2019-2024 CFP for design and installation in 2020. Proposed to be pushed out to 2021 to accommodate 2020 priorities. Sound System for Orchard Park Pavilion: Staff recommendation for purchase and installation of sound system (similar to Pavillion Park sound system). Orchard Park Community Gardens: Staff recommendation for installation at Orchard Park. Need to identify year of construction. Page A- 1 Library Facility Upgrades: Placeholder for Library facility improvements as may be identified in the Library needs assessment. If no action is recommended, critical maintenance will need to be completed as indicated in “Library Facility Improvements” under Parks & Public Facilities Asset Management. Public Art: Funding proposal as recommended by the Parks & Art Commission. Kiosks: Electronic public information kiosks to be piloted at Pavillion Park, the Library and Orchard Park. Staff recommends pushing out. Estimated cost is $50,000 per kiosk. When funded, City will also need to incorporate funding for software maintenance in the operating budget. River District Community Message Board: Location in River District to be determined. Dog Park: Added for Council consideration, based upon a petition submitted to City Council. If funded, staff recommends putting funds for siting and design in one year, with construction funding for construction in the following year. Expand City Hall Meeting Room: Proposed expansion of Council Chambers by enclosing the covered deck. The project was added for Council discussion; it was not funded in the 2019-2024 CFP. Golf Cart Charging Stations: The addition of golf cart charging stations at unspecified City-owned facilities was added for Council discussion; it was not funded in the 2019-2024 CFP. Council Chamber Recording Hardware: Equipment to allow the recording and posting of City Council & Commission meetings on the City’s webpage. In addition to the hardware cost, annual software licensing fees would need to be reflected in the City’s operating budget. Parks & Public Facilities Asset Management: Asset management budgets for each of the public facilities listed below are based on the identified maintenance items from the asset management assessments, and as recommended by the asset management software. 2020 budgeted items reflect the prioritized maintenance items identified. See Attachment B, Asset Management Facility Summary for 2020. Note that Attachment B lists only equipment costs. The CFP includes engineering costs, taxes, and contingency where applicable. • Pavillion Park Improvements • Rocky Hill Park Improvements • Trailhead Improvements • Orchard Park Improvements • Town Square Improvements • Liberty Lake Ball Field Improvements • City Hall Building Improvements Page A- 2 • Library Building Improvements • Police Station Building Improvements • Library / PD Site • Public Works Yard Maintenance Transportation Capital Projects Harvard Rd Bridge Widening/ I-90 Westbound On-Ramp/Henry Road Overpass: Combines Harvard & Henry Roads, as state funding is intertwined, and depends on credits for ROW, etc. While timing of project is dependent on acquisition of County ROW and execution of contract with WSDOT, generally, design for Harvard Road Bridge widening will be completed by December, 2019, and is anticipated to go out for bid in February, 2020, with construction starting in July 2020 an extending into 2022. Henry Road Bridge design begins in 2020 with construction in 2021 & 2022. Note that CFP costs for this project reflect combined City-State costs. Country Vista & Legacy Ridge Intersection Improvements: Intersection improvements to include design, construction, inspection and contingency, for intersection improvements to be determined by the Network Analysis and Corridor Study. Country Vista Operational/Traffic Calming Improvements: Improvement costs to include design construction, inspection and contingency, traffic calming and operational corridor improvements to include landscape islands, pedestrian crossings, as may be identified in Network Analysis and Corridor Study, and repavement of Country Vista Drive, from Liberty Lake Road west to the City limits. Country Vista & Mission Intersection Improvements: Intersection improvements to include design construction, inspection and contingency, for intersection improvements to be determined by the Network Analysis and Corridor Study. Country Vista & Appleway Intersection Improvements: Intersection improvements to include