Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board September 17, 2013 The meeting was called to order at 4:35 p.m. by President Moes at the Gerard H. Van Hoof Library in Little Chute. PRESENT: Amanda Fletcher, Kris Graff, Jim Hietpas, Mike Hruzek, Jim Moes, Tamara Talsma. ABSENT: Rose Vander Velden, Lori Vanderloop. OTHERS PRESENT: Beth Carpenter. MINUTES AND REPORTS Graff moved, seconded by Talsma, to approve the minutes of the August 20, 2013 meeting. Motion carried. Hietpas moved, seconded by Fletcher, to approve the August 2013 invoices. Motion carried. The August financial and statistics reports were discussed. DIRECTOR’S REPORT Carpenter reported that 3 staff members are sharing their 19th anniversary of employment at the library this month: Corinne Herro, Ellen Gloudemans, and Lynn Niemuth. Six people were interviewed for the open Library Assistant positions. Kara Patterson and Katie Lardinois were hired and start the week of October 23 rd. Training is being scheduled and prepared. The Assembly Committee on Urban and Local Affairs held a public hearing on Assembly Bill 288 on September 17th. Rick Krumwiede testified in support of the bill and other OWLS member library directors were able to attend the hearing, as well. Walter Burkhalter has been hired as the new OWLS Director and will start Monday, October 14th. Carpenter reported on adult programming attendance and upcoming programs. Fox Cities Reads meeting continue monthly as the committee closes in on the 2014 author & book selection. The Kimberly Library has had a 2nd patron win a Kindle in The Year of Reading Dangerously adult reading program. Carpenter thanked OWLS for sponsoring the program, which continues through the end of 2013. The next FOLKS meeting is scheduled for October 1st at 5:00PM at the Little Chute Library. FOLKS will have a booth at the Kermis Dutch Festival on September 21st. Talsma gave a brief report. The new Village of Little Chute Administrator, James Fenlon, begins on September 30th and will meet with Department Managers as a group and individually that day. The Village of Kimberly Board of Trustees will have their 2nd Trustee Orientation Day, visiting all Village departments. They will visit the library at 9:00AM on September 19th – those present were invited to attend. The Little Chute Library security gates have been delivered. Carpenter is working on scheduling the installation. New sensitizer/desensitizers were received, as well. Carpenter will be meeting with Julie from OWLS to discuss the 2013 computer upgrade plan this week. Quotes on paperback shelving and other shelving updates included in the CIP are still pending. Much of Carpenter’s time in the coming month will be spent on the Wisconsin Library Association’s annual conference in her role as Conference Co-Chair. The conference will take place October 22-25 in Green Bay. YOUTH SERVICES REPORT Hardginski was unable to attend the meeting, so Carpenter shared the Youth Services Report on her behalf. Fall programming is underway with a good turnout for the first 2 weeks of story time. We average 30-40 participants in Kimberly and over 50 in Little Chute. Jacqueline Herrick, a sign language student, started her 3 week classes on sign language at the library – one for elementary kids and one for parents & babies. She is doing a phenomenal job teaching signs and sharing information about deaf culture, as well. A delayed Money Smart Week program was held in Kimberly after school with Cindi Witt from Capital Credit Union, and an additional money management for kids program will be held in November with Northwestern Mutual. We are glad to offer financial literacy for kids and appreciate our wonderful community volunteers. The library will also receive a $500 grant from Edvest. Hardginski attended a Brown Bag Youth Services meeting in Marion, as well as a workshop in Ripon about stealth programming and ways to engage families and encourage use of the library without a big budget or a lot of staff time. Information about upcoming programs was shared. Hardginski also met with vendors to select easy non-fiction and high interest titles. She continues to weed and develop the youth collections. OLD BUSINESS Carpenter reported that no updates to the 2014 Budget were required at this time. She also reported that Administrator Hammatt may be requesting that a 1% COLA be added to payroll, as well as slight adjustments to benefits, but those adjustments had not been made at this time. Carpenter requested that the October meeting of the Library Board be adjusted to accommodate timely response and approval of the 2014 Budget. Those present concurred, and the Board decided to meet briefly on Tuesday, October 8, 4:30PM at the Kimberly Library for review and approval of the budget and to hold their regular monthly business meeting on Monday, October 21 at 4:30PM at the Kimberly Library for final budget approval based on the Joint Budget Hearing scheduled for October 15th. NEW BUSINESS Carpenter presented updated job descriptions for library personnel. Most updates were minor, but required to update references to the ILS software now used (Sierra, not Millennium). A new job description was also shared for the position of Programming & Adult Services Librarian, which is needed to accompany the 2014 Budget request. All position descriptions were reviewed and discussed. Hietpas moved, seconded by Graff, to approve the job descriptions as presented. Motion carried. ITEMS FOR FUTURE AGENDAS There were no items offered for inclusion on future agendas. Fletcher moved, seconded by Talsma, to adjourn the meeting at 5:15 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter, Recording Secretary