Village Board

AMENDED AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, January 16, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items—December Fire Monthly Report and December Report G. Approval of Minutes Minutes of the Regular Board Meeting of January 2, 2019 H. Public Hearing—Design Review Board Amendment I. Department and Officers Progress Reports J. Action—Adopt Ordinance No. 1, Series 2019 Amending the Design Review Board Manual K. Action—Adopt Resolution No. 1, Series 2019 Purina Animal Nutrition CSM L. Action—GLK Foods Site Plan M. Action—GLK Foods Development Agreement N. Action—Denial of Statewide Services Claim for Troy Kolosso O. Action—French Road-County OO Traffic Study P. Discussion/Action—Rustic Resque LLC Sign Grant Q. Discussion—2015-2019 Strategic Plan Update R. Operator License Approvals: Baehman, Anna Trish’s Pop In Appleton Davis, Terri Trish’s Pop In Little Chute La Brec, Amanda M’s Bar Appleton S. Action—Adopt Resolution No. 2, Series 2019 Amending the Polling Sites for All Elections Held in the Village of Little Chute T. Disbursement List U. Call for Unfinished Business V. Items for Future Agendas W. Closed Sessions: a)19.85(1)(g) Wis. Stats. Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill b)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Negotiation Updates c)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Recruitment Efforts X. Return to Open Session Y. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: January 15, 2019  LCFD Incident Report December 2018 Number of responses: 7 Last years: 21 2018 :165 2017: 172 2016: 155 2015: 132 12/03/2018 21:52 Auto accident scene safety, W. Main Street, Kimberly Fire responded for coverage 12/05/2018 07:54 Person stuck in elevator @ Little Chute High School 1402 Freedom Road-false alarm no issues 12/06/2018 18:48 Accident with cleanup @ North Avenue & French Road 12/19/2018 12:45 Accident with cleanup, car vs. fire hydrant @ intersection of Madison & North Avenue 12/21/2018 09:25 Dump truck roll over Buchanan Road, north of Harvest Trail 12/28/2018 17:44 Vehicle accident possible entrapment between two cars @ Trilliant Foods 1101 Moasis Drive 12/31/2018 14:54 Auto accident, vehicle vs traffic lights, intersection of North Avenue/Freedom Road VILLAGE OF LITTLE CHUTE MONTHLY REPORT – DECEMBER 2018 December 2018 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – December 2018 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – DECEMBER 2018 The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. Depar tment Overview The report will track monthly activities for the following: • Village Administrator • Clerk • Community Development • Finance Department • Fox Valley Metro Police Department • Kimberly/Little Chute Library • Parks, Recreation and Forestry Department • Department of Public Works • Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – December 2018 Village Administrator HIGHLIGHTS • In December of 2018, the Board of Trustees adopted revised ordinances related to tobacco products and devices, approved site plans for two Industrial Park businesses, approved a development agreement with Trilliant Food and Nutrition. The Board also were presented with the 2017 financial audit, awarded utility contracts for 2019 projects, approved the 2018 audit contract and approved the 2018 meeting calendar. • Continued work with a number of industrial and commercial developers regarding future opportunities in the Village of Little Chute. • The Plan Commission held a hearing on a conditional use application and approved for recommendation a number of Certified Survey Maps for action by the Board of Trustees. • Completed all personnel reviews and presented the results of the process and to the Board of Trustees. • Met with the Little Chute Lean Team to discuss future opportunities for the organization in 2019. • Held a staff meeting for a 2018 year in review and 2019 look ahead. We also were able to have a Christmas dinner with staff. • Worked on a number of economic development proposals and inquiries as we concluded the year. TOP PRIORITIES FOR JANUARY 2019 • Work with staff and the Board to approve a few agreements for economic development in the community. In addition, the Board will be discussing a traffic study in conjunction with County efforts along with other organizational planning efforts. • Continue to work on numerous development opportunities across the village and finalize a number of documents related to those developments, including CSMs, rezoning and development agreement review/adoption. • Work to finalize updates on the personnel manual for the organization while also working on a formal onboarding process. • Host a Little Chute Business Association meeting on Tuesday, January 15th, 2019. • Work with department heads on parking and other traffic concerns.  Village of Little Chute Monthly Report – December 2018 Clerk HIGHLIGHTS December is always a time to reflect on our year and learn from downfalls and celebrate our successes. A large focus of our year was elections as the Clerk’s office prepared, facilitated and closed out six in 2018. Each election takes a minimum of two months to achieve so it was definitely a year of multi-tasking with our everyday responsibilities staying at the forefront. Great planning and time management kept us very successful. One example of something we learned is that with our election location at Village Hall, we could be more productive in getting voters in and out. This was due to not having enough election equipment at the polling place. Promptly, our Village Clerk was able to order an additional touch screen ballot printer which alleviated much of the backup for the future elections. Overall, we are very proud of the work accomplished this year and will continue to focus on finding ways to keep our residents informed. • Proof/finalize Winter Newsletter and send to print for distribution • Plan and facilitate the holiday party • Close out election with County and State • Agendas and Minutes for 5 meetings • Schedule access for special events and meetings • Maintenance reports • Social media and website monitoring/posting/tracking • Order supplies • Room rentals for Civic Center and Village Hall • Operator and Solicitor licensing TOP PRIORITIES FOR JANUARY 2019 • Prepare for Spring Primary • Agendas and Minutes for 6 meetings • Schedule access for