design, construction, inspection and contingency, for the addition of a right turn lane. Appleway Improvements - Fairway to E City Limits: Improvement costs to include design, construction, inspection and contingency, for road widening, sidewalks, swales, and street trees along frontages not subject to developer improvements, and the addition of medians consistent with Appleway Avenue’s aesthetic corridor designation. Mission Ave Frontage Improvements - Southside, City Limits east to Glenbrook: Acquisition of right-of- way, and design, construction, inspection and contingency for road widening, curbs, swales, street trees and sidewalks along the south side of Mission Avenue, from City limits east to Glenbrook. Network Analysis Update & Corridor Study: Network Analysis Update required by Harvard Road Mitigation Plan/ original targeted for 2020, combined with Country Vista Corridor Study to determine needed intersection controls and pedestrian safety requirements based on projected growth. Given timing of signals resulting in the delay of Country Vista Corridor Study, these projects have been combined Page A- 3 to realize an economy of effort (as well as a potential cost savings). Project to begin with the installation of the Madson signal, with at least a partial rollover of funding for Country Vista Corridor Study into 2020. Signal – CVSD HS Main Entrance: Addition of a signal at entrance to Ridgeline High School and Country Vista Drive. Project was submitted for a 2020 TIB grant, with 70% of the cost anticipated to be covered by the TIB grant. Smart Signal Control: To provide signal coordination on Appleway and Liberty Lake /Harvard Road. Cost includes signal communication consultant, controller communication, installation and cloud storage. Transportation Asset Management Annual Residential Street Maintenance Allocation: Funding for implementation of a systematic plan for grind and overlay to maintain the quality and condition of existing residential streets. Note that in the 2019-2024 CFP, it was determined that it made sense to budget for the major overlay projects biennially to realize an economy of effort as well as an economy of scale, with patching as needed in the intervening years. Due to 2020 construction priorities, as well as critically needed repavement of several public facility parking lots, the major rotation originally planned for 2020 has been moved out to 2021, with subsequent years continuing to follow that pattern. Liberty Lake Road Maintenance- Sprague Avenue to Country Vista Drive: Grind and overlay project scheduled for 2020 dependent on TIB grant approval to cover 70% of cost. If project not funded by TIB in 2020, staff recommends pushing out to a future year. Mission – Country Vista to Molter- Grind and Overlay: This maintenance project, originally funded for 2020 as part of the Street Maintenance Allocation in the 2020-2025 TIP, is recommended to be pushed out to 2022, given relative roadway condition, and project priorities for 2020 and 2021. Sprague Avenue Overlay: Potential grind and overlay project proposed for 2024 for possible TIB grant funding at 70%. Trails & Pedestrian Pathways Annual Pedestrian Crossing Allocation: Funding for pedestrian crossing improvements and flashing beacons, with 2020 project locations to be determined based upon prioritization policy, with future projects determined through Pedestrian Master Plan and prioritization policy. Note that $25,000 was added in 2020 for replacement Ped Crossing to equipment keep in inventory. Trail Lighting Master Plan: Originally budgeted for 2020, staff recommends pushing this project out to 2022, given 2020 and 2021 project priorities. Pedestrian Trail –Selkirk MS to HUB: Paving of County Rail ROW to create a connection between Selkirk Middle School and the HUB for emergency evacuation purposes. $150,000 in funding for this project was added to the 2020-2025 TIP in 2025 for this purpose. Page A- 4 Sidewalk Improvements- Madson, from Mission to Appleway: Proposed construction of missing sidewalks on either side of Madson, south of Appleway. This project was added for Council discussion; the project was not funded in the 2019-2024 CFP. Sidewalk Improvements-Mission Ave, Northside, west of Harvest Parkway Roundabout: Sidewalk Improvements & road widening to close sidewalk gaps on the north side of Mission from City limits to SW corner of River Crossing East, and added funds Mission Ave Temporary Trail grindings in 2019). For 2020, roll over $175,000 for 330 feet sidewalk gap on North side of Mission Ave, west of Caulfield & east of Aladdin. Sidewalk Master Plan: Funding for potential project in 2021 to identify and prioritize pedestrian projects. Network analysis and corridor study to be completed in 2020 to inform this project. Fleet Equipment 12M Grader lease: The three year lease for this equipment expires in 2020. The budget in 2021 shows the full purchase price for the equipment, however, staff will complete a lease-purchase cost-benefit analysis before making a decision to lease or purchase in 2021. 