Amended Meeting

BOARD OF TRUSTEES VILLAGE BOARD MEETING Tuesday, September 26, 2023 at 8:00 PM Village Hal! Board Room 118W. Cook Avenue Libertyville, IL 60048 MINUTES 1. Roll Call Mayor Johnson called to order a meeting of the Board of Trustees at 8:00 p.m. Those present were Mayor Donna Johnson, Village Trustees Scott Adams, Pete Garrity, Matthew Hickey, Matthew Krummick, Casey Rooney, and Jim Connell. Also in attendance were Clerk Margaret dark and Village Attorney Brooke Lenneman. A. Mayor Johnson remembered Charlotte Frank, a young member of the Libertyville community who passed away this week. The Board and all in attendance at the meeting took a moment of silence to honor Charlotte. B. Proclamation: Hindu American Awareness and Appreciation Month Mayor Johnson welcomed the Hindu American community that was present at the meeting. She then read the Proclamation into the record. C. Employee Recognition: John Spoden - 25 years: Director Spoden began his employment with the Village of Libertyville on August 31, 1998. During the past twenty-five years he has served as the Director of Community Development. He holds a Bachelor of Science in Community & Regional Planning from Iowa State University and a Master of Science in Public Service Management from DePaul University. During Director Spoden's tenure he has worked with 4 different Mayors, numerous Village Trustees and Clerks, 3 Village Administrators, and countless Plan Commissioners, Appearance Review/Historic Preservation Commission Members and Economic Development Commission members. He currently holds the title of longest tenured Department Head! During the past 25 years Director Spoden has implemented 2 comprehensive plans, 1 TOD plan, assisted in the establishment of the Historic Preservation Plan, Commission, and district. He also updated the Village's Zoning Code. He supervises 10 employees that provide the functions of building, planning, and economic development. Thanks to the great pride Director Spoden takes in the community he has created a lasting impact in Libertyville and is recognized as a career professional in this field. The Mayor and the Board offered thanks to Director Spoden. Dylan Valkenarr - 5 years: Dylan Valkenarr enlisted in US Army after high school. During his service, he obtained his associates degree and is currently working towards his bachelors degree in psyscology. In 2018 he began his career with the Libertyviiie Police Department as a patrol officer. He continues to broaden his skills and serves our community in many meaningful ways. The Mayor and all present congratulated Officer Valkenarr on his five years of service. Ashley Engelmann - 5 years: Ms. Engelmann began her employment with the Village of Libertyville on September 10, 2018. During the past five years she has served as the Deputy VILLAGE OF LIBERTYVILLE Board of Trustees Village Board IVIeeting Minutes September 26, 2023 Village Administrator. Ms. Engelmann holds a bachelor's degree from Northern Illinois University and a master's degree in public administration. Ms. Engelmann manages Human Resources, Village communications, collective bargaining negotiations, IT, playground improvements, successful grant awards and other special projects. Ms. Engelmann is active in several local government professional organizations. She served as a member of the Intergovernmental Risk Management Agency Board of Directors and the Chair of Finance and Administration Committee for the Northern Illinois Public Safety Training Academy. She has also served on the MGP Geographical Information Systems Board of Directors, the Intergovernmental Risk Management Agency Public Works Committee, and as a member of the Illinois City/County Management Association and Illinois Association of Municipal Management Assistants. The Mayor and the Board of Trustees offered thanks to Ms. Engelmann for the fine work she is doing for the Village. 2. Items Not on the Agenda | Presentation of items not on the Agenda wil! be limited to three (3) minutes Mayor Johnson if there was any public comment for items not on the agenda. There were none. 3. Omnibus Vote Agenda A. Summary of Omnibus Vote Agenda Items Mayor Johnson presented the Omnibus Vote Agenda and asked if there were any items requested for removal by Village Board or any Board questions on items. There were none. B. Approval of Minutes of the September 12, 2023 Village Board Meeting C. Bills for Approval D. RESOLUTION NO. 26-R-157: A Resolution to Approve a Special Event - Pumpkin Fest E. RESOLUTION NO. 26-R-158: A Resolution to Approve a Raffle License - Youth Conservation Corps F. RESOLUTION NO. 26-R-159: A Resolution to Allow the Use of Village Property - Knights of Columbus G. RESOLUTION NO. 26-R-160: A Resolution Appointing Members to the Sustain Libertyville Commission H. RESOLUTION NO. 26-R-161: A Resolution to Approve a Temporary Access and Workspace Agreement with West Shore Pipeline Company I. ORDINANCE NO. 23-0-53: An Ordinance Granting a Variation from Section 26-13-8.1 of the Libertyville Zoning Code Regarding Roof Top Mechanical Equipment (1910 Innovation Way, Suite 100) -Valent Biosciences LLC, Applicant VILLAGE OF LIBERTYVILLE Board of Trustees Village Board IVleeting Minutes September 26, 2023 J. RESOLUTION NO. 26-R-162: A Resolution Directing Village Staff to Implement a Business Grant Program K. ARC Report L. Consideration of a Request to Permit Temporary Sales of Alcoholic Liquor Without Food Service by Mickey Finn's Brewery A motion was made by Village Trustee Adams to approve the omnibus vote agenda, Seconded by Village Trustee Garrity. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Mickey, Village Trustee Krummick, Village Trustee Rooney, Village Trustee Connell. The items were approved by a 6-0 vote. REGULAR AGENDA 4. RESOLUTION NO. 26-R-163: A Resolution to Approve a Professional Services Agreement with Civiltech Engineering, Inc. for Engineering Design Services for Intersection Improvements at US Route 45 and Tempel Drive The Village has identified the need to pursue improvements to the intersection of US Route 45 and Tempel Drive to better facilitate traffic movements. The anticipated improvements include the installation of a traffic signal and some associated roadway geometric modifications to facilitate the new signal and intended traffic flow. This intersection is under the jurisdiction of the Illinois Department of Transportation ("IDOT") and all review and permitting of the desired improvements must be accomplished through their office. Village staff has requested a proposal from Cjviitech Engineering, Inc. to perform final design services necessary to pursue final permit approval from IDOT, as well as to prepare final bidding plans and documents that can be utilized for bid solicitation for construction. The cost of the proposal is $140,769.93. It is anticipated that the design process may take up to 2 years to achieve IDOT approval. The proposal will be an attachment to the Village's standard professional services agreement. The Annual Budget includes $140,000.00 in the Motor Fuel Tax Fund for the proposed engineering design services. The proposed agreement with Civiltech Engineering, Inc. is in compliance with the provisions of the Local Government Professional Services Selection Act as the Village has a satisfactory relationship for services established with Civiltech Engineering, Inc. based upon their related work on previous Village traffic infrastructure improvement projects. Staff recommends approval of the resolution to approve a professional services agreement for engineering design services for intersection improvements at US Route 45 and Tempel Drive in the amount of $140,769.93 and to authorize execution of the agreement by the Village Administrator. Mayor Johnson asked if there were any public comments for Agenda Item 4. There were none. Mayor Johnson then asked the Board of Trustees for comment: Trustee Garrity said he always hoped there would have been some grant money for this project, but it has not been forthcoming. It is a significant amount of money, but it is necessary and the right thing to do. VILLAGE OF LIBERTYVILLE Board of Trustees Village Board IVleeting Minutes September 26, 2023 Trustee Connell shared that the owner of FabTec reached out to him about this issue and wanted to thank the Village for moving forward with this. Motion made by Village Trustee Adams to approve a resolution to approve a professional services agreement for engineering design services for intersection improvements at US Route 45 and Tempel Drive in the amount of $140,769.93 and to authorize execution of the agreement by the Village Administrator, Seconded by Village Trustee Conneli. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Connell, Village Trustee Rooney. The item was approved by a 6-0 vote. 5. RESOLUTION NO. 26-R-164: A Resolution for Allocation of Motor Fuel Tax (MFT) Funds in the amount of $140,769.93 for intersection design services at US Route 45 and Tempel Drive There is $140,000.00 included in the Village's Motor Fuel Tax (MFT) Fund budget to accommodate the engineering design services necessary to obtain IDOT permit approval and to solicit contractor bids for construction. State law requires that the Village obtain authorization from the Illinois Department of Transportation (I DOT) to expend the MFT funds. Staff recommends approval of the 1DOT standard Resolution (BLR Form 09110) to appropriate MFT funds in the amount of $140,769.93 and authorize certification by the Village Clerk. Mayor Johnson asked if there were any public comments for Agenda Item 5. There were none. Motion made by Village Trustee Connell to approve the IDOT standard Resolution to appropriate MFT funds and authorize certification by the Village Clerk, Seconded by Village Trustee Hickey. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Connell, Village Trustee Rooney. The item was approved by a 6-0 vote. 6. RESOLUTION NO. 23-R-165: A Resolution to Award a Contract for the Church & Lake Street Parking Structures 2023 Maintenance Repairs Project to Western Specialty Contractors The Fiscal Year 2023/24 Budget provides $100,000 in the Central Business District Parking Fund for annual maintenance repairs to the Lake Street and Church Street Parking Structures. A total of $83,000 is available after contracting with Walker Parking Consultants to prepare the plans and specifications for the project and oversee construction. Walker Parking Consultants' fee to prepare the plans and specifications is $17,000. The proposed maintenance work includes concrete repairs, expansion joint repairs, joint sealant for the pre-cast double tees, waterproofing, bollard installations and tuck-pointing repairs. Three proposals were received at the bid opening held on August 25, 2023. Western Specialty Contractors submitted the lowest responsive and complete bid. The bids received for this project exceeded the available budget amount of $83,000. To address this budgetary constraint, Walker Parking Consultants engaged in discussions with Western Specialty Contractors to reduce the scope of the project. During these discussions both parties agreed to remove certain items from the project to meet the budget. Items that did not pose a VILLAGE OF LIBERTYVILLE Board of Trustees Village Board Meeting IVIinutes September 26, 2023 hazard and were not deemed essential for the project were removed. The removed work items included bollard installations, gutter & fascia work, painting and floor repairs. Western Specialty Contractors is agreeable to the reduction in contract work and price. Staff recommends approval of the Resolution to award the contract for the Church & Lake Street Parking Structures 2023 Maintenance Repairs Project to Western Specialty Contractors in the amount of $83,000 and authorize of the contract by the Village Administrator. Mayor Johnson asked if there were any public comments for Agenda Item 6. There were none. Mayor Johnson asked for Board comment: Trustee Adams said that he wished the Village would complete all the work despite it being over budget as it is necessary work and if it is put off until next year, prices will likely increase. Director Kendzior replied that much of the deferred work will be done in house. There are only two items that will be delayed until next year and he added that this type of work is getting to be very expensive. Trustee Garrity agreed with Trustee Adams and added that the Village has a large investment in those parking garages and keeping up with maintenance is a high priority. Trustee Krummick noted that there was a big spread in the bids. He encouraged that to be taken into consideration when bidding out the work next year. Director Kendzior agreed. Trustee Rooney said that If the Village is routinely seeing that bids are coming in higher than what is budgeted, it needs to be reviewed. Trustee Connell said that he is concerned about the gutter and facia work and asked if that will that be done in house. Director Kendzior said it will. Motion made by Village Trustee Adams to approve the Resolution to award the contract for the Church & Lake Street Parking Structures 2023 Maintenance Repairs Project to Western Specialty Contractors in the amount of $83,000 and authorize of the contract by the Village Administrator, Seconded by Village Trustee Rooney. Voting Yea: Village Trustee Adams, Village Trustee Garrity. Village Trustee Mickey, Village Trustee Krummick, Village Trustee Connell, Village Trustee Rooney. The item was approved by a 6-0 vote. 7. RESOLUTION NO. 26-R-166: A Resolution to Approve a Professional Services Agreement with Gewalt Hamilton Associates, Inc. for Engineering Design Services for the 2024 & 2025 Watermain Improvement Programs The Fiscal Year 2023/24 Annual Budget includes funds for the design and coordination of future watermain improvement program projects. The proposed scope ofwatermain improvements has been determined for the next two years. Referred to as the 2024 & 2025 Watermain Improvement Program, these two separate construction projects are proposed to have design services combined into a single proposal. In addition to the general cost savings and efficiencies of a larger scope, it is recommended to authorize design work on the 2025 project because it will require IDOT review and approval, which typically has a long lead time. VILLAGE OF LIBERTYVILLE Board of Trustees Village Board Meeting Minutes September 26, 2023 Staff has received an engineering design services proposal from the firm of Gewalt Hamilton Associates, Inc. (GHA) in the amount of $182,576. GHA has successfully provided engineering design services for past Village watermain programs. These engineering design services also include items such as a topographic survey, soil borings, permitting and bidding assistance. The Fiscal Year 2023/24 Annual Budget provides sufficient funds for the design of these future projects. The proposed agreement with Gewalt Hamilton Associates, Inc. is in compliance with the provisions of