Village Board

AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, September 19, 2018 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items—August Fire Monthly Report and August Report G. Approval of Minutes Minutes of the Committee of the Whole Meeting of September 12, 2018 H. Operator License Approvals: Leitermann, Peter Hollander’s Little Chute Wacaser, Ashley 5th Quarter Little Chute Johnson, Nastassja Village Limits Little Chute I. Resolutions: a) Adopt Resolution No. 28, Series 2018, Consideration of an Initial Resolution Regarding Industrial Development Revenue Bond Financing for GLK Foods, LLC Project. Information with respect to the job impact of the project will be available at the time of consideration of the Initial Resolution. b) Adopt Resolution No. 29, Series 2018, Commercial Horizons CSM c) Adopt Resolution No. 30, Series 2018, Karen Drive CSM d) Adopt Resolution No. 31, Series 2018, Altergott CSM J. Department and Officers Progress Reports K. Discussion/Possible Action—FVMPD Office Position L. Discussion—Small Business Saturday 2018 M. Discussion/Action—2018 Deer Culling N. Disbursement List O. Call for Unfinished Business P. Items for Future Agendas Q. Closed Sessions: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Negotiations – (Land acquisition and Development Negotiation Review) R. Return to Open Session S. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: September 14, 2018 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – AUGUST 2018 August 2018 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – August 2018 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – AUGUST 2018 The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. Depar tment Overview The report will track monthly activities for the following:  Village Administrator  Clerk  Community Development  Finance Department  Fox Valley Metro Police Department  Kimberly/Little Chute Library  Parks, Recreation and Forestry Department  Department of Public Works  Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – August 2018 Village Administrator HIGHLIGHTS  The Village’s new Finance Director, Valerie Clarizio, was appointed and started in early August and is quickly getting up to speed in her new role. Welcome the team Valerie!  2019 Budget guidance and the official budget calendar were adopted. Preliminary work on the budget has been started by all village departments.  Executed on the second phase of a micro-loan for Seth’s Coffee so that they can add outdoor seating.  The Village Board approved an amended site plan and development agreement for Cherryland’s Best, approved an amended a development site plan for CR Structures/Trigger Action Sports development, approved moving forward on maintenance of the Grand Avenue/Main Street crosswalks and approved a recommendation to update traffic controls on CTH N north of I-41.  Finalized the 2019-2023 CIP with staff.  With the Heart of the Valley Chamber of Commerce, hosted a Little Chute Business Association meeting with a number of great updates for Little Chute businesses.  Continued work with a number of industrial and commercial developers regarding future opportunities in the Village of Little Chute. TOP PRIORITIES FOR SEPTEMBER  Present the CIP for 2019-2023 to the Board of Trustees for adoption in October.  Begin to finalize the 2019 budget which will be presented in the month of October with adoption in the month of November.  Continue to work on numerous development opportunities across the village and finalize a number of documents related to those developments, including CSMs, rezoning and development agreement review/adoption.  Host a final presentation from the consultant that has been working on the Quiet Zone effort.  Finalize and host 3rd Quarter Training for all staff.  Village of Little Chute Monthly Report – August 2018 Clerk HIGHLIGHTS We would like to thank the residents of Little Chute for their 22% voting participation rate for the Partisan Office Primary election. As always, elections take up a large amount of time and resources in the Clerk’s office so a number higher than the Wisconsin average is great. The next two months we will be a preparing for the November election along with our other various duties.  Continue in-person early voting  Enter returned absentee ballots in voting system  Public test of voting equipment 8-7-18  Conduct August 14th Partisan Office Primary Election  Report election results and ensure timely delivery to the county  Agendas and Minutes for 5 meetings  Village Market assistance  Operator/Solicitor licensing  Social media/website posting and monitoring  Supply ordering  Weekly maintenance reports  Civic Center/Village Hall rentals TOP PRIORITIES FOR SEPTEMBER  Coordinate Communication Calendar  Finalize the Village Market  Agendas and Minutes for 6 meetings  Operator/Solicitor licensing  Social media/website posting and monitoring  Supply ordering  Weekly maintenance reports  Civic Center/Village Hall rentals  Village of Little Chute Monthly Report – August 2018 CLERK’S OFFICE DATA FOR AUGUST Village of Little Chute Website and Social Media Metrics - August 2018 This This Year to Last Year Month % Change % Change Month Date to Date Last Year Website Visits 11,180 10,521 6.26% 127,849 119,923 6.61% Website Page Views 16,745 14,194 17.97% 165,816 132,117 25.51% Facebook Likes 3,000 2,247 33.51% 21,438 16,401 30.71% Facebook Reach 163,698 52,807 209.99% 579,506 457,150 26.76% Village Hall Blog 561 757 -25.89% 4,106 4702 -12.68% View Instagram Followers 390 169 130.77% 390 169 130.77% Twitter Followers 295 200 47.50% 295 200 47.50% Twitter Impressions 9,855 3,621 172.16% 40,805 45,897 -11.09%  Village of Little Chute Monthly Report – August 2018 Community Development HIGHLIGHTS  Met with Commercial Developers regarding sites in village.  Continued Inspections of homes, apartments, schools and commercial projects.  