Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, August 22, 2018 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of August 15, 2018 2. Action—Approve Outdoor Alcohol Permit for “Down the Hill” 3. Discussion/Action—2018 Crosswalk Repairs 4. Unfinished Business 5. Items for Future Agendas 6. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: August 17, 2018  MINUTES OF THE REGULAR BOARD MEETING OF AUGUST 15, 2018 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Jim Moes, Community Development Director Adam Breest, Director of Parks, Recreation and Forestry Valerie Clarizio, Finance Director Kent Taylor, Director of Public Works Chris Murawski, Engineer Laurie Decker, Village Clerk Tyler Claringbole, Village Attorney Interested Citizens EXCUSED: Chief Meister, Fox Valley Metro Police Department Steve Thiry, Library Director Public Appearance for Items Not on the Agenda None Other Informational Items—July Fire Monthly Report and July Report Approval of Minutes Minutes of the Regular Board Meeting of August 1, 2018 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Regular Board Meeting Minutes of August 1, 2018 Ayes 7, Nays 0 – Motion Carried Public Hearing—Zoning Change for 1401 West Main Street Moved by Trustee Smith, seconded by Trustee Elrick to Enter into Public Hearing Ayes 7, Nays 0 – Motion Carried Director Moes advised the Board that the Plan Commission has approved the Zoning Change for 1401 W. Main Street Moved by Trustee Van Lankvelt, seconded by Trustee Smith to exit Public Hearing at 6:05 p.m. Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Presentation—Quiet Zone Engineer Murawski presented slides of the Railroad Corridor Quiet Zone. Six public railroad crossings in Little Chute meet the criteria for a quiet zone; French Road, Washington Street, Madison Street, Depot Street, Buchanan Street and Rose Hill Road. Trustee Smith questioned with the expansion of highway 41 and 441 does it pay to do anything with the French Road crossing, Engineer Murawski advised it would be advantageous to put the signage and install the tubular channel device. Trustee Smith questioned the estimates and the County’s contribution, Engineer Murawski advised these are preliminary numbers from a consultant and will need to work with the County for final numbers. Trustee Smith questioned how close the consultant estimates would be, and Engineer Murawski advised the numbers are national averages. President Vanden Berg asked if this would be bid together or one crossing at a time, Engineer Murawski advised it would probably have to be one at a time as some of the crossings need to be worked on with the County. Administrator Fenlon suggested that the channelization items could probably be put in by our employees and would work as a temporary fix. Director Moes advised that property values would probably increase with the addition of a quiet zone or at least make property easier to sell. Trustee Van Lankvelt asked about the improvements already made when we our doing the roads, Engineer Murawski advised that though improvements were made they did not meet the standards and work will have to be done to bring it into compliance. Trustee Hietpas asked once this is done, how long would it take to get approval and is approval guaranteed, Engineer Murawski advised within a year the approval would come through, and yes, if we do what we say we are going to do in the time frame specified we would be approved. Trustee Peerenboom advised that Appleton has already installed the tubular channels if the committee would like to see what they are. Trustee Peterson asked if they stay on year round and was advised they cannot come out. This proposal will come back for final approval and included with the CIP. Trustee Smith hopes it is less than a five year process. Engineer Murawski will bring in the consultant to give further details to the Board. Operator License Approvals: Honor, Michael Kwik Trip Appleton McKay, Samantha Kwik Trip Little Chute Musil, Sarah Kwik Trip Little Chute Pynenberg, Lori Kwik Trip Little Chute Smits, Kristin TBD Kaukauna Moved by Trustee Smith, seconded by Trustee Elrick to Approve the Operator Licenses as presented Ayes 7, Nays 0 – Motion Carried Action—Approve Kwik Trip Liquor License Moved by Trustee Smith, seconded by Trustee Elrick to Approve Kwik Trip Liquor License as presented Ayes 7, Nays 0 – Motion Carried Action—Approve LCHS Homecoming Parade Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve the LCHS Homecoming Parade as presented Ayes 7, Nays 0 – Motion Carried Action—Approve Development Agreement for Cherryland’s Best Administrator Fenlon advised the developer requested a new Development Agreement that was previously signed in 2017. Moved by Trustee Smith, seconded by Trustee Elrick to Approve the Development Agreement for Cherryland’s Best Ayes 7, Nays 0 – Motion Carried Action—Approve Site Plan for Cherryland’s Best Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Site Plan for Cherryland’s Best Ayes 7, Nays 0 – Motion Carried Discussion—I-41 Improvement Resolution Administrator Fenlon advised this was for discussion only and was requested by East Central Wisconsin Regional Planning Commission to adopt a resolution asking state officials to begin the process of widening I41. Action—Approve Wine Walk Class “B” Application Moved by Trustee Smith, seconded by Trustee Elrick to Approve the Wine Walk Class “B” Application As presented Ayes 7, Nays 0 – Motion Carried Action—Adopt Ordinance No. 10 Zoning Change for 1401 West Main Street Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Ordinance No. 10 Zoning Change for 1401 West Main Street Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 26 CSM for PBJ Holdings Director Moes advised that Plan Commission has approved and is recommending Board Approval. Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Resolution No. 26 CSM for PBJ Holdings Ayes 7, Nays 0 – Motion Carried Action—Set Public Hearing for Evergreen Drive Area Zoning Change Moved by Trustee Peerenboom, seconded by Trustee Smith to set a Public Hearing for Evergreen Drive Area Zoning Change for September 5, 2018 at 6:00 p.m. Ayes 7, Nays 0 – Motion Carried Discussion/Possible Action—2019 Budget Guidance Administrator Fenlon presented documents along with a calendar to discuss, approve and provide direction on budget directives. Moved by Trustee Smith, seconded by Trustee Elrick to Approve the Budget Guidance Schedule as presented. Ayes 7, Nays 0 – Motion Carried Discussion/Possible Action—CTH N Parking Issues Administrator Fenlon received a complaint regarding the parking and stopping of vehicles on CTH N, north of Evergreen Drive. Staff will be recommending that we discuss with the County the ability to provide signage in the area to correct this issue. Moved by Trustee Elrick, seconded by Trustee Smith to Approve the recommendation to engage with the County to put signage to correct this issue. Ayes 7, Nays 0 – Motion Carried Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Peterson to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Closed Session b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Matter Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Enter into Closed Session  Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Smith, seconded by Trustee Elrick to Exit Closed Session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Smith, seconded by Trustee Elrick to Adjourn the Regular Board Meeting at 7:40 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: 2018 Crosswalk Repairs – Grand Avenue and Main Street PREPARED BY: Christopher L. Murawski, P.E., Village Engineering REPORT DATE: August 17, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: In an effort to begin restoration on the downtown crosswalks while decreasing financial impacts the Engineering Department is pursuing an option to replace only the decorative crosswalks within the street not including any sidewalk or other pavement rehabilitation. Staff has requested a local contractor to provide a quotation for the work which is provided. Please review this work and the proposal while considering it is half of the original budget. Much of the cost difference from the original budget is due to a split 2-phase traffic control operation. The traffic control plan has been approved by the Wisconsin Department of Transportation and they will allow us to use the existing traffic lights to provide a single lane of traffic for this work. This allows the work to be done in two phases or two mobilizations. RECOMMENDATION: It is the recommendation of the Village Engineer to approve the Grand Ave and Main St crosswalk repair work for the amount of $23,250.00.  2018 Crosswalk Repair Grand Avenue and Main Street GRAND AV W MAIN ST E MAIN ST Crosswalks to be removed and replaced with colored (red) concrete non-stamped August 2018 0 5 10 20 Created by the Village of Little Chute Feet O  2018 Crosswalk Repair Traffic Control Phase 1 Grand Avenue and Main Street T IN S E MA GRAND AV W MAIN ST August 2018 0 10 20 40 Created by the Village of Little Chute Feet O  2018 Crosswalk Repair Traffic Control Phase 2 Grand Avenue and Main Street T IN S E MA GRAND AV W MAIN ST August 2018 0 10 20 40 Created by the Village of Little Chute Feet O  Al Dix Concrete Inc. Proposal DATE August 9, 2018 401 Gertrude St Quotation # Kaukauna,WI 54130 Customer ID Phone (920) 766-4344 Fax (920)766-4866 Bill To: Quotation valid until: Little Chute Prepared by: Dylan Attn: Kurt Geiger kurt@littlechutewi.org Comments or special instructions: DOT red concrete provided and all work performed to DOT spec on job Description AMOUNT 175 SY DOT red 8" concrete pavement with dowel bar and stone @ $110/SY $ 19,250.00 Traffic control 4,000.00 2 mobilzations included TOTAL $ 23,250.00 We Propose hereby to furnish material and labor - complete in accordance with specifications below, for the sum of: Payment to be made within 30 days of completion. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specifications below involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contigent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation insurance. Note: This proposal may be withdrawn Authorized signature: _________________________________________ by us if not accepted within _____ days. Acceptance of Proposal The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: _____________________________________________ Date of Acceptance: _______________________ Signature: _____________________________________________