Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board February 21, 2012 The meeting was called to order at 4:30 p.m. by President Moes at the James J. Siebers Memorial Library in Kimberly. PRESENT: Amanda Fletcher, Jim Hietpas, Jim Moes, Marcia Trentlage, Rose Vander Velden, Lori Vanderloop. OTHERS PRESENT: Beth Carpenter, Ben Schultz. Hietpas moved, seconded by Vanderloop, to approve the minutes of the January 24, 2012 meeting. Motion carried. Trentlage moved, seconded by Vander Velden, to approve the December 2011 invoices. Motion carried. Trentlage moved, seconded by Vander Velden, to approve the January 2012 invoices. Motion carried. The January financial and statistics reports were discussed. DIRECTOR’S REPORT Carpenter reported that Library Assistant Pat Stangfield’s last day was February 17th. In addition, Marsha Hastings, another Library Assistant has resigned as she will be relocating to St. Louis. The library also has an open Summer Student position to be filled. The remaining staff members are doing their best to fill hours left by the vacancies, but are stretched thin. Much of Carpenter’s time in the coming months will be dedicated to the hiring and training process required to fill the open positions. eBook/eReader training was offered by Carpenter and Evan Bend from OWLS. Three sessions were offered: 1 for Nook users, 1 for Kindle users, and 1 for any kind of eReader users. Attendees were introduced to the library’s digital collection and received individual help with their personal eReader. 35 people attended The Unpolished Gems presentation earlier in February. The next adult program will take place on March 1st at Kimberly with a wine and cheese tasting offered by Festival Foods. Moes reported having difficulty finding people willing to serve on the Board for the Friends of the Library (FOLKS). People will need to be recruited or FOLKS may be in danger. Ann Hardginski entered the meeting at 4:40 p.m. Fox Cities Reads launched on January 31st at the CopperLeaf Hotel in Appleton. Additional copies of the selected book were purchased. Carpenter thanked the Kaukauna Public Library for providing OWLS with additional funding to purchase ebook editions of the Fox Cities Reads book and titles by Fox Cities Book Festival authors. Book Festival planning is progressing with authors being added to website weekly. Carpenter will be placing an order later this week to purchase titles by Festival authors. Displays have been established for both programs at both locations and will grow as materials arrive. Kimberly Public Library’s broadband upgrade is complete, and Little Chute’s is scheduled for February 22nd. Carpenter thanked OWLS for coordinating the project and securing funds for the upgrade. Security cameras are of an age where they are needing to be replaced – 2 have been replaced in Kimberly, and now 1 is out in Little Chute. The DVR in Kimberly is also experiencing issues and may need to be replaced in the near future. In addition, the patron counter on the security gates in Little Chute stopped working at the end of January. The gates are not under a service contract, so repair has been delayed. Carpenter will be meeting with a 3M representative on February 28th to explore options for repair and for future needs for library materials handling projects. Carpenter attended a webinar on materials handling in preparation for the meeting. Carpenter reported difficulty getting settled in with using the III Acquisitions Module, but reported progress is being made. Carpenter has been asked to serve as Co-Conference Chair for the 2013 WLA Conference in Green Bay with Stef Morrill, Director of WiLS. The interview process for the new Kimberly Administrator will take place on March 9-10. Department managers will be involved in the process. Help for the Homeless Fines Amnesty will begin March 5 th and will run through the 24th. The flooring project at the Little Chute Library is scheduled to take place on April 6-7. The library will close at noon on April 5th to clear space for the flooring and will remain closed until Monday, April 9th. YOUTH SERVICES REPORT Hardginski reported that 195 families are now registered in the 1000 Books Before Kindergarten program with 8 families having already reached the 500 book mark. Pooches and Pages was held on February 18th and continues to be a well-received program. Story time sessions are underway and average 50 people in attendance. A Stuffed Animal Sleepover was held February 17th, which incorporated bed time stories for the kids and their critters, then activities the critters did after the children went home. Images from the sleepover are available on the library’s Facebook and Flickr pages. Craft Night with The Learning Shop is coming up on February 27th at the Kimberly Library, along with family movies nights in March. Hardginski will be visiting Woodland School for a Dr. Seuss story time and is working on getting out letters to potential donors for the summer reading program. Teen series are being updated and replenished. A teen events planning meeting was held on February 13th, and a Wii Hour is now being offered on Mondays at Kimberly to try to help occupy after school kids coming to the library. Hardginski reported on some issues with after school kids who are being disruptive and destructive in the library. OLD BUSINESS Carpenter reported on her recent reports made to the Village of Kimberly and Little Chute Trustees regarding staffing changes related to the youth services department. Discussion followed. Hietpas moved, seconded by Trentlage, to approve Carpenter’s recommendation to make Hardginski a full-time employee as of Monday, February 27th. Motion carried. NEW BUSINESS Carpenter requested approval to fill the 3 open positions on the library staff – 2 Library Assistant and 1 Summer Student. Discussion followed. Vanderloop moved, seconded by Vander Velden, to approve filling the 3 open positions. Motion carried. Carpenter presented the completed 2011 Annual Report, as well as an abridged bookmark summary. Discussion followed. Trentlage moved, seconded by Vanderloop, to approve the Annual Report as presented. Motion carried. For the past few years, the Library Board has approved a donation in support of the Fox Cities Book Festival. Carpenter asked if the Board would support a 2012 donation to be paid from the Joint Library Trust Fund. Discussion followed. Moes moved, seconded by Trentlage, to make a $500 donation to the Fox Cities Book Festival from the Joint Library Trust Fund. Motion carried. ITEMS FOR FUTURE AGENDAS No items were offered for the next meeting’s agenda. Trentlage suggested that open hours be examined at a future meeting to explore possibilities for staggering hours at both locations. Discussion followed. Hours will be discussed at a future meeting. Vander Velden moved, seconded by Trentlage, to adjourn the meeting at 5:16 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter Recording Secretary