Public Works & Utility Committee

VILLAGE OF LISBON W234 N8676 Woodside Rd. Lisbon, WI 53089 A. Join Zoom Meeting Online: https://us06web.zoom.us/j/88319721129?pwd=Rm1tdkgzcW9PMG5HY051MlBpbzR4UT09 Join Zoom by Phone: Dial 1-312-626-6799 Meeting ID: 883 1972 1129 Passcode: 027704 PUBLIC WORKS & UTILITY COMMITTEE MEETING AGENDA Lisbon Village Hall Wednesday, March 20, 2024 5:00 P.M. 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Citizen Comment (Please limit your comments to three minutes) 4. Approval of Meeting Minutes: • 2/21/2024 Public Works & Utility Committee 5. Department Reports A. Department of Public Works – Nick Wilichowski B. Utility District – Don Neitzel 6. Unfinished Business A. Discussion and necessary action regarding possible sewer rate study, and recommendation to the Village Board of the same. B. Discussion and necessary action regarding Richmond Force Main maintenance or replacement, and recommendation to the Village Board of the same. 7. New Business A. Discussion and necessary action regarding bid award for 2024 Pavement Resurfacing Program, and recommendation to the Village Board of the same. 8. Items to be Placed on a Future Agenda 9. Adjournment NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may attend the above meeting(s) to gather information. No action will be taken by any governmental body other than that specifically noticed above. Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to the Village Clerk’s office at 262-246-6100 at least 72 hours in advance of the meeting. Village of Lisbon | W234N8676 Woodside Road, Lisbon WI 53089-1545 | (262)246-6100 | www.LisbonWI.gov  VILLAGE OF LISBON Public Works & Utility Committee Minutes February 21, 2024 DRAFT PUBLIC WORKS & UTILITY COMMITTEE MINUTES The regular meeting of the Lisbon Public Works & Utility Committee was held on Wednesday, February 21, 2024, at the Lisbon Village Hall, W234 N8676 Woodside Road, Lisbon, WI. Committee Chairman Marc Moonen called the meeting to order at 5:00 p.m. Roll Call: Present: Trustee Marc Moonen (Chair); Trustee Linda Beal (Vice-Chair); Committee members Jane Mueller, Joe Eberle, and Dan Plese; Utility District Accountant Mike Sargent; Village Engineer Don Neitzel; DPW Director Joe DeStefano; and Administrator Kathy Nickolaus. Clerk Elisa Cappozzo Katch was absent and excused. Pledge of Allegiance The Committee and members of the public recited the Pledge of Allegiance. Citizen Comment None. Minutes – 1/17/2024 Public Works & Utility Committee Motion by Mueller, second by Eberle, to approve the minutes of the January 17, 2024 Public Works & Utility Committee meeting as presented. Motion carried 4:0, with Beal abstaining. Department Reports A. Dept. of Public Works DPW Director Joe DeStefano gave a brief update on current DPW projects and accomplishments (see attached). No action was taken. B. Utility District Utility Administrator Mike Sargent reported on flows for the Utility District (attached). Engineer Don Neitzel gave a brief update of current Utility District projects and accomplishments (see attached). No action was taken. Unfinished Business A. Consideration of possible sewer rate study Don will bring additional information to the next meeting. No action was taken. B. Consideration of Richmond Force Main maintenance or replacement Don will bring additional information to the next meeting. No action was taken. New Business A. Approve purchase of UTV for Parks Division Motion by Moonen to approve purchase of a UTV from Proven Power, Inc., in an amount not to exceed $45,393.40, and recommendation to Village Board of the same. The motion was seconded by Beal, was voted on, and carried unanimously. Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov  Public Works & Utility Committee Minutes February 21, 2024 Page 2 of 2 B. Approve purchase of body/plow package for 2025 Western Star 47X Motion by Eberle to approve purchase of a complete body and plow package from Burke Truck, in an amount not to exceed $135,086.60, and recommendation to Village Board of the same. The motion was seconded by Plese, was voted on, and carried unanimously. C. Discussion and necessary action re: 2025 Water Pollution Control Facility (WPCF) project No action was taken. D. Discussion and necessary action re: possible water service to Willow Springs No action was taken. E. Discussion and necessary action re: increase in Sussex billing for system in-flow & infiltration No action was taken. There being no further business, Trustee Beal took her leave. Items to be included on a future Agenda None. Adjournment There being no further business, Eberle moved to adjourn. The motion was seconded by Mueller, was voted on, and carried unanimously. The meeting was adjourned at 7:15p.m. Respectfully submitted, Kathy Nickolaus Lisbon Administrator Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov February 2024 DPW Monthly Report Highway Division • Staff went out for 4 winter weather events in February. • Staff brined roads ahead of weather events in February. • Staff had salt delivered and pushed up into the salt shed. • Staff washed plow trucks when able in between events. • Staff cut and trimmed trees with Sussex’s bucket truck in Thousand Oaks Subdivision, Plainview Road, Hillside Road, Oakwood Road, and Good Hope Road. • Staff picked up Christmas trees as time permitted. • Staff performed repairs and preventive maintenance on HWY and FD trucks and equipment as needed and able. Parks Division • Staff plowed in 3 events with the Highway Division. • Staff has been working on the demo and renovation of the Park Maintenance building lunchroom, office, and bathroom. It is coming together nicely. • Staff monitored garbage and bathrooms at all Parks. • Staff performed repairs and preventive maintenance on Parks trucks and equipment as needed. DPW Director • I attended and conducted the Feb. 7th WCPWA meeting. • I attended the Feb. 21st PW and U Meeting. • I plowed/salted in 3 weather events . • I continued to get all Capital items squared away before I leave. • I have been prepping as good as I can for the next Director. • I continued to take care of invoices, r/w permits, capital projects, all clerical tasks needed and helped around the shop or in the field as needed. Regards, Joe DeStefano Jr. DPW Director  MEMORANDUM March 15, 2024 To: Village of Lisbon Utility Committee From: Don Neitzel Re: Monthly Report The monthly engineer’s report for the Village of Lisbon Utility Committee is as follows:  February 2024 Flows – Flows remained up to start the month, which was the case at the end of January due to the warmer weather and rain. Flows were trending back down toward the end of February. Average flows for the month were 35 GPM for Jeanine Lift Station, 32 GPM for Plainview, and 31 GPM for Willow Springs. (see attached graphs for historical flows and current month).  Richmond School Lift Station - Richmond School Lift Station continued to operate on the new Pump #1 to start the month. The new Pump #2 was installed on February 12th. The total run time in hours for the month of January was 33 hours. Please refer to graph for historical flow data and current month.  Business Park East – Awaiting final payment request.  Manhole and Sewer Repairs – I spoke with Visu-Sewer today and the are currently hoping for late April/ early May to get at this work. This is weather dependent however.  Sewer System Maps (GIS) – No update  2024 Sanitary Sewer Cleaning/Televising – Received email from The Expediters stating they would like to begin work in early April, if not sooner. I told them I would confirm that the contract has been approved by the Village and would get back to them next week.  