Parks and Arts Commission

PARKS AND ARTS COMMISSION MEETING MINUTES Monday, September 9th, 2024 4:00 PM HELD IN PERSON & REMOTELY VIA ZOOM 22710 E COUNTRY VISTA DRIVE LIBERTY LAKE, WA 99019 1. Call to Order Commissioner Hill called the September 9th meeting of the Parks and Arts Commission to order at 4:06 PM. 2. Roll Call Roll call was taken, with Commissioners Bahr and Ferris being marked as excused. Student Commissioner Aubrey White and all other commissioners were marked as present. 3. Approval of August 2024 meeting minutes Commissioner Hill opened discussion for approval of the August meeting minutes. Commissioner Frank motioned for approval of the August minutes, which was seconded by Commissioner Himebaugh before carrying unanimously. 4. Citizen Comments No comments were made at this meeting. 5. Action Items/Discussions/Presentations VOTE- Budget/ Strategic Plan Final Review Commissioner Hill opened a brief discussion and overview of the progress so far related to the budget and strategic plan. The commission discussed moving the goat sculpture up to 2025, allowing for the Council desire to have a signature Liberty Lake art piece in place sooner. The line items for Goat Statue were changed to Community Art for both 2025 and 2026 to allow for more flexibility. Commissioner Himebaugh motioned for approval of the budget/ strategic plan, including amendments, which was seconded by Commissioner Hay. The motion carried unanimously. VOTE- Kramer LL Together Artist Agreement- Laura Frank Commissioner Frank noted that the agreement went through the City Attorney for review and editing and is ready to go before Council for approval. Once approved, the agreement would then be sent to the artist for signing. Commissioner Frank motioned for approval of the agreement to go before Council, which was seconded by Commissioner Himebaugh. The motion carried unanimously. VOTE- Trailhead Map Update Artist Agreement- Laura Frank Commissioner Frank briefly updated the commissioners on the progress of the Trailhead Map project. After discussion with Trailhead staff, Commissioner Frank recommended offering at $500.00 stipend to the artist, along with the existing agreement offer, to allow for a re-structuring of the map to better fit Trailhead and the “golf course” theme. After discussion amongst the commissioners, it was determined that further discussion of what the map would look like would need to take place.  Commissioner Himebaugh motioned for approval of the artist agreement to be moved forward to Council for approval, which was seconded by Commissioner Schneidmiller. The motion carried unanimously. 6. Unfinished/ New Business Pavillion Historical Outlook- Laura Frank Commissioner Frank briefly went over the information provided by the Historical Society. Landscaping work will need to be done and can be achieved by City Staff as long as a timeframe is supplied. CEC Project Proposal Jennifer Camp presented the CEC project proposal to the commission. The CEC is hoping to partner with the Parks & Arts Commission to produce a video that goes over various appealing aspects of the city, such as art and history. After discussion amongst the commissioners, further clarification is needed before any commitment is made on behalf of the Parks & Arts Commission. Town Hall Update (September 10th, Trailhead Rotary Room) Jennifer Camp invited commissioners to attend the upcoming Town Hall meeting to ask questions and engage with the community. Public Art Fund Update (September 3rd Council Workshop) Mark McAvoy provided a brief update from the September 3rd workshop, regarding the specific funding mechanism for public art. The commissioners discussed how to handle contributions and tax deductions going forward, and Mark offered to look into the possibility of donated projects being tax deductible. 7. Staff Report Jennifer Camp provided a brief staff report to the commissioners: - Events are winding down, with projects becoming a main focus. - Permitting is in progress for the Harvard trailhead opening. - The Rocky and Pavillion sports court resurfacings will be on the next Council agenda for approval. That is estimated to be completed by spring. - The Pavillion roof is also on the agenda for approval. - The restroom at Rocky Hill will be painted as soon as a contractor is established. - The Public Art Policy may need to be reconsidered and possibility edited. - A volunteer was established for the September 17th Council Meeting report, and Commissioner Hill volunteered to be present. Commissioner Frank may tentatively be present. - There is a vacancy on the commission that is open. - Mickael Stevens budgeted suggested program placeholders for 2025, and would like to have those suggestions reviewed by the community and discussed by the commission. - Park renovations were provided to the commissioners, and any questions regarding those renovations can be addressed by Jen. 8. Adjournment There being no further business, Commissioner Himebaugh motioned to adjourn the meeting. Commissioner Schneidmiller seconded the motion, which carried unanimously. The meeting adjourned at approximately 5:20 PM. Upcoming Meeting Schedule (tentative) - Regular Meeting, 1st Monday of the month • October 7th, 2024