Library Board of Trustees

Library Board of Trustees Minutes June 8, 2022 Held in person and remotely Liberty lake Municipal Library 1PM The meeting was called to order by Brad Hamblet at 1:03PM . In attendance: Brad Hamblet, Teresa Tapao-Hunt, Shawna Deane (Board Trustees), Jandy Humble (Library Director). • Minutes from May meeting were approved as published. Reports: • Jandy Humble- 2021 Washington Libraries Public Report. Full 21 page report provided to Board. Jandy reviewed pertinent details of Public Report. o Number of residence in Liberty Lake with a library card: 4,364. Non-Resident cards: 1936 total 6300 people with a LL Library Card. o 2 librarians with a master’s degree. 2021 operating budget $607,371. 2021 change, benefits expenditure anyone with 30 hours or more, benefits budget doubled from 80,000 to 16,000. o Total number of monies spent on books $48,000, e resources $15,000 total collection $63,000 and change. Currently have 20,600 books in the collection and 982 audio books. 52,851 downloadable electronic audio materials. 1712 DVDs. Total holdings 124,399. o In 2021 closed Jan to March 8 following COVID. Offered 297 curbside hours 3,183 curbside visits in the time timeframe. o People who visited library after we reopened, 37,761 o Number of physical items checked out 58,426, e materials checked out 28,465 o Children’s material in circulation: 56,393 o Adult material in circulation: 26,663 o Programing statistics: 70 in person programs offered in 2021 for children 0-5. 1,512 kids attended in person program ages 0-5. 14 in person program for ages 6-11, 409 attendees. 9 Teen programs, 102 attended. 7 adult programs 106 attended. 2 all ages programs, 575 attendees. Total of in person programs, 124. Total attendees 2,432. This is based on September to December of 2021. o Take out kits for 2021, monthly kits, 45 programs, 1,328 kits taken throughout 2021. o Number of summer reading participants- 678 o Computer Sessions (public use of library computers): 747 o 16 weeks of limited occupancy due to COVID. • Friends of the Library Report- Brad Hamblet o Lot of activity and planning ongoing for the soiree o Tickets are continuing to be sold at the farmer’s market  o Raffle tickets on sale for the quilt drawing o FOLL requested use of a storage room in the library to store donated books and items. Ongoing Business: Collection Development Policy Review - Section on Criteria for Acquiring Materials- • Jandy reviewed shared the Selection Guidelines presentation to The Board. • Board reviewed Selection Guidelines for regional libraries: Spokane Public Library, Coeur d’Alene Public Library, King County Library System, and Eagle Idaho Library. • Jandy shared some suggestions for changes to our current policy to be sent to Board for review and discussion at future meetings. • Outlined the criteria for the collection development staff. • Board discussion regarding the Selection of Library Materials in the current library policy. o Not necessary to have the mission statement in the Selection Criteria section of the policy since it is already stated in the policy in the beginning section. o Shawna suggested that there be a statement that makes it clear that the not all criteria from the guidelines need to be met for selection of material. o Jandy suggested adding in circulation statistics to the criteria. o Shawna suggested adding in critical acclaim, Jandy suggested that is under perceived interest. o Board discussed adding in the wording for publicity as criteria, relevance is available in the criteria. o Team reviewed adding in reference codes as well as expanding on the standards for quality and durability of content, format, and physical appearance. o Team reviewed WAC and RCW codes to add as reference to the Collection Development Policy. o Team discussed adding a reference page that references RCWs. o The next meeting will be the review of the request for reconsideration of materials New Business: Update on Request for Proposals (RFP) for an Architect & Professional Organizer Director Report – Finances • Jandy reviewed the updated on the RFP. Asking for an architect and a professional organizer to review the library. Jandy will create the RFP for both and provide it to the board for approval before it is posted. Action Items: Give the library permission to waive 2 fines that have been at the collection agency for 6 years, totally over $100 • Board approved waiving the 2 fines that have been in collection. Next meeting will be held on Wednesday, August 10 at 1:00PM City Council Chambers and via Zoom Adjournment at 2:30PM