special events and meetings • Maintenance reports • Social media and website monitoring/posting/tracking • Order supplies • Room rentals for Civic Center and Village Hall • Operator and Solicitor licensing  Village of Little Chute Monthly Report – December 2018 CLERK’S OFFICE DATA FOR DECEMBER 2018  Village of Little Chute Monthly Report – December 2018 Community Development HIGHLIGHTS • Met with Commercial Developers regarding sites and TIF in village. • Continued Inspections of homes, apartments, schools and commercial projects. • Met with consultants regarding building and subdivision projects. • Met with property owners on Karen Dr. about land acquisitions. • Attended and assisted Plan Commission with numerous items. • Attended Annual NEWBIA meeting. • Met with Metro regarding a renter issue. TOP PRIORITIES FOR JANUARY 2019 • Meet with builders and owners about upcoming commercial projects. • Meet with developers regarding new projects. • Meet with WEDC Main Street Kiel Roundtable. • Attend Design Review Meetings. • Continued Inspections of homes, apartments, schools and commercial projects. • Assist developers and engineers with Zoning requirements. • LCBA monthly meeting.  Village of Little Chute Monthly Report – December 2018 COMMUNITY DEVELOLOPMENT DECEMBER 2018 DATA Community Development Department 2018 Permit Data Percent December-18 2018 TOTALS 2017 TOTALS Change Permits Issued 28 622 644 -3% Property Complaints 8 61 37 65% Property/Field Inspections 93 929 1067 -13% Letters Sent 0 0 Action Corrected 5 44 21 Referred for Action 1 7 0 Ongoing 2 16 16 Community Development Department 2018 Permit Data Percent December-18 2018 TOTALS 2017 TOTALS Change Permits Issued 28 622 644 -3% Permit Fees $30,824 $257,754 $114,330 125% Permit Value $5,891,897 $47,343,017 $35,708,279 33%  Village of Little Chute Monthly Report – December 2018 HIGHLIGHTS • 4,039 Utility Bills created and 691 ACH payments processed by Finance Department. • 66 Service Orders (Final Reads, High/Low Reads, Meter Installations) for Utility Billing created and coordinated with MCO. • 663 Ratepayers opted out of postcard billing and 1,002 ratepayers utilized PSN for payments through December, 2018. • 236 Landlord Notices were mailed for tenant delinquency notification. • Tax Collection – 39% taxes were collected by December 31, 2018. TOP PRIORITIES FOR JANUARY 2019 • Prepare W-2s, 1099s, and other year-end reports and filings. • January tax settlement. • Continue tax collection. • Begin year-end preparation for auditors.  Village of Little Chute Monthly Report – December 2018 FINANCE DEPARTMENT DECEMBER 2018 DATA  Village of Little Chute Monthly Report – December 2018 HIGHLIGHTS • We are creating a second, investigator (detective position) but not adding any staff. Officer Nick Uebelher will be transferring from patrol to investigations and training with our current investigation – Scott Van Schyndel. Eventually Uebelher will work a hybrid shift - most likely 10AM-6PM. An increase in complex investigation over the past years has prompted this change. This position will also be able to assist our patrol division with investigations during some of our peak activity hours. Our current investigator normally works 8AM-4PM. • I have met with Public Works Director – Kent Taylor to discuss strategies for making some our more problematic roadways safer. We drove to these sites and discussed signage issues and enforcement strategies. I will keep you updated as this topic progresses. TOP PRIORITIES FOR JANUARY 2019 • Metro administration is starting to track data better to be able to show what we are working on, who is working on it and how much time it takes to do the work. • A complete review and update of the department’s policy manual. • Continue to make the crossing guard program transition work smoothly.  Village of Little Chute Monthly Report – December 2018 FVMPD DECEMBER 2018 DATA The department ended 2018 with a total of 12,334 calls for service. In February I will attempt to make a year- by-year comparison with the previous year’s statistics.  Village of Little Chute Monthly Report – December 2018 Kimberly/Little Chute Joint Public Library HIGHLIGHTS • 12% increase in circulation over previous December, 5% increase overall. • Completed adult nonfiction review of held titles • Over 700 participated in all ages holiday make and take crafts between the two locations. • New weekly email newsletter started, 432 current subscribers TOP PRIORITIES FOR JANUARY 2019 • Introduce new scheduling and time tracking software • Continue catalog merger discussion, begin review of library circulation and catalog software options for 2020 • Trial collection development software • Complete staff training schedule • Transition to open holds • Create and distribute community survey (January-February) UPCOMING EVENTS • Saturday morning Yoga begins January 19 • Dementia Friendly Communities January 8 • Music and Movement January 15 Village of Little Chute Monthly Report – December 2018  Village of Little Chute Monthly Report – December 2018 Parks, Recreation and Forestry Department HIGHLIGHTS • Ordered a new monument sign for Doyle Park. • Successfully transitioned the crossing guard program to Fox Valley Metro Police Department. • Met with the WI DNR, CORP of Engineers, and Kaukauna Utilities to work through permitting for the Fox River Boardwalk. • Little Chute Community Band held their annual Christmas Concert at LCHS on Wednesday, December 5. • Pom Development Team (3rd thru 6th graders) performed as elementary school level team during the Little Chute Holiday Dance Invite December 8 and took home 3rd place trophy. • Chute-ing Stars Competitive Dance Team (5th thru 8th graders) performed two dance invites. December 1 Invite at Ashwaubenon – 1st in Pom, 1st in Kick, 2nd in Jazz; highest scoring Pom routine; tied for highest scoring Kick routine; also awarded champion of the day t-shirts. December 8 Invite at Little Chute -1st in Pom, 1st in Kick, 1st in Jazz; their pom routine also won highest score of the morning. • Tree City USA 2018 application and required paperwork submitted for approval to our state forestry agency. • Prep work for January – create youth dance classes in recdesk, update park shelter/facility rentals rev codes in recdesk (booking begins 1/1/19), update seasonal application, planning for next session adult yoga, planning for start of