Utility Commission

MINUTES OF THE WATER COMMISSION MEETING – DECEMBER 20, 2012 Call to Order The Water Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Mark Gloudemans Jason Wegand Tim Wegand EXCUSED Tim Bevers ALSO PRESENT: President Vanden Berg, MCO Rep. Jerry Verstegen, Village Administrator Charles Kell, Finance Director Teri Matheny, Village Clerk Vicki Schneider EXCUSED: Public Works Director Roy Van Gheem Public Appearance for Items Not on the Agenda None Approval of Minutes Water Commission Minutes of November 20, 2012 Moved by Commissioner Gloudemans, seconded by Commissioner J. Wegand to approve the minutes of November 20, 2012 as presented. All Ayes – Motion Carried Review/Approve – 2013 MCO Contract Commissioners reviewed the 2013 proposed contract. The proposed contract has an overall increase of $1,754 or .5% from the 2012 contract. MCO’s health insurance costs to the Village will decrease in 2013. The estimated contract amount with the slight increase to the base contract and the decrease in health insurance costs is $329,653. T. Matheny stated that $330,000 had been budgeted for the 2013 MCO contract. Moved by Commissioner T. Wegand, seconded by Commissioner J. Wegand to recommend to the Village Board approval of the 2013 MCO Contract for the amount of $329,653. All Ayes Motion Carried Progress Reports MCO Operations Update J. Verstegen reported on operations taking place in the plants and noted that there were no water main breaks in November. J. Verstegen also reported that all the private hydrants had been flushed with no issues and he noted that this is the last year of the five year agreement with the businesses and industries for the private hydrant flushing and new agreements will need to be established in the spring. J. Verstegen reported that the current chemical supplier came in with the lowest bids and the prices are lower than last year. J. Verstegen reported that SEH will be finalizing their study of the Jefferson St. plant and the report will be brought to the Commission in January. J. Verstegen provided an update on the status of the private well permitting and that notices will be sent to those that are not in compliance and he will report back on these issues in February. J. Verstegen also reported that they were able to purchase their new truck and it was $4,000 under budget. Director of Public Works Not present.  Water Commission Meeting Minutes – December 18, 2012 – Page 2 Finance Director T. Matheny reported that the Public Works Director had presented dates to the Village Board regarding bid dates and meetings on the 2013 Main Street Utility projects and the Board approved the dates. Clerk Schneider will email the correspondence from McMahons that lists the established dates to the Commissioners. Approval of Vouchers Moved by Commissioner Coffey, seconded by Commissioner Gloudemans to approve and authorize payment of the vouchers in the amount of $72,814.05 and draw from their respective funds. All Ayes – Motion Carried Unfinished Business T. Matheny reported on the PSC change for meters for multi-family units. Items for Future Agenda SEH Jefferson Street Study Update on Private Well Permitting Adjournment Moved by Commissioner T. Wegand, seconded by Commissioner Gloudemans adjourn the meeting at 629 p.m. All Ayes - Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Vicki Schneider, Village Clerk