the Local Government Professional Services Selection Act as the Village has a satisfactory relationship for services established with Gewalt Hamilton Associates, Inc. based upon their related work on previous Village watermain replacement and other related infrastructure improvement projects. Staff recommends adoption of the Resolution to approve a professional services agreement for engineering design services for the 2024 & 2025 Watermajn Improvement Programs with the firm ofGewalt Hamilton Associates, Inc. in the not-to-exceed amount of $182,576 and authorize execution of the agreement by the Village Administrator. Mayor Johnson asked if there were any public comments for Agenda Item 7. There were none. Motion made by Village Trustee Connell to adopt the Resolution to approve a professional services agreement for engineering design services for the 2024 & 2025 Watermain Improvement Programs with the firm of Gewalt Hamilton Associates, Inc. in the not-to-exceed amount of $182,576 and authorize execution of the agreement by the Village Administrator, Seconded by Village Trustee Adams. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Conneil, Village Trustee Rooney. The item was approved by a 6-0 vote. 8. RESOLUTION NO. 23-R-167: A Resolution to Approve a Contract Renewal and Change Order #1 with Nedco LLC DBA Sawvell Tree Service for the Annual Dormant Tree Pruning Program Each year the Village contracts out the dormant tree pruning (trimming) of Village parkway trees. Competitive bids were opened for three years of unit pricing on August 4, 2022 for the Annual Dormant Tree Pruning Program. Nedco LCC DBA Sawvell Tree Service was the lowest bidder in the amount of $104,700. The Village Board of Trustees approved the initial contract with Nedco LLC DBA Sawvell Tree Service in the amount of $ $79,950 on August 23, 2022 with the passage of Resolution 22-R-126. The contract amount was based upon the available budgeted funds and the contractor was agreeable to holding the unit prices for a lower overall contract amount. The contract contains a renewal clause for two additional years. Nedco LLC DBA Sawvell Tree Service's unit prices increase by $0.50 each year. The allocated funds in the Fiscal Year 2023/24 Annual Budget Parks Division/Annual Tree Trimming are $98,500. This includes additional funds of $22,500 to start addressing the pruning needs of Village non-parkway (parks and building grounds) trees. Public Works Department staff recommends a contract renewal in the amount of $76,000 for the first of two additional years with Nedco LLC DBA Sawvell Tree Service based upon their responsiveness and successful work completed to date. The proposed parkway tree pruning will continue in the east sections of the Village with the majority of the work occurring east of Milwaukee Ave. between Cook Ave. and Golf Rd. VILLAGE OF LIBERTYVILLE Board of Trustees Village Board Meeting IVlinutes September 26, 2023 Pricing was requested from Nedco LLC DBA Sawvell Tree Service to prune the non-parkway trees. The unit prices are slightly higher than for the parkway trees because of access difficulties, but fair and appropriate. Staff also recommends a change order #1 in the amount of $22,500 for additional pruning of trees within the Village parks and building grounds. This wjH result in a new total contract price of $98,500. Nedco LLC DBA Sawvell Tree Service is once again agreeable to complete the proposed pruning work at the contract and quoted unit prices up to our available budgeted funds. Staff recommends adoption of the resolution to approve the contract renewal for the Annual Dormant Tree Pruning Program with Nedco LLC DBA Sawvell Tree and Change Order #1 in the total not to exceed total amount of $98,500 and authorize execution by the Village Administrator. Mayor Johnson asked if there were any public comments for Agenda Item 8. There were none. Mayor Johnson asked for Board comment: Trustee Krummick asked Director Kendzior if all the trees listed (16 pages) were covered under this contract. Director Kendzior replied yes, they expect to get all of that done during the non- growing season. He added that they move very quickly. Mayor Johnson agreed and said they have done very good work for the Village in the past. Trustee Rooney commented that she was impressed with the level of detail. Trustee Garrity said this is how we remain a Tree City USA. Motion made by Village Trustee Rooney to adopt the resolution to approve the contract renewal for the Annual Dormant Tree Pruning Program with Nedco LLC DBA Sawveli Tree and Change Order #1 in the total not to exceed total amount of $98,500 and authorize execution by the Village Administrator, Seconded by Village Trustee Garrity. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Mickey, Village Trustee Krummick, Village Trustee Connell, Village Trustee Rooney. The item was approved by a 6-0 vote. 9. RESOLUTION NO. 23-R-168: A Resolution to Approve a Contract Renewal with Fleck's Landscaping for Part A of the Annual Contractual Landscaping & Mowing Program The Village contracts landscaping maintenance and mowing services for multiple locations within the community. This contracted work includes weekly site visits encompassing mowing, weed control, turf fertilizer, flower planting, bed maintenance, mulching and fall leaf cleanup. The contractual work is separated into two parts (A & B) based on size and need. Part A sites are smaller sized locations: pumping stations, well sites, smaller parks, building grounds and cul-de- sac islands. Part B sites are the larger parks, Milwaukee Ave. streetscape and the Northshore Bike Path. The Village Board of Trustees approved the initial contract with Heck's Landscaping for Part A of the Annual Contractual Landscaping & Mowing Program on December 13, 2022, with the passage of Resolution 22-R-175. The "as-read" low bidder Milieu Design withdrew their bid because they underestimated the required work. The contract contains a renewal clause for one additional year. The Public Works Department recommends a contract renewal with Fleck's Landscaping based upon their responsiveness and successful work completed to date. In accordance with the Bid tab, there will be no increase for the 2024/25 fiscal year pricing. Two previous change orders that were approved by Resolutions 23-R-34 and 23-R-100 to add additional work sites, which included retention pond lawn areas in the Interlaken Ridge subdivision VILLAGE OF LIBERTYVILLE Board of Trustees Village Board IVleeting Minutes September 26, 2023 and two cul-de-sac islands on Nathan Lane and Tail Tree Terrace. This brings the new contract price to $84,292. Sufficient funds will be proposed in multiple accounts in the Fiscal Year 2024/25 Annual Budget for the proposed contracted landscape maintenance and mowing work. Staff recommends approval of the resolution to renew the contract for the final year with Fleck's Landscaping in the noMo-exceed amount of $84,292 for Part A of the Annual Contractual Landscaping & Mowing Program and authorize execution of the contract by the Village Administrator, subject to the appropriation of the necessary funds in the FY 2024/25 Annual Budget. Mayor Johnson asked if there were any public comments for Agenda Item 9. There were none. Mayor Johnson asked for Board comment: Trustees Adams, Garrity and Hickey all commented that Fleck goes above and beyond and believe this is money well spent. Motion made by Village Trustee Connell to approve the resolution to renew the contract for the final year with Fleck's Landscaping in the not-to-exceed amount of $84,292 for Part A of the Annual Contractual Landscaping & Mowing Program and authorize execution of the contract by the Village Administrator, Seconded by Village Trustee Garrity. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Mickey, Village Trustee Krummick, Village Trustee Connell, Village Trustee Rooney. The item was approved by a 6-0 vote. 10. RESOLUTION NO. 23-R-169: A Resolution to Approve a Contract Renewal with Buhrman Design Group, Inc. for Part B of the Annual Contractual Landscaping & IVIowing Program The Village contracts landscaping maintenance and mowing services for multiple locations within the community. This contracted work includes weekly site visits encompassing mowing, weed control, turf fertilizer, flower planting, bed maintenance, mulching and fall leaf cleanup. The contractual work is separated into two parts (A & B) based on size and need. Part A sites are smaller sized locations: pumping stations, well sites, smaller parks, building grounds and cul-de" sac islands. Part B sites are the larger parks, Milwaukee Ave. CBD streetscape and the Northshore Bike Path. The Village Board of Trustees approved the initial contract with Buhrman Design Group Inc. for Part B of the Annual Contractual Landscaping & Mowing Program on December 13, 2022, with the passage of Resolution 22-R-176. The contract contains a renewal clause for one additional year. The Public Works Department recommends a contract renewal with Buhrman Design Group, Inc. based upon their responsiveness and successful work completed to date. In accordance with the Bid tab, there will be an increase of $21,313 in pricing for the 2024/25 fiscal year. The new contract price will $447,088. Sufficient funds will be proposed in multiple accounts in the Fiscal Year 2024/25 Annual Budget for the desired contracted landscape maintenance and mowing work. Staff recommends approval of the resolution to renew the contract for the final year with Buhrman Design Group, Inc. in the not-to-exceed amount of $447,088 for Part B of the Annual Contractual Landscaping & Mowing Program and authorize execution of the contract by the Village Administrator, subject to the appropriation of the necessary funding in the FY 2024/25 Annual Budget. VILLAGE OF LIBERTYVILLE Board of Trustees Village Board Meeting tVlinutes September 26, 2023 Mayor Johnson asked if there were any public comments for Agenda Item 10. There were none. Mayor Johnson asked for Board comment: Trustee Rooney said she has witnessed their work and they are efficient and thorough. Trustee Connell noted that they were not the lowest bid, so he is encouraged to hear that they go above and beyond. Motion made by Village Trustee Adams to approve the resolution to renew the contract for the final year with Buhrman Design Group, Inc. in the not-to-exceed amount of $447,088 for Part B of the Annual Contractual Landscaping & Mowing Program and authorize execution of the contract by the Village Administrator, Seconded by Village Trustee Rooney. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Connell, Village Trustee Rooney. The item was approved by a 6-0 vote. 11. Mayor's Update A. Petitions and Communications The Parks and Recreation Advisory Commission will NOT meet at 8:30 a.m. on Thursday, September 28, 2023. The Parks and Recreation Committee will meet at 6:00 p.m. on Tuesday, October 3, 2023. The Human Relations Commission will NOT meet at 5:00 p.m. on Wednesday, October 4, 2023. The Zoning Board of Appeals will meet at 7:00 p.m. on Monday, October 9, 2023. The Village Board of Trustees will meet at 8:00 p.m. on Tuesday, October 10, 2023. The Libertyville Fire Department will hold their Open House on October 14, 2023 from 1 :00 p.m. to 4:00 p.m. to Fire Station One, located at 1551 N. Milwaukee Avenue. *A11 meetings will take place at the Village Mali unless otherwise noted. 12. Village Administrator Update The Village Administrator did not have any updates. Mayor Johnson asked for Board comment: Trustee Adams thanked the staff for help with Oktoberfest this past weekend. Over 1200 people attended. There was a homebrewers event on Sunday that was popular. He also thanked Mayor, Administrator Amidej and the Village attorneys for their assistance with the Mickey Finn's incident that occurred last week. Trustee Garrity gave a hats off to Mainstreet and Trustee Adams for a successful Oktoberfest. He said he was thankful for our police and fire departments for their quick response to the crash that occurred at Mickey Finns VILLAGE OF LIBERTYVILLE Board of Trustees Village Board Meeting Minutes September 26, 2023 Trustee Mickey thanked everyone for the moment of silence offered for Charlotte Frank. Mayor Johnson noted that it was Trustee Mickey who reached out about honoring Charlotte tonight, and she thanked him for that. Trustee Hickey continued by offering thanks the Police Department for helping brighten Charlotte's birthday by visiting with her recently. Trustee Hickey was grateful for the great response by the Village to the crash that occurred last week during car fun. He said that the social media work was well done. The Village kept all informed. Trustee Rooney wanted to recognize some of the youth in our community. The EGOS club is working to restore vegetation at Butler Lake. She did some planting work with them, and they are a great group. Trustee Connell wanted to highlight 3J on the omnibus. He thanked Ms. Rowe and Director Spoden for the nice program they put together at the EDC. He also thanked Trustee Hickey for his role. Trustee Connell offered kudos to Mickey Finn's staff as on the night of the event they moved into action getting people out, turning off gas wherever they could. He thanked them for their role in keeping people safe. Mayor Johnson extended kudos to Administrator Amidei along with the Police and Fire Departments who made sure the communication tree was quick and swift during that event at car fun. Mayor Johnson applauded the Hindu community for coming tonight. She appreciated that they stayed for the entire meeting to learn how the Village does business. The Mayor thought Oktoberfest was phenomenal. She saw Trustee Adams out there greeting everyone and said he did a great job. She thanked the police that were there, noting that they were so responsive and engaging. She thanked the community of Libertyvilte for how they have responded to the Frank family during this time. She said she is proud to lead a community where people care so much. 13. Executive Session There is a need to go into Executive session to Discuss Closed Session Minutes, Review 5 ILCS 120/2(c)(21), Real Estate: Purchase or Lease (Buy) 5 ILCS 120/2(c)(5) and Rea! Estate: Setting Price for Sale/Lease 5 ILCS 120/2(c)(6). Motion made by Village Trustee Adams at 9:07 pm to go into Executive Session to Discuss Closed Session Minutes, Review 5 ILCS 120/2(c)(21), Real Estate: Purchase or Lease (Buy) 5 ILCS 120/2(c)(5) and Real Estate: Setting Price for Saie/Lease 5 ILCS 120/2(c)(6), Seconded by Village Trustee Connell. The motion passed by a 6-0 voice vote. VILLAGE OF LIBERTYVILLE Board of Trustees Village Board Meeting Minutes September 26, 2023 Adjournment With no further business to come before the board Village Trustee Garrity moved to adjourn at 9:47pm, Seconded by Village Trustee Adams. The motion passed by a 6-0 voice vote. Respectfully submitted, / \/> /' '\ftJW\d:' iU'lh11' Margaret dark, Village Clerk VILLAGE OF LIBERTYVILLE