Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board November 19, 2013 The meeting was called to order at 4:28 p.m. by President Moes at the Gerard H. Van Hoof Library in Little Chute. PRESENT: Jim Hietpas, Mike Hruzek, Jim Moes, Tamara Talsma, Rose Vander Velden, Lori Vanderloop. EXCUSED: Amanda Fletcher. OTHERS PRESENT: Beth Carpenter, Ann Hardginski. MINUTES Vander Velden moved, seconded by Vanderloop, to approve the minutes of the October 21, 2013 meeting. Motion carried. Hietpas moved, seconded by Vander Velden, to modify the agenda to move New Business forward. Motion carried. NEW BUSINESS Carpenter reported on research done in preparation for adopting a Personnel Policy for the library. She proposed that, rather than duplicating information provided in the Village of Kimberly Personnel Handbook (the library’s fiscal agent), that the Village Handbook be adopted as the Personnel Policy for the library. The Handbook is currently under revision by the Village Administrator. Moes proposed that Carpenter forward the Handbook, when revised, to Administrator Fenlon for review, then bring it back to the Library Board for formal adoption. Carpenter will proceed accordingly. A new Collection Development Policy, which included supplementary documents (Library Bill of Rights, Freedom to Read Statement, Freedom to View Statement, Request for Reconsideration of Library Materials form) was presented and discussed. Talsma moved, seconded by Hruzek, to adopt the policy and supplementary documents as presented. Motion carried. Kris Graff entered the meeting at 4:35PM. Carpenter requested that the library once again serve as a drop off center for the Help for the Homeless program and that a fines amnesty period would be offered during the program for library patrons. Help for the Homeless will be held March 3-30, 2014. Discussion followed. Talsma moved, seconded by Hruzek, to approve the library’s participation in the 2014 Help for the Homeless program and to offer a fines amnesty period during the program, as well. Motion carried. REPORTS Vanderloop moved, seconded by Vander Velden, to approve the October 2013 invoices. Motion carried. The October financial and statistics reports were discussed. DIRECTOR’S REPORT Carpenter reported on challenges at both library locations. A student has been sleeping in the hallway at the Little Chute Library and has been disregarding library staff warnings about this being unacceptable behavior. Carpenter will work with the school system to address the behavior. A banned student at the tried to enter a library event in violation of his ban, so Hardginski has been working with the school liaison officer in Kimberly on a trespassing charge. Because many library events are held in the civic wings of each location, the officer recommended that language in the banning letter be clarified to include, “You are banned from participation in any library sponsored programming, regardless of the location of the event.” Carpenter sought a consensus on the inclusion of this language in future banning letters. Those present agreed the language should be added. Bills for materials not being returned to the library are on the rise. Carpenter has queried other OWLS member library directors to learn about their practices will billing and retrieval of materials, and OWLS has added the topic to the agenda of the next network-wide meeting for discussion with the group. Carpenter mentioned that the Board may need to consider setting lower limits for how many DVDs/CDs can be checked out at one time to try to address part of the problem. Discussion followed. Hietpas left the meeting at 5:58PM. Carpenter is working on the 2013 computer order, but is waiting to find out if the purchase of new AWE (early literacy) computers can be part of a statewide group purchase. She also reported on progress being made with mapping out changes in the floor plan of the Kimberly Library. She is also catching up on book orders that slowed during work on the WLA Conference. Staff training will be a focus for Carpenter in 2014, as she would like to provide staff better tools for succeeding in service to the public, as well as hold them accountable for being knowledgeable with basic competencies. A trial for Lynda.com will be run in December or January for staff to have access to self-paced software training available online. This service may also be something the library could offer to the public. Carpenter will be providing training in MS Publisher and PowerPoint in 2014 for Little Chute Village staff members. Classes could possibly be provided to the public if there is interest. Carpenter reported on webinars recently attended. Carpenter has been serving as a tester for Quick Clicks in the acquisitions module for Sierra, the library’s ILS. She reported on a recent network meeting (AAC) and discussion at the meeting regarding how to handle library cards for divided families. OWLS will be creating an RFID working group to examine RFID conversion planning, costs, challenges as a group for those interested. Carpenter will participate. A report on recent and upcoming adult programming was provided. New to adult programming this month includes Tech Taste Tests being provided by Carpenter and Angela Schneider, which will give people a chance to try out different eReaders and ask questions before they buy during the holiday season. Assistance will also be provided for people who already have a device, but need help. An update on the 2014 Fox Cities Reads was provided. Carpenter also reported extending an invitation to Virgie Janssen regarding possible partnerships between the library and the Little Chute Historical Society once they are housed in the new visitor’s center at the windmill. The next FOLKS meeting is scheduled for Tuesday, December 3 at 5PM at the Kimberly Library. The WLA Conference in Green Bay was a huge success. Carpenter thanked the Board for allowing her to be a part of it. Activity related to the Affordable Care Act has been slow. Carpenter is working with the Partnership Community Health Center to offer drop-in hours at the library with ACA navigators to assist patrons with their applications and ACA questions. Carpenter attended a strategic planning meeting for the Community Child Care Center in Kimberly and will attend another session in January, if possible. She also attended the Kimberly meeting unveiling the plans for the mill site. Carpenter expressed concerns about workload. Time will be spent in the coming year to look at open hours, the staff schedule, changing how staff work the desk/off desk hours, and how more duties can be delegated. The library will be closed November 28 & 29 for Thanksgiving. YOUTH SERVICES REPORT Hardginski reported on recent and upcoming youth programming, including a surprising 104 attendees at Monster Mash in October. Story times have averaged 30-40 people each week. Programs have included Celebrating Picture Books story times, baby story times, a Toddler Drive-In, Wimpy Kid book party, and money management for kids. A family movie night and the library’s 2nd graduation ceremony for 1000 Books Before Kindergarten will take place this week. Hardginski also visited Little Chute High School freshman classes to share information about InfoSoup. Puppet stages and little hand puppets were purchased with the Edvest grant received this summer. Additional puzzles, alphabet games, and learning games have been purchased with supply funds to enhance the youth collections. Hardginski is also using Cheesefest grant money to purchase books for the Little Chute youth collections to support the 1000 Books Before Kindergarten program. Literacy stations have been added at both locations, providing activities for kids to do in the library each month. Hardginski reported that her experience at the WLA Conference was very positive, motivating, and rewarding. She has officially been appointed to the Governor’s Read to Lead Council and awaits the first meeting. Work and planning on the 2014 summer reading program is already underway! OLD BUSINESS There was no old business to discuss. ITEMS FOR FUTURE AGENDAS There were no items offered for inclusion on future agendas. Hruzek moved, seconded by Graff, to adjourn the meeting at 5:34 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter, Recording Secretary