926M Loader: The three year lease for these two loaders expires in 2020. The budget in 2021 shows the full purchase price for the equipment, however, staff will complete a lease-purchase cost-benefit analysis before making a decision to lease or purchase in 2021. 305 Mini Ex: The three year lease for these two loaders expires in 2020. The budget in 2021 shows the full purchase price for the equipment, however, staff will complete a lease-purchase cost-benefit analysis before making a decision to lease or purchase in 2021. Street Sweeper: Currently, the City contracts for street sweeping services on an as-needed basis. Staff will be submitting a grant application from the Washington’s Section 319 Nonpoint Source Pollution to cover 75% of the purchase cost. The City will not move forward with this purchase unless the grant application is funded. Scag Zero: Detail mower needed to maintain additional turf areas added in last year. Freightliner: For use with sand/salt spreader needed for winter maintenance. Will also serve as a second truck for hauling materials. 5 Yard Sand/Salt Spreader: Sand/salt spreader needed for winter road and parking lot maintenance. 14K Tilt Deck Trailer: For use in hauling maintenance equipment. Fleet Equipment Asset Management: The following Operations & Maintenance equipment is included the fleet equipment rotation, with the replacement schedule based on the equipment’s useful life. • JD Aercore 1500 Tractor Mount Aerator Page A- 5 • Pickup • Pickup • Kubota RTV with plow blade • Pickup • Pickup • Zero Turn • Zero Turn • Turfcat • Gator • Gator • Toro ReelMaster 3250D • JD 2500A • Club Car Golf Picker Computer Equipment Asset Management: Computer and associated equipment in City inventory are in a 5-6 year rotation for replacement. Computer replacement includes hardware and operating system, but does not generally include software, which is addressed in the operating budget, most commonly through annual licenses. Utilities-Capital Projects by Others: The following utility projects are developer driven, and will be constructed by others. They are included in the City’s CFP, however, because they are eligible for reimbursement through TIF/LIFT. • River District - Indiana Ave. Sewer (Trutina Development - Harvard Rd. to east of Harvard Rd.) • River District - Indiana Ave. Water (Trutina Development - Harvard Rd. to east of Harvard Rd.) • River District - Indiana Ave. Sewer (Bitterroot to Harvard Rd) • River District - Indiana Ave. Water (W. Of Harvard Rd. to W. Boundary of Courtyard Plat 2013.Pl0002) • River District - Sewer Lift Station, Force Main, & Other Associated Improvements • River District - Telido Station Offsite Sewer Page A- 6 • River District - Telido Station Offsite Water Main • River District - Wellington St. Sewer • River District - Wellington St. Water Underground Utility Program (Liberty Lake Rd., Molter Rd., Mission Ave.) Transportation Capital Projects by Others: The following transportation capital projects are developer driven, and will be constructed by others. They are included in the City’s CFP, however, because they are eligible for reimbursement through TIF/LIFT. • Harvard Rd & Indiana Ave Intersection Improvements • Harvard Road & Wellington Roundabout • Mission Improvements - Harvest Parkway east to Corrigan Road • Indiana Ave. (Trutina Development - Harvard Rd. to east of Harvard Rd.) • Indiana Ave. Water (Bitterroot to Harvard Rd.) • Transit Parking • Cataldo Extension & Connection • Henry Road Improvements - Sprague to Country Vista Dr • Indiana Ave Construction - Glenbrook Rd to East of Harvard Rd Page A- 7  ATTACHMENT B Asset Management Facility Summary Overall Urgency of Asset: Name Brief Description Commentary Action: Description Cost Priority Condition Action City Hall - Little House No battery smoke detectors. Need to install smoke detectors