Village Board

AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, January 17, 2018 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items—December Fire, FVMPD Monthly Reports and December Report G. Approval of Minutes Minutes of the Regular Board Meeting of January 3, 2018 H. Operator License Approvals Boyd, Kenneth Super 41 Shell Little Chute Derks, Linda M’s Bar Kaukauna Grimmer, Aimee MotoMart Appleton Hebert, Lori Moasis Little Chute I. Department and Officers Progress Reports J. Action—Adopt Resolution No. 1 Landfill Siting K. Action—Adopt Resolution No. 2 Changing Polling Sites L. Action—Adopt Ordinance No. 1 Amending the FVMPD Police Commission Ordinance M. Action—Approve Rock the Block – Little Chute – 2018 N. Action—Approve Bazaar After Dark – Little Chute – 2018 O. Discussion/Action—Summer Camp Program Proposal P. Discussion—2018 Community Events Calendar Q. Discussion/Action—Façade Program Amendments R. Disbursement List S. Call for Unfinished Business T. Items for Future Agendas U. Closed Session: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Property Acquisition and Evergreen Drive b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. DPW Director Position V. Return to Open Session W. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: January 12, 2018  LCFD Incident Report December 2017 Number of responses: 21 Last years: 11 2017 total: 172 2016 total: 155 2015 total: 132 12/01/2017 19:19 MABAS call @ N3611 Ranchview Lane Freedom for a structure fire 12/03/2017 09:53 Accident cleanup @ North Avenue & 441 12/04/2017 04:13 CO alarm sounding @ 15 Adams Way, faulty detector or batteries 12/04/2017 18:15 Alarm sounding @ 830 E. Elm Drive- Kimberly Fire responded to assist. Dryer belt burnt up smoking up laundry room. 12/07/2017 05:41 Alarm sounding @ Nestle’s 3900 Freedom Road-both fire pumps were running, no fire issue found. 12/11/2017 00:21 CO alarm sounding @ 1316 E. Main Street, no issues found 12/12/2017 15:48 CO alarm sounding @ 1111 W. North Avenue, no issues found 12/13/2017 16:54 Smoke alarm sounding @ St. Johns School 323 Pine Street, no issues found possible faulty detector 12/19/2017 07:15 Vehicle fire Southbound I-41 near VandenBroek Road-cancelled per FVMPD no fire issue 12/20/2017 19:20 Smoke & flames seen in an apartment under construction near the intersection of Evergreen & Cherryvale, found a propane heater for curing concrete, no issues 12/24/2017 14:20 Structure fire @ 502/504 Tampa Way- duplex fire 12/24/2017 15:18 Possible Gas Leak @ 1515 VandenBroek Road-Kimberly Fire Dept. assisted due to LCFD working @ a structure fire 12/25/2017 00:09 Smoke alarm sounding @ 502/504 Tampa Way, no issues faulty smoke detector was triggering due to previous structure fire 12/25/2017 10:51 responded back to 502/504 Tampa Way due to some hot spots still smoldering 12/26/2017 23:35 Alarm sounding, smell of smoke @ Care Partners 425 Moasis Drive, FVMPD assisted with evacuation, investigated and found a faulty furnace. 12/29/2017 12:59 Alarm sounding @ Atrium Care Center 1201 Garfield Avenue, no issues faulty smoke detector 12/29/2017 13:38 Alarm sounding @ Atrium Care Center 1201 Garfield Avenue, cancelled while in route,  alarm company didn’t place the unit in test mode for repairs from previous call. 12/29/2017 15:45 Auto accident-scene safety-intersection of North Ave. & Madison Street 12/31/2017 10:52 Assist Gold Cross with a lift assist @ St. John’s Church 328 Grand Ave. 12/31/2017 16:11 Odor of Natural Gas @ 625 Madison Street, no issues found. 12/31/2017 22:42 Assist Gold Cross Ambulance with a lift assist @ 1006 Carol Lynn Drive  MINUTES OF THE REGULAR BOARD MEETING OF JANUARY 3, 2018 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President John Elrick, Trustee David Peterson, Trustee Skip Smith, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Tyler Claringbole, Village Attorney Captain Lund, Fox Valley Metro Police Department Teri Matheny, Finance Director Jim Moes, Community Development Director Chris Murawski, Engineer Steve Thiry, Library Director Interested Citizens EXCUSED: Adam Breest, Director of Parks, Recreation and Forestry Laurie Decker, Village Clerk Public Appearance for Items Not on the Agenda None Approval of Minutes Minutes of the Regular Board Meeting of December 20, 2017 Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Approve the Minutes of the Regular Board Meeting of December 20, 2017 Ayes 7, Nays 0 – Motion Carried Public Informational Meeting—2018 Street Reconstruction Projects Village Engineer, Chris Murawski, introduced the staff involved and explained the process used for street reconstruction projects; Laura