youth dance registration 1/14/19. • Heesakker Park Deer Culling held from Monday, December 3 through Sunday, December 16 – total of 8 deer culled (7 doe/1 buck). • Senior Activities Program held their holiday luncheon on Wednesday, December 19 followed by cards. • Home Alone / Sitter Course held on Friday, December 28 - all 20 registered students received course certification. TOP PRIORITIES FOR JANUARY 2019 • Meet with more agencies for the Fox River Boardwalk. • Finish installing the ice rink at Heesakker Park. • Park, recreation, and pool seasonal staff will be in the office to prep for the 2019 summer season. • Work with the operations manager, foremen, and skilled laborers to revise the department work rules. • Prep work for spring/summer programs – meetings with staff and instructors, room scheduling, equipment needs, program fees, program descriptions, changes needed for program book, etc. • Final planning for next session of Teen/Adult Yoga (starts 1/9) – signup deadline reminder posting, class list and attendance sheet to instructor, room verification, etc. • Final planning for Winter/Spring Youth Dance Class registration – discussions with instructors, promote start of registration, review classes as registration begins for combining/additions as needed, etc. • Chute-ing Stars Competitive Dance Team (5th thru 8th graders) to perform at Oshkosh West Dance Invite, Bay Port Dance Competition, and at State JAM Competition.  Village of Little Chute Monthly Report – December 2018 2018 MEASURES AND COMPARISONS Program Participation Park Shelter and Field Use 9000 700 8000 600 7000 500 6000 5000 400 4000 300 3000 200 2000 1000 100 0 0 Participation Shelter/Park Athletic Field 2018 2017 2016 2015 2018 2017 2016 Doyle Pool Doyle Pool 13500 500 450 13000 400 12500 350 300 12000 250 11500 200 150 11000 100 10500 50 0 10000 Season Swim Lessons Private Pool Bday Parties Daily Admission Passes Rentals 2018 2017 2016 2018 2017 2016 • Our program participation numbers increased in 2018 by 630 participants or 9% from 2017’s numbers. o Since 2015 the Recreation Departments participation has increased by 2158 or 36%. o 16 new programs were created in 2018. Some of these include Indoor Archery, the Downtown Wine Walk, Touch-a-Truck, senior trips, and summer one day events. • Facility reservation and use numbers increased in 2018 by 156 reservations or 65% from 2017’s numbers. This is in large part due to the Van Lieshout Recreation Center, more programs at parks, and events on the Windmill Plaza. o Since 2015 reservations have increased by 219 or 124%. • Pool daily attendance numbers decreased in 2018 by 416 people from 2017’s numbers. This is a 3.6% decrease in attendance numbers. • Athletic field rentals/use and Private pool rentals have only been tracked for 2018 and 2017.  Village of Little Chute Monthly Report – December 2018 Department of Public Works HIGHLIGHTS • Closed yard waste site for the season. • Installed “No Parking” signs on Freedom Rd. – North of Evergreen Dr. • Recorded snow events in December 1st, 3rd, 23rd, 28th, 31st (salting only) and December 2nd and 31st (plow and salt). • Erosion control checks took place on December 5th, 20th, and 28th. • Received sixteen concerns of residents who did not shovel their sidewalk within 24 hours after the end of a snowfall. TOP PRIORITIES FOR JANUARY 2019 • Review the DPW/Parks/Forestry Work Rules handbook. • Finish Fleet Management Plan. • Start to gather information for the MS4 report for the Village. • Start to work on updating the annual DPW/Engineering Newsletter.  Village of Little Chute Monthly Report – December 2018 DECEMBER 2018 Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Hours Worked Year to Date (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – December 2018 Engineering Department HIGHLIGHTS • Evergreen Drive Concrete Paving & Park Avenue Asphalt Paving – Street Reconstruction - With the completion of the design for the 2018 December Utility Projects the work for the summer paving projects is moving forward at an increased pace. • Bohm Drive Water Main Reconstruction - Permitting has been received for this water main relay project and a Contractor selected for this work. • Northeast Sanitary Sewer Extension - The erosion control permit has been received for this sanitary sewer extension project that will serve the new residential development, North Little Chute Estates. • Buchanan Road Water Main Extension - Permits have been received for this water main relay project and a Contractor selected for this work. • Village of Little Chute Staff Engineer - We have received a qualified applicant for the staff engineer position and have interviewed this individual. TOP PRIORITIES FOR JANUARY 2019 • Evergreen Drive Concrete Paving - Continue design work for storm sewer and concrete pavement for Evergreen Drive from French Road to Holland Road. This project will be contracted separately from the Park Avenue Asphalt Paving due to different pavement types and funding sources. • Bohm Drive Water Main Reconstruction - A preconstruction meeting was held on January 7th and the project is scheduled to start in late March or early April depending on weather conditions. • Northeast Sanitary Sewer Extension - Bids were received for this project and a contractor has been selected to perform this work. A preconstruction meeting was held on January 7th and work is scheduled to begin on January 14th. The contractor is scheduled to complete the pipe installation by February 1st. • Buchanan Road Water Main Extension - A preconstruction meeting was held on January 7th and the project is scheduled to begin immediately after the construction of the northeast sanitary sewer extension. The contractor schedule indicates that the pipe installation will be completed after February 1st. This construction is not needed to provide water service to North Little Chute Estates but is needed to provide a looped water system. • 2018 Reconstruction Projects – Hayes, Wilson, Downtown Storm Sewer - Engineering is waiting to receive final pay applications for these projects in order to compare actual costs to the Final Engineer’s Report for assessed costs to property owners. A recommendation to adjust costs will be provided after this comparison is made. • Village of Little Chute Staff Engineer - A second interview will be provided to our candidate and hopefully resulting in an offer letter being provided. As bidding approaches it is urgent to fill this position soon in order to complete our designs within the first quarter of the year. Village of Little Chute Monthly Report – December 2018  MINUTES OF THE REGULAR BOARD MEETING OF JANUARY 2, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee Bill Peerenboom, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Valerie Clarizio, Finance Director Kent Taylor, Director of Public Works Adam Breest, Director of Parks, Recreation and Forestry Steve Thiry, Library Director Interested Citizens EXCUSED: Dan Meister, FVMPD Police Chief Jim Moes, Community Development Director Tyler Claringbole, Village Attorney Chris Murawski, Village Engineer Laurie Decker, Village Clerk Public Appearance for Items Not on the Agenda Mr. Dan Smocke, 1700 Franklin Street, Little Chute, addressed the Board regarding noise, speed and parking issues with Trilliant Food and Nutrition. Mr. Smocke advised that there is a high pitch noise coming from Trilliant and it is very disrupting. Mr. Smocke spoke to Doug, an employee at Trilliant, and he advised the noise is from equipment in the plant and coming out a smoke stack on the roof. Mr. Smocke advised that Administrator Fenlon and Trilliant Nutrition have done decibel checks and they are all within the decibel limits allowed. Trustee Peterson asked if the noise that Mr. Smocke was playing on his phone was the actual sound from Trilliant, Mr. Smocke replied no, it is just an example of what he hears. Administrator Fenlon advised he has measured the decibels and Trilliant is well within the limits. Trustee Peterson asked when the noise started and Mr. Smocke stated he just moved in the area in August and that he has talked with neighbors who are also frustrated with the noise and the other issues at Trilliant. Administrator Fenlon advised that Fox Valley Metro and staff are also checking on any issues with speeding and parking. Approval of Minutes Minutes of the Regular Board Meeting of December 19, 2018 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Minutes of the Regular Board Meeting of December 19, 2018 Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Call for Unfinished Business None Items for Future Agendas Noise Ordinance Review Publicize DNR Attendance Adjournment Moved by Trustee Smith, seconded by Trustee Elrick to Adjourn the Regular Board Meeting at 6:27 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE Notice of Public Hearing The Little Chute Village Board will conduct a public hearing at the Little Chute Village Hall on Wednesday, January 16th, 2019 at 6:00 p.m. to hear comments from the public in support or objection to the amendment of the Little Chute Design Manual as part of the Zoning Code. The proposed ordinance and manual shall be available for public inspection at the office of the Village Clerk during regular office hours prior to the scheduled date of the public hearing. PURPOSE: The Village has adopted a Design Manual regulating construction including signs in the Central Business District. The Design Review Board and Plan Commission have recommend amendment allowing exceptions for certain electronic message centers to be replaceable with restriction and prior approval of the Village. Notice is further given that the said meeting is open to the public and that all persons wishing to be heard in support or objecting to the adoption of the Village of Little Chute Design Manual are requested to be present at this public hearing. DATE OF HEARING: January 16th, 2019 TIME OF HEARING: 6:00 P.M. PLACE OF HEARING: Village Hall Board Room 108 West Main Street Little Chute, WI 54140 James E. Moes Community Development Director Run: January 2 & 9, 2019 Any person wishing to attend who, because of a disability, requires special accommodations, should contact the Village Clerk, 108 W. Main St., Little Chute, (920) 788-7380, at least 48 hours prior to the meeting so that arrangements can be made.  VILLAGE OF LITTLE CHUTE ORDINANCE NO. 1, SERIES OF 2019 AN ORDINANCE AMENDING THE LITTLE CHUTE DESIGN MANUAL UNDER SECTION 44-50. - CB CENTRAL BUSINESS DISTRICT (A) PURPOSE (3) BUILDING DESIGN REQUIREMENTS. WHEREAS, the following amendments are found to substantially comply with the adopted Comprehensive Plan of the Village of Little Chute; and, WHEREAS, the Plan Commission of the Village of Little Chute has recommended the following amendment; and, WHEREAS, the required public hearing has been held before the Village Board of Trustees, Village of Little Chute; and, WHEREAS, the Village Board of Trustees, Village of Little Chute, finds the following amendments to be in the public interest; NOW, THEREFORE, the Village Board of Trustees, Village of Little Chute, do ordain as follows: Section 1. That the Zoning Ordinance, Section 44, Municipal Code of the Village of Little Chute is hereby amended, by making the following changes: Sec. 44-50. - CB central business district. (a) Purpose. (3) Building design requirements. All plans for new buildings, additions, and exterior modifications except for roof resurfacing to existing buildings in this district shall be reviewed by the Design Review Board and approved prior to issuance of a building permit. All proposed construction shall be designed substantially in a manner functionally and aesthetically compatible with the Little Chute Design Manual as adopted by the village board. Section 2. That the Little Chute Design Manual of the Village of Little Chute is hereby amended and hereby known as Little Chute Design Manual Amended 2019: Section 3. Effective Date. This Ordinance shall take effect upon the adoption and enactment of the Ordinance by the Village Board of Trustees, Village of Little Chute. Introduced, approved and adopted: ________, 2019 VILLAGE OF LITTLE CHUTE By _____________________________________ Michael R. Vanden Berg, Village President By _____________________________________ Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 1, SERIES OF 2019 WHEREAS, Purina Animal Nutrition, as owner of Parcel #260127402 have presented a Certified Survey Map to the Village of Little Chute Board of Trustees as prepared by Ryan Wilgreen, a registered land surveyor; and WHEREAS, the Village of Little Chute Planning Commission has recommended in favor of adoption of said Certified Survey Map; and WHEREAS, a majority of the Village Board find that the attached Certified Survey Map is found to be in the public interest. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of Trustees as follows: 1. That the Certified Survey Map attached hereto (photocopy), be and the same is hereby approved; and 2. That the Village President, Village Clerk, and Finance Director, upon full payment of, if applicable, all fees, taxes, and special assessments are directed to execute signatures on behalf of the Village of Little Chute upon the Certified Survey Map documents as required. Date introduced, approved and adopted: January 16, 2019 VILLAGE OF LITTLE CHUTE: By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Discussion/Action – Traffic Study on CTH OO and French Road PREPARED BY: James P. Fenlon, Administrator REPORT DATE: January, 11, 2019 ADMINISTRATOR'S REVIEW/COMMENTS: ( See Below ) EXPLANATION: As an update from our discussion in late December of 2018, the attached proposal is presented for action. In the spring of 2018, the Village was presented with proposals for numerous County projects, including CTH OO and French Road, from the Outagamie County Highway Department. Since that time, we incorporated a temporary light project for 2019 at CTH OO in our own CIP. In the recent weeks, the County Highway Department has contacted the Village with the idea of delaying the 2019 temporary light project and conducting a more thorough study as it relates to French Road, CTH OO and future impacts with regards to Interstate I-41. For your review, the updated proposal from the County Highway Department is attached for your review. A few things to consider when reviewing this information after a number of conversations with County Highway Staff: 1. The traffic study would be conducted by an outside firm. 2. This is a multijurisdictional road (Grand Chute, Appleton and Little Chute). 3. While the problems may be fairly obvious, a study will take into account all options, including traffic counts, future growth and the direction of the future growth and traffic into the results. Finally, the County Provided the following information regarding this study: “We have been monitoring traffic crashes and operations over the past several years at the intersection. Crashes at or near the intersection have gone up significantly over the past few years, compared to when I first started monitoring. A copy of my data is below. 2018 data that was available so far was 4 crashes, 1 level C. Crash injury severity increases C-B-A-K (fatality). The uptick in crashes corresponds with new housing around the JJ/French Rd area that have been built since 2014. We believe many people use French Road to get to/from 441 and 41 then using Ballard Road. Demand definitely exists for certain movements (mostly eastbound left turns to go north on French, and southbound right turns to go towards 441), and backups are common during AM and PM peak hours. The study will look at how traffic is using French road between STH 96 and CTH JJ, and what impacts are there to the transportation network if French Road were removed, if some movements were restricted at CTH OO (say only allow left in, right in/out for French), or if a signal (or other improvements) were installed at CTH OO to accommodate all traffic. Do note that some of these crashes reported are at the driveway to Cedar Creek off of CTH OO. Whatever we do at the intersection of French, we also need to plan what happens to the median opening for Cedar Creek. If OO/French is signalized or restricted in other ways, we should close the median opening, which then creates other issues. The study will also look at the feasibility of which municipality would best be able to service the Grand Chute parcels south of 41 north of CTH OO long term, which may lead to a transfer of the roadway to another municipality. Other items will also be reviewed, such as long term plans for landfill and dog exercise park as two examples.” Cross CTH St 2009 2010 2011 2012 2013 2014 2015 2016 2017 OO French 3 2 2 1 3 1 7 3 7 RECOMMENDATION: Discuss the study and approve the Village of Little Chute's participation. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 1/11/2019 9:33 AM  OUTAGAMIE COUNTY HIGHWAY DEPARTMENT COUNTY / MUNICIPAL / STATE AGREEMENT DATE: 12/10/2018 French Road Traffic and Planning Study PROJECT: See Below STH 96 to CTH JJ HIGHWAY: CTH "OO" LIMITS: French Rd, 96 to JJ MUNICIPALITY: Village of Little Chute MUNICIPALITY: Town of Grand Chute MUNICIPALITY: City of Appleton The signatories City of Appleton, Village of Little Chute and Town of Grand Chute, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the County of Outagamie, through its Highway Department, hereinafter called the County, to initiate and effect the highway or street improvement PROJECT DESCRIPTION: Agreement is for a traffic and transporation planning study for French Road, pertaining to the intersection of CTH "OO" at French Road. The existing intersection is experiencing safety, capacity and delay issues. A planning study of French Road is required to understand improvements at CTH OO. The proximity and uncertainty of the future of STH 441 may impact the intersection and roadway long term. The first step is a comprehensive study of French Road between STH 96 to CTH JJ, to help determine the future purpose and need for this roadway in relation to the entire transportation network. The cost share estimate shown is for the planning study only. Intersection design and construction to be determined at a later date. COST ESTIMATE AND PARTICIPATION ****** ESTIMATED COST ****** Total Estimated Outagamie City of Village of Town of PHASE Cost County % Appleton % Little Chute % Grand Chute CTH OO & French Rd ENGINEERING: Traffic Planning Study $40,000 $20,000 50% $6,666.66 16.67% $6,666.66 16.67% $6,666.66 16.67% Intersection Design TBD RIGHT OF WAY: TBD CONSTRUCTION: TBD TOTAL PROJECT COST $40,000 $20,000 $6,666.66 16.67% $6,666.66 16.67% $6,666.66 16.67% This request for the programming, design and construction is subject to the terms and conditions that follow and is made by the undersigned under proper authority to make such request for the designated Municipality and upon acceptance by the Highway Commissioner shall constitute an agreement between the County and the Municipality unless specifically modified or amended by supplemental written agreement between the County and the Municipality. Terms and Conditions 1. When Federal Funds are involved, the improvement will be subject to the applicable Federal Aid Highway Acts and Regulations of the Federal Highway Administration, U.S. Department of Transportation. \\OCAPS2\ocshare\HWY\CTH Projects\Construction\5812 OO-French study\OO-French Cost share agreement.xlsx Page 1 of 2  2. This is a joint agreement between the County and the Municipality. The Municipality will be kept informed on the project status and will have input regarding the project. This project will be administered under the County Administrative Rule 10-02. 