Completed Annexation on Holland Road  Attended Economic Development Summit in Green Bay  Assisted developers with Zoning changes and requirements. TOP PRIORITIES FOR SEPTEMBER  Meet with builders and owners about upcoming commercial projects.  Continued Inspections of homes, apartments, schools and commercial projects.  Inspector code training.  League Assessor training.  Budget submissions for 2019.  Complete TID 6, 7, 8 valuation documents for submittal to the Department of Revenue.  Assist Administration and Finance with valuation status.  Assist Administration and Finance with real estate purchase.  Assist developers with Zoning changes and requirements.  Village of Little Chute Monthly Report – August 2018 COMMUNITY DEVELOLOPMENT AUGUST DATA Community Development Department 2018 Permit Data August-18 2018 TOTALS 2017 TOTALS Permits Issued 130 475 644 Property Complaints 3 43 37 Property/Field Inspections 111 580 1067 Letters Sent 0 0 Action Corrected 1 9 21 Referred for Action 1 4 0 Ongoing 1 30 16 Community Development Department 2018 Permit Data August-18 2018 TOTALS 2017 TOTALS Permits Issued 130 475 644 Permit Fees $10,712 $196,089 $114,330 Permit Value $1,372,869 $38,881,813 $35,708,279  Village of Little Chute Monthly Report – August 2018 HIGHLIGHTS  4,048 Utility Bills created and 698 ACH payments processed by Finance Department.  112 Service Orders (Final Reads, High/Low Reads, Meter Installations) for Utility Billing created and coordinated with MCO.  615 Ratepayers opted out of postcard billing and 1,325 ratepayers utilized PSN for payments through August 31, 2018.  251 Landlord Notices were mailed for tenant delinquency notification.  Continue work to finalize 2017 Audit. TOP PRIORITIES FOR SEPTEMBER  Complete 2017 Comprehensive Audited Financial Statements (Sept/Oct).  Continue work on the 2019 Budget  Finance Director will attend the Municipal Treasurer Conference on September 20th and 21st  Two Finance staff members attended the Civic symposium on September 13th and 14th.  Village of Little Chute Monthly Report – August 2018 FINANCE DEPARTMENT AUGUST DATA  Village of Little Chute Monthly Report – August 2018 HIGHLIGHTS  HIRING/PROMOTIONS - With the departure of full-time clerk Inge Murphy, we are in the process of filling that position. The goal is to fill the position by hiring a new, office manager. The new job description was authorized by the board last week. We are working on getting the pay structure approved and the position approved. The plan is post the job internally between both villages.  ADMINISTRATION - On August 29th Chief Meister was a guest on the Fresh Take radio show with Josh Dukelow on WHBY radio. https://www.whby.com/2018/08/30/fox-valley-metro-pd-chief-on-cooperation-in-law-enforcement/  FACILITIES - The backup generator for the public safety building recently had to have some repairs done to the tune of several hundred dollars. In speaking with staff and our custodian, it is my understanding that the generator is at or near the point of replacement. This is something we must start planning replacement for. It is estimated that a new system would cost between $20,000 to $30,000.  FLEET - Our department currently used Ford Police Interceptors in our fleet. Ford has recently announced that they will be making some significant changes to the Interceptor by 2020. As such, they are manufacturing only a limited number of Interceptors for the 2019 model year. We must prepare for the possibility that we might have to purchase another make/brand of squad cars in the coming years.  PATROL – o With the start of school, we have had extra patrol being conducted around the schools to enhance safety for the students. o In preparation for the start of school, the social media team produced a brief video about traffic safety in the school zones. The video consisted of an adult, school crossing guard showing the public how to drive in the school zones. o Our department was able to purchase a drug processing ventilation hood through a local grant. The device allows for our staff to open, test and package substances in a safe manner. The grant is through the Capital Credit Union Elevate Communities Grant. We were awarded $5,000.00. The ventilation hood cost about $3,500. The remaining funds are being used to purchase other testing and safety equipment associated with processing drugs for evidence.  INVESTIGATIONS o Investigator Van Schyndel and Capt. Slotke transitioned into taking the lead on evidence/property management since Clerk Murphy had previously done this but has since left the department. They are also processing all evidence requests from the District Attorney’s Office. o A full audit of our evidence room was conducted. o Three (3) officer candidate background checks were completed. o Sexual Assault Kit Initiative (SAKI) kits are coming back from crime lab and follow up being completed. o Scam/fraud case investigated from Kentucky PD o Numerous devices (over 20 done and more than 20 more to go) were digitally examined for a variety of cases to include child porn, child exploitation, stalking, sexual assault, scam/fraud, domestic violence and drugs. o Multiple sexual assault cases are being worked on. o There was a stalking case investigated which resulted in a search warrant for residence. o Child exploitation case resulting in search warrant for residence. o Two (2) electronic devices were forensically analyzed for Kaukauna PD o We had a drug overdose death investigation o We had a suicide death investigation case o A Multi jurisdiction fraud case was solved and closed with lots of high value items recovered.  TRAINING o The two, new patrol officers are in about their third week of their 12-week field training process. o Department Unified Tactics training has begun.  