Public Works & Utility Committee

VILLAGE OF LISBON W234 N8676 Woodside Rd Lisbon, WI 53089-1545 Join Zoom Online: https://us06web.zoom.us/j/88319721129?pwd=Rm1tdkgzcW9PMG5HY051MlBpbzR4UT09 Join Zoom by Phone: Dial 1-312-626-6799 Meeting ID: 883 1972 1129 Passcode: 027704 PUBLIC WORKS & UTILITY COMMITTEE AGENDA Lisbon Village Hall Wednesday, September 18, 2024 5:00P.M. 1. Call to Order & Roll Call 2. Pledge of Allegiance 3. Citizen Comment (Please limit comments to three minutes) 4. Approval of Meeting Minutes • 8/21/2024 Public Works & Utility Committee 5. Department Reports A. Dept. of Public Works – Nick Wilichowski B. Utility District – Don Neitzel & Mike Sargent 6. Unfinished Business A. Discussion and necessary action regarding proposed Sewer Service Area expansion and potential cost of same. (Don) 7. New Business A. Discussion and necessary action re: Dorner quote for Lift Station inspections, and recommendation to Village Board of same. (Don) B. Discussion and necessary action re: recommendation to Village Board to award Garbage and Recycling contract to begin in 2025. (Kathy) 8. Items to be Placed on a Future Agenda 9. Adjournment NOTE: It is possible that members of and possibly a quorum of other governmental bodies may attend the above meeting to gather information. No action will be taken by any governmental body other than specifically noticed above. Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to the Lisbon Clerk’s office at 262-246-6100 at least 72 hours in advance of the meeting. Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov  VILLAGE OF LISBON Public Works & Utility Committee Minutes August 21, 2024 DRAFT PUBLIC WORKS & UTILITY COMMITTEE MINUTES The regular meeting of the Lisbon Public Works & Utility Committee was held on Wednesday, August 21, 2024, at the Lisbon Village Hall, W234 N8676 Woodside Road, Lisbon, WI. Committee Chairman Marc Moonen called the meeting to order at 5:00 p.m. Roll Call: Present: Trustee Marc Moonen (Chair); Committee members Jane Mueller, Joe Eberle, and Dan Plese; Utility District Accountant Mike Sargent; DPW Director Nick Wilichowski; Administrator Kathy Nickolaus; and Clerk Elisa Cappozzo Katch to record the minutes. Trustee Linda Beal (Vice-Chair) and Committee member Joe Eberle were absent and excused. The Committee and members of the public recited the Pledge of Allegiance. Citizen Comment None. Minutes – 7/17/2024 Public Works & Utility Committee Motion by Mueller, second by Plese, to approve the minutes of the July 17, 2024, Public Works & Utility Committee meeting as presented. Motion carried. Village Engineer Don Neitzel arrived at 5:02p.m. Department Reports A. Dept. of Public Works DPW Director Nick Wilichowski gave a brief update on current DPW projects and accomplishments (see attached). Trustee Moonen noted the DPW’s efforts in their ongoing projects and thanked them for sharing pictorial updates in the report. No action was taken. B. Utility District Utility Administrator Mike Sargent reported on July flows for the Utility District. Engineer Don Neitzel gave a brief update of current Utility District projects and accomplishments (see attached). No action was taken. Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov  Public Works & Utility Committee Minutes August 21, 2024 Page 2 of 3 Unfinished Business A. Request for Walnut Grove Speed Controls A speed study was completed showing 404 analyzed vehicles with a 4% enforceable violation rate, primarily going 31 mph. Several members expressed their view that the traffic was not heavy and noted that average speeds were within reasonable limits. Discussion indicated standalone traffic management solutions were adequate. Motion by Mueller, second by Plese, to deny the request for additional speed or traffic controls along Walnut Grove Drive, and recommendation to Village Board of the same. The motion carried unanimously. B. Richmond School plans to address ongoing utility issues Engineer Neitzel and the committee discussed ongoing utility issues at Richmond School, including ongoing investigations and mitigations concerning leaking and increased water usage. Administrator Nickolaus noted they would be providing the new grounds manager a previous letter Lisbon had sent communicating ongoing concerns. Coordination with school administration will continue to ascertain increased water usage at the school, and follow-up with grounds supervisors will attempt to mitigate concerns. No action was taken. C. Kunkel proposal for Sewer Area Study & possible gravity sewer extension Don Neitzel presented a sewer area study draft, outlines potential gravity sewer extensions and capacity based on current infrastructure agreements with Sussex (estimating approx. 