3. If the Municipality should withdraw the project, it will pay to the County any cost that has been incurred by the county on behalf of the project. 4. The project cost in the agreement is an estimate. The Municipality will be invoiced periodically, and agrees to pay based on actual costs incurred. Such costs may be greater or less than the estimated amount, however, the Municipality acknowledges that costs between the time this agreement is executed and the actual time of construction can vary. 5. The County's obligation to perform under this contract shall be subject to County Board appropriation of funds sufficient to fund the County's obligations herein. 6. The County and Municipality agree and understand that the Municipality is reserving its rights to assess any and all costs incurred by the Municipality for this project. The Municipality and County hereby further agree that the Municipality have the right to assess any of its costs upon terms deemed acceptable by the Municipality subject to the following: In the event county property is assessed or subject to assessment the county reserves the right to object to the propriety and / or correctness of the assessment formula or methodology, however, such right to object does not extend to the municipality's ability to assess. The county's right to object includes the ability to challenge the assessment methodology or formula in circuit court and to pursue appeals of circuit court decisions. 7. Operations and Maintenance responsibilities of facilities built with this project will be determined during design BY: Dean E. Steingraber, P.E. Outagamie County Highway Commissioner Date BY: Signed for and on behalf of: City of Appleton Date BY: Signed for and on behalf of: Village of Little Chute Date BY: Signed for and on behalf of: Town of Grand Chute Date \\OCAPS2\ocshare\HWY\CTH Projects\Construction\5812 OO-French study\OO-French Cost share agreement.xlsx Page 2 of 2  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Sign Improvement Grant PREPARED BY: James P. Fenlon, Administrator REPORT DATE: November 9, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: ( See Below ) EXPLANATION: Early in 2018, the Board of Trustees approved amendments to the Façade program to allow for sign improvement grants. For your knowledge, the requirements of the sign grant are attached as Exhibit A. In late December, the Village received an application from Rustic Resque LLC (Dan Clearwater) for a sign grant. The business owner has paid for the signs and the process of design review was followed. The application and invoice is attached as Exhibit B. Given the outline of the program per Exhibit A, staff would recommend approving a grant to Rustic Resque LLC in the amount of $929.89. For a follow-up discussion, pending reception and demand on this program, the Village may want to explore amendments to this grant that would include various options of repayment. While see no issues in the future or have a reason to believe we would need to, staff discussions on this topic have occurred in recent weeks. RECOMMENDATION: Discuss the sign grant application and award the grant to Rustic Resque LLC in the amount of $929.89. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 1/11/2019 1:33:20 PM  EXHIBIT A 9. Work on buildings or businesses owned and/or operated by a non-profit entity. 10. Building or property used for residential purposes unless 50% or more of the buildings area is used for commercial purposes. 11. Any project determined that is not in compliance with the Village’s Zoning Ordinance, Building Codes or the adopted Little Chute Design Manual. VI. Overview and Terms of Sign Grant Program As part of the 2018-2022 Downtown Master Plan, a Sign Grant program was identified as a way to incentivize businesses to upgrade signage while providing an incentive to the adherence of the Design Review Manual. The guidelines for the program are as follows: 1. At this time, eligibility for the Sign Grant Program is limited to businesses located within the Central Business District (Downtown) 2. The program would be eligible for properties or business owners updating an existing non-conforming sign or for a new sign that currently does not exist. 3. The financial parameters of the program allow for grants from $300 to $1000, but not pay more than 50% of any upgrade or new sign. 4. The proposed sign is required to be approved by the Design Review Board, adhering to all matters related to allowed or preferred designs. 5. The program allows for a maximum of 5 sign grants awarded per calendar year, available on a first come, first served basis per calendar year. 6. The grant would not have to be paid back and would be provided in the way of a reimbursement, distributed after the sign was fully installed to design standards. 7. Eligible activities include the removal of appropriate signage and awnings, design, purchase and installation of new signage. VII. Financial Assistance and Terms of the Program 1. The Village of Little Chute has established an initial fund of $150,000 to support the Business Improvement/Façade Renovation Program. 2. The Program will be operated as a No (0%) Interest long term matching loan that will not have to be repaid to the Village before the property is sold and/or changes ownership. 3. The amount of the loan will be established as a two to one match (2 dollars of Village resources to 1 dollar of private investment) to the amount of funds the owner/applicant is investing in the project on a cash basis which shall be  EXHIBIT B IV. Application Fa<;ade Renovation Program Sign Improvement Grant Name of Property Owner: R.��lc.. R�s� �-Q... LL.