Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, September 26, 2018 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of September 19, 2018 2. Discussion/Possible Action—Quiet Zone Presentation 3. Discussion/Action—Jaycee Tree Lot 4. Discussion/Action—Health Insurance 5. Action—First Amendment to Regency Place Senior Living Agreement 6. Action—Della Marcus Corporation Development Agreement 7. Unfinished Business 8. Items for Future Agendas 9. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: September 24, 2018  MINUTES OF THE REGULAR BOARD MEETING OF SEPTEMBER 19, 2018 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Jim Moes, Community Development Director Valerie Clarizio, Finance Director Adam Breest, Director of Parks, Recreation and Forestry Kent Taylor, Director of Public Works Laurie Decker, Village Clerk Tyler Claringbole, Village Attorney Chief Meister, Fox Valley Metro Police Department Interested Citizens EXCUSED: Chris Murawski, Engineer Steve Thiry, Library Director Public Appearance for Items Not on the Agenda Madison Taves of the Wisconsin Cover Girls requested and received a photo with the Little Chute Village Board Approval of Minutes Minutes of the Committee of the Whole Meeting of September 12, 2018 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Committee of the Whole Meeting Minutes of September 12, 2018 Ayes 7, Nays 0 – Motion Carried Operator License Approvals: Johnson, Nastassja Village Limits Kaukauna Leitermann, Peter Hollander’s Little Chute Wacaser, Ashley 5th Quarter Little Chute Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve the Operator Licenses as presented Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 28, Series 2018, Consideration of an Initial Resolution Regarding Industrial Development Revenue Bond Financing for GLK Foods, LLC Project. Information with respect to the job impact of the project will be available at the time of consideration of the Initial Resolution Administrator Fenlon introduced Ryan Downs from GLK Foods along with their Legal Counsel regarding the Revenue Bond Financing for GLK Foods.  Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Adopt Resolution No. 28, Series 2018, Consideration of an Initial Resolution Regarding Industrial Development Revenue Bond Financing for GLK Foods, LLC Project. Information with respect to the job impact of the project will be available at the time of consideration of the Initial Resolution Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 29, Series 2018, Commercial Horizons CSM Director Moes advised the Board that this CSM is recommended and was approved by the Plan Commission Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Resolution No. 29, Series 2018, Commercial Horizons CSM Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 30, Series 2018, Karen Drive CSM Director Moes advised the Board that the Plan Commission has previously approved and is recommending Adoption of this Resolution Moved by Trustee Peerenboom, seconded by Trustee Peterson to Adopt Resolution No. 30, Series 2018, Karen Drive CSM Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 31, Series 2018, Altergott CSM Director Moes advised that the Village as an accepted offer to purchase on this property. Trustee Hietpas asked about the soil testing and was advised by Director Moes that yes, the results are in Moved by Trustee Peerenboom, seconded by Trustee Elrick to Adopt Resolution No. 31, Series 2018, Altergott CSM Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Discussion/Possible Action—FVMPD Office Position Chief Meister presented information for replacement position that has been upgraded to Administrative Manager and is available at Fox Valley Metro Police Department. This position has been upgraded from a Police Clerk and the job description was approved at a previous meeting. Moved by Trustee Peerenboom, seconded by Trustee Elrick to Approve the FVMPD Office Position as presented Ayes 7, Nays 0 – Motion Carried Discussion—Small Business Saturday 2018 Administrator Fenlon advised the Board regarding a Small Business Saturday that would be run on the Saturday after Thanksgiving. The Heart of the Valley, Fox Communities Credit Union, City of Kaukauna and the Village of Little Chute will be participating in the Small Business Saturday 2018 to bring more customers into local businesses. Discussion/Action—2018 Deer Culling Director Breest went over the projected numbers for the 2018 Deer Culling at Huesker and the Eastern portion of Island Park. The dates are set for Monday, December 3rd to Sunday, December 16, 2018. Trustee Smith asked if this is helping the population, Director Breest advised that maybe we could involve the DNR to do a study next year. Trustee Elrick agreed with President Vanden Berg that the deer population is increasing. Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve the 2018 Deer Culling Ayes 7, Nays 0 – Motion Carried Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Smith to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business Director Moes stated he needs a Village Board member to serve on the Library Board, Trustee Peerenboom volunteered Items for Future Agendas Addressing weed care used in the playground and volleyball courts Closed Session: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Negotiations – (Land acquisition and Development Negotiation Review) Moved by Trustee Elrick, seconded by Trustee Smith to Enter into Closed Session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Smith to Exit Closed Session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Smith to Adjourn the Regular Board Meeting at 7:29 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk Village of Little Chute, WI Railroad Crossing Quiet Zone Study September 26, 2018 Building a Better World for All of Us® Railroad Crossing Quiet Zone Study  Railroad Crossing Quiet Zone Study • Canadian National Railway – 24/7 Operation – 11 trains per day – Speeds up to 49 mph – Single Main Line Track  Railroad Crossing Quiet Zone Study • Use of Locomotive Horns at Highway- Rail Grade Crossings; Final Rule – 1984 Florida statute allowing whistle bans – 1991 Emergency Order – 1994 Congress directive to issue regulations – 1995 FRA completes Nationwide Study – 2000 Notice of Proposed Rulemaking – 2003 Interim Final Rule – 2005 Final Rule goes into effect  Railroad Crossing Quiet Zone Study • New Quiet Zones – Nighttime and 24 hour • There are exceptions • Minimum Requirements – Railroad signals with gates – Constant Warning Time – Power Out Indicators – ½ mile minimum length – Advance warning signs – All crossings within the proposed limit of the quiet zone must be included • Pedestrian and private crossings have signage requirements, and must be treated in accordance with the diagnostic team recommendations  Railroad Crossing Quiet Zone Study • Public Authority Designation vs Application  Railroad Crossing Quiet Zone Study • Risk Index Analysis • Measurements – National Significant Risk Threshold (NSRT) – Risk Index with Horns (RIWH) – Quiet Zone Risk Index (QZRI) • Risk can be averaged between crossings Railroad Crossing Quiet Zone Study Railroad Crossing Quiet Zone Study • Supplemental Safety Measure (SSM) – Allows for Public Authority Designation • SSMs Considered – Permanent Closures – 4 Quadrant Gates – Raised center medians • 6” minimum height • 100’ minimum length unless there is a nearby intersection (60’) • No commercial access points within 60 feet of gate – Channelization – Noncompliance  Railroad Crossing Quiet Zone Study • Alternative Safety Measure (ASM) – Used on restrictive crossings – Public Authority Application required • FRA must approve the proposed design • ASMs Considered – Truncated median – Truncated channelization device – Median / 3 quadrant gate Railroad Crossing Quiet Zone Study FRENCH ROAD Estimated Cost $41,600 Railroad Crossing Quiet Zone Study WASHINGTON STREET Estimated Cost $16,200 Railroad Crossing Quiet Zone Study MADISON STREET Estimated Cost $71,600 Railroad Crossing Quiet Zone Study DEPOT STREET Estimated Cost $9,500 Railroad Crossing Quiet Zone Study BUCHANAN STREET Estimated Cost $35,800 Railroad Crossing Quiet Zone Study ROSE HILL ROAD Estimated Cost $9,400 Railroad Crossing Quiet Zone Study Preferred Scenario  Railroad Crossing Quiet Zone Study Preliminary Probable Cost Estimate  Railroad Crossing Quiet Zone Study Benefits • Safety  Railroad Crossing Quiet Zone Study Benefits • Safety • Quality of Life  Railroad Crossing Quiet Zone Study Benefits • Safety • Quality of Life • Potential Increase in Property Values  Railroad Crossing Quiet Zone Study • Schedule/Process – Decision to proceed – Notice of Intent – Construction – Notice of Establishment – Quiet Zone commences Railroad Crossing Quiet Zone Study Questions? Josh Cotter 651.765.2917 jcotter@sehinc.com  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Jaycee Christmas Tree Sales PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: September 21, 2018 EXPLANATION: Historically, the Little Chute Jaycees have conducted a Christmas Tree sale that they conduct annually from the Sunday after Thanksgiving through a few weeks prior to Christmas. Last year, for the first time, the tree sale was held on the Windmill Plaza. All proceeds from the tree sale were used to support community efforts by the organization. The Little Chute Jaycees are proposing to utilize the Windmill Plaza for their sale again this year. The tree sale will run from Saturday, November 24th until December 16th. The trees will be dropped off on Saturday, November 24. Officially, the Jaycees organization would like approval from Village Board to utilize Windmill Plaza for Christmas Tree sales in 2018. Village staff supports this effort and will work with the organization again this year to ensure that the location of the trailer, utilization of any power and ability of staff to maintain the plaza are in a satisfactory condition. RECOMMENDATION: Approve the 2018 Jaycee Tree Sale