600 REUs). Outlined were service zones leading to the southwestern area, followed by east and west sewer boundary discussions from Richmond Road, extending toward adjacent subdivisions and potential dwelling zones. A phased approach might execute these extensions feasibly while managing easement negotiation needs. Richmond Elementary School could showcase tract ground infiltration atypical possibly attributed to septic issues as mentioned by staff. Exploration of phased completion initiated with specific connection points recommended. Marc Moonen reiterated phase interests posed by business developers on sewer alignment project toward School and across intersections. Motion by Mueller, second by Plese, to authorize Kunkel to put together a cost estimate for construction and proposal for service fees regarding possible gravity sewer extension, and recommendation to Village Board of the same. The motion carried unanimously. New Business A. TAC Meeting Update Administrator Nickolaus recapped the recent TAC meeting outcomes focusing on installation of required meters in Business Park East and a similar installation for Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov  Public Works & Utility Committee Minutes August 21, 2024 Page 3 of 3 Menomonee Falls, noting potential cost burdens being distributed fairly. Ongoing actions include isolating I & I and a metering project. No action taken. B. 2025 Sussex Wastewater Treatment Facility Project Agreement Presented was the agreement pertained to cost allocations and partnership priorities in shared usage project with Sussex. The evaluations outlined Lisbon’s earmarked budget and cost share estimated at $632,077 for the agreed rehabilitation. Motion by Mueller, second by Plese, to recommend to the village board the approval of the 2025 Sussex wastewater treatment facility rehabilitation project. The motion carried unanimously. C. Create policy/procedure for citizen request for traffic/speed controls A draft policy encompassing experiences from neighboring municipalities was delved into. Pertinent additions suggested were to bridge implementation from citizen inputs to staff's compiling assessments efficiently while working within DOT mandates. Continued staff research is needed to bring back a starting outline for the committee to review at a future meeting. No action taken. Items for next Public Works & Utility agenda Clerk Cappozzo reviewed items noted for the next meeting’s agenda. No additional items added. Adjournment There being no further business, Mueller moved to adjourn. The motion was seconded by Plese, was voted on, and carried unanimously. The meeting was adjourned at 6:15p.m. Respectfully submitted, Elisa Cappozzo Katch, WCMC Lisbon Village Clerk Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov  DPW Monthly Report August 2024 Highway • Replaced three cross culverts (Red Fox, Tomahawk, Norwalk) • Replaced driveway culvert (Tamarac) • Asphalted cross culverts and driveway approach • Paved Sussex Park path • Shoulder repair on Plainview & Lake Five • Shoulder Woodside • Mastic golf course subs. & Lake Five Road (12 pallets) • Install Rebound Posts on North Lisbon along Railroad Crossing & DPW Shop • Voting Booths • Tree clean up • Sign repairs • Cleaned up ash and debris from parks brush pile burn Parks • Grass cutting & Weed Wacking • Weeding • Last Month of summer help • Auger in posts for new tree nursery • Repairs being done on pier • Tree & Brush Maintenance Director • Marked culvert repair locations • Met with Craig & Sam for proof rolling Kettle Cove, Justins Way & Meadow View • Replace Culverts with Highway Crew • Worked on Highway and Parks Capital Improvement Plans • Completed Capital Improvement Plans & went over them with Kathy • Mastic with Highway Crew • Coordinated flex patch and crackfill with Fahrner • Meeting with Don about Leids Lane re grading • Mark roads for flex patching • Self-Review with Kathy • Reviewed employee reviews with Kathy • Asphalt work with Highway Crew • Invoices • Permits • Payroll • CC Reports  MEMORANDUM September 12, 2024 To: Village of Lisbon Utility Committee From: Don Neitzel Re: Monthly Report The monthly engineer’s report for the Village of Lisbon Utility Committee is as follows:  August 2024 Flows – Flows for the Jeanine and Plainview Lift Stations were back to normal during the month of August, with an average flow of 20 GPM (average 27,000 GPD) for Jeanine and 22 GPM (average 31,000 GPD) for Plainview. Willow Springs flows were also down, with an average flow of 16 GPM and 25,000 GPD for the month of August. (see attached graphs for historical flows and current month).  