March 11, 2024 Kathy Nickolaus, Town Administrator Village of Lisbon W234N8676 Woodside Road Lisbon, Wisconsin 53089 107 PARALLEL STREET Re: 2024 Pavement Resurfacing Program BEAVER DAM, WI 53916 Construction Contract Award Recommendation 1115 S MAIN STREET WEST BEND, WI 53095 Dear Ms. Nickolaus: 920-356-9447 FAX 920-356-9454 KUNKELENGINEERING.COM Please find accompanying this transmittal the Bid Tabulation for the 2024 Pavement Resurfacing Program that was bid on Friday, March 8, 2024. As is evident, Payne & Dolan, from Waukesha, Wisconsin submitted the low base bid (Thousand Oaks Area) in the amount of $369,550.00. Three competitive bids were received. In addition to the base bid, two alternate bids were received. Below are Payne & Dolan’s bidding results for said alternates: • Alternate 1 – High Road: $65,563.00 • Alternate 2 – Cordell Drive: $62,342.50. Based upon the Village’s budgetary requirements, and our analysis and our understanding of the Contractor’s past work efforts, we heretofore recommend that the Village of Lisbon award a construction contract to Payne & Dolan, from Waukesha, Wisconsin, in the amount of $431,892.50 (Base Bid + Alternate 2) with the project schedule to begin in Spring 2024. Kathy, should either you or the Village Board have any questions or comments regarding this transmittal, please contact me at your convenience. Sincerely, KUNKEL ENGINEERING GROUP Mitchell Leisses Office/Project Manager Enclosure cc: Elisa Cappozzo, Clerk  BID TABULATION Village of Lisbon 2024 Pavement Resurfacing Program Friday, March 8, 2024 10:00 a.m. Village Hall W234N8676 Woodside Road Lisbon, WI Payne & Dolan, Waukesha, Stark Pavement Corp, Thousand Oaks Area (Kettle Cove Lane, Justin's Way, Meadow Wood Lane) WI Brookfield, WI Wolf Paving, Hartland, WI Item No. Item Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total 1 Mill Asphalt Pavement, Full Depth 12,300 SY $6.10 $75,030.00 $4.30 $52,890.00 $5.50 $67,650.00 2 Undercutting and Base Course Material 1,230 CY $50.00 $61,500.00 $57.65 $70,909.50 $70.00 $86,100.00 3 Hot Mix Asphalt Pavement 3,700 TN $61.30 $226,810.00 $65.55 $242,535.00 $66.00 $244,200.00 4 Shoulder Restoration 110 TN $11.00 $1,210.00 $40.00 $4,400.00 $34.75 $3,822.50 5 Erosion Control 1 LS $1,000.00 $1,000.00 $500.00 $500.00 $350.00 $350.00 6 Traffic Control and Access 1 LS $2,000.00 $2,000.00 $10,500.00 $10,500.00 $2,350.00 $2,350.00 7 Contract Allowance for Materials and Compaction Testing 1 LS $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 Thousand Oaks Totals $369,550.00 $383,734.50 $406,472.50 Alternate 1 - High Road Item No. Item Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total 8 Mill Asphalt Pavement, Ful Depth 1,750 SY $11.20 $19,600.00 $5.00 $8,750.00 $7.20 $12,600.00 9 Undercutting and Base course Material 175 CY $50.00 $8,750.00 $61.00 $10,675.00 $82.00 $14,350.00 10 Hot Mix Asphalt Pavement 510 TN $61.30 $31,263.00 $72.00 $36,720.00 $74.00 $37,740.00 11 Shoulder Restoration 20 TN $11.00 $220.00 $103.00 $2,060.00 $118.00 $2,360.00 12 Epoxy Pavement Markings, 4-Inch 2,000 LF $1.80 $3,600.00 $1.80 $3,600.00 $1.80 $3,600.00 13 Epoxy Pavement Markings, 18-Inch 35 LF $18.00 $630.00 $18.00 $630.00 $18.00 $630.00 14 Erosion Control 1 LS $500.00 $500.00 $200.00 $200.00 $100.00 $100.00 15 Traffic Control and Access 1 LS $500.00 $500.00 $3,000.00 $3,000.00 $860.00 $860.00 16 Contract Allowance for Materials and Compaction Testing 1 LS $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 High Road Totals $65,563.00 $66,135.00 $72,740.00 Alternate 2 - Cordell Drive Item No. Item Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total 17 Mill Asphalt Pavement, Full Depth 1,600 SY $11.85 $18,960.00 $6.00 $9,600.00 $7.20 $11,520.00 18 Undercutting and Base Course Material 160 CY $50.00 $8,000.00 $50.50 $8,080.00 $82.00 $13,120.00 19 Hot Mix Asphalt Pavement 475 TN $71.30 $33,867.50 $76.00 $36,100.00 $74.00 $35,150.00 20 Shoulder Restoration 15 TN $11.00 $165.00 $100.00 $1,500.00 $98.00 $1,470.00 21 Erosion Control 1 LS $350.00 $350.00 $700.00 $700.00 $100.00 $100.00 22 Traffic Control and Access 1 LS $500.00 $500.00 $3,200.00 $3,200.00 $820.00 $820.00 23 Contract Allowance for Materials and Compaction Testing 1 LS $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 Cordell Dr Totals $62,342.50 $59,680.00 $62,680.00