Village Board Meeting

BOARD OF TRUSTEES VILLAGE BOARD MEETING Tuesday, February 14, 2023 at 8:13 PM Village Hail Board Room 118 W. Cook Avenue Libertyville, I L60048 MINUTES Mayor Johnson called to order a meeting of the Board of Trustees at 8:13 p.m. Those present were: Mayor Donna Johnson, Trustees Scott Adams, Peter Garrity, Matthew Mickey, Matthew Krummick, Dan Love and James Connell. Items Not on the Agenda ] Presentation of items not on the Agenda will be limited to three (3) minutes Mayor Johnson asked if there was any public comment. There was none. 3. Omnibus Vote Agenda Mayor Johnson introduced the Omnibus Vote Agenda and asked if there were any items to be removed for separate discussion. A. Summary of Omnibus Vote Agenda Items B. Approval of Minutes of the January 24, 2023 Village Board Meeting C. Bills for Approval D. RESOLUTION NO. 23-R-11: A Resolution to Approve a Special Event - Prayer Rally in Cook Park E. RESOLUTION NO. 23-R-12: A Resolution Authorizing the Village Administrator to Enter into a Contract for the Purchase of Electricity Through the Northern Illinois Municipal Electric Cooperative F. RESOLUTION NO. 23-R-13: A Resolution to Award a Contract for the 2023 Sanitary and Storm Sewer Cleaning and Televising Project to National Power Rodding G. RESOLUTION NO. 23-R-14: A Resolution Approving a Contract for Recreational Services with Shotokan Karate Club ofVernon Hills for Karate Class H. RESOLUTION NO. 23-R-15: A Resolution Approving a Contract for Recreational Services with LifeSport Athletic Club of Libertyvilie for Recreational Programs I. RESOLUTION NO. 23-R-16: A Resolution Appointing Fire Chief to Village Commissions J. ORDINANCE NO. 23-0-04: An Ordinance Amending Section 26-16-8.5 of the Libertyville Zoning Code to Allow Variations Regarding the Width of Shed Dormers - Sharon Kocken, Applicant K. ORDINANCE NO. 23-0-05: An Ordinance Granting a Variation From Section 26-4-7.4(a)(3) of the Libertyville Zoning Code Regarding the Maximum Permitted Width of a Shed Dormer (11 9 Homewood Avenue) - Sharon Kocken, Applicant VILLAGE OF LIBERTYVILLE Board of Trustees Village Board Meeting IVlinutes February 14, 2023 L. RESOLUTION NO. 23-R-17: A Resolution to Approve a Permit Fee Waiver Request from the Central Lake County Joint Action Water Agency M. RESOLUTION NO. 23-R-18: A Resolution Approving an Agreement with Hitchcock Design Group for the Provision of Landscape Engineering Design Services A motion was made by Village Trustee Adams to approve the omnibus vote agenda, Seconded by Village Trustee Garrity. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The items was approved by a 6-0 vote. REGULAR AGENDA 4. Report of the Plan Commission, (PC 23-02), Planned Development Final Plan, Lake County Government, Applicant - 656 W. Winchester Road Mayor Johnson stated that Lake County is proposing to construct a Regional Operations and Communications Facility at the Lake County campus. The site was approved for a 20-year Master Plan in 2012 that allows appropriate development to proceed to a Final Plan. The Plan Commission heard the proposal at the January 23, 2023 meeting. The one-story 38,000 square foot facility is planned to house the Lake County Sheriff's 911 consortium, the Lake County Emergency Telephone Board, and the Lake County Emergency Management Agency. A ground- mounted solar array field is also proposed to offset building energy use. The Plan Commission concurred with the request for Final Plan approval. A motion to recommend Village Board of Trustees approval passed with a vote of 6 - 0. Mayor Johnson asked if there were any public comments. Lake County Board Member Jennifer dark thanked the Village for their support of the project. Trustee Adams stated that he supports the initiative. Trustee Garrity asked what will happen to the Sherriff building on Milwaukee. He did note that it will free up more frontage on Milwaukee Avenue and that he feels the plan is comprehensive and makes a lot of sense. Director of Facilities Carl Kirar for Lake County was in attendance, and he noted that the building will remain an asset of the County. Trustee Hickey stated that he likes that government is working together on this project, he feels it is a great use of the site and it will have LEED certification. He thanked Village staff and County staff for their work on it. Mayor Johnson recognized former Chief Herdegen for his work on it as well. Trustee Krummick asked when the next update will occur to the campus plan. Mr. Kirar noted that it will occur next month. Board of Trustees Village Board [VIeeting Minutes February 14, 2023 Trustee Love thanked the County officials for their work on the project and recognized them for the restoration of the former Winchester house site. Trustee Connell stated that the project provides efficiency and safety and is a great project. A motion was made by Village Trustee Mickey to approve the Report of the Plan Commission, Seconded by Village Trustee Adams. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Mickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 5. Report of the Plan Commission, (PC 22-32), Planned Development Final Plan, Community Partners for Affordable Housing, Applicant - 500 Peterson Road Mayor Johnson reported that the Community Partners for Affordable Housing (CPAH) is requesting approval of the Final Plan for a Planned Development to allow construction of a mixed-use building at 500 Peterson Road. CPAH will be housed on the first floor with a total of 34 dwelling units located on the second and third floors. The Plan Commission heard the request at the January 23, 2023 meeting. Members noted that the Final Plan is in substantial conformity with the Concept Plan. A motion to recommend Village Board of Trustees approval passed with a vote of 5 - 1, subject to the condition in the Report. Mayor Johnson asked if there were any public comments, and there were none. Trustee Adams stated that it is a great project and that he looks forward to more opportunities in the future like it. Trustee Garrity stated that there is a lot of good work that has gone into the project. He asked how the site will work in conjunction with the neighbors to the east and west. Chase Morris, Vice President of CPAH stated that the neighbor to the west had concerns with the timing of construction and that they will work with the owner. He noted that in terms of the owner to the east CPAH has already worked out an agreement with them. Trustee Garrity asked for an explanation of the buffer that will be provided for the residences in the rear of the building. Mr. Morris reported that the property has been shifted further south, a fence has been added as well as trees and shrubs. Trustee Garrity asked for the timeline for the project. Mr. Morris stated that they are looking to close on the property in June or July with a 15-month construction schedule. Trustee Garrity thanked them for their work on the project and noted that we need more senior housing in the community. Trustee Hickey thanked CPAH for their diligence with working with the Board and staff on the project. He thanked the Mayor for her letter to IDOT. He noted that 40% of the renters in Libertyville pay more than 30% of their income in rent. He believes this is a way to start addressing the issue. 3 Board of Trustees Village Board IVleeting Minutes February 14, 2023 Trustee Krummick stated that he is happy to see CPAH doing the project. He asked how the neighborhood meetings went with Timber Creek. Rob Anthony, CPAH President stated that they had a couple of meetings with the president of the association and showed them other senior developments in the area. Once they went on the tour and addressed some of their other concerns like moving the building, adding the fence, rearranging parking they seemed to be supportive of the project. Trustee Krummick asked if the cross access with Shell will remain. Mr. Anthony stated that it will remain and a left turn lane on Peterson will be striped. Trustee Krummick asked if staff had any concerns. Director Spoden stated that staff does not and that they are currently working on getting easements clarified. Trustee Love thanked them and stated that he hopes they will build more. Trustee Connell echoed other members comments. He stated that he appreciated them working with the neighbors. A motion made by Village Trustee Adams to approve the Report of the Plan Commission, Seconded by Village Trustee Hickey. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 6. RESOLUTION NO. 23-R-19: A Resolution to Approve a Special Event Request from the Libertyville Civic Center Foundation for Libertyville Days 2023 Mayor Johnson reported that the Libertyville Civic Center Foundation (LCCF) requested the use of Village property for the 2023 Libertyville Days Festival to be held on June 15-18, 2023. Staff reviewed the application and recommended the following for management of the event as part of the recommended Village Board approval: • LCCF will meet with Fire and Police Staff to coordinate potential weather emergency plans and designate one on-site coordinator during the event for emergency communications that will be responsible for all communication with vendors and service providers in the event of an emergency shutdown (and any possible re-start). • Carnival rides on Saturday, June 17, 2023 will begin operation after the parade has passed the carnival area. • Parade fencing will be provided in the downtown prior to the parade. The parade date is approved, however the continued requirements for the parade will be reviewed in a subsequent meeting with Village staff. • LCCF will coordinate placement of tents in Cook Park with the Village to avoid sprinkler system damage. (No spray paint may be used on Village property). • LCCF agrees to reimburse the Village for any damage in Cook Park and Sunrise Rotary Park