Public Works & Utility Committee

Name: Public Works & Utility Committee — Lisbon, WI
Start: 2024-10-16
End: 2024-10-16
Location: Lisbon, WI

Regular Meeting

Lisbon, WI · October 16, 2024

Agenda Minutes

Minutes

VILLAGE OF LISBON Public Works & Utility Committee Minutes October 16, 2024 DRAFT MEETING MINUTES PUBLIC WORKS & UTILITY COMMITTEE The regular meeting of the Lisbon Public Works & Utility Committee was held on Wednesday, October 16, 2024, at the Lisbon Village Hall, W234N8676 Woodside Road, Lisbon, WI. Committee Chairman Marc Moonen called the meeting to order at 5:18 p.m., noting the delay due to computer connectivity issues with the Zoom web meeting application. Roll Call: Present: Trustee Marc Moonen (Chair); Committee members Jane Mueller, Joe Eberle, and Dan Plese; Utility District Accountant Mike Sargent; Village Engineer Don Neitzel; DPW Director Nick Wilichowski; Administrator Kathy Nickolaus; and Clerk Elisa Cappozzo Katch to record the minutes. Trustee Linda Beal was absent and excused. Pledge of Allegiance The Committee and members of the public recited the Pledge of Allegiance. Citizen Comment None. Minutes – 9/18/2024 Public Works & Utility Committee Motion by Eberle, second by Mueller, to approve the minutes of the September 18, 2024 Public Works & Utility Committee meeting as presented. Motion carried. Department Reports A. Dept. of Public Works DPW Director Nick Wilichowski gave a brief update on current DPW projects and accomplishments (see attached). No action was taken. B. Utility District Utility Administrator Mike Sargent provided an overview of external utility costs and revenue comparisons, presenting an early draft 2025 budget outline that highlighted anticipated changes in various financial line items while also addressing potential regulatory changes by external utility partners. Engineer Don Neitzel gave a brief update of current Utility District projects and accomplishments, noting updates on the Richmond School Lift Station and mentioning run times and water usage comparisons that raised concerns for potential interventions. No action was taken. Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov Public Works & Utility Committee Minutes October 16, 2024 Page 2 of 3 Unfinished Business A. Policy & Procedure Creation re: Citizen Requests for Speed, Street Sign, and Traffic Control The committee engaged in a detailed discussion to streamline the process for citizen requests. Kathy brought forward ideas to direct initial concerns, especially about speeding, directly to the Sheriff's Department via structured complaint forms within the Civic Plus platform. The committee emphasized the importance of a public feedback process and ensuring citizen involvement in appeals, suggesting the guidance of MUTCD standards for any such appeals. No action was taken. B. Phase I of Proposed Sewer Service Area Expansion Discussion centered around the phased progression to eventual expansion along Lisbon Road. Neitzel updated the committee on the communication with the Southeastern Wisconsin Regional Planning Commission (SEWRPC), mentioning an upcoming meeting with Joel Dietle to outline timeline expectations and responsibilities. Committee also briefly discussed options for consideration, seeking to clarify expansions across differing areas and potential influence from adjacent municipalities like Sussex and Menominee Falls. No action was taken. New Business A. LW Allen Quote for Installation of LBPE Flow Meter Neitzel reported on the equipment for a new flow meter for the Business Park East to address concerns of inflow and infiltration contribution. He explained the coordination efforts with Sussex and potential tie-in requirements needed. The committee discussed potential cost shares and additional preparation necessary before installation. Neitzel noted that the outstanding information needed should be available for either the November or December committee meeting for review. No action was taken. B. Brabazon Quote for Spare Pump at Richmond School Lift Station A quote from Brabazon for a spare pump was discussed, centering on previous equipment failure and maintenance schedules. Neitzel shared evaluation details, indicating that the difference in cost between rebuilding and purchasing a new pump was minimal. Meeting participants debated effectiveness, with both operational risks and contingencies being considered. Motion by Mueller to approve purchase of spare pump for Richmond Lift Station for a cost not to exceed $38,060.00, and recommendation to Village Board of the same. The motion was seconded by Plese, was voted on, and carried unanimously. C. Draft 2025 Utility Budget Mike Sargent and Administrator Nickolaus presented adjustments to the budget for 2025 with in- depth reviews on engineering costs and preventive measures for maintenance reduce unnecessary financial allocation. Fiscal expectations and structural corrections helped integrate additional Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov Public Works & Utility Committee Minutes October 16, 2024 Page 3 of 3 balances. The committee emphasized capturing staff efforts through internal billing updates, striving to bring together financial transparency across joint operational streams by setting new forward-thinking propositions. Motion by Moonen to approve the 2025 utility budget as proposed, implementing noted amendments, and recommendation to Village Board of the same. The motion was seconded by Eberle, was voted on, and carried unanimously. Items for next Public Works & Utility agenda Several items were proposed for future agendas, including the development of a comprehensive policy and procedure framework to address citizen requests on traffic/ signage, follow-up updates on SEWRPC-related expansion discussions, the final LW Allen Quote for Flow Meter installation, and the evaluation of potential alternative contractors for grinder pump services to reduce costs and improve repair efficiencies. Adjournment There being no further business, Moonen moved to adjourn. The motion was seconded by Eberle, was voted on, and carried unanimously. The meeting was adjourned at 6:51p.m. Respectfully submitted, Elisa Cappozzo Katch, WCMC Lisbon Village Clerk Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov

Agenda

VILLAGE OF LISBON W234 N8676 Woodside Rd Lisbon, WI 53089-1545 Join Zoom Online: https://us06web.zoom.us/j/88319721129?pwd=Rm1tdkgzcW9PMG5HY051MlBpbzR4UT09 Join Zoom by Phone: Dial 1-312-626-6799 Meeting ID: 883 1972 1129 Passcode: 027704 PUBLIC WORKS & UTILITY COMMITTEE AGENDA Lisbon Village Hall Wednesday, October 16, 2024 5:00P.M. 1. Call to Order & Roll Call 2. Pledge of Allegiance 3. Citizen Comment (Please limit comments to three minutes) 4. Approval of Meeting Minutes • September 18, 2024, Public Works & Utility Committee 5. Department Reports A. Dept. of Public Works – Nick Wilichowski B. Utility District – Don Neitzel & Mike Sargent 6. Unfinished Business A. Discussion and necessary action to create a policy/procedure for citizen requests related to speed, street sign, and/or traffic control issues. (Kathy) B. Discussion and necessary action regarding Phase I of proposed Sewer Service Area expansion along Lisbon Road, and its submittal to SEWRPC. (Don) 7. New Business A. Discussion and necessary action regarding LW Allen quote for installation of LBPE flow meter. (Don) B. Discussion and necessary action re: Brabazon quote for spare pump at Richmond School Lift Station. (Don) C. Discussion and necessary action re: draft 2025 Utility Budget. (Mike/Kathy) 8. Items to be Placed on a Future Agenda 9. Adjournment NOTE: It is possible that members of and possibly a quorum of other governmental bodies may attend the above meeting to gather information. No action will be taken by any governmental body other than specifically noticed above. Requests from citizens with disabilities who need assistance to participate in this meeting or hearing should be made to the Lisbon Clerk’s office at 262-246-6100 at least 72 hours in advance of the meeting. Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov VILLAGE OF LISBON Public Works & Utility Committee Minutes September 18, 2024 DRAFT PUBLIC WORKS & UTILITY COMMITTEE MINUTES Committee Chair Marc Moonen called the regular meeting of the Lisbon Public Works & Utility Committee to order at 5:01p.m. on Wednesday, September 18, 2024, at the Lisbon Village Hall, W234 N8676 Woodside Road, Lisbon, WI. Roll Call Those present included: Trustee Marc Moonen (Chair); Committee members Jane Mueller, Joe Eberle, and Dan Plese; Utility District Accountant Mike Sargent; Village Engineer Don Neitzel; DPW Director Nick Wilichowski; Administrator Kathy Nickolaus; and Clerk Elisa Cappozzo Katch to record the minutes. Trustee Linda Beal was absent and excused. Pledge of Allegiance Committee and members of the public recited the Pledge of Allegiance. Citizen Comment None. Minutes – 8/21/2024 Public Works & Utility Committee A typo was noted listing Joe Eberle as both present and absent; should be listed as bsent/excused. Motion by Mueller, second by Plese, to approve meeting minutes from the August 21, 2024, Public Works & Utility Committee meeting as corrected. Motion carried. Department Reports A. Dept. of Public Works DPW Director Nick Wilichowski gave a brief update on current DPW projects and accomplishments (see attached). No action was taken. B. Utility District Utility Administrator Mike Sargent reported on August flows, and Engineer Don Neitzel gave a brief update of current Utility District projects and accomplishments (see attached). No action was taken. Unfinished Business A. Proposed Sewer Service Area expansion Engineer Neitzel noted that he is coordinating with Waukesha County & SEWRPC. Feedback is needed from both entities to determine whether a condensed amendment can be pushed through, or if Lisbon will be required to complete a full amendment. Once a determination has been made, then a quote can be finalized for consideration. No action was taken. Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov Public Works & Utility Committee September 18, 2024 Page 2 of 2 New Business A. Request for approval of Dorner quote for Lift Station Inspections Motion by Mueller, second by Plese, to approve the Dorner quote for Lift Station Inspections, for an amount not to exceed $1,750.00, and recommendation to Village Board of the same. Motion carried. B. Award 2025-2034 Garbage & Recycling Contract Administrator Nickolaus reviewed all the bids that were received. GFL, Waste Management, and LRS submitted bids for curbside collection, and GFL submitted the lone bid for up-the- drive service. Discussion regarding curbside collection vs. up-the-drive service, or whether consideration of a hybridized service with residents choosing to pay for optional up-the- drive service was worthwhile. Tony Knoeck from Waste Management and Jason Johnson from GFL were present and answered technical questions from the Committee. Motion by Eberle, second by Mueller, to recommend that the Village Board award the 2025- 2034 trash and recycling contract to GFL for up-the-drive service. Motion carried. Items for next Public Works & Utility agenda Items noted for inclusion on future agendas included: - LBPE flow meter installation quote(s) - Buteyn-Peterson quote to regrade areas of LBPE - Traffic & speed policy creation - Sewer service area expansion Adjournment There being no further business, motion by Eberle, second by Mueller to adjourn at 6:09p.m. Motion carried. Respectfully submitted, Elisa Cappozzo Katch Village Clerk Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov DPW September Monthly Report 2024 Highway: • Hydro Seed culvert replacement areas • Equipment repairs & services, roller, trailers, loader, skid loader & tractor • Rented mini excavator to clean asphalt swales • Harley raked Lake 5 walking path and compacted • Recycling Event • Mounted wings and salter on a few patrol trucks • Took one truck out to Burke to get a wing and plow service/ inspection done (took a second truck out to get done) • Paint RR crossings on North Lisbon and painted stop bars along Woodside and North Lisbon • Put up rebound posts along curbing on North Lisbon by RR crossing • Culvert Repair Weyer Road • Tree cutting • Mowing Parks: • Mowing • Tree cutting • New rope & posts for trail by sledding hill • Working on tree nursery Director: • Reviews with employees • Worked on Lake 5 walking path • Set up recycling event and attended • Work on capital items and budget workshop • Culvert inventory for the state • Culvert repair Weyer Road • General Fund Expenditures worksheet • Trained Cole on boom mower • Prepped items before I left for vacation Appliance/Electronic Report (2024 Clean-Up Event) (SERVICES RENDERED BY: REFRIGERANT DEPOT, LLC) APPLIANCE Appliances AIR CONDITIONER 17 DEEP FREEZER 6 DEHUMIDIFIER 159 DISHWASHER 12 DRYER 4 MICROWAVE 64 REFRIGERATOR 50 STOVES 8 WASHER 4 WATER HEATER 7 331 E-waste 12,042 Display (TV's & Monitors) 10,484 Total Pounds 22,526

Get email alerts for Lisbon

A daily email when new agendas and minutes are posted.

Report an issue with this meeting