Braatz, Administration, Tim Paulson, Construction Manager, Mike McClone, Survey and Design Work and Kurt Geiger, Staff Engineer. Engineer Murawski stated that they are 60% complete and still have room to make any necessary changes. Engineer Murawski advised that the Village of Little Chute utilizes asset management as a systematic process for maintaining, improving and operating our physical facilities in a cost effective manner. Staff Engineer, Kurt Geiger, went over slides showing residents the roads in the schedule from April through October, 2018. A resident questioned if parking is on one side of the street and the same side as the mail box, how the mailman will be able to get through, and staff Engineer, Geiger answered that once completed, if cars are parked in front of the mailbox, it is up to the mailperson to work around any cars. Administrator Fenlon advised the residents regarding the history of street assessments and informed them that in 2014 residents approached the Village with the goal of doing away with street assessments and looking at alternatives. The board held 6-12 meetings looking at alternatives, including Utility Transfer Fund, Wheel Tax and even tax dollars. Staff also used social media and the Times Villager to solicit feedback, and with that information the Board changed the policy to 95.10/foot costs. Administrator Fenlon also advised that residents can read the complete policy on the Village of Little Chute website. -1- Engineer Murawski concluded the presentation and advised residents that they can look at information on-line or call any of the staff for more specific information. One resident asked about the road on Hayes and if concessions will be made for parking on Filmore. Engineer Murawski advised they will look into it but Filmore is now parking only on one side of the street so does not feel there is anything they can do. Another concern from a resident was the south end of Wilson, wondering if there is any potential the bank would allow angle parking on the street. Engineer Murawski advised there is not enough room to allow angle parking. Another resident questioned gas, electric, and cable lines and wanted to know if residents are notified ahead of time and Engineer Murawski advised yes, they are notified ahead of time. Another resident questioned the terrace on Hayes Street where he lives, and wondered if they are going to be narrowed. Engineer Murawski advised that the sidewalks will stay the same. Engineer Murawski advised residents that they can ask specific questions pertaining to their residents to the staff on hand. Presentation—Habitat for Humanity/Rock the Block Administrator Fenlon introduced John Weyenberg who gave a quick slide presentation and overview of the Habitat for Humanity/Rock the Block program. Mr. Weyenberg went over the different programs that are available to improve the quality of life for residents in the community. Mr. Weyenberg advised that besides the Habitat for Humanity building of homes they also do resident home improvements using volunteers, non- profit organizations and raising money through events. President Vanden Berg asked how long Rock the Block takes, Mr. Weyenberg said a few months of preparation work might be necessary and the actual Rock the Block will have 400-500 volunteers and are assigned various projects that could last for 3-4 days. Presentation—Fox Cities Chamber of Commerce/Bazaar After Dark Administrator Fenlon introduced Nikki Wessel, Director of the Fox Cities Chamber of Commerce/Bazaar After Dark project. Nikki Wessel said the mission is to encourage people to see different areas and businesses that sometimes get missed when they are not located in the downtown areas. Their goal is to transform a section of the city to create a positive, fun, family friendly environment for everyone. They are promoting businesses by bringing in arts, foods and highlighting what is unique to these businesses. In 2017 the Fox Cities Chamber decided to partner with Habitat for Humanity to promote the Bazaar After Dark. Administrator Fenlon advised that the staff has met with Rock the Block and Bazaar After Dark and the event would be held April 28, 2018. Dean Troy asked about a village wide rummage sale and could something be coordinated with this event. Administrator Fenlon advised that village staff does not get involved with the village rummage sale. President Vanden Berg asked what happens if the weather is bad, Nikki Wessel advised it is a rain or shine event but if the weather is too bad, it would have to be rescheduled. Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Discussion—Outagamie County Landfill Siting Overview Administrator Fenlon provided information to the Board on the Outagamie County Landfill Siting. Staff will present the siting resolution for approval at the January 17th Regular Board meeting. Trustee Van Lankvelt asked if the Dog Park is included in the Annexation. Director Moes advised yes, it is included. Discussion—Downtown Master Plan Administrator Fenlon provided information for the future action needed on the Downtown Master Plan Implementation Strategy. Call for Unfinished Business None Items for Future Agenda None -2- Adjournment Moved by Trustee Peterson, seconded by Trustee Smith to Adjourn the Regular Board Meeting at 7:58 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: _______________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk -3-  VILLAGE OF LITTLE CHUTE BOARD OF TRUSTEES RESOLUTION NO. 1, SERIES OF 2018 Landfill Siting Resolution WHEREAS, the Village of Little Chute received official notification that Outagamie County, through the Outagamie County Recycling and Solid Waste Department (“Applicant”) intends to site a Northwest Landfill located west of their existing facility at 1419 Holland Road, Appleton, WI, and; WHEREAS, the portion of the Village proposed for the new Northwest Landfill siting is bounded on the west by Holland Road, on the east by French Road, on the north by Highway 41, and on the south by County Highway “OO”, and; WHEREAS, the Village of Little Chute has deemed it in its best interest and that of its citizens to develop a Comprehensive Plan that would address the needs of the Village, and; WHEREAS, the Comprehensive Plan was adopted with input from the Village Board, the Village Plan Commission, interested residents of the Village of Little Chute, and other interested municipalities, organizations, and agencies, and; WHEREAS, the Village has adopted Chapter 44 Zoning Code to promote the comfort, health, safety, morals, prosperity, aesthetics and general welfare of the people of the Village, and; WHEREAS, Municipalities within 1,500 feet of a proposed landfill do have the authority to negotiate directly with the applicant for the landfill permit to settle issues such as protection of local property values; traffic, litter, noise, dust and odor concerns; times of operation; payment of host fees; monitoring of neighbors' water supply wells; and numerous other related issues. NOW, THEREFORE BE IT RESOLVED, by the Village of Little Chute Board of Trustees hereby adopt of this resolution preserving its negotiation rights and rights of local control through zoning regulations in granting, denying, or conditionally approving the siting of a landfill as requested by Outagamie County, and; FURTHER RESOLVED, that the Village intends to negotiate and if necessary arbitrate with the Applicant concerning the proposed landfill facility, and; FURTHER RESOLVED, that a copy of this Resolution shall be sent to State of Wisconsin Waste Facility Siting Board within seven (7) days of passage. Passed and adopted this 17th day of January, 2018. VILLAGE OF LITTLE CHUTE BOARD OF TRUSTEES By: Michael R. Vanden Berg, President Attest: Laurie Decker, Clerk  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Rock the Block – Fox Cities Habitat for Humanity PREPARED BY: James Fenlon, Administrator REPORT DATE: January 8th, 2018 EXPLANATION: At our Regular Board Meeting on January 3rd, we heard from John Weyenberg, Executive Director of Fox Cities Habitat for Humanity. An overview of what the Rock the Block event held in Little Chute would look like, including commitments from the Village is below: - Requested of a contribution of $5,000 from the Village of Little Chute - Waive fees for permits that would be applicable - Provide assistance with outreach to Little Chute homeowners/residents - Provide brush pick-up - Provide large bulky pick-up - Event would be held the week of April 30th through May 5th - Event would conclude with community oriented event on May 5th Given the impact of the improvements made to the 30+ homes in Little Chute, not to mention the community involvement and positive results from this event, staff supports this effort. While this is an unbudgeted request, in consultation with the Finance Director, we would recommend the funding for the contribution be made from Fund Balance. This is a one-time effort that will have a measurable positive impact on dozens of properties across Little Chute. RECOMMENDATION: Approve the effort outlined above and direct Village staff to move forward with executing Rock the Block with Habitat for Humanity for the Village of Little Chute in the Spring of 2018.  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Bazaar After Dark – Fox Cities Chamber of Commerce PREPARED BY: James Fenlon, Administrator REPORT DATE: January 8th, 2018 EXPLANATION: At our Regular Board Meeting on January 3rd, we heard from Nikki Hessel, Director of the Pulse Young Professionals Network with the Fox Cities Chamber of Commerce. An overview of what a Bazaar After Dark event held in Little Chute would look like, including commitments from the Village is below: - Requested of a contribution of $5,000 from the Village of Little Chute - Waive fees for permits that would be applicable - Provide assistance with outreach to Little Chute Area Businesses - Provide refuse collection and pick-up - Potential date of Saturday, April 28th - Market would run from 5 PM to 10 PM - Set-up or street closure would run from 12 PM to 11 PM the day of the event Given the impact of the estimated 5-7 thousand visitors at an event of this magnitude to downtown attractions, our business community and the community in general, staff supports the effort behind this event. While this is an unbudgeted request, in consultation with the Finance Director, we would recommend the funding for the contribution be made from Hotel Room Tax revenues, as the expenditure would be directly related to tourism and drawing visitors to Little Chute with the execution of this event. RECOMMENDATION: Approve the effort outlined above and direct Village staff to move forward with executing a Bazaar After Dark event on April 28th, 2018 in Downtown Little Chute.  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Summer Camp Program Proposal PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: January 12, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: Beginning in the summer of 2018, the Little Chute Parks, Recreation, & Forestry Department would like to begin a Summer Camp Program. The program would run for 10 weeks from Monday, June 11 – Friday, August 17 at the Van Lieshout Recreation Center. The hours for the program would run from 7:30 am – 5:30 pm Monday – Friday. Parents would have the flexibility to sign up for individual days of their choice and drop off and pick up their children anytime between the hours of operation. The program would consist of weekly themes, daily activities, and weekly field trips. The cost would be $17/day with no minimum amount of days required to sign up. All participants will receive a t-shirt and a water bottle to utilize at the program throughout the summer. The mission statement for this program is listed below. Summer Camp Mission: Our mission is to provide a safe, fun, affordable and educational opportunity for the residents of Little Chute. All our activities will be designed to meet the needs of the families participating in the summer camp program. We will provide a variety of activities from quiet time, free play, field trips, arts and crafts, group games and more. We will take advantage of the opportunity to develop socialization skills, cognitive growth, character, independence and a positive self-image. The Recreation Department is looking for the commitment from the Village Board to completely follow through with this program for the summer of 2018. This program would call for additional staff to be hired and additional materials to be purchased for the summer. If the program is a success the program will pay for itself through offsetting revenues. ATTACHMENTS: Summer Camp Budget Summary, Sample Activity Calendar RECOMMENDATION: Discussion/Action Summer Camp Program Proposal  Summer Camp Program Expenses # of Leaders ** # of Staff ** Cost/Hour Total Cost/Day Staff Summer Total FICA Equipment/Field Trip Expense Total Expenses 1 0 $ 10.57 $ 105.70 $ 4,228.00 $ 262.14 $ 1,000.00 $ 5,490.14 1 1 $ 21.14 $ 211.40 $ 8,456.00 $ 524.27 $ 1,000.00 $ 9,980.27 1 1 $ 21.14 $ 211.40 $ 8,456.00 $ 524.27 $ 1,000.00 $ 9,980.27 1 2 $ 31.71 $ 317.10 $ 12,684.00 $ 786.41 $ 1,000.00 $ 14,470.41 1 2 $ 31.71 $ 317.10 $ 12,684.00 $ 786.41 $ 1,000.00 $ 14,470.41 1 2 $ 31.71 $ 317.10 $ 12,684.00 $ 786.41 $ 1,000.00 $ 14,470.41 1 5 $ 63.42 $ 634.20 $ 6,342.00 $ 393.20 $ 2,000.00 $ 8,735.20 Revenues $15/Day Registrations/Day Income Less Expense for 40 Days $ 15.00 (including field trips) ** The number of staff scheduled is based upon the number of children. Our ratio is 12:1 staff to children. 