<:_ In�"' �,��� Business Name: R�..flc_ �'-.)Q... • Property Address: { ) b � M �.. n 5--\-- L', ¼ l, c:::.1t �""- Mailing Address: l '-\<:l'l ( f\1\ �-, n .s\ L, t\l� c..,½ ui:c.;,,, Phone Number: � Jb<:::i � f C:l -"a b � Estimated Project Costs: Masonry Work $ ________ Total Estimated Co� Paint $ ________ Cu��ry $ _______ Electrical $·>- _______ Windows 'Rt -------- Total Amount Requ, Doors $ -------- Awnings $ ________ Signage $ f, '6S::S, J (/ Other ____ $ -------- Other Items to Consider Submitting based upon applicability include: improvement (sign or fa<;ade), Estimates from Contractors, Color Sche all other documents related to the improvement. Signature�.., :s;;: � Date: l :h- ��t:z �  EXHIBIT B Invoice 235 Allegiance Ct Appleton, WI 54913 Date Invoice# 10/17/2018 10024 Bill To Rustic Resque Dan Clearwater P.O. Number Terms Due Date Rep Ship Via Project Due on receipt 10/17/2018 MFE 10/17/2018 Our Truck Sign Install Quantity Item Code Description Price Each Amount 1 Custom Signs Produce and install (I) " Rustic Rescue" non-lit blade 1,028.97 1,028.97T sign. - Double Sided - Mounting: Flag mount to building next to entrance I Custom Signs Produce and install (I) " Rustic Rescue" non-lit panel 662.25 662.25T sign. - Single Sided - Mounting: Flush to building fascia 1 Custom Signs Obtaining Sign Pennit from Village of Little Chute 80.00 80.00T Thanks for being our customer! Sales Tax (5.0%) $88.56 Any invoice not paid in 30 days from the invoice date is subject to a l .5o/o monthly interest charge. (l 8o/o annual) ·Total $1,859.78 Balance Due $0.00 Phone# E-mail Web Site 920. 734.SIGN info@signcountrywi.com www.signcountrywi.com  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: 2015-2019 Strategic Plan – 2018 Review and 2019 Preview PREPARED BY: James Fenlon, Administrator REPORT DATE: January 11, 2019 EXPLANATION: Attached to this document are the following: 1. Attachment 1 is an updated Overview of the 2015-2019 Plan 2. Attachment 2 is the review of the 2018 Strategic Actions. 3. Attachment 3 is the preview of the 2019 Strategic Actions. We will go over each attachment, mainly focusing on the 2018 efforts and proposed actions for 2019. One item to consider as you review the attachments is the amount of effort and time to execute on the actions since 2015. In some cases, actions may have occurred under normal business, but in most cases, these actions presented new opportunities or challenges for staff across all departments. As staff across the board continues to implement or carry on some of these “new” activities, we need to be cognizant of the fact that sustaining the effort is primary (assuming it is a valuable activity). Finally, there are a number of efforts tabbed for action in 2019 that will not be feasible due to budget limitations. I would also like to point out that efforts related to strategic planning, namely an update for 2020, will not be realistic or feasible due to time commitments and budget limitations and realities. At best, 2020 could be targeted as a year to catch up on the actions that were unachievable due to multiple circumstances while also targeting 2020 for an updated Strategic Plan. RECOMMENDATION: Review the actions and provide feedback and direction.  Strategy Strategic Goal ACTION Year Budget Impact? Automate the payroll process (4) 2019 Yes Develop capital maintenance plan (long range for buildings, roads, vehicles) (4) 2019 Yes Create realistic comparisons to other communities (2) 2019 TBD Incorporate GIS/GPS into Village field operations (2) 2019 Yes Digital Record Retention (2) 2019 Yes We will utilize our human, financial and Develop ranking tool for long range planning CIP 2019 TBD Privatize operations that are not inherently government (3) 2019 TBD capital assets to their greatest potential Efficiency and Effectiveness Conduct Lean Initiative with Departments (6) 2019 Yes and in the most effective and efficient Personnel Management Software (5) 2016 Yes manner possible. Online sign-up for rentals (5) 2015 Website Manage Village Fleet across Village versus by Department (4) 2015 TBD Create metrics to assess departments financial and operationally (3) 2016 TBD Conduct Wage and Compensation study (2) 2015 Yes - $15k Create staff working group/committee to focus on strategic planning/operations 2015 TBD Create department specific training policy 2017 Yes Strategy Strategic Goal ACTION Year Budget Impact? Regional approach to working with DOT and DNR (2) 2019 TBD Attain government designations like Green Tier and Water Star 2019 TBD We will work in a cohesive and effective Strengthen ties with LCASD on facilities, use and departments (9) 2015 TBD Intergovernmental manner to leverage the resources of our Generate collaboration with Outagamie County (6) 2016 TBD Cooperation Listening sessions/polls on VOLC and perceptions in community (3) 2016 TBD local, regional and state partners. Jt. Recreation programs with LCASD (3) 2017 TBD Cross promote events with LCASD (3) 2015 TBD Strategy Strategic Goal ACTION Year Budget Impact? Create multifaceted tourism development strategy featuring existing amenities (9) 2019 Yes Plan for expansion/new Industrial Park (4) 2019 Yes We will create and implement an all Long range plan to link Fox River to Downtown via a corridor (3) 2019 Yes encompassing economic development Create marketing packages for business, industrial, commercial 2019 Yes Create RLF for single and multi-family home program (8) 2019 Yes Economic Development strategy that maintains community Take action on Village First Impression report (7) 2016 TBD character while marketing the Village if Upgrade current RLF/Façade Applications (5) 2015 Yes Little Chute as a destination. Organize way finding/signage program (4) 2015 Yes Use LCBA to cross market LC Businesses (2) 2015 TBD Branding development 2018 Yes Strategy Strategic Goal ACTION Year Budget Impact? Enact communication strategy for specific endeavors (8) 2015 Staff Time Create welcome packets for new residents (8) 2016 Yes We encourage and welcome an active and Village Board/Staff to speak at schools/civic groups (8) 2015 Staff/Board Time Public Engagement engaged citizenry on everything we do Develop Village wide Communication strategy (7) 2016 Yes Embrace more social media (4) 2015 Staff Time (timeliness). Engage Post Crescent/Times Villager more often (2) 2015 Staff Time Host meetings outside of Village Hall 2016 Staff/Board Time  2018 Strategic Actions Strategic Issue 2018 Actions Department POC Status Effectiveness