Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly‐Little Chute Public Library Board May 15, 2012 The meeting was called to order at 4:32 p.m. by President Moes at the Gerard H. Van Hoof Library in Little Chute. PRESENT: Amanda Fletcher, Kris Graff, Jim Moes, Ben Schultz, Marcia Trentlage, Rose Vander Velden , Lori Vanderloop. EXCUSED: Jim Hietpas. OTHERS PRESENT: Beth Carpenter, Barbara Fleming, Adam Hammatt, Ann Hardginski. Vander Velden moved, seconded by Schultz, to approve the minutes of the April 17, 2012 meeting. Motion carried. Trentlage moved, seconded by Vanderloop, to approve the April 2012 invoices. Motion carried. The March financial and statistics reports were discussed. DIRECTOR’S REPORT Carpenter reported on staffing updates. Liz Kauth has been hired to replace Jennifer Huss. Jane Werner has decided to step down from serving as a Library Supervisor once the summer schedule begins. A new supervisor will be recruited from current staff. Monthly supervisor and staff meetings continue. The May cycling safety class drew only a small crowd of attendees. The adult Programs Committee will partner with youth services to provide an author program on May 17th. Carpenter reported that Barbara Fleming, FOLKS President, will be taking the remaining ornaments for recycling or resale this week. Fleming also reported that FOLKS is still waiting to receive a 501c3 status. Registration for the Summer Reading Program will begin May 29th and will run for 8 weeks from June 11 to August 3 for ages 3 through adult. The Program Committee has been working on the adult reading program and will be providing a variety of programs, drawings, and trivia for adults this summer. Carpenter reported that she will be sharing a summary of OWLS Services and Fees with the Library Board, and that the next OWLSnet AAC meeting will be hosted at Kimberly on Friday, May 18. Online patron registration is now available via InfoSoup. Digital signature pads will be added to circulation desk computers in the coming month. Work continues on a new design for the library website with help from Evan Bend and Bradd Hintz at OWLS. Both Village Boards have approved the proposed limited parking signs. Carpenter is working with Glenn Brouillard to order and install the signs. Carpenter attended the WISCnet Future Technologies conference on May 8 and presented a session with Stef Morrill, WiLS Director, on adopting technology and recent trends in libraries. Carpenter also attended the Wisconsin Association of Public Libraries Conference in Stevens Point on May 10 and presented a session on web tools with a panel of Wisconsin librarians. She has also been invited to present at the Lake Superior Libraries Symposium in Superior, WI on June 1st. Carpenter reported on upcoming vacation dates. YOUTH SERVICES REPORT Hardginski reported on youth programs. 253 families have registered for the 1000 Books Before Kindergarten program, and 8 families have already finished their 1000 books. Pooches and Pages finished in April and will start again in September. Earth Day was celebrated with a Lorax Day program with stories and crafts. Money Smart Week was a success with over 40 free books being given out as part of this Fox Valley‐wide event. Upcoming programs include a visit from Cheyenne the pot‐bellied pig on May 17. The month of May will be filled with school visits and class tours as Hardginski begins to promote the Summer Reading Program. The program will run for 8 weeks this summer. Hardginski shared details about scheduled SLP programs for kids and teens. OLD BUSINESS Trentlage raised a question regarding an offer of property made to the Village of Little Chute Administrator. Discussion followed. Fleming left the meeting at 5:15 p.m. NEW BUSINESS Carpenter reported on issues with kids at the Kimberly Library after school. Discussion followed. No action was required. A copier proposal for the Kimberly Library was presented and discussed. Schultz moved, seconded by Trentlage, for Carpenter to make a counter‐proposal to MBM to end the lease on the Canon iR 3225 early and receive 7200 color copies per year for $403.08, and, if agreed upon, to move forward with a new lease on a color copier to centralize printing at the Kimberly Library. Motion carried. A Request for Board Consideration regarding the disposal of the laminator at the Little Chute Library was presented and discussed. Moes moved, seconded by Schultz, to offer the laminator as is to the Little Chute Parks Department. Motion carried. Hardginski left the meeting at 5:38 p.m. At the request of Trustee Trentlage at a previous meeting, Carpenter presented a report on e‐publishing trends. Discussion followed. Trentlage moved, seconded by Vander Velden, to enter into Closed Session at 5:48 p.m. for the annual review of the Library Director (Closed Session 19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of Any Public Employee of the Village of Kimberly). Motion carried. Vander Velden moved, seconded by Fletcher, to exit Closed Session at 6:05 p.m. Motion carried. Fletcher left the meeting at 6:05 p.m. Moes reported a favorable review for the Library Director and will compile comments shared during Closed Session on a final review for signing by the Library Board President and Library Director. ITEMS FOR FUTURE AGENDAS Items offered for the next meeting’s agenda included election of officers and approval of the 2012‐13 meeting calendar. Vander Velden moved, seconded by Trentlage, to adjourn the meeting at 6:10 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter Recording Secretary