Library Board of Trustees

LLML Board of Trustees Meeting Minutes Nov. 8, 2021 Attending: Jandy Humble, Sandi Bishop, Tim Olsen, Danielle Palm, Brad Hamblet , Jen Camp ▪ Sandi recognized our guest— ▪ Sandi called the meeting to order Sandi - Additions to New Businesses: trustee training and trustee interview update addition to on going business: trustee responsibility rotation ▪ October meeting minutes approved ( Danielle moved to approve, Tim second. ) ▪ Comments: Sandi welcomed our new trustee, Teresa Tapao Introductions followed ▪ Reports: City—Jen Camp: The police chief gave presentation about a new way to report crime called report it. can report incidences w/o calling crime check Three little libraries we installed in three city parks thanks to our eagle scout projects. all city parks have a little library The girls have one and are looking for a place to donate Winter glow kick-off celebration is Nov. 20 at dusk Rocky Hill art sculptures have been installed. Matthew Dockery is the artist Library—Jandy: library has partnered with SRHD to provide covid tests— plenty available Currently training Joanne to take over for her when baby arrives currently working on employee performance evaluations Have hired a new clerk (Pete) start date is Nov. 16 Trustee interviews coming soon City council has started their budget meetings. a special CFP meeting is scheduled for Nov.30: possible that a discussion regarding the $100,000 in the budget for the library will happen at this meeting FOLLML— Danielle: friends requested ARP money. Not sure how much they received Book Sale is Nov19-20 Asked about recruiting for the friends. They are trying Friends have some books of value and are considering auctioning on e-bay possibility of a quilt auction City Council—Tim: the council is in budget cycle discussions ▪ Sandi asked Tim to speak to the $100,000 line item for the library. Tim suggested the trustees delineate how the movie would be used, with a specific ask for enough money to hire an architect for the purpose of evaluating the library building in regards to the information provided by the library community needs assessment, Vigorous discussion ensued. The results of discussion was for the trustees to develop a e-mail for correspondence with city council members to recommend usage of $100,000 and to include: ▪ $100,000 proposal did not originate with the trustees ▪ hire an architect to asses the building in accordance with community assessment ▪ maintain funds for state matching fund grant. ▪ ARP Update Jandy reported that the laptops that were purchased had been sent back. they don’t support the desired software. New ones have been purchased. (ASUS) ▪ Reviewed the Laptop check-out policy After discussion, Sandi asked for a motion to approve with adjustments and forwarded to the city attorney for approval.  Danielle moved to accept the policy with adjustments and forward to the city attorney Motion carried Tim recommended that after the policy is finalized, we make an announcement about the laptops being available for use. Rotation of the board responsibilities will be determined at the next meeting Sandi will develop a training for new trustees meeting adjourned