Village Board

AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, February 6, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Approval of Minutes Minutes of the Regular Board Meeting of January 16, 2018 G. Presentation—2019 Robert A. Nechodom Award H. Presentation—DNR Deer Culling I. Action—Appoint Lisa Remiker-DeWall as Finance Director J. Committee/Commission Appointments K. Department and Officers Progress Reports L. Operator License Approvals: Bauer, Timothy Ladder House Kaukauna Boyd, Carol Super 41 Shell Appleton Fortemps, Christie Pop In Again Combined Locks Meyer, Austin Moasis Truck Stop Kaukauna M. Discussion—Mill Street Bridge MOA N. Discussion—Bazaar After Dark O. Action—Approve Development Agreement with GLK Foods/Oh Snap!/Peter Pickle Properties LLC P. Discussion—DPW/DPRF Work Rules Q. Disbursement List R. Call for Unfinished Business S. Items for Future Agendas T. Closed Sessions: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Proposals b)19.85(1)(g) Wis. Stats. Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill U. Return to Open Session V. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: February 1, 2019  MINUTES OF THE REGULAR BOARD MEETING OF JANUARY 16, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee Bill Peerenboom, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Valerie Clarizio, Finance Director Kent Taylor, Director of Public Works Adam Breest, Director of Parks, Recreation and Forestry Jim Moes, Community Development Director Chris Murawski, Village Engineer Laurie Decker, Village Clerk Dan Meister, FVMPD Police Chief EXCUSED: Tyler Claringbole, Village Attorney Steve Thiry, Library Director Public Appearance for Items Not on the Agenda None Other Informational Items—December Fire Monthly Report and December Report Approval of Minutes Minutes of the Regular Board Meeting of January 2, 2019 Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Approve the Minutes of the Regular Board Meeting of January 2, 2019 Ayes 7, Nays 0 – Motion Carried Public Hearing-Design Review Board Amendment Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to enter into Public Hearing Ayes 7, Nays 0 – Motion Carried Director Moes discussed changing the zoning code for replacement of some electronic displays with prior approval from the Design Review Board and the Village Board. Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to exit Public Hearing Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Action—Adopt Ordinance No. 1, Series 2019 Amending the Design Review Board Manual Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Ordinance No. 1, Series 2019 Amending The Design Review Board Manual Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 1, Series 2019 Purina Animal Nutrition CSM Approval is recommended by Director Moes and the Planning Commission. Moved by Trustee Smith, seconded by Trustee Peterson to Adopt Resolution No.1, Series 2019 Purina Animal Nutrition CSM Ayes 7, Nays 0 – Motion Carried Action—GLK Foods Site Plan Director Moes answered questions regarding building materials of GLK Foods including insulated metal panels being used on the exterior of the building. He also advised that we have no covenants on the property therefore, no ordinance requirements. Trustee Elrick recommended a change from ribbed to a heavy embossed exterior finish or masonry in office area. A recommendation of an appraisal of the change will be brought to the owner and a revision made to the elevation before a choice is made between the two options. Moved by Trustee Elrick, seconded by Trustee Peerenboom to conditionally approve the GLK Foods Site Plan once a new Site Plan is submitted with the recommended changes. Ayes 7, Nays 0 – Motion Carried Action—GLK Foods Development Agreement Administrator Fenlon proposed tabling this item until the Site Plan is approved in the next few weeks. Action—Denial of Statewide Services Claim for Troy Kolosso Administrator Fenlon advised this claim was opened due to a flooded basement allegedly from a storm sewer main break. The Village had no previous knowledge of any problems and insurance is denying the claim. Moved by Trustee Elrick, seconded by Trustee Peterson to deny the Statewide Services Claim for Troy Kolosso Ayes 6, Nays 0, Abstain 1(Peerenboom) – Motion Carried Action—French Road-County 00 Traffic Study Mr. Don De Groot spoke about the proposal to signalize the intersections of French Road and County OO. They found that it is expensive and want to explore if other options are available. They would like to do a study to explore those options and delay the 2019 temporary light project. The total project cost (estimated) for the Village of Little Chute would be $6,666.66.00 or 16.67% as our shared amount to conduct the study. Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to fund the French Road-County 00 Traffic Study for the amount of $6,666.66.00 Ayes 7, Nays 0 – Motion Carried Discussion/Action—Rustic Resque LLC Sign Grant Discussion was initiated by Administrator Fenlon who recommended approval of the grant for Rustic Resque LLC. An amendment to this grant may be considered in the future which would include various options for repayment. Moved by Trustee Peerenboom, seconded by Trustee Van Lankvelt to Approve the sign grant for Rustic Resque LLC in the amount of $929.89 Ayes 7, Nays 0 – Motion Carried Discussion—2015–2019 Strategic Plan Update Administrator Fenlon stated that the goals were big yet achievable. Although not all goals were met in the plan, an aggressive approach helped us continue moving in the right direction. Our Strategic Plan will continue to be updated as we continue growth. Also, there was some discussion in bringing a specialist who would assist with writing plans in the future. Trustee Van Lankvelt complimented the work that has been accomplished. Operator License Approvals: Baehman, Anna Trish’s Pop In Appleton Davis, Terri Trish’s Pop In Little Chute Le Brec, Amanda M’s Bar Appleton Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve operator licenses as presented Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 2, Series 2019 Amending the Polling Sites for All Elections Held in the Village of Little Chute Moved by Trustee Van Lankvelt, seconded by Trustee Peterson to Adopt Resolution No. 2 to Approve Amending the polling sites for all elections held in the Village of Little Chute Ayes 7, Nays 0 – Motion Carried Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Elrick to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Closed Sessions: a)19.85(1)(g) Wis. Stats. Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to enter into Closed Session Ayes 7, Nays 0 – Motion Carried b)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Negotiation Update Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to enter into Closed Session Ayes 7, Nays 0 – Motion Carried c)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Recruitment Efforts Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to enter into Closed Session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Peterson to exit closed session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Peterson to Adjourn the Regular Board Meeting at 8:12 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk  Village of Little Chute Department of Public Works REQUEST FOR BOARD'S CONSIDERATION ITEM DESCRIPTION: Discussion – Department of Public Works (DPW) and Park, Recreation & Forestry (PR&F) 2019 Work Rules Update REPORT PREPARED BY: Kent Taylor, Public Works Director REPORT DATE: February 6, 2019 ADMINISTRATOR'S REVIEW / COMMENTS: EXPLANATION: As a part of the annual formal Employee Performance Evaluations, DPW & PR&F employees were asked to comment on the existing work rules (2014). Employees had an opportunity to discuss the work rules with their co-workers, Foremen, Operations Manager, and DPW & PR&F Department Heads. In January 2019, employees submitted a list of rule changes for consideration. In January 2019, Director Breest, Operations Manager Janssen, and I met to discuss the existing Work Rules (2014), and the list of changes submitted by the employees. After much discussion and consideration, the “Draft” 2019 Work Rules document was created. Overall, most of the changes incorporated into the 2019 “Draft” Work Rules document were written to provide clarity to the existing rules (2014). The 2019 revisions are focused on operating procedure expectations. Noteworthy changes can be found in Section 11 Clothing. The recommended changes to this section regarding clothing allowance will have a minimal financial impact if approved. RECOMMENDATION: Staff requests the Village Board review the 2014 and “Draft” 2019 Work Rules and provide insight and direction for revision.  DEPARTMENT OF PUBLIC WORKS DEPARTMENT OF PARKS AND RECREATION WORK RULES The following work rules which were posted and effective November 5, 1980, and amended January 20, 1981, June 1, 1982, April 1, 1995, and further amended April 1, 2003. These work rules will be effective January 1, 2014. The official location for posting of the Work Rules or any other matter pertaining to the Village of Little Chute shall be the Street Department Bulletin Board with copies provided to the, Department of Parks and Recreation and the Village Hall. HOURS OF WORK 1. Normal works hours are 7:00 a.m. to 3:30 p.m. Monday thru Friday with a 30 minute break at 12:00 p.m., unless revised by the Department Director, Assistant Director or Foreman. 