SPECIAL EVENTS o During August we participated in the Touch a Truck Event at Doyle Park and Cop on a Rooftop event at the Dunkin Donuts in Darboy. As always, you can check out what we’re doing by visiting our Facebook page: https://www.facebook.com/FoxValleyMetro  Village of Little Chute Monthly Report – August 2018 FOX VALLEY METRO POLICE DEPARTMENT AUGUST DATA  Village of Little Chute Monthly Report – August 2018 Kimberly/Little Chute Joint Public Library HIGHLIGHTS  Summer Reading Program 2018 has been completed. The library has been a busy place this summer, and it is great to see so many families excited about reading and enjoying the great programs that are offered. - Ann  All staff training on Inter Library Loan. Staff was trained in placing orders and checking the status for items held by libraries outside the library catalog. This will help us provide immediate information to patron’s information request in regard to orders.  Little Chute Digital signage has been up for several months and staff are keeping programs updated weekly.  Jon Wos facilitated a collaborative art project he will be donating to Kimberly when is has been completed. The piece is a grouted glass bookshelf. Several community members helped create the piece.  Leif Larson donated a concept painting of the mural on S & S Trading. The piece is currently on display in the Little Chute Library.  Little Chute bookshelves were moved to eliminate the accessibility issues from support columns. We completed the task with the help of a volunteer who also helped with wallpaper removal.  Our library team performed exceptionally during a three day internet outage in Little Chute due to an equipment failure on the AT&T network. Patrons could not use our computers for internet but the team maintained circulation and services the best they could with help from the Kimberly Library. Several team members put in extra hours to clean up items that could not be checked in and shelved during the outage. TOP PRIORITIES FOR SEPTEMBER  Facilitate equipment replacement through OWLS according to plan. Equipment is typically replaced at warranty expiration. OWLS establishes specifications and orders directly through the vendor for best pricing. In addition to all network maintenance, OWLS provides additional support for all software and equipment within the warranty period at no additional cost to member libraries.  Public Printing Equipment Staff Training and Public cues.  Website/Social media review and strategy development  Winter programming planning, and Fall program finalization.  Develop Annual training schedule.  Restructure Display Plan for 2019. We will be integrating community member and organizational displays in addition to artist displays. Displays will be curated and reflect our mission and services.  Investigate digital signage options with automated changes through feeds. Determine placement of signage in Kimberly.  Complete donation request for hotspot.  Continue to lead Integrated Library System (Catalog and Database) merger discussions with Winnefox.  Recruit members to the Friends of the Library.  Village of Little Chute Monthly Report – August 2018 JOINT LIBRARY AUGUST DATA  Village of Little Chute Monthly Report – August 2018 Parks, Recreation and Forestry Department HIGHLIGHTS  Began grading work at the Legion 3 Baseball Field.  The municipal services crew removed over 20 stumps in the Village.  All seasonal staff left for the season in parks, recreation, and the pool.  Partnered with the library to host pages in the park.  Hosted the Youth Carnival, Party on the Plaza, and Movie on the Plaza.  Community Band held their final summer concert.  Hired crossing guards for the upcoming school year and held our summer meeting in cooperation with the Village of Kimberly.  Volunteers installed sidewalk around the south east corner of the Rec Center at Van Lieshout Park.  Hosted our first ever dog swim at Doyle Pool on August 25.  Registration for fall/winter programs began on Wednesday, August 1 – families can register online, in our office, or by mail  Held annual Youth Outdoor Carnival at Legion Park 8/8 – over 800 people attended (event included numerous games & inflatables, prizes, balloon twister, DJ, and food)  Held our second Movie On The Plaza event on Wednesday, August 8 (rescheduled from 8/1 due to bad weather) – over 125 attended  Jets Football season began on 8/13 – total of 74 players registered (equipment handout 8/13 AM, player meeting with coaches on 8/13 PM, practice started 8/14 PM)  Held our first Touch A Truck Event at Doyle Park on 8/14 – over 400 people attended (free event included exploring various vehicles, kids hats, games, and craft)  Held our annual Party On The Plaza (joint program with library) on 8/15 – over 350 attended (free event included large games for families to play, culvers ice cream, live band, and craft) TOP PRIORITIES FOR SEPTEMBER  Install the new monument sign outside Fox Valley Tool and Die and retro fit two other monument signs through the Village Wayfinding Plan.  Midwest Athletic Fields to begin work on Van Lieshout Baseball Field Infield Renovation Project in late September.  Compile the municipal tree planting list for October.  Plan and prepare for the Creekview Park Playground Installation scheduled for October 3.  Final prep for fall programs starting in September – teen/adult yoga, pom development team, youth soccer, youth flag football (schedules, rosters, concussion forms, equipment, …)  Planning for jets football banquet in October (confirm banquet hall and meal, mailing to parents and coaches, prep for sale of banquet tickets early October, etc.)  Planning for family glow walk in October (special promotion of event, ordering of supplies, coordinating volunteers workers, etc.) Village of Little Chute Monthly Report – August 2018  Village of Little Chute Monthly Report – August 2018 Department of Public Works HIGHLIGHTS  Marty Janssen, Operations Manager and the three working foreman Todd Bruyette, Vincent Lamers and Jason Verbeten, attended a Leadership Skills for Supervisors Conference.  