in a timely manner, if requested by the Village. • LCCF will use Libertyville businesses whenever possible. Board of Trustees Village Board Meeting Minutes February 14, 2023 • An emergency access point is needed and this will be reviewed with LCCF prior to the event. • LCCF will provide a certificate of insurance and submit a Special Event Application. • LCCF will apply for the appropriate Village and State Liquor License. • LCCF will coordinate with the Chief of Police the posting of signs indicating no concealed weapons allowed and human trafficking per state law. • LCCF will reimburse the Village for one-half of the Police operation related expenses associated with the festival. The Village will provide Public Works set-up services to assist with the parade. • A minimum five (5) foot setback from structures will be required for all carnival rides. Mayor Johnson asked if there were any public comments, and there were none. Anne Carlino of the Libertyvilie Civic Center thanked the Village for their continued support of the event/fundraiser. The Board members thanked them for their work on the event. A motion made was by Village Trustee Adams to approve the special event, Seconded by Village Trustee Connell. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 7. RESOLUTION NO. 23-R-20: A Resolution to Award a Construction Contract for the Screen & Grit Building Improvements at the Wastewater Treatment Plant to Keno & Sons Construction Company Mayor Johnson stated that the Master Facilities Plan for the Village's wastewater treatment plant recommends replacement of the existing electrical system, headworks screen and grit collector system that are all housed in the Screen & Grit building because all the components have reached the end of their respective service lives. The proper functioning of the items is critical to the primary influent treatment operations for the plant. The proposed improvements will include replacing/upgrading the existing electrical system, replacement of the screening systems and replacement of the grit removal system. The Village retained the consulting firm of Strand Associates, Inc. to design the project, obtain the required permits and solicit competitive contractor bids. Four bids for the project were received and opened on January 18, 2023. The lowest responsible bidder was Keno & Sons Construction Company with a bid amount of $2,046,000. The low bid was approximately 20% higher than the project cost contained in the Capital Improvement Plan (CIP). The recent bidding environment has resulted in higher than anticipated project costs mostly driven by inflationary and supply chain concerns. In addition, the close grouping of the four bids indicates that the low bid price for the project is appropriate in the current contractor bidding market. The required funding for the project will be provided for in the Draft FY 2023/24 Annual Budget. The CIP has also been revised to incorporate the higher project cost that has been off set by deferrals and reductions in scope for some other treatment plant projects. Staff and the project consultant, Strand Associates, Inc., recommended approval of the resolution to award the contract for the screen & grit building improvements at the wastewater treatment to Keno Board of Trustees Village Board IVleeting Minutes February 14, 2023 & Sons Construction Company in the amount of $2,046,000 and to authorize execution of the Contract by the Village Administrator. Mayor Johnson asked if there were any public comments, and there were none. The Board members expressed support for the project. A motion was made by Village Trustee Love to award a construction contract to Keno and Sons, Seconded by Village Trustee Adams. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 8. RESOLUTION NO. 23-R-21: A Resolution to Approve a Contract Extension and Change Order No. 1 for Biosolids Dewatering & Disposal Services at the Wastewater Treatment Plant with Synagro Technologies, inc. Mayor Johnson stated that the current biosolids (sludge) management contract with Synagro Technologies, Inc. for sludge dewatering and land application (disposal) services at a unit price of $0.0700/gallon was approved on January 25, 2022 with the passage of Ordinance 22-0-06. The contract has two, one-year mutually agreeable extensions. Synagro continues to have a successful long-term working relationship with the Village spanning over 24 years. Utilizing Synagro for these sludge dewatering and land application services results in a smooth and efficient operation and allows the plant's staff to perform other necessary tasks. In addition, no other local contractor can cost effectively provide these combined services. The contract terms allow for CPI and diesel fuel surcharge adjustments in the unit price for the two- yearly extensions. The unit price for the first-year contract extension would be $0.0774/gallon based upon the current CPI and diesel fuel adjustments. Synagro could not agree to this adjusted unit price due to unanticipated marketplace cost increases in labor, equipment, materials, land application and chemicals over the past year. Staff and Synagro have worked very closely to negotiate a change order for a new unit price of $0.0840/gallon that is fair to both parties. The unit price for the third and final year of the contract will be based on price adjustments for the CPi and diesel fuel (when the price per gallon exceeds $5.50). The proposed contract extension and Change Order No. 1 will be for a not-to-exceed total amount of $226,175, which is equal to the amount of funds that are proposed in the Draft Fiscal Year 2022/24 Annual Budget under the Wastewater Treatment Plant Operations- Sludge Removal. Staff recommended adoption of the resolution to approve the contract extension and Change Order No. 1 with Synagro Technologies, Inc. for sludge dewatering and disposal services at the wastewater treatment plant in the not-to-exceed amount of $226,175 and authorize execution by the Village Administrator, subject to the appropriation of funds in the Draft FY 2023/24 Annual Budget. Mayor Johnson asked if there were any public comments, and there were none. Trustee Adams stated that he is glad we could work out the extension with Synagro. Trustee Garrity asked if the costs exceed the approval, what would occur. Director Kendzior stated that staff would return to the Village Board and request additional authority. Trustee Hickey thanked Director Kendzior for his work on the contract extension. 6 Board of Trustees Village Board IVIeeting Minutes February 14, 2023 Trustee Krummick asked what evidence Synagro has given the Village regarding their safe disposal of waste. Director Kendzior stated that as part of the IEPA permit they must give the Village certified tickets indicating where it is taken. A motion was made by Village Trustee Adams to award a contract extension to Syangro, Seconded by Village Trustee Garrity. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Mickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 9. RESOLUTION NO. 23-R-22: A Resolution to Award a Contract to August Winter & Sons, Inc. for the Wastewater Treatment Plant Biogas Flare Replacement Project Mayor Johnson stated that the existing methane (biogas) flare at the wastewater treatment plant is well beyond its useful service life and is difficult to keep the burner mechanism lit and even more difficult to start-up each time. The biogas flare is an integral part of the anerobic waste process by releasing harmless methane gas into the atmosphere and needs to be replaced. A new 3-inch gas burner with automatic controls and a thermal (temperature) valve are proposed. The Village retained McMahon Associates, Inc. to provide design, bidding and construction management services for the project. Four bids were received at the bid opening held on January 26,2023. August Winter & Sons, Inc. was determined to be the low base bid bidder. It was not recommended to proceed with Alternate Bid #1 (increase gas service size from 3-inches to 4-inches) because of limited available funds for the project. $163,900 is available in the FY Annual 2022/23 Budget. Because the project is critical, the remaining $14,600 will come from the overall savings in the Utility Capital Improvements Fund due to underspending because of deferrals related to supply chain issues. Staff and McMahon Associates, Inc. recommended approval of the Resolution to award the contract for the Wastewater Treatment Plant Biogas Flare Replacement Project to August Winter & Sons, Inc. in the not-to-exceed amount of $178,500 and authorize execution of the contract by the Village Administrator. Mayor Johnson asked if there were any public comments, and there were none. Trustee Adams asked Director Kendzior if the alternate was needed. He responded that it would have been a nice extra if it were cost effective but that it is not necessary. He also noted that it is not a safety issue. A motion was made by Village Trustee Love to award a contract to August Winter & Sons, Seconded by Village Trustee Conneil. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. Board of Trustees Village Board Meeting IVIinutes February 14, 2023 10. RESOLUTION NO. 23-R-23: A Resolution to Purchase Snow and Ice Equipment for Public Works Replacement Truck #322 from Monroe Truck Equipment, IVlonroe, Wl Mayor Johnson stated that the Draft Fiscal Year 2023/24 Annual Budget provides $275,000 in the Fleet Services Vehicle Replacement Fund for the purchase of a replacement Public Works Unit #322 Plow Truck. The current Unit #322 is a 2009 International Truck and is at the end of its useful service life. Unit #322 is a front-line snowplow truck that completes snow removal and ice control operations in the northwest industrial zone and the Interlaken Meadows subdivision. Monroe Truck Equipment provided a quote for $159,627 