10 $ 6,000.00 $ 774.66 15 $ 9,000.00 $ (715.48) 20 $ 12,000.00 $ 2,284.52 25 $ 15,000.00 $ 794.39 30 $ 18,000.00 $ 3,794.39 36 $ 21,600.00 $ 7,394.39 Registrations (10 Field Trip Days) 60 $ 9,000.00 $ 264.80 $17/Day Registrations/Day Income Less Expense for 40 Days $ 17.00 (including field trips) 10 6800 $ 2,774.66 15 $ 10,200.00 $ 1,684.52 20 $ 13,600.00 $ 5,084.52 25 $ 17,000.00 $ 3,994.39 30 $ 20,400.00 $ 7,394.39 36 $ 24,480.00 $ 11,474.39 Registrations (10 Field Trip Days) 60 $ 10,200.00 $ 1,464.80 $20/Day Registrations/Day Income Less Expense for 40 Days $ 20.00 (including field trips) 10 $ 8,000.00 $ 20,000.00 15 $ 12,000.00 $ 24,000.00 20 $ 16,000.00 $ 28,000.00 25 $ 20,000.00 $ 32,000.00 30 $ 24,000.00 $ 36,000.00 36 $ 28,800.00 $ 40,800.00 Registrations (10 Field Trip Days) 60 $ 12,000.00 $ 12,000.00  June THEMES MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 9 10 11 12 13 Get to Know You Ice Breaker Ice Breaker Field Trip to Passports Ice Cream Games Games Knuckleheads Social Library 16 17 18 19 20 Walk the Red Perform/Learn Movie and Field Trip to Amazing Race Parachute Carpet Magic Tricks Popcorn! Devils Lake Library Junior Achievement (Glimpse at an “Our City” old reel film) 23 24 25 26 27 Rainforest and Adaptations Craft Day Levels of the Field Trip to Dodgeball Animal Bingo Junior Achievement Rainforest Milwaukee Zoo Farm to School Library “Our City” 30 Living in the 1700’s The 50 States Junior Achievement “Our City” *This calendar is subject to change **Please refer to the field trip schedule for field trip times and information. ***If you have any questions on the day of the program please call the onsite phone at XXX-XXX-XXXX  July THEMES MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 1 2 3 4 Living in the 1700’s Old World Field Trip to Class Quilt NO Games City Pool PROGRAM 7 8 9 10 11 Aqua Fun 600 Water Time Balloons! Bring out the Field Trip to Home Made Snow Side Walk Junior Achievement Sprinkler Dells Boat Tours Cones Paint “Our City” Library 14 15 16 17 18 The Final Field Trip to Frontier Field Trip to Rocket Building City Pool Walking on the Craft Day Devils Lake Rocket Launch Moon Library 21 22 23 24 25 Infinite Field Trip to Possibilities Rec Olympics Parachute Madison Design Your Town Square Children’s Own… Library Museum and Capital Tour 28 29 30 31 Science Field Trip to Camp Egg Drop Experimentation City Pool Treasure Hunt Farm to School *This calendar is subject to change **Please refer to the field trip schedule for field trip times and information. ***If you have any questions on the day of the program please call the onsite phone at XXX-XXX-XXXX  August THEMES MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 1 Paper Airplane Competition Mascots at the Library 4 5 6 7 8 In the Kitchen Apples and Carmel Dirt Cake! Field Trip to Craft Day Hotdog Cookout Dip! Mirror Lake Library 11 12 13 14 15 Good Bye! Favorite Games Favorite Field Trip to End of the See you next year Farewell! and Crafts from Games and City Pool Year Party! or at the After the Summer Crafts from (Pizza, Ice School Program! the Summer cream, Movie) Library Farm to School *This calendar is subject to change **Please refer to the field trip schedule for field trip times and information. ***If you have any questions on the day of the program please call the onsite phone at XXX-XXX-XXXX  2018 Community Events JUNE AUGUST 1st (Fri) 5:00 pm - 12:00 mid. Great Wisconsin Cheese Fest Doyle Park 1st (Wed) 7:00 - 8:00 pm LC Community Band Concert Doyle Park 2nd (Sat) 10:30 am - 12:00 mid. Great Wisconsin Cheese Fest Doyle Park 1st (Wed) 8:30 - 10:00 pm Movie on the Plaza Doyle Park 3rd (Sun) 11:00 am - 5:00 pm Great Wisconsin Cheese Fest Doyle Park 2nd (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 6th (Wed) 7:00 - 8:00 pm LC Community Band Concert Downtown Plaza 7th (Tues) 5:00 - 7:00 pm Pages in the Park Heesakker Park 10th (Sun) 1:00 - 5:30 pm Summer Soaker Doyle Park Pool 8th (Wed) 11:00 am - 2:00 pm Annual Youth Carnival Legion Park 14th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 8th (Wed) 7:00 - 8:00 pm LC Community Band Concert Doyle Park 14th (Thurs) 5:30 - 8:00 pm Downtown Wine Walk Downtown area 9th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 17th (Sun) 6:30 pm Sunday Night Fun Run Heesakker Park 12th (Sun) 6:30 pm Sunday Night Fun Run Heesakker Park 21st (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 14th (Tues) 4:00 - 6:00 pm Touch A Truck Event Doyle Park 27th (Wed) 6:00 - 9:00 pm Amazing Race Little Chute area 15th (Wed) 4:30 - 7:00 pm Party on the Plaza Downtown Plaza 28th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 15th (Wed) 7:00 - 8:00 pm LC Community Band Concert Doyle Park 16th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 22nd (Wed) 7:00 - 8:00 pm LC Community Band Concert Doyle Park JULY 23rd (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 5th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 29th (Wed) 7:00 - 8:00 pm LC Community Band Concert Downtown Plaza 11th (Wed) 7:00 - 8:00 pm LC Community Band Concert Downtown Plaza 30th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 12th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 15th (Sun) 1:00 - 5:30 pm Summer Soaker Doyle Park Pool SEPTEMBER 15th (Sun) 6:30 pm Sunday Night Fun Run Heesakker Park 6th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 18th (Wed) 7:00 - 8:00 pm LC Community Band Concert Doyle Park 13th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 18th (Wed) 8:30 - 10:00 pm Movie on the Plaza Downtown Plaza 19th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza OCTOBER 25th (Wed) 7:00 - 8:00 pm LC Community Band Concert Doyle Park 6th (Sat) 6:00 - 8:00 pm Family Glow Walk Van Lieshout Park 26th (Thurs) 2:00 - 6:00 pm Village Market Downtown Plaza 31st (Tues) 5:00 - 7:30 pm Annual Family Fun Fest Doyle Park NOVEMBER 26th (Mon) 6:30 pm Christmas Parade Downtown area For more information, please contact the Little Chute Parks & Recreation Department at (920) 423-3869 or email donna@littlechutewi.org  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Façade Program Proposed Amendments PREPARED BY: James Fenlon, Administrator REPORT DATE: January 12th, 2018 EXPLANATION: Attached to this memo are drafted changes to the current Façade Renovation Program administered by the Village of Little Chute. The changes have been made in track changes so that you can see the proposed changes. In summary, the primary amendments are as follows: 1. Change the ratio of Village participation from 1:1 ratio or dollar for dollar match to a 2:1 ratio or $2 village to every $1 private. The goal here is to create a more incentivized market for participation in the program. 2. Changes to the total dollar amount allowed. Since the current match would allow for a total of $40k per façade, we have amended to total loan to allow for a more feasible determination of funds available for façade refurbishment. We look for your suggestions in addition to those outlined in the attached. RECOMMENDATION: Amendments are provided for discussion and potential action.  Contact Information: James P. Fenlon, Village Administrator 108 W. Main Street, Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  VILLAGE OF LITTLE CHUTE BUSINESS IMPROVEMENT/FAÇADE RENOVATION PROGRAM I. Program Summary The Little Chute Village Board has adopted a Design Manual primarily applicable within the Central Business District to create and retain the vision of a heritage destination in downtown Little Chute with an Old World European character. The purpose of the manual’s requirements is to preserve, create, and promote the unique charm, atmosphere, and historical aspects of the community. Attractive building facades support and encourage local business and can have a significant effect on the attractiveness and marketability of a commercial district and the surrounding area. To encourage business owners to reinvest in downtown Little Chute and other commercial areas within the Village and to financially assist with implementing the requirements of the Little Chute Design Manual, the Village of Little Chute has created a Business Improvement/Façade Renovation Financial Assistance Program to assist in the exterior renovations of these otherwise sound and vital properties within the Village. The Village encourages applicants for this program to obtain price quotes from Little Chute businesses and to undertake their proposed improvements utilizing Little Chute contractors whenever possible. II. Program Goals and Objectives The Little Chute Business Improvement/Façade Renovation Program has the following goals and objectives: 1. To renovate existing commercial properties and structures in accordance with an Old World European theme to harmonize with the authentic Dutch Windmill Project in the downtown and to reflect the Dutch heritage of the Village; 2. To attract new businesses and to retain existing businesses currently located in the Village; 3. To retain existing jobs and bring additional employment opportunities into the Village; 4. To provide an incentive and financial assistance to business and property owners to improve their building facades and signage in accordance with an Old World European design theme; 5. To help make the Village of Little Chute a tourist destination by exhibiting the appearance of a Village that cares about its built environment, the residents who live in the Village and the visitors who travel to and through the Village. 6. To encourage the maintenance, expansion and improvement of the Village’s Central Business District and improve the viability of the downtown and other commercial areas as important commercial districts in the Village of Little Chute and Fox Valley region. III. Applicant and Property Eligibility Requirements Property owners of service or commercial/mixed use structures and building tenants, with leases of more than one year in length located in the areas within the Village of Little Chute that are zoned Central Business District, Commercial Shopping District and Commercial Highway District are eligible to apply for this financial assistance program. Before the Village will approve financial assistance for a building tenant, the tenant must obtain written approval of their project from the property owner. In order to qualify for Village financial assistance, applicants cannot start on their project until after receiving the necessary Village approvals. If any work is started on a project before application and approval by the Village, the Village will not provide financial assistance for the project. IV. Eligible Costs and Activities Financial assistance is available to the above noted eligible applicants and properties within the financial limitations established by the Little Chute Village Board and based on the parameters outlined in this program document for the following activities and associated costs: 1. Restoring or substantially beautifying, or enhancing the entire or partial façades or elevations of an eligible building that is visible to the public from the public street right- of- way or from a public parking lot adjoining the building. Funding for improvement of the rear facades of buildings will only be allowed if the entire building envelope is being addressed for improvement or if the rear façade is a second phase for a building that has already had its street façade improved in conformance with the Little Chute Design Manual. Eligible items include uncovering and restoring historical facades, removing existing façade materials and replacing them with a new design and materials, and other detailing which leads to a substantially enhanced appearance in conformance with the Little Chute Design Manual. Although not eligible for individual funding, the following may be funded as part of a more comprehensive façade improvement: windows, doors, exterior cleaning, tuck pointing, painting, exterior lighting, shutters, gutters, awnings, and historical architectural elements. 2. Design and/or architectural fees and permit fees up to a maximum of $2500.00 of the total Village loan per project associated with the proposed renovation. These fees will only be eligible to be covered if the building renovation project is undertaken and completed. 3. Landscaping, pedestrian improvements, signage and exterior improvements related to addressing ADA issues may be included in a project application if they are directly related to a larger façade improvement project. 4. Roof repair or replacement of a roof structure only where a new roof style is a critical component associated with a major architectural change in building design and facades that requires the installation of a totally new and different roof structure. V. Ineligible Costs and Activities The following activities and improvements are not eligible to receive financial assistance from the Business Improvement/Façade Renovation Program: 1. Any expense incurred prior to written notification from the Village of Little Chute of approval of financial assistance for the project. 2. The cost of construction where the majority of the project is new construction unless the new construction involves the replacement or reconstruction of an existing building and funding shall not exceed $30,000. 3. Work that principally involves minor repairs, painting or maintenance, billboards, landscaping or paving of patio or parking areas. 4. Re-roofing, repair or replacement of a roof unless it is associated with a major architectural change to the building design and facades that requires the installation of a totally new and different roof structure. 5. Internal renovations or improvements to buildings. The Village of Little Chute has a Revolving Loan Program and Small Business Micro Loan Program to assist with interior improvements to buildings. 6. Expenditures incurred with regard to acquiring business related inventory. 7. Working capital. 8. Property acquisition. 9. Work on buildings or businesses owned and/or operated by a non-profit entity. 10. Building or property used for residential purposes unless 50% or more of the buildings area is used for commercial purposes. 11. Any project determined that is not in compliance with the Village’s Zoning Ordinance, Building Codes or the adopted Little Chute Design Manual. VI. Financial Assistance and Terms of the Program 1. The Village of Little Chute has established an initial fund of $150,000 to support the Business Improvement/Façade Renovation Program. 2. The Program will be operated as a No (0%) Interest long term matching loan that will not have to be repaid to the Village until before the property is sold and/or changes ownership. 3. The amount of the loan will be established as a matching amount two to one match (2 dollars of Village resources to 1 dollar of private investment) to the amount of funds the owner/applicant is investing in the project on a cash basis which shall be documented through reports submitted to the Village following completion of the work. The Village will provide the loan proceeds as a reimbursement following completion of the work that was previously approved for funding by the Village and the filing of the required paperwork. Reimbursement will occur within 15 business days following submission of the required documentation to the Village by the owner/applicant. 4. The minimum amount of any loan approved under this program shall be $1500. The maximum amount of any loan approved under this program shall be $40 per square foot of the proposed façade refurbishment. $20,000 for a single façade project and $30,000 for a multiple façade project such as a building on a corner lot or the renovation of a rear façade as part of an overall comprehensive building refurbishing. 5. Projects approved for loan funds shall be started within 45 calendar days of approval and shall be completed within 6 months of the loan approval. Extensions to the completion date may be granted by the Village for unforeseen circumstances such as inclement weather or the delayed delivery of special building materials being used on a project. The applicant must request any extension in writing documenting the reasons for the request. The Village will notify the applicant of its approval or denial of the extension request. 6. Loan/project applications will be processed on a first come, first eligible basis as funding under this program is limited. 7. Village participation in this loan program may be limited or capped based on the availability of program funds such that the above participation with matching loan funds may not be possible. VII. Application Process Step 1: Application for financial assistance is submitted to the Village Administrator on the appropriate Village forms. An application from a tenant must include a copy of the building lease and written approval of the project by the building owner. Applications must include color photographs of the facades to be improved, a copy of the proposed façade renovation plans that have been approved by the Little Chute Design Review Board, and a copy of the cost estimates to complete all of the work that the applicant is requesting financial assistance with from the Village. Step 2: The Village Administrator will work with the applicant to insure that all of the required application materials are complete. Upon determination of completeness the Village Administrator will prepare a recommendation on the application and schedule Review and Approval of the Financial Assistance Request for Village Board action. Step 3: The applicant must sign a Financial Assistance/Loan Agreement with the Village and any other required paperwork including Lien papers against the property for the amount of the Village’s loan for the project. Step 4: The applicant must obtain all required State and Village permits for the required work prior to starting construction. In addition the applicant must display a sign provided by the Village on the site or building indicating that “Financing is being provided for the project in part by the Village of Little Chute Business Improvement/Façade Renovation Program”. Step 5: The applicant pays for the completed construction work and submits their payment reimbursement request to the Village Administrator on the appropriate Village forms along with paid receipts and lien waivers from all contractors. Step 6: A final inspection of the building project by the Village Administrator and Community Development staff shall be scheduled to determine that all of the required construction work is completed in accordance with the approved plans and application. Upon determination that the project meets all of the requirements of the program the Village Administrator shall authorize payment to the applicant for the approved amount of the financial assistance that was awarded to the applicant. Adopted by the Village Board on November 11, 2009