Utility Commission

MINUTES OF THE WATER COMMISSION MEETING – AUGUST 20, 2013 Call to Order The Water Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Mark Gloudemans Jason Wegand Tim Wegand Tim Bevers ALSO PRESENT: President Vanden Berg, MCO Rep. Jerry Verstegen, Finance Director Teri Matheny, Village Deputy Clerk Sandy Berkers Public Appearance for Items Not on the Agenda None Approval of Minutes Water Commission Minutes of July 16, 2013 Moved by Commissioner T. Wegand, seconded by Commissioner Gloudemans to approve the Minutes of July 16, 2013 as Presented. All Ayes – Motion Carried Discussion – CIP – 2014-2018 T. Matheny reported that she only brought the portion of the CIP that is specific to the Water Commission. T. Matheny stated that due to the amount of meters the village needs she has included them in the CIP. T. Matheny stated that hydrants are also in the CIP due to replacement needs. J. Verstegen reported on the roof replacement for Well #3 and Pump House #2. J. Verstegen reported on Doyle Pool/Well #1 Electric Power Upgrade and creating a separate electric service for Doyle Pool. J. Verstegen reported on the Well #1 Drainage System and noted that the floor in the well house is wet most of the time. J. Verstegen reported on the Well #1 Generator and stated that the generator would be used for emergency situations and also that he is looking into the possibility of leasing a generator in the future or sharing one with the Village of Kimberly. J. Verstegen reported that the last inspection of Well #4 Reservoir Membrane was found in disrepair and the membrane should be replaced in 2016 when it is due to be cleaned and inspected. J. Verstegen reported that the SCADA System hardware needs to be replaced because like most computer systems they are outdated in 5 to 7 years. J. Verstegen reported that using the SCADA System will save the village money on energy costs. Discussion regarding Focus on Energy occurred. Progress Reports MCO Operations Update J. Verstegen reported that the VFD failure at Well #1 was due to a malfunction of the cooling fans and that they were replaced. J. Verstegen reported that Booster #2 is down and he is having a hard time finding parts. J. Verstegen reported that the brine header on Shell #1was broken but is now replaced and staff has pumped the resin back in and it is running again and the tank will be cleaned this week. J. Verstegen reported that all of the walk throughs on the asphalt projects are finished and staff is working on inspections on Main Street before concrete is put in. J. Verstegen reported that one of the well permits that he was working on failed the bacti test and that he is working with the building inspector to have owner make repairs to the well or it will have to be shut down. J. Verstegen reported that he had a meeting on August 13, 2013 with DNR regarding the backwash and disposal of chlorides. J. Verstegen went on to say that the village will need a General Discharge Permit for the backwash. Discussion regarding chloride discharge occurred. J. Verstegen reported on the bid opening for the Jefferson Street Booster Project.  Water Commission Meeting Minutes – August 20, 2013 – Page 2 Director of Public Works Not Present Finance Director T. Matheny reported that the Water Utility Revenue is up 3% which is an anomaly and it will correct itself in September or October but everything else in the budget status is in line. T. Matheny reported that the Main Street project should be finished the end of October and that asphalt projects are finished. Approval of Vouchers J. Verstegen noted a charge of $1800 surcharge to the DNR. Moved by Commissioner Coffey, seconded by Commissioner T. Bevers to approve and authorize payment of the vouchers in the amount of $54,206.19 and draw from their respective funds. All Ayes – Motion Carried Unfinished Business Commissioner Coffey questioned if everyone had responded to Ellen regarding AWWA Conference. Items for Future Agenda None Adjournment Moved by Commissioner Gloudemans, seconded by Commissioner T. Bevers to adjourn the meeting at 7:03 p.m. All Ayes – Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Sandy Berkers, Village Deputy Clerk