through Sourcewell Contract #062222-AEB for the snow and ice equipment for the proposed replacement truck. Supply chain delays and raw material shortages have seriously affected equipment suppliers' ability to deliver completed products within a reasonable timeframe. Monroe Truck Equipment agreed to provide the equipment for the proposed truck within 300 calendar days from the approval of the purchase. Due to the above- mentioned supply chain issues, staff is unable to secure a firm quote for a truck chassis. A separate resolution will be proposed for the truck chassis as soon as one becomes available. Staff recommended adoption of the Resolution to approve the purchase of the Truck #322 Snow and Ice Equipment from Monroe Truck Equipment, Monroe, Wl in the amount of $159,627, subject to the appropriation of funds in the Draft FY 2023/24 Annual Budget and authorize execution of the purchase by the Village Administrator. Mayor Johnson asked if there were any public comments, and there were none. Trustee Adams asked what will happen to the 2009 unit. Director Kendzior stated that we may need to sell it due to a cracked manifold. A motion was made by Village Trustee Connell to approve a purchase of snow and ice equipment, Seconded by Village Trustee Love. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Mickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 11. RESOLUTION NO. 23-R-24: A Resolution to Adopt Revisions to the Village's Engineering Design and Construction Standards Mayor Johnson stated that since 1996, many of the Village's design standards have been outlined within the "Design Standards for Public Improvements" (last revised in February 2017). In recent years, the Engineering Division of the Public Works Department identified limitations in the document and updates needed to coincide with current standards and regulations. Therefore, staff proposed a newly developed document titled "Engineering Design & Construction Standards" and rescinding the existing "Design Standards for Public Improvements." Engineering Division staff developed the "Engineering Design & Construction Standards" in coordination with the Streets & Utilities Division, Community Development Department, and Administration. In general, the document is a more comprehensive resource for the design and construction of both public and private improvements. It will provide a more professional and useful tool to developers, design professionals, and contractors. Board of Trustees Village Board Meeting IVlinutes February 14, 2023 It is anticipated that the "Engineering Design & Construction Standards" will require minor updates from time to time, to coordinate with the most current standards and procedures, and such revision would need to be approved by the Village Engineer and Public Works Director. Staff recommended approval of the Resolution to adopt revisions to the Village's Engineering Design & Construction Standards and amend Administrative Policy 96-01 accordingly. Mayor Johnson asked if there were any public comments, and there were none. Mayor Johnson asked if the standards will be available online and thanked Village Engineer Jeff Cooper for being proactive with the updates. Mr. Cooper reported that they will be available on the Village's website. Trustee Adams stated that it will make it easier for developers and commended the department for their work. Trustee Garrity stated that he appreciates the work that has been done. He asked what the number one thing was in the new document that they were the proudest of. Mr. Cooper responded the update to the standard details. Trustee Hickey thanked staff for their work on the document. Trustee Krummick asked if there are any upcoming applications that would be impacted by the update. Mr. Cooper responded that the standards are currently being used in practice and that they would grandfather anything in. Trustee Love thanked staff. A motion was made by Village Trustee Love to approve the engineering standards, Seconded by Village Trustee Hickey. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 12. RESOLUTION NO. 23-R-25: A Resolution Approving a Purchase and Sale Agreement and Approving the Sale of Surplus Real Estate -1950 US Highway 45 Mayor Johnson stated that on April 30, 2021, the Village entered into a lease agreement with Libertyville Sportsplex LLC d/b/a Canlan Sports for the Indoor Sports Complex portion of the Libertyville Sports Complex site. The lease agreement included an option for Canlan Sports to purchase the facility anytime during their two-year lease for a gross sale price of $3,750,000. On December 8, 2022, Canlan provided an official exercise notice as required by the lease agreement. Since then, the parties negotiated a purchase and sale agreement. The agreement incorporates the gross sale price of $3,750,000 with the addition of three credits and closing costs for total anticipated net sale proceeds of $3,125,000. It is