immediately. Critical Install Battery smoke detectors. Urgent $ 1,000 High Structural issues with the middle of the City Hall - Main Building Wood framed structure. building. The floor feels soft and is sagging Poor Study and repair structural issues. Urgent $ 43,240 High which is causing cracked ceramic tiles. Library Standalone thermostats for each AHU. Planning to change out to the Nest soon. Poor Replace thermostats. High $ 27,696 High Public Safety Restroom exhaust fans. Were not running in men's. Good Repair exhaust fans in men's. High $ 2,527 Medium *Public Safety Solar power battery backup system. System is not currently working. Critical Repair solar battery back-up system. Urgent $ 120,000 Urgent Parking lot is original. Approaching the end Public Safety/Library - Site Asphalt parking lot. Poor Repave parking lot. High $ 80,677 High of expected useful life. Surface is original and in need of renewal. Public Safety/Library - Site Asphalt parking lot. Parking lot is reported to be over capacity Poor Repave parking lot. High $ 80,677 High and should be expanded Should be replaced with LEDs for energy Public Safety/Library - Site HPS exterior building mounted lighting. Poor Upgrade exterior lighting. High $ 4,500 High saving. There is some water infiltration on the front portion of the building which has caused Trailhead Golf Course - Main Building Concrete foundation. Poor Study and repair foundation. Urgent $ 31,000 High some water damage and needs to be resolved. Trailhead Golf Course - Main Building Stucco exterior wall finish. Finish is original and needs repair. Poor Replace stucco wall finish. High $ 17,691 High Trailhead Golf Course - Main Building Lava rock exterior wall finish. Finish is original and needs repair. Poor Repair exterior lava rock wall finish. High $ 3,000 High Trailhead Golf Course - Main Building Double pane metal frame windows. Majority of windows are original and leaky. Critical Replace windows. Urgent $ 45,055 High Trailhead Golf Course - Main Building 1 roll-up door. Door is original. Critical Replace roll-up door. Urgent $ 9,158 High Asphalt shingle roof and membrane. Roof was replaced in 2016, but there are Trailhead Golf Course - Main Building Membrane is from the end cap to about 3 ft some drainage issues that need to be Good Repair roof and resolve drainage issues. High $ 5,527 Medium up towards the ridge on both side of ridge. resolved in 2 spots. Carpeting is probably original and in need of Trailhead Golf Course - Main Building (2) sets of interior carpeted stairs. Poor Replace stair carpet finish. High $ 7,400 High replacement. (3) restrooms with standard plumbing Majority of plumbing fixtures are original in Trailhead Golf Course - Main Building Poor Replace restroom plumbing fixtures. High $ 43,414 High fixtures. need of replacement. Trailhead Golf Course - Main Building Copper interior piping. Piping has ongoing leaks throughout. Poor Replace domestic water piping. High $ 17,535 High Piping has ongoing leaks throughout. Many Trailhead Golf Course - Main Building Galvanized sanitary waste piping. Poor Replace sanitary waste water piping. High $ 16,883 High repairs have been conducted since 2015. Trailhead Golf Course - Main Building Swamp cooler for the kitchen. This is a portable unit for the Kitchen. Poor Replace swamp cooler. High $ 3,587 High There is a new Nest Thermostat. Issue of Problems with temperature reported. The hot/cold may rest in the thermostat location. Trailhead Golf Course - Main Building Single thermostat. Pro Shop is always hotter or colder than the Poor High $ 3,492 High Also may want to look upgrading HVAC as a rest of the building. solution to hot/cold issue. Trailhead Golf Course - Main Building Main electrical system. System is over capacity and outdated. Poor Replace main electrical equipment. High $ 19,464 High Unable to locate. Was in yellower spot in Upgrade fire alarm system - New battery Trailhead Golf Course - Main Building No battery smoke detectors. Critical Urgent $ 500 Urgent picture. smoke detectors Trailhead Golf Course - Main Building Decommissioned security system. System was removed but wiring still exists. Poor Install new security system. High $ 5,150 High Wood benches, railing on backside of Trailhead Golf Course - Site Study the structural integrity of the deck. Poor Study structural integrity of wood deck. Urgent $ 5,000 High building, wood deck on upper level *Not repairing solar. Adding a new generator - $147k.