2. Non exempt employees are eligible to receive overtime pay of one and one-half (1 1/2) times their regular hourly wages for approved hours worked over forty (40) hours in one (1) week. 3. Employees called into work shall receive (2) hours pay at their regular straight time hourly rate in addition to their appropriate pay. 4. Holiday pay information see employee handbook. 5. Prior to Special events requiring employees to work, there shall be a sign up sheet located by the punch clock. The time slots will be filled first by department and date of hire, then outside that department . If there are open time slots available at the end of the sign up time the least date of hire employee in that department, then outside that department will be required to work those time slots. 6. Employees shall be properly dressed and ready for work at the start of their shift. 7. Employees should punch in no earlier than five (5) minutes prior to the start of their shift and punch out no earlier than end of their shift. Unless approved by the Department Director, Assistant Director or Foreman. 8. Employees punching in late for the beginning of a scheduled work day, shall be penalized as follows: 1 thru 7 minutes late – no lost time; 8 thru 22 minutes late – 15 minutes lost time;  23 thru 37 minutes late – 30 minutes lost time; 38 thru 52 minutes late – 45 minutes lost time; 53 thru 67 minutes late – 60 minutes lost time; 68 thru 82 minutes late – 75 minutes lost time; 83 thru 97 minutes late – 90 minutes lost time; 98 thru 112 minutes late – 105 minutes lost time; Any employee who fails to appear for work or who does not notify his/her Department Head within 2 hours of his/her assigned starting time will be considered absent for the day without leave of absence. 9. Any employee who punches another employee’s punch card shall receive one-week layoff for the first offense and dismissal for a second offense. 10. In the event of an emergency, an employee shall be required to report to work within 30 minutes after being notified that he/she is needed. SAFETY 1. The Village shall pay one hundred twenty-five dollars ($125.00) of the cost toward the purchase of safety shoes, rubber boots and prescription safety glasses for all full-time employees who are required by the Village to wear them. Said payment shall be limited to one (1) pair of shoes or glasses per calendar year. To receive compensation, the employee shall present a paid-in-full sales slip to the Director, Assistant Director or Foreman. 2. Report all personal injuries to your supervisor (Department Director, Assistant Director, Foreman or Working Foreman) and fill out injury reports as required. 3. Report all property damage or accidents to your supervisor (Department Director, Assistant Director, or Foreman) immediately. 4. Use all safety devices, guards and protective clothing provided, consistent with the job being performed. Crews shall wear safety vests or shirts approved by the Safety Director at all times. Hard hats shall be worn whenever work is being done with the tractor/backhoe or any other equipment where a bucket is in operation and/or when an employee is working in a trench or overhead work is being done. Earplugs and goggles/safety glasses shall be worn according to the Village of Little Chute hearing conservation and personal protective equipment program.  A list of equipment and their noise decibels will be posted in the Municipal Services lunch room. All Village employees shall be required to wear safety shoes or adequate toe guards, according to the Village of Little Chute personal protective equipment program. 5. Entry to confined spaces requires that proper equipment be worn and used, according to the Village of Little Chute confined space entry program. 6. Horseplay, conduct which would endanger self or others, and abuse of Village vehicles and property will not be tolerated. 7. Maintain all tools in safe operating condition. GENERAL 1. Job postings may be posted on the bulletin board located in the lunch room. Qualifications will be consistent with the requirements of the job. 2. Street Department Employees who have completed their job assignment should return to the Municipal Services Building with their equipment and find other jobs to finish out the day. If time does not allow going out and starting another job, the employee will complete the day with work around the garage such as cutting weeds, cleaning equipment and floor, shoveling snow, cleaning the recycling area, etc. 3. There shall be no alcoholic beverages (beer, brandy, wine, etc.) or controlled substance allowed in any Village vehicle or in any Village Buildings. The Department Heads may waive this rule on occasions. There also shall be none of the aforementioned items in the possession of any employee during working hours. 4. Smoking of tobacco and tobacco based products is hereby prohibited in all Village owned buildings and all Village owned vehicles. Per ordinance Sec 11-3-10 (d). 5. Employees shall at no time ride on the outside of any vehicle, or in the front bucket of a tractor or end loader. Exceptions to this rule shall be in the box of a dump or pickup truck, rubbish packer truck stands, lift cage and the paint trailer. 6. Trousers (pants) with long legs and shirts with sleeves (including T-shirts) shall be worn at all times during working hours. No tank tops (musclemen) or cut-off shirts are allowed to be worn during working hours. 7. All tools shall be returned to their respective locations before the workday ends. Any tools taken from the mechanic’s area shall be returned immediately when employee has completed work with them. 8. All employees will follow the Vehicle Use Policy adopted September 2002 9. The Village agrees to reimburse employees who are required to maintain a Commercial Driver’s License the cost which is in excess of the cost of a normal driver’s license. Employee shall obtain CDL with ABC certification within one (1) year of employment with the Village of Little Chute 10. Vehicles shall be kept as clean as possible and employees shall not allow litter to accumulate in vehicle cabs. 11. Abuse of Village vehicles including squealing tires, racing, bouncing down rough roads, bumping other equipment, or carelessness of any type of equipment will not be tolerated. Abuse of Village property (breaking windows, slamming doors, hitting punch clock, removing items from bulletin board, etc.) will also not be tolerated. 12. Employees caught stealing anything while on Village time or stealing while on Village property shall be subject to immediate discharge. 13. Magazines, newspapers, books or any other reading material not pertinent to Village operation shall not be in any Village vehicle at any time. 14. Vacation will be based on departmental date of hire and Village’s personnel needs. Employees have the option signing up for one (1) weeks vacation in the beginning of the year. Employees will be given a sheet with two lines where they can select the week of vacation. The first line will be your initial selection and if you want to select an alternate week that will go on the second line. The alternate week will be used if the first week is already filled. Once the vacation signup sheet is given out, employees will have two (2) weeks to hand it back to their supervisor. If an employee signs up during this option, the weeks vacation signed up for cannot be cancelled. After this option is finished, vacations will go back to date of hire and a minimum 3 day notice. Vacation shall be scheduled by November 1st. If employee intends to carry over vacation refer to Employee Handbook. 15. No food items shall be scavenged while on Village time. Any item picked up during working hours shall become the property of the Village of Little  Chute. Management may permit employee to keep item, who must transport item with his/her personal vehicle the same day. 16. There shall be no personal business conducted during working hours. 17. There shall be no personal cellular phones used during working hours. The Department Head may waive this rule for good cause. 18. Two way radio and other equipment shall be used in a mature and professional manner. EQUIPMENT 1. Perform “prestart” maintenance before using any equipment. 2. Report equipment breakdown or malfunction to mechanic or supervisor immediately. 3. There shall be no use of Village equipment or tools for personal use, unless approved by Director, Assistant Director or Foreman for his departments equipment. 4. Avoid excessive idling of vehicles. 5. Use proper tools for job being performed. 6. Tools shall be returned to their respective locations before workday ends. Mechanics tools shall not be used unless permission is given. VIOLATIONS OF THESE RULES SHALL RESULT IN DISCIPLINARY ACTION APPROPRIATE TO THE SERIOUSNESS OF THE OFFENSE.  DEPARTMENT OF PUBLIC WORKS DEPARTMENT OF PARKS AND RECREATION WORK RULES Employees covered by these work rules will be subject to the Village’s Employee Handbook, except as modified below. The Village Board may add to these work rules or revoke or modify them from time to time. The Village Board will try to keep these work rules current, but there may be times when a policy will change before this material can be revised, published, and communicated. Employment with the Village of Little Chute is at-will. This means that the employee or the Village may choose to end the employment relationship at any time. Nothing in these work rules should be construed as altering the at-will relationship in any manner. These work rules are not an employment contract nor are they intended to be construed as such. They do not guarantee any rights to employees, but instead serve as a valuable resource document for employees of the Village. The official location for posting of the Work Rules or any other matter pertaining to the Village of Little Chute shall be the Municipal Services Building. 1. HOURS OF WORK a) The normal workweek is forty (40) hours and normally will consist of eight (8) hours per day, Monday through Friday. The regular hours of work per day, Monday through Friday shall be from 7:00 a.m. to 3:30 p.m. with a 30 - minute un-paid break at or near 12:00 p.m. The employer may adjust the daily work schedule upon reasonable notice to the employee, to accommodate special work requirements. 2. COMPENSATION RULES a) Employees who have completed their normal work day and are recalled to work shall receive two (2) hours pay at their regular rate in addition to the pay for actual hours worked provided, however, the employees shall receive no less than the equivalent of three and a half (3.5) hours straight time. b) Employees not notified prior to completion of their previous normal work day who are ordered to report for work at other than their regular scheduled starting time shall receive two (2) hours pay at their regular rate in addition to the pay, at the applicable rate, for the actual hours worked. c) When an employee is required to work through his/her lunch break, he/she shall be permitted to work until his/her normal quitting time. 3. OVERTIME AND PREMIUM PAY a) One and one-half (1-1/2) times the base pay shall be paid to Department of Public Works and Park Recreation and Forestry employees: і) For all hours worked more than forty (40) hours per week, Monday through Sunday. іі) For all hours worked Saturdays and Sundays. b) Two (2) times the base pay shall be paid to all employees for all call-in hours worked on a scheduled holiday. і) For purpose of computing double time pay, a scheduled holiday shall begin at 12:01 A.M. c) When an employee is off work due to non-scheduled sick leave, such time shall not count as time worked for computing weekly overtime. Vacation time, floating holidays, comp time, scheduled holidays, and scheduled sick leave shall count as time worked for computing overtime. 4. SPECIAL CONDITIONS a) Reasonable compliance shall be expected of employees when called for afterhours and emergency work. Repeated failure to respond to calls for afterhours and emergency work will be subject to discipline. b) Employees shall be properly dressed and ready for work at the start of their shift. c) When employees are called in to work outside of their normal shift for an emergency and work through any meal period more than 2 (Two) hours, they shall receive a meal allowance of Seven Dollars ($7.00). For this Section, meal period shall be defined as follows: Breakfast 5:00 A.M. to 7:00 A.M. Lunch 11:00 A.M. to 1:00 P.M. Dinner 5:00 P.M. to 7:00 P.M. 5. HOLIDAY WITH PAY a) See employee handbook. 6. SICK LEAVE a) To be granted sick leave an employee: і) Shall report his/her absence at least fifteen (15) minutes prior to the start of his shift, or if necessary, during his/her shift. 7. COMPENSATORY TIME a) Compensatory time (comp time) will be earned at the rate of one and one-half (1-1/2) times the base pay for hours worked over forty (40) hours/week. The maximum amount of comp time on the books at any time during a calendar year shall not exceed forty (40) hours. Comp time may be replenished to the forty (40) hour maximum throughout the year. 8. VACATIONS Vacations with pay shall be granted to permanent employees as follows: і) Priority vacations will be scheduled up to Three (3) weeks in increments from One (1) Day to One (1) week - (Forty (40) hours.). ii) Choice of vacation will be determined by the employee date of hire from first (1st) to last, with the first (1st) hire having first (1st) priority, second (2nd) hire having second (2nd) choice, proceeding forward in the same manner. iii) Priority vacation deadlines are as follows: a. 1st round - December 15, prior to the next year b. 2nd round - December 31, prior to the next year c. 3rd round - January 15, of the vacation year iv) Vacation selection may be modified by management through work rules to ensure the efficient operation of the Departments.  v) Single vacation day’s not selected by January 15th shall be scheduled by agreement between the Employer