On 8/28 the Village received a large rainfall (over 2 inches). Had some flooding in areas and a water main break on Moasis Drive at Taylor.  Started crack sealing streets. Will continue in September.  Painted cross walk and other pavement markings in school zones in preparation of the first day of school. TOP PRIORITIES FOR SEPTEMBER    ks Continue to develop a fleet management program. Purchase final two vehicles in the 2018 CIP Budget. Posted open Public Works Parks Forestry crew position. Deadline to accept applications will be September 28th. For more information visit http://wi-littlechute2.civicplus.com/jobs.aspx or call (920) 423-3865.  Start storm water management program.  Prepare fleet for fall leaf collection.  September 10th-11th - Kent Taylor, Director of Public Works, and Scott Wegand attended a two day stormwater conference “Certified Municipal Stormwater Inspector”. The conference focused on stormwater permit compliances.  Residential tire pickup from September 17th to 20th. Up to four residential tires per household.  Village of Little Chute Monthly Report – August 2018 AUGUST Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Hours Worked Year to Date (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – August 2018 Engineering Department HIGHLIGHTS  Daytona Lane, Wilson Street & Hayes Street Paving Projects 2018 - Vinton Construction has completed road concrete paving operations on all three 2018 project streets.  2019 Bohm Drive – Water Main - The field survey work for this project is completed and base mapping has begun.  Evergreen Drive Design - The field survey information has been collected for all of Evergreen Drive from French Road to Freedom Road. Base map preparation has also begun.  Certified Survey Map - A Certified Survey Map (CSM) for a parcel currently Owned by the Village of Little Chute is completed and is ready to be recorded. TOP PRIORITIES FOR SEPTEMBER  Downtown Crosswalk – Main & Grand - A favorable bid was received and approved by the Village Board to move forward with construction. Work is expected to be completed by September 17th with normal traffic re-established by this date.  Quiet Zone Presentation - A presentation will be provided to the Village Board on September 26, 2018 by the Village Consultant to discuss what will be necessary to move forward in order to create a Village wide quiet zone.  Daytona Lane, Wilson Street & Hayes Street Paving Projects 2018 - Sidewalk and apron restoration is on schedule with substantial completion expected by September 21st.  Downtown Storm Sewer Project - Storm sewer construction is complete and restoration efforts for paving and grass areas are expected to be completed by the end of September.  2018 Village of Little Chute Staff Engineer - The Engineering Department is thankful for the dedication and effort of our Staff Engineer Kurt Geiger who devoted much of his time in the design and reconstruction of existing streets and public utilities. Kurt has accepted a position with a private consulting firm in Fond du Lac. We wish Kurt the best of luck with his career! Village of Little Chute Monthly Report – August 2018  MINUTES OF THE COMMITTEE OF THE WHOLE MEETING SEPTEMBER 12, 2018 Call to Order President Vanden Berg called the Committee of the Whole meeting to order at 6:00 p.m. Roll Call PRESENT: President Vanden Berg, Trustee Peterson, Trustee Elrick, Trustee Peerenboom, Trustee Hietpas, Trustee Van Lankvelt, Trustee Smith ALSO PRESENT: James Fenlon, Laurie Decker, Valerie Clarizio, Kent Taylor, Chris Murawski, Adam Breest Public Appearance for Items not on the Agenda None Approval of Minutes Minutes of Regular Board Meeting of September 5, 2018 Moved by Trustee Smith, seconded by Trustee Peterson to Approve Minutes of the Regular Board Meeting of September 5, 2018 Ayes 7, Nays 0 – Motion Carried Discussion—2019-2023 CIP Administrator Fenlon presented an overview of the five year draft Capital Improvement Plan which included maps. Trustee Elrick questioned Engineer Murawski where we are with the DNR as far as Storm Water goes and was advised it is always part of the process. Discussion—Agenda Process Administrator Fenlon discussed the Agenda Process and suggested going to digital and to stop paper copies unless requested. There will still be copies made available for the press and the public. Administrator Fenlon advised they are exploring camera options so meetings could be digitally recorded and be accessible Thursday mornings. Unfinished Business None Items for Future Agendas Resident Engagement Discussion Quiet Zone Presentation scheduled for September 26, 2018 Adjournment Moved by Trustee Smith, seconded by Trustee Peterson to Adjourn the Committee of the Whole Meeting at 6: 43 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE, WISCONSIN RESOLUTION NO. 28, SERIES 2018 INITIAL RESOLUTION REGARDING INDUSTRIAL DEVELOPMENT REVENUE BOND FINANCING FOR GLK FOODS, LLC PROJECT WHEREAS, Section 66.1103 of the Wisconsin Statutes (the “Act”) authorizes the Village of Little Chute, Wisconsin (the “Issuer”), to authorize the issuance and sale of bonds by the Issuer to construct, equip, re-equip, acquire by gift, lease or purchase, install, reconstruct, rebuild, rehabilitate, improve, supplement, replace, maintain, repair, enlarge, extend or remodel industrial projects; and WHEREAS, Peter Pickle Properties, LLC, a Wisconsin limited liability company, and/or a related entity, and/or a limited liability entity to be formed (collectively, the “Borrower”), desires to complete a project to be owned by the Borrower consisting of financing the (i) acquisition of land and construction of an approximately 68,300 square foot facility to be located on West Evergreen Drive in the Village of Little Chute, Wisconsin (the “Facility”) and operated by GLK Foods, LLC, a Wisconsin limited liability company, to manufacture food products, (ii) acquisition and installation of equipment at the Facility, and (iii) payment of