Library Board of Trustees

Library Lake Municipal Library Board of Trustees Meeting Minutes Wednesday, November 6, 2019 1. Call to Order at 4:33pm - Those in attendance: Sandi Bishop (Trustee), Sharon Carvo (Trustee), Tom Pauley (Trustee), Jocelyn Redel (Liberty Lake Library Director), and Holly Woodruff (Friends of the Liberty Lake Municipal Library and Liberty Lake community member. 2. The minutes of the October 9, 2019 meeting approved as published. 3. Comments a. Public – Holly Woodruff – Thank you to the Board for all of your hard work. Strategic retreat looked very productive, interested to learn results. b. Mayor – not in attendance. 4. Reports a. City Administrator: Katy Allen b. Library Director: Jocelyn Redel I. West Valley Outdoor Learning Center bird exhibit with owls and craft programs were successful (both tween and adults). With help of the FOLLML we did Halloween Night (150 attendees), Halloween costume contest (90 participants). II. Collection – trials on databases to see if we want to add them in 2020. III. WS Digital Library Consortium: boycott McMillan e-books because of their embargo on e-books for libraries, makes it difficult to provide equal access for the library. Libraries can buy one copy of an e-book. If it is a popular author, the library will receive, for example, 80 patron holds. When this happens, libraries will usually then buy more copies, but McMillan says for the first few months you can only have that one copy, and you cannot buy more until the next year. King County, WDLC is over 40 libraries and others throughout the US will also be participating in this. We will put information on this issue on the website as well. IV. New library associate, Erin Smith, starting 11/12. Library Technician, Anna Nielsen, begins on 11/15. V. Thanksgiving programming going on this month. Final tween self-defense class this month. VI. Library closing at 3 pm, 11/27 and closed 11/28-11/29. VII. FOLLML – quilt dedication, Monday, December 9 at 4 pm. Quilt maker Judy Owens will be there. c. FOLLML: Tom Pauley  d. Foundation – not currently active e. City Council: Sandi Bishop I. Update at the City Council meeting: About 470 citizens participated in the survey, of which 365 stated they were Liberty Lake residents. 75 attendees attended the focus groups. We talked about that the online survey was 5% of the total population. Survey results would be compiled. Discussed retreat coming up, Bob Moore and Mike Kennedy volunteered to be city council reps to attend. We are working on our mission vision, core values, updated policies and procedures, summer reading program was a success. Quilt fundraiser was a success. II. It seems like they are getting close to having donation ordinance updated and when that happens Jocelyn will bring that back to the board to update. 5. Ongoing Business a. Needs Assessment update/Strategic Retreat debrief: Jocelyn Redel/discussion I. Overview of strategic retreat: many people felt it was useful. 200-page document sent to everyone for review. We went through it and did exercises to help prioritize the strategic plan. Developing a marketing strategy is high on this list. Space needs assessment – used three different approaches. Highlights reading through the packet – in terms of programming LL has higher program attendance than libraries and communities of our size. Less people coming through the doors as other libraries, this tells us that patrons come for a specific purpose and not to just hang at the library all day. b. Mission, Vision, Values review I. We provided in the packet at the Retreat and asked for feedback and received some. II. Review Tentative Mission Statement – additions requested to include fun and entertainment as well as inform. III. Vision Statement – Add “Municipal” to keep library name consistent. IV. Review core values and services – change “readers” to “patrons.” c. Policy Reviews: I. Small changes to CUS-2 and CIR-2: Details sent by Jocelyn via email on 10/28. A. CUS-2: Due to ants in the library, we are no longer allowing food but will allow securely covered beverages. B. CUS-2: Sharon Carvo move to approve, Tom Pauley second, motion approved. C. CIR-2: Sharon move to approve 2 renewals, Sandi Bishop second, motion approved. D. MNG-1: Confidentiality of Library Records Policy: Policy based mostly on RCW. RCW has changed so we need to update the number and language. Remove language in para. 3 last sentence “A library user under the age of 13 may deny access to parents or legal guardians to exempt library records provided the library user signs a waiver with the LLML that denies such access and/or release of the exempt library records.”  a. Remove para. 6 as a whole “Unless permitted by a signed waiver from the library user, when calling to inform a library user that requested item(s) is/are here.” No titles or other information pertaining to the item(s) should be provided except as required by this policy or applicable state or federal law. (Note: MNG-2 is on the review schedule for November but will be postponed to a later meeting with a lighter agenda.) b. Jocelyn request to remove MNG-7 from policy list and move to procedural notebook – Tom Pauley motion, Sharon Carvo second, motion approved. 6. New Business a. Computer and Internet Use Policy and Procedure/Automated logging on and paying for printing: Jocelyn Redel/discussion i. Potential to pay for print. Libraries around us have automatic logon and pay for print. ii. Beneficial to move to this system of management software. Implementation of system is $5,000 because we are buying the pay for cash acceptor which itself is $3,000. After the initial set up cost, it is about $200 annually. Once set up, patron print jobs will go to a specific Pay for Print computer. Patrons will logon to that computer to view their print queue, pay and print their print job. This will help in reducing lines at the front help desk, as well as mixed up print jobs. iii. Can allow the library to be more efficient, 1:1 with patrons. iv. Tom Pauley move to approve computer and print management software (Envisionware), Sandi Bishop second. Motion approved. JR will adjust our policy to support new software. b. John Bahr (Easton Memorial Garden) recognition at November 19 City Council meeting i. Mindy brought up that she thought we should recognize John Bahr for beautiful, we will be recognizing him at the 11/19 city council meeting. 7. Next Meeting Date – tentative 12/11 at 4:30 at City Hall, JR will confirm with city room available and then email confirmation. 8. Adjournment: 5:28 pm. Respectfully submitted, Sharon Carvo Secretary