Richmond School Lift Station – The lift station had a total run time of 36 hours for the month or an average of 0.2 hours (Pump #1) and 0.3 hours Pump #2) of run time per day. The well reading for the month of August was 16,000 gallons and for the prior month of July it was 71,300, so water usage has dropped significantly from what has been used the last three months. The calculated sewer flow for the month of July was 36,000 gallons (see attached water usage chart and sewer flow information) I did check with Richmond School Bldg. & Grounds Super. (Adam) on the increased water usage during the months of May, June, & July. He stated that they had been pressure washing all of the furniture from the School, along with doing work in the bathrooms which has required a fair amount of water. So that would explain the increase water usage overall the last few months. As previously mentioned, water usage has dropped at the School during the month of August. I provided Adam a copy of the letter that went out to the School regarding the Inflow/Infiltration issue and the required measures that the Village wanted the School to take to investigate this issue. I let him know that the previous person in his position had completed the sewer televising and started looking at roof drain connections, but did not complete the investigation. Adam informed me that he began looking at some of the roof drains when he had time during the last month and feels he found at least a couple that he feels are connected to the sanitary sewer. We met with him on September 11th to look at a couple of these locations, as well as looking at places where some may discharge outside of the School. While doing this there was at least one storm outfall that is shown on a plan that could not be found. After spending a couple of hours with us, Adam needs to get onto other things. We will be scheduling to meet with him again to continue going through the School and investigating any potential cross connections to the sanitary sewer. Prior to our next meeting we will assemble one plan from the 3 different sets of plans of the School, showing the location of the sanitary sewer, roof drains, storm outfalls, etc… so we have something to work off of and mark-up while going through the School with him.  Fire station Well – The water usage for the month of August 2024 was 2,000 gallons while the water usage in the month of July was 1,900 gallons. (see attached water usage chart).  Caseys Well – The water usage at Casey’s for the month of August was 26,645 gallons while the water usage in the month of June was 18,920 gallons, which remains in-line with what was seen over the course of 2023 (see attached water usage chart).  Sewer System Maps (GIS) –No GIS updates for the month.  CMOM Update – A draft copy of the updated CMOM will be provided for the September meeting.  Business Park East Sewer Flow Meter Install – As of the date of this report, I have left two messages for the Tom Dimoff, Superintendent of Utilities for the Village of Menomonee Falls, regarding combining efforts to install the meter at Business East and at Silver Spring Estates. I have not heard anything back as of today. I will reach out to the Engineering Department at the Village to see if there is someone else, I should speak to regarding this. Let me try this again.  Jeanine LS 2024 Monthly Flows with Meter and Pump Electric Use 2000 1800 1600 1400 1200 Total Flows (Kgals) Flow Totals 1000 Meter Pump 800 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug  Plainview LS 2024 Monthly Flows with Pump and Meter Electric Use 2024 2000 1800 1600 1400 1200 Flow 2024 1000 Meter Pump 800 600 400 200 0 Total Flows (Kgals)  Village of Lisbon, Waukesha Co Wisconsin Preliminary Estimate of Cost Lisbon Road San Sewer Extension Business Drive to Moraine Drive Date 8/30/24 Proposed Phase 1 Sewer Route Connect to Village of Sussex San Sewer at Business Dr Install 15" san sewer along south side Lisbon Road Cross to north side roadway at Sussex/Lisbon Boundary to north Install 15" san sewer along north side Lisbon Rd to branch west of Lynndale Rd Continue 12" san sewer to Hunt Rd and north to Richmond Rd Connect Richmond School (eliminate pump station) Install 12" san sewer to NW corner of Lisbon Rd & Moraine Dr Cross Moraine Dr by directionally drilled sewer section Outline of Work and Estimated Costs Quantity Unit Item Unit Cost Item Cost 4,950 LF 15" San Sewer $160.00 $792,000 4,000 LF 12" San Sewer $150.00 $600,000 100 LF 8" San Sewer (School Branch) $110.00 $11,000 350 LF 6" San Sewer Lateral $80.00 $28,000 5,350 LF Rock Excavation $30.00 $160,500 3,600 LF Granular Backfill San Sewer $32.00 $115,200 30 EA San Sewer MH $7,500.00 $225,000 70 LF 27" Bored & Jacked Steel Casing $2,500.00 $175,000 180 LF 12" San Sewer Directional Drill $850.00 $153,000 1 LS Misc. Demo & Disposal $40,000 180 LF Entrance Culvert Replacement $80.00 $14,400 8,000 SF PC Paved Ditch Replacement $10.00 $80,000 2,500 TN Shoulder Restoration $30.00 $75,000 300 TN HMA Pavement Restoration $125.00 $37,500 25,000 SY Seeding & Stabilization $5.00 $125,000 1 LS Misc. Construction Erosion Control $40,000 1 LS Traffic Control & Access $45,000 1 LS Soil & Material Testing $15,000 Engineering & Contingencies $409,740 Total Estimated Costs $3,141,340 Estimated Construction Contract $2,731,600 *Note - For the purpose of this estimate, Rock Excavation quantity has been estimated as 60% of the overall sewer length for this project. The quantity for this item could vary significantly in either direction, based upon the results of geo-technical work that will be done during the design of this project.