and Efficiency Implement a Training Policy (Department Specific Included) ADM James Fenlon ACTION NEEDED CONTINUED ACTION Effectiveness and Efficiency Investigate Personnel Management Software & Payroll(5) ADM James Fenlon NEEDED CONTINUED ACTION Intergovernmental Cooperation Generate collaborative efforts with Outagamie County (ongoing) ADM James Fenlon NEEDED CONTINUED ACTION Intergovernmental Cooperation Continue to drive towards collaboration with LCASD ALL James Fenlon NEEDED CONTINUED ACTION Economic Development Create multifaceted tourism development strategy featuring existing amenities ADM; CDD; LCBA James Fenlon NEEDED Completed (included in Take action on Village First Impression report - This is truly wrapped in the efforts related to Economic Development ADM; CDD James Fenlon Downtown Master Plan); Downtown Master Planning Continuous Action Needed Economic Development Create marketing packages for business, industrial, commercial ADM; CDD James Fenlon ACTION UNDERWAY Economic Development Organize way finding/signage program (2015) DPRF DPRF COMPLETED ADM; CDD; Economic Development Create RLF for single and multi-family home program (8) James Fenlon ACTION NEEDED Board CONTINUED ACTION Public Engagement Village Board/Staff to speak at schools/civic groups (2015) ALL James Fenlon NEEDED CONTINUED ACTION Public Engagement Host Meetings Outside of Village Hall ALL James Fenlon NEEDED (STREET PROJECTS EXECUTED ON SITE IN 2017) CONTINUED ACTION Public Engagement Create Welcome Packets for New Residents ADM; CDD James Fenlon NEEDED Public Engagement Enact communication strategy for specific endeavors (2015) ADM James Fenlon Continuous Action Needed H:\SHARED DATA\Administrator\2015-2019 Strategic Plan\2015 ACTIONS\2017.12.11 Strategic Plan.xlsx 1/11/20192:57 PM  2019 Strategic Actions Strategic Issue 2019 Actions Department Status Effectiveness and Efficiency Implement a Training Policy (Department Specific Included) ADM ACTION NEEDED Effectiveness and Efficiency Privatize operations that are not inherently government ALL ACTION NEEDED Effectiveness and Efficiency Develop ranking tool for long range planning CIP FIN, ADM, DPW ACTION NEEDED Effectiveness and Efficiency Develop capital maintenance plan (long range for buildings, roads, vehicles) ADM CONTINUED ACTION NEEDED Effectiveness and Efficiency Create realistic comparisons to other communities ALL ACTION NEEDED Effectiveness and Efficiency Incorporate GIS/GPS into Village field operations DPW, FIN, DPRF UNBUDGETED Effectiveness and Efficiency Digital Record Retention Clerk UNBUDGETED Effectiveness and Efficiency Investigate Personnel Management Software & Payroll ADM and FIN UNBUDGETED Effectiveness and Efficiency Automate the payroll process FIN UNBUDGETED Intergovernmental Cooperation Generate collaborative efforts with Outagamie County (ongoing) ADM CONTINUED ACTION NEEDED Intergovernmental Cooperation Continue to drive towards collaboration with LCASD ALL CONTINUED ACTION NEEDED Intergovernmental Cooperation Regional approach to working with DOT and DNR (2) ALL ACTION NEEDED Intergovernmental Cooperation Attain government designations like Green Tier and Water Star DPW, ADM UNBUDGETED Economic Development Create multifaceted tourism development strategy featuring existing amenities ADM; CDD; LCBA CONTINUED ACTION NEEDED Take action on Village First Impression report - This is truly wrapped in the efforts related to Completed; Continuous Action Economic Development ADM; CDD Downtown Master Planning Needed Economic Development Create marketing packages for business, industrial, commercial ADM; CDD ACTION UNDERWAY Economic Development Organize way finding/signage program (2015) DPRF COMPLETED ADM; CDD; Economic Development Create RLF for single and multi-family home program ACTION NEEDED Board Public Engagement Village Board/Staff to speak at schools/civic groups (2015) ALL CONTINUED ACTION NEEDED Public Engagement Host Meetings Outside of Village Hall ALL CONTINUED ACTION NEEDED Public Engagement Create Welcome Packets for New Residents ADM; CDD CONTINUED ACTION NEEDED Public Engagement Enact communication strategy for specific endeavors (2015) ADM CONTINUED ACTION NEEDED H:\SHARED DATA\Administrator\2015-2019 Strategic Plan\2015 ACTIONS\2017.12.11 Strategic Plan.xlsx 1/11/20192:57 PM  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Polling Sites for 2019 Elections PREPARED BY: Laurie Decker REPORT DATE: January 15, 2019 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report See additional comments attached EXPLANATION: Pursuant to past history for minor and local elections the Village of Little Chute has historically combined the polling locations of the Civic Center and Village Hall into one polling location at Village Hall. We have Kaukauna School District on the ballot for February 21, 2019 and Supreme Court Justice, Court of Appeals Judge, County Executives and local offices on April 2, 2019. Please see the attached Resolution. RECOMMENDATION: Adopt Resolution No. 2, Series 2019 Amending Resolution No. 1, Series of 2001 regarding the polling sites for all elections held in the Village of Little Chute.  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 2, SERIES OF 2019 A RESOLUTION AMENDING RESOLUTION NO. 1, SERIES OF 2001 REGARDING THE POLLING SITES FOR ALL ELECTIONS HELD IN THE VILLAGE OF LITTLE CHUTE WHEREAS, the Village of Little Chute, Outagamie County, Wisconsin has been required by Wisconsin Statutes, Section 5.18(3) establishing polling places; and WHEREAS, Wisconsin Statutes provides that no later than 30 days before an election the governing body of any municipality may, by resolution, establish a polling site replacing an old site; and WHEREAS, Wisconsin Statutes states that polling places shall be established for each primary and general election at least 60 days before the election, and for each other election at least 30 days before the election. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Little Chute that the voting sites be established as follows: Wards 1 through 15 will be held at the Little Chute Village Hall located at 108 West Main Street in the Community Room. This resolution shall remain in effect until modified or rescinded, or until a new division is made following the next census. Introduced, approved and adopted: January 16, 2019 VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk