Village Board

AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, October 3, 2018 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Approval of Minutes Minutes of the Committee of the Whole Meeting of September 26, 2018 G. Operator License Approvals: Ernst, Brittny Kwik Trip Little Chute Muntner, Edward Super Shell 41 Little Chute De Valk, Olivia Seth’s Coffee Little Chute Frekich, Brandon Piggly Wiggly Little Chute H. Department and Officers Progress Reports I. Action—2019-2023 CIP J. Discussion/Action—FVMPD Vehicle Purchase Request K. Committee/Commission Appointments L. Disbursement List M. Call for Unfinished Business N. Items for Future Agendas O. Closed Sessions: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Development Agreement Negotiations P. Return to Open Session Q. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: September 28, 2018  MINUTES OF THE COMMITTEE OF THE WHOLE MEETING SEPTEMBER 26, 2018 Call to Order Trustee Smith called the Committee of the Whole meeting to order at 6:00 p.m. Roll Call PRESENT: Trustee Peterson, Trustee Peerenboom, Trustee Hietpas, Trustee Van Lankvelt, Trustee Smith EXCUSED: Trustee Elrick, President Vanden Berg ALSO PRESENT: James Fenlon, Laurie Decker, Valerie Clarizio, Kent Taylor, Chris Murawski, Adam Breest Public Appearance for Items not on the Agenda None Approval of Minutes Minutes of Regular Board Meeting of September 19, 2018 Moved by Trustee Van Lankvelt, seconded by Trustee Peterson to Approve Minutes of the Regular Board Meeting of September 19, 2018 Ayes 5, Nays 0 – Motion Carried Discussion/Possible Action—Quiet Zone Presentation Engineer Murawski introduced Josh Cotter from SEH, Inc. to give information and answer questions on the Quiet Zone Study slides that were presented. Trustee Van Lankvelt questioned the cost so far spent on this study and also if the Village will be in charge of the bidding. Engineer Murawski advised the cost is approximately $12,000.00 and the also advised the Village will do the bidding and the plan is to have the construction and design done in house. Moved by Trustee Peerenboom, seconded by Trustee Peterson to Approve Implementing the Quiet Zone as presented Ayes 5, Nays 0 – Motion Carried Discussion/Action—Jaycee Tree Lot Director Breest advised the Board that the Jaycees would like to use the Windmill Plaza to sell Christmas trees again this year from Saturday, November 24th through Sunday, December 16, 2018. Moved by Trustee Peerenboom, seconded by Trustee Van Lankvelt to Approve the sale of Christmas Trees by the Jaycees Ayes 5, Nays 0 – Motion Carried Discussion/Possible Action—Health Insurance Director Clarizio presented the Board information on 2019 Health Insurance. Moved by Trustee Peerenboom, seconded by Trustee Hietpas to Approve the 2019 Health Insurance as presented Ayes 4, Abstain 1, (Peterson), Nays 0– Motion Carried Action—First Amendment to Regency Place Senior Living Agreement Administrator Fenlon advised the Board that the closing date has been delayed and now the closing will be late October, early November. The Agreement has been approved by council and is recommending Board approval. Moved by Trustee Van Lankvelt, seconded by Trustee Peerenboom to sign the First Amendment to Regency Place Senior Living Agreement Ayes 5, Nays 0 – Motion Carried Action—Della Marcus Corporation Development Agreement Administrator Fenlon advised the Board on a Development Agreement to begin next fall. This development will be called the Little Chute North Estates. Administrator Fenlon received a letter from the Nestle Corporation Public Affairs and is on file at the Village of Little Chute. Moved Trustee Peerenboom, seconded by Trustee Van Lankvelt to Approve the Della Marcus Corporation Development Agreement with the stipulation suggested by Counsel and Administrator Fenlon Ayes 5, Nays 0 – Motion Carried Unfinished Business None Items for Future Agendas None Adjournment Moved by Trustee Van Lankvelt, seconded by Trustee Peterson to Adjourn the Committee of the Whole Meeting at 7:18 p.m. Ayes 5, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Fox Valley Metro Police Dept. Vehicle Purchase Request PREPARED BY: Chief Daniel M. Meister REPORT DATE: September 27, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: EXPLANATION: As part of our regular fleet rotation, we need two, police package squad cars for our patrol division. It is my understanding that no vehicles were budgeted for/or authorized for purchase in the 2018 budget. A review of the 2017 financial audit shows that there is an amount of about $50,000 available to Metro from unused funds in the 2017 Metro budget. A review of the 2018 Metro budge - to date, shows that we have about $70,000 in cost savings from unspent wages. This is primarily due to not having a police chief for four months and having some other command staff and patrol positions unstaffed for a period of months. We would like to use a portion of these funds to purchase two, new Ford SUV Police Interceptors. Due to significant vehicle model modifications, Ford is re-tooling their production lines and has stopped taking orders on 2019 Ford Police Interceptors. We have contacted local dealerships and cannot locate any new, Ford Interceptors for purchase. We have located two, new 2018 Interceptors in Pennsylvania. Cost per vehicle is $29,543.00. Cost to have the vehicles shipped to us is $825.00 per vehicle. Total cost to purchase both vehicles (with delivery) would be $60,736.00. The 2017 unused funds and 2018 wage savings would more than cover this expense. To offset some of this cost, we are also planning to sell two of our older squad cars that were taken out of the fleet last year and sell two of the current SUV’s that the new ones will be replacing. If we do not make this purchase at this point, we will not have an opportunity to purchase new Ford squad cars until 2020. RECOMMENDATION: Approve the purchase and delivery of two, new 2018 Ford SUV Police Interceptors from C. Harper Ford, Belle Vernon, PA. H:\SHARED DATA\CLERKS OFFICE-PUBLIC FILES\AGENDA GUTS\OCTOBER 3 - BOARD\NEW SQUAD AGENDA ITEM REQUEST (L.C.).DOC H:\SHARED DATA\CLERKS OFFICE-PUBLIC FILES\AGENDA GUTS\OCTOBER 3 - BOARD\NEW SQUAD AGENDA ITEM REQUEST (L.C.).DOC