Village Board

AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, January 2, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Approval of Minutes Minutes of the Regular Board Meeting of December 19, 2018 G. Department and Officers Progress Reports H. Call for Unfinished Business I. Items for Future Agendas J. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: December 28, 2018  MINUTES OF THE REGULAR BOARD MEETING OF DECEMBER 19, 2018 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee Bill Peerenboom, Trustee James Hietpas, Trustee EXCUSED: John Elrick, Trustee Skip Smith, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Valerie Clarizio, Finance Director Kent Taylor, Director of Public Works Laurie Decker, Village Clerk Tyler Claringbole, Village Attorney Dan Meister, FVMPD Police Chief Jim Moes, Community Development Director Chris Murawski, Village Engineer Interested Citizens EXCUSED: Adam Breest, Director of Parks, Recreation and Forestry Steve Thiry, Library Director Public Appearance for Items Not on the Agenda None Other Informational Items—November Fire Monthly Report and November Report Approval of Minutes Minutes of the Committee of the Whole Meeting of December 12, 2018 Moved by Trustee Van Lankvelt, seconded by Trustee Peterson to Approve the Minutes of the Committee of the Whole Meeting of December 12, 2018 Ayes 5, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Action—Adopt Resolution No. 40, Series 2018, Authorizing the Purchase of Land from Colette Kampo Director Moes advised this property is being purchased for $180,000.00. Moved by Trustee Peerenboom, seconded by Trustee Van Lankvelt to Adopt Resolution No. 40, Series 2018, Authorizing the Purchase of Land from Colette Kampo Ayes 5, Nays 0 – Motion Carried Action—Set Public Hearing on January 16, 2019 for the Amendment to the Little Chute Design Manual Moved by Trustee Peerenboom, seconded by Trustee Peterson to Set Public Hearing on January 16, 2019 for the Amendment to the Little Chute Design Manual Ayes 5, Nays 0 – Motion Carried Action—Award Bids for 2019 Utility Contracts Engineer Murawski went over the six bids received for the 2019 Utility Contracts. The low bid was submitted by Donald Hietpas and Sons in the amount of $729,786.80.  Moved by Trustee Van Lankvelt, seconded by Trustee Peterson to Award Bid to Donald Hietpas and Sons in the amount of $729,786.80 for the 2019 Utility Contract Ayes 5, Nays 0 – Motion Carried Action—Adopt Resolution No. 41, Series 2018, Amendment to Fox Valley Metro 2018 Budget Administrator Fenlon went over the Resolution Amendment requested by Fox Valley Metro for the 2018 Budget addition not to exceed $110,000.00 Moved by Trustee Van Lankvelt, seconded by Trustee Peerenboom to Adopt Resolution No. 41, Series 2018, Amendment to Fox Valley Metro 2018 Budget not to exceed $110,000.00 Roll Call Vote Trustee Peerenboom Aye Trustee Hietpas Aye Trustee Peterson Aye Trustee Van Lankvelt Aye Trustee Vanden Berg Aye Ayes 5, Nays 0 – Motion Carried Action—2018 Audit Engagement Agreement Director Clarizio went over the Audit Engagement Letter received from Kerber Rose and is recommending approval Moved by Trustee Van Lankvelt, seconded by Trustee Peerenboom to Approve the 2018 Audit Engagement Agreement Ayes 5, Nays 0 – Motion Carried Discussion—Outagamie County Highway Department Administrator Fenlon provided information on a Traffic Study for CTH OO and French Road requested by Outagamie County. Administrator Fenlon advised this is for discussion only and recommends action be taken at the January 16, 2019 Board Meeting. Discussion/Action—Parking Violations Proposal Chief Meister is proposing an increase in parking violation fines under Sec. 26 of the Little Chute Code of Municipal Ordinances. Trustee Van Lankvelt felt that the handicap fines should be higher. Trustee Hietpas wondered why we don’t increase all the fine amounts to get closer to surrounding areas. Trustee Peterson suggested increasing the fines to make it a deterrent for violators. Moved by Trustee Peerenboom, seconded by Trustee Peterson to draft an Ordinance to increase parking violations Ayes 5, Nays 0 – Motion Carried Action—2019 Meeting Calendar Administrator Fenlon presented the 2019 Meeting Calendar to discuss and approve for 2019. Moved by Trustee Van Lankvelt, seconded by Trustee Peerenboom to Approve the 2019 Meeting Calendar Ayes 5, Nays 0 – Motion Carried Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Peterson to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 5, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Closed Sessions: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Discussion Moved by Trustee Peerenboom, seconded by Trustee Peterson to Enter closed session Ayes 5, Nays 0 - Motion Carried 19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. 2018 Personnel Evaluations Moved by Trustee Peerenboom, seconded by Trustee Peterson to Enter closed session Ayes 5, Nays 0 - Motion Carried Return to Open Session Moved by Trustee Peerenboom, seconded by Trustee Peterson to Return to Open Session Ayes 5, Nays 0 - Motion Carried Adjournment Moved by Trustee Peerenboom, seconded by Trustee Peterson to Adjourn the Regular Board Meeting at 7:55 p.m. Ayes 5, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk