Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board January 21, 2014 The meeting was called to order at 4:30 p.m. by President Moes at the Gerard H. Van Hoof Library in Little Chute. PRESENT: Amanda Fletcher, Mike Hruzek, Jim Moes, Tamara Talsma, Lori Vanderloop, Rose Vander Velden. EXCUSED: Kris Graff, Jim Hietpas. OTHERS PRESENT: Beth Carpenter, Ann Hardginski, Bill Peerenboom, Kent Swanson, Larry Van Lankvelt. GUEST SPEAKER Kent Swanson from Little Chute School District gave an update on progress and plans for the Flex Academy. Room layout and information about technology, community service, partnerships, and more were presented. Discussion followed. Open communication will continue as things progress, including collaboration on collection development for library collections. Swanson left the meeting at 4:45 p.m. MINUTES AND REPORTS Vander Velden moved, seconded by Talsma, to approve the minutes of the November 19, 2013 meeting. Motion carried. Vander Velden moved, seconded by Vanderloop, to approve the November 2013 invoices. Motion carried. Fletcher moved, seconded by Vanderloop, to approve the December 2013 invoices. Motion carried. The November and December 2013 financial and statistics reports were discussed. DIRECTOR’S REPORT Carpenter reported on a patron problem related to damaged materials. She also reported on a discussion related to bills for unreturned library materials which took place at a recent AAC meeting. OWLS Director Walter Burkhalter was asked to bring the topic to the next SRLAAW meeting for further discussion. Carpenter shared information she had gathered from another OWLS member library regarding the process they use related to issuing citations via their police department. Discussion followed. There was a consensus with those present that Carpenter should pursue working with the Village Administrators and Fox Valley Metro PD to explore the development of a similar procedure for the Kimberly-Little Chute Library. Carpenter will proceed accordingly. OWLS member libraries will receive training in February on how to use WISCAT ILL to manage their own interlibrary loan requests. The Nicolet Federated Library System will no longer serve as the ILL clearinghouse for OWLS members. Carpenter will attend training with staff members Jenni Helen, Erin Vandenberg, and Lynn Niemuth. Carpenter shared plan for the development of staff forums for planning and action in the coming year. Staff evaluations are coming due again with the start of the New Year. The Pay for Performance system has been slightly modified, and there was agreement to continue to see how the program settles in over the coming year. A summary of the recent AAC meeting held on January 17th was shared, including information about the focus on the selection of a “discovery layer” for the online catalog. Carpenter will be serving on a committee charged with the exploration of available tools. Carpenter was also asked to serve as the OWLS member library representative to the new WPLC Steering Committee for the state of Wisconsin. In news related to WPLC, OverDrive will soon be offering a Kids Catalog of electronic content. Statistics related to the WPLC OverDrive use were also shared. Testing and set up for QuickClicks ordering continues and progress is being made. This option for the acquisitions module of Sierra is a big time-saver. Fiscal close in Sierra went very smoothly this year and was completed shortly after the 1st of the year. Carpenter also attended the first meeting of an RFID working group after the AAC meeting last week. Carpenter reported on recent adult programming. Upcoming adult programming includes an Academy Awards Party, Mid-Week Matinee, Fox Cities Reads (launch on January 22), and an extension of last year’s adult reading program which will now be called The Year of Listening Dangerously. Carpenter gave a presentation at the Memory Café held at St. Paul’s on January 13th. Angela Schneider has been offering one-on-one e-reader assistance now that she has additional hours available to assist patrons. A form for the website is being developed to make scheduling these sessions easier for staff. Carpenter expressed appreciation for Schneider’s additional hours, which were added to the budget this year. The next FOLKS meeting is scheduled for February 4th at 5 p.m. at the Gerard H. Van Hoof Library. It is time once again for the Annual Report – Carpenter will bring the 2013 Report to the next Library Board meeting for review and approval. She will also be teaching MS Publisher classes for Village of Little Chute employees over the next few weeks. PowerPoint classes may be developed if the Publisher sessions are helpful. Information about successful collaborations with the Kornerstone School students in Kimberly was shared. The library will be exploring the possibility of using Better World Books for discarded library materials with the thought of keeping the ongoing book sales more manageable. Carpenter reported on upcoming vacation time. YOUTH SERVICES REPORT Hardginski reported on winter youth programming over the past month, as well as upcoming programming which includes family story times, Pooches & Pages, Take Your Child to the Library Day, and Tween Scene. A brochure highlighting upcoming programs was distributed. Early literacy stations have been added to both locations to provide activities for children and families to do while they are visiting the library. These kinds of activities are referred to as “passive programming.” The new puppet stages and small hand puppets purchased with the Edvest grant are popular and wonderful for creative play. Summer program planning is well underway. Hardginski highlighted some of the performers who will be at the library. Hardginski attended the first Read to Lead Council meeting in December. One of the group’s main concerns is how to raise 3rd grade reading scores. She will attend another meeting on January 30th. Fletcher left the meeting at 5:40 p.m. OLD BUSINESS One of the objectives included in the Library Plan is to review the plan goals and objectives annually. Carpenter shared a document highlighting progress and challenges related to the plan. Projects for the coming year were also shared. Discussion followed. Trustees will review the document that was shared and will bring any additional questions to next month’s meeting for further discussion. Moes noted that 2014 is the 20th anniversary for the opening of the Gerard H. Van Hoof Library and asked that Carpenter find the official date so that celebrations can be planned. NEW BUSINESS There was no New Business to discuss. ITEMS FOR FUTURE AGENDAS Further discussion of the annual review of the Library Plan will be added to the next meeting agenda under Old Business, and review and approval of the 2013 Annual Report will be added under New Business. No other items were offered for future agendas. Vander Velden commended Angela Schneider for the Jess Riley author visit in January. The event was well- received and appreciated. Vander Velden moved, seconded by Hruzek, to adjourn the meeting at 6:00 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter, Recording Secretary