anticipated that the closing of the transaction will occur before the end of the first calendar quarter of 2023. Board of Trustees Village Board Meeting Minutes February 14, 2023 Staff recommended adoption of the resolution which approved a purchase and sale agreement with Libertyville Sportsplex LLC for the purchase of the Indoor Sports Complex. Mayor Johnson asked if there were any public comments, and there were none. Trustee Adams stated that Canlan has done a great job. He noted that Canlan is very excited about the purchase. He is happy to have the agreement done and he noted that it will go a long way in helping the Village financially. Trustee Garrity stated that we have worked on this opportunity for many years. The Village has been able to transition an asset to the private sector successfully. He noted that we have a great partnership with Canlan and he is happy residents will get to enjoy the use of the facility. Trustee Hickey thanked Canlan. He stated that he looks forward to years of a continued relationship. He also thanked staff and the Trustees. Trustee Krummick noted that he is glad the Village is currently in the position to sell the facility and that he is happy Canian is taking it on. He also thanked staff for their work on it. Trustee Love echoed his fellow Board members comments. He thanked Administrator Amidei and Finance Director Mostardo for their work on it. Trustee Connell congratulated everyone. Mayor Johnson applauded staff. She noted staff's negotiation abilities in making it happen. Attorney Passman clarified that the action that will be taken would approve the transaction and the sale itself. It would empower staff to move forward with the sale. A motion was made by Village Trustee Garrity to approve the purchase and sales agreement of the property located at 1950 U.S. Highway 45, Seconded by Village Trustee Adams. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 13. IVIayor's Update A. Petitions and Communications Mayor Johnson announced the following: • The Economic Development Commission will meet at 7:30 a.m. on Wednesday, February 15,2023. • The Sustain Libertyville Commission will meet at 4:00 p.m. on Wednesday, February 15,2023. • The Firefighter Pension Fund Board will meet at 8:30 a.m. on Monday, February 20, 2023 at the Libertyville Fire Department, 1551 N. Milwaukee Avenue. 10 Board of Trustees Village Board Meeting Minutes February 14, 2023 • The Appearance Review Commission/Historic Preservation Commission will meet at 5:00 p.m. on Monday, February 20,2023. • The Parking Commission will NOT meet at 10:00 a.m. on Tuesday, February 21, 2023. • The Parks and Recreation Advisory Committee will NOT meet at 8:30 a.m. on Thursday, February 23, 2023. • The Plan Commission/Zoning Board of Appeals will meet at 7:00 p.m. on Monday, February 27, 2023. • The Public Works Committee will NOT meet at 7:00 p.m. on Tuesday, February 28, 2023. • The Village Board of Trustees will meet at 8:00 p.m. on Tuesday, February 28, 2023. 14. Village Administrator Update Deputy Administrator Engelmann reported that the Village Board has received their budget binders as part of the budget process. The Budget workshop will be held on March 4th at 8:00 a.m. and the draft budget is available on the Village's website for the public to view. She also noted that the Public Works Department is managing the Bartlett Terrace water main project which is going well. Approximately 25% of the mainline valves and hydrants are completed. Deputy Engeimann gave kudos to the Recreation Department for a successful daddy daughter dance which had 420 attendees and was located at the Canlan Sports Complex. She also noted that there is snow in the forecast for Thursday into Friday and that staff is preparing for the event. Board Comments None. 15. Executive Session Trustee Adams moved to enter executive session per [5 1LCS 120/2 (c)(21)] Closed Session Minutes, Review, Collective Bargaining [ 5 ILCS 120/2(c)(2)] and Real Estate: Setting Price for Sale or Lease [5 ILCS 120/2(c)(6)] at 9:29 p.m. and Trustee Garrity seconded. The motion carried on a roll call vote as follows: Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. Trustee Hickey moved to leave executive session and return to the regular board meeting at 10:00 p.m., Trustee Connell seconded, and the motion was approved by a roll call vote. Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Mickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. 11 Board of Trustees Village Board Meeting IVtinutes February 14, 2023 With no further business to come before Village Board, Trustee Adams moved to adjourn the meeting at 10:01 p.m., and Trustee Garrity seconded. The motion carried on roll call vote as follows: Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Hickey, Village Trustee Krummick, Village Trustee Love, Village Trustee Connell. The motion was approved by a 6-0 vote. Respectfully submitted, Kelly Am? Deputy 12