certain professional costs and costs of issuance (collectively, the “Project”), all of which would contribute to the well-being of the Village of Little Chute, Wisconsin; and WHEREAS, the cost of the Project is presently estimated to exceed $10,000,000 and the amount proposed to be financed with one or more issues or series of tax-exempt and/or taxable industrial development revenue bonds (the “Bonds”) issued under the Act does not exceed $10,000,000; and WHEREAS, it is in the public interest of the Issuer to promote, attract, stimulate, rehabilitate and revitalize commerce, industry and manufacturing, to promote the betterment of the economy of the Issuer; and WHEREAS, the Borrower has requested that the Issuer now approve an initial resolution (the “Initial Resolution”) providing for the financing of the Project in an amount not to exceed $10,000,000; and WHEREAS, the Issuer is a municipality organized and existing under and pursuant to the laws of the State of Wisconsin, and is authorized to enter into revenue agreements with eligible participants with respect to the Project whereby eligible participants agree to cause said Project to be constructed and to pay the Issuer an amount of funds sufficient to provide for the prompt payment when due of the principal and interest on said industrial development revenue bonds. MIL-29454103-1  NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Little Chute, Wisconsin, as follows: 1. Based upon representations of the Borrower, it is the finding and determination of the Village Board that the Project is a qualified “project” within the meaning of the Act and that the Borrower is an “eligible participant” within the meaning of the Act. The Issuer shall: (a) Finance the Project in an amount not to exceed $10,000,000; and (b) Issue industrial development revenue bonds in one or more series of tax- exempt and/or taxable bonds (the “Bond(s)”), in an amount not to exceed $10,000,000 in order to finance costs of the Project. 2. The aforesaid plan of financing contemplates, and is conditioned upon, the following: (a) The Bonds shall never constitute an indebtedness of the Issuer within the meaning of any state constitutional provision or statutory limitation; (b) The Bonds shall not constitute or give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers; (c) The Project shall be subject to property taxation in the same amount and to the same extent as though the Project were not financed with industrial development revenue bonds; (d) The Borrower shall find a purchaser for all of the Bonds; (e) The Village’s out-of-pocket costs, including but not limited to legal fees and Trustee’s fees, in connection with the issuance and sale of the Bonds shall be paid by the Borrower; and (f) A notice of public hearing required by federal law for purposes of Section 147(f) of the Internal Revenue Code, as amended, shall be published in a newspaper of general circulation in the Village of Little Chute and a public hearing shall be held to provide interested individuals or parties the opportunity to testify as to the Project and the issuance of the Bonds. 3. The aforesaid plan of financing shall not be legally binding upon the Issuer nor be finally implemented unless and until: (a) The details and mechanics of the same are authorized and approved by a further resolution of the Village Board which shall be solely within the discretion of the Village Board; (b) The Village Clerk shall cause notice of adoption of this Initial Resolution, in the form attached hereto as Exhibit A, to be published once in a newspaper of general circulation in the Village of Little Chute, and the electors of the Village of Little Chute shall have been given the opportunity to petition for a referendum on the matter of the aforesaid Bond issue, all as required by law; 2 MIL-29454103-1  (c) Either no such petition shall be timely filed or such petition shall have been filed and said referendum shall have approved the Bond issue; (d) The Village Clerk shall have received an employment impact estimate issued under Section 238.11 of the Wisconsin Statutes; (e) All documents required to consummate the financing have been duly authorized and delivered; and (f) The Issuer and the Borrower have resolved all land use and special use issues with respect to the affected property and the Project. 4. Pursuant to the Act, all requirements that the Project be subject to the contracting requirements contained in Section 66.1103 are waived, the Borrower having represented that it is able to negotiate satisfactory arrangements for completing the Project and that the Issuer's interests are not prejudiced thereby. 5. The Village Clerk is directed, following adoption of this Initial Resolution (i) to publish notice of such adoption not less than one time in the official newspaper of the Village of Little Chute, Wisconsin, such notice to be in substantially the form attached hereto as Exhibit A and (ii) to file a copy of this Initial Resolution, together with a statement indicating the date the Notice to Electors was published, with the Wisconsin Economic Development Corporation within twenty (20) days following the date of publication of such notice. 6. This Initial Resolution is an “initial resolution” within the meaning of the Act and official action toward issuance of the Bonds for purposes of Sections 103 and 144 of the Internal Revenue Code of 1986, as amended, and the regulations promulgated thereunder. Furthermore, it is the reasonable expectation of the Issuer that proceeds of the Bonds may be used to reimburse expenditures made on the Project prior to the issuance of the Bonds. The maximum principal amount of debt expected to be issued for the Project on the date hereof is $10,000,000. This statement of official intent is made pursuant to Treasury Regulations §1.150-2. Passed and adopted at a regular meeting of the Village Board of the Village of Little Chute, Wisconsin this 19th day of September, 2018. APPROVED: Michael Vanden Berg, Village President ATTEST: Laurie Decker, Village Clerk 3 MIL-29454103-1  EXHIBIT A NOTICE TO ELECTORS OF THE VILLAGE OF LITTLE CHUTE, WISCONSIN TAKE NOTICE that the Village Board of the Village of Little Chute, Wisconsin (the “Issuer”), at a regular meeting held at Village Hall, 108 West Main Street, Little Chute, Wisconsin, on September 19, 2018, adopted an Initial Resolution pursuant to Section 66.1103 of the Wisconsin Statutes, as amended, expressing the intention to issue not to exceed $10,000,000 of industrial development revenue bonds of the Issuer (the “Bonds”) on behalf of Peter Pickle Properties, LLC, a Wisconsin limited liability company, and/or a related entity, and/or a limited liability entity to be formed (collectively, the “Borrower”). The Borrower desires to complete a project consisting of financing the (i) acquisition of land and construction of an approximately 68,300 square foot facility to be located on West Evergreen Drive in the Village of Little Chute, Wisconsin (the “Facility”) and operated by GLK Foods, LLC, a Wisconsin limited liability company, to manufacture food products, (ii) acquisition and installation of equipment at the Facility, and (iii) payment of certain professional costs and costs of issuance (collectively, the “Project”). The Borrower has represented that the net number of full-time equivalent jobs which the Project is expected to create on the Project site within three years is 60. Pursuant to the terms of Section 66.1103 of the Wisconsin Statutes, all requirements that the Project be subject to the contracting requirements contained in Section 66.1103 are waived, the Borrower having represented that it is able to negotiate satisfactory arrangements for completing the Project and that the Issuer's interests are not prejudiced thereby. THE BONDS SHALL NEVER CONSTITUTE AN INDEBTEDNESS OF THE ISSUER, NOR SHALL THE BONDS GIVE RISE TO ANY PECUNIARY LIABILITY OF THE ISSUER, NOR SHALL THE BONDS BE A CHARGE AGAINST THE GENERAL CREDIT OR TAXING POWERS OF THE ISSUER. RATHER, THE BONDS SHALL BE PAYABLE SOLELY FROM THE REVENUES AND OTHER AMOUNTS TO BE DERIVED PURSUANT TO THE REVENUE AGREEMENT RELATING TO SAID PROJECT TO BE ENTERED INTO BETWEEN THE ISSUER AND THE BORROWER. The Initial Resolution may be inspected in the office of the Village Clerk at 108 West Main Street, Little Chute, Wisconsin, during business hours. TAKE FURTHER NOTICE THAT THE ELECTORS OF THE VILLAGE OF LITTLE CHUTE MAY PETITION FOR A REFERENDUM ON THE QUESTION OF THE BOND ISSUE. Unless within thirty (30) days from the date of the publication of this Notice a petition signed by not less than five percent (5%) of the registered electors of the Village of Little Chute is filed with the Village Clerk requesting a referendum on the question of the issuance of the Bonds, the Issuer will issue the Bonds without submitting the proposition for the electors' approval. If such petition is filed as aforesaid, then the Bonds shall not be issued until approved by a majority of the electors of the Village of Little Chute voting thereon at a general or special election. Laurie Decker, Village Clerk Village of Little Chute, Wisconsin MIL-29454103-1  CERTIFICATION BY VILLAGE CLERK I, Laurie Decker, duly sworn, hereby certify that I am the duly qualified and acting Village Clerk of the Village of Little Chute, Wisconsin (the “Village”), and as such I have in my possession, or have access to, the complete corporate records of the Village and of its Village Board; that I have carefully compared the transcript attached hereto with the aforesaid records; and that said transcript attached hereto is a true, correct and complete copy of all the records in relation to the adoption of Resolution No. ___________ entitled: INITIAL RESOLUTION REGARDING INDUSTRIAL DEVELOPMENT REVENUE BOND FINANCING FOR GLK FOODS, LLC PROJECT I hereby further certify as follows: 1. Said Initial Resolution was considered for adoption by the Village Board at a meeting held at Village Hall, 108 West Main Street, Little Chute, Wisconsin, at ______ p.m. on September 19, 2018. Said meeting was a ______________ (insert regular or special meeting) of the Village Board and was held in open session. 2. Said Initial Resolution was on the agenda for said meeting and public notice thereof was given not less than twenty-four (24) hours prior to the commencement of said meeting in compliance with Section 19.84 of the Wisconsin Statutes, including, without limitation, by posting on the bulletin board in the Village Hall, by notice to those news media who have filed a written request for notice of meetings, and by notice to the official newspaper of the Village. 3. Said meeting was called to order by ____________________, who chaired the meeting. Upon roll, I noted and recorded that the following trustees were present: and that the following trustees were absent: I noted and recorded that a quorum was present. Various matters and business were taken up during the course of the meeting without intervention of any closed session. One of the matters taken up was said Initial Resolution, which was introduced, and its adoption was moved by ______________________ and seconded by ______________________. Following discussion and after all trustees who desired to do so had expressed their views for or against said Initial Resolution, MIL-29454103-1 the question was called, and upon roll being called and the continued presence of a quorum being noted, the recorded vote was as follows: AYE: NAY: ABSTAINED: Whereupon the meeting chairperson declared said Initial Resolution adopted, and I so recorded it. IN WITNESS WHEREOF, I have signed my name and affixed the seal of the Village hereto on this 19th day of September, 2018. [SEAL] Laurie Decker, Village Clerk MIL-29454103-1  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 29, SERIES OF 2018 WHEREAS, PBJ Holdings, LLC and The Griffin Company, as owners of Parcels #260439900, 260440100, 260440101, 260440200, 260440201, 260440300 & 260440400 presented a Certified Survey Map to the Village of Little Chute Board of Trustees as prepared by David M. Schmalz, a registered land surveyor; and WHEREAS, the Village of Little Chute Planning Commission has recommended in favor of adoption of said Certified Survey Map; and WHEREAS, a majority of the full Village Board find that the attached Certified Survey Map is found to be in the public interest. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of Trustees as follows: 1. That the Certified Survey Map attached hereto (photocopy), be and the same is hereby approved; and 2. That the Village President, Village Clerk, and Finance Director, upon full payment of, if applicable, all fees, taxes, and special assessments are directed to execute signatures on behalf of the Village of Little Chute upon the Certified Survey Map documents as required. Date introduced, approved and adopted: September 19, 2018 VILLAGE OF LITTLE CHUTE: By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 30, SERIES OF 2018 WHEREAS, The Village of Little Chute, as owners of Parcels #260017604 and 260433400 presented a Certified Survey Map to the Village of Little Chute Board of Trustees as prepared by Michael T. McClone, a registered land surveyor; and WHEREAS, the Village of Little Chute Planning Commission has recommended in favor of adoption of said Certified Survey Map; and WHEREAS, a majority of the full Village Board find that the attached Certified Survey Map is found to be in the public interest. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of Trustees as follows: 1. That the Certified Survey Map attached hereto (photocopy), be and the same is hereby approved; and 2. That the Village President, Village Clerk, and Finance Director, upon full payment of, if applicable, all fees, taxes, and special assessments are directed to execute signatures on behalf of the Village of Little Chute upon the Certified Survey Map documents as required. Date introduced, approved and adopted: September 19, 2018 VILLAGE OF LITTLE CHUTE: By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 31, SERIES OF 2018 WHEREAS, Helen Altergott Family Corporation, as owners of Parcel #146260298700 presented a Certified Survey Map to the Village of Little Chute Board of Trustees as prepared by David M. Schmalz, a registered land surveyor; and WHEREAS, the Village of Little Chute Planning Commission has recommended in favor of adoption of said Certified Survey Map; and WHEREAS, a majority of the full Village Board find that the attached Certified Survey Map is found to be in the public interest. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of Trustees as follows: 1. That the Certified Survey Map attached hereto (photocopy), be and the same is hereby approved; and 2. That the Village President, Village Clerk, and Finance Director, upon full payment of, if applicable, all fees, taxes, and special assessments are directed to execute signatures on behalf of the Village of Little Chute upon the Certified Survey Map documents as required. Date introduced, approved and adopted: September 19, 2018 VILLAGE OF LITTLE CHUTE: By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk McMAHON 1445 McMAHON DRIVE NEENAH, WI 54956 Mailing: P.O.BOX 1025 NEENAH, WI 54957-1025 Tel: (920) 751-4200 Fax: (920) 751-4284 www.mcmgrp.com  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Fox Valley Metro Police Job Descriptions PREPARED BY: Chief Daniel M. Meister REPORT DATE: September 14, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: EXPLANATION: As part of our organizational planning and routine review of the operations of our department, I have identified some operational procedures that I believe should be changed for us to operate and deliver services more efficiently. The three (3) police clerk positions do not have a formal, direct reporting person that they go to for guidance and direction regarding their work activities. They may seek and/or receive direction from three or four command staff members – depending on who is available at the time. This can cause a conflict of orders and communication issues if they are receiving direction from multiple sources. I have proposed that an office manager position be created. This position would directly supervise and manage the clerical staff. We currently have a full-time clerical vacancy and I would like to fill that vacancy by hiring for this new position – Administrative Manager. I would post the position internally and within both villages. There is already a pay scale for this position. It is under what used to be titled as the Administrative Assistant. Based on our current, clerk’s pay rates and the duties and responsibilities of the new position, I would propose we start the new Administrative Manager at step 8 which is $46,025/year. This would be a salaried, exempt position as well. The job description for this position was approved at the last, regular meeting of the Board. The difference in pay from the previous clerk’s wage and what I am proposing for the new, Administrative Manager’s position is approximately $4,280. In checking with finance, it appears we would have these funds available this year yet due to some cost savings from other positions that were not filled throughout the year. We would then have to add this amount into the 2019 budget as well. . C:\USERS\DANIEL.MEISTER\DOCUMENTS\HIRING\ADMINISTRATIVE MANAGER AGENDA ITEM REQUEST (L.C.).DOC  RECOMMENDATION: Approve the requested position and allow for the immediate hiring of this position. C:\USERS\DANIEL.MEISTER\DOCUMENTS\HIRING\ADMINISTRATIVE MANAGER AGENDA ITEM REQUEST (L.C.).DOC  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: 2018 Heesakker Park Deer Culling PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: September 14, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: In 2017, the Village of Little Chute elected to participate in the deer culling at Heesakker Park. 2017 was a good year as we harvested 4 doe and 2 bucks and had 14 hunters. With the population of deer at Heesakker Park and the surrounding neighborhoods continuing to stay high I am proposing that we continue to operate the deer hunt in 2018. Dates: Monday, December 3, 2018 – Sunday, December 16, 2018 Locations: Heesakker and the eastern portion of Island Park Amount of Does or Bucks Harvested 2017 - 6 2016 - 8 2014 – 6 2013 – 5 2012 – 4 2011 – 8 I believe that the Deer Culling has been beneficial in the past. I would recommend that we approve the Deer Culling for this December. ATTACHMENTS: 2018 Little Chute Policies and Regulations RECOMMENDATION: Approve the 2018 Deer Culling POLICIES, RULES & REGULATIONS Authorized Deer Culling – Village of Little Chute Policies, rules & regulations are designed to ensure the safety of residents and others in areas being hunted and maximize the projected harvests. Failure to comply with any of these will result in the immediate revocation of hunting authorization and exclusion from future participation in this program. • When hunting, each participant shall carry a Village of Little Chute Bow Hunting Authorization Letter, current Wisconsin Driver’s License, and Hunting Tags. • When hunting on the property, each vehicle shall display an authorization letter of the individuals participating. • Parking shall be permitted only on village streets. • Approved hunters will be authorized to cull either a buck or a doe depending upon the tags that the hunter possesses (may cull multiple deer). Hunters shall immediately report when they have culled any and all deer by calling the Little Chute Park & Rec Director at 423-3868. • According to 2018 DNR regulations, there is a statewide antlerless hunt from Dec. 6 to Dec. 9. Hunters during this period are only allowed to cull does on those days. Each Participant Shall: • Abide by provisions outlined in the Hunting Authorization and hunt only the assigned site during the dates designated in their authorization letter. • Follow all state statute and DNR regulations pertaining to bow hunting. Baiting will be allowed if the DNR permits it in this section. • Be liable for your own acts and omissions. • Act courteously and respectfully while on the property. • If verbally assaulted, avoid engaging in an argument or becoming abusive. Under such circumstances, leave the area immediately and, if deemed appropriate, call the police. As soon as practicable, report the incident to the Park & Rec Director at 423-3868. • When on the property, protect foliage, crops and plants from damage, alteration or destruction. You may NOT trim tree branches in order to install your hunting stand. • Not remove or cut underbrush (i.e. shooting lanes, clearance, etc.). • Not use an ATV or motorized vehicle on the property. • When entering or exiting the woods, keep bow encased except when in your stand. Bow must be encased if engaged in tracking a wounded animal. • When entering or exiting the woods in the dark, use a flashlight or other illuminating device. • Hunt only from an elevated tree stand placed a minimum of 12 feet above the base of the tree in which the stand is placed. No ground hunting or shooting from the ground. • Wear a safety harness at all times while hunting from a tree stand. • Use only temporary, removable tree stands. Remove stand at the end of each day. • Use a climbing stand of a type that will not damage the tree. • Remove climbing aids such as stick ladders and tie-on tree steps from the tree after use when using portable “hang-on” tree stands. • Maintain your equipment in top condition at all times. Be sure your equipment is tuned and set up properly. • Hunt a minimum of 300 feet (100 yards) from roads and any private property. • Not discharge or project an arrow at such an angle or distance as to land on public or private property not described in the permit. • Not discharge or project an arrow or other object onto or over any hiking trail or bicycle trail within the designated hunting area. • Track a wounded animal until found. If the animal moves off the assigned property, attempt to obtain permission to trespass for tracking purposes. If unable to obtain permission, notify the game warden immediately. As soon as practicable, report the incident to the Park & Rec Director at 423-3868. • If unable to locate a wounded animal, notify the Park & Rec Director at 423-3868. • If wounded animal moves to or dies in a conspicuous area, such as a field, trail, or roadway, remove the animal from the area and if a problem arises, contact the Park & Rec Director at 423-3868. • Unless otherwise directed, field dress animals in the woods, at least 100 yards away from buildings, roads, or other places where non-hunters travel frequently, and 50 yards from wood chipped trails. • Cover harvested animals with a tarp while dragging in the field out of respect for the non-hunting public and other park users. • Follow all DNR requirements for registering deer. • Account for all arrows used. Report the circumstances of missing or unrecovered arrows on the hunting log sheet. • Keep an accurate, up-to-date log of times spent in the field to include: date, game harvested, time of harvest, and hunt location. At the end of your hunting period, promptly turn in the log to the Park & Rec Dept for compilation of statistics. • Report to the Park & Rec Dept any violation of game laws or program policies, rules and regulations. Word: \Parks\2016DeerCullimg\2016PoliciesRulesRegulations.doc  CAROL LYNN DR SUE ST E LINCOLN AV Playground SANITORIUM RD Restrooms GARFIELD AV Heesakker Park GARFIELD CT Island N Urban Bow Hunt Boundaries No hunting: within 300' setback from street centerline 1 inch = 300 feet Village of Little Chute Hunting allowed 0 100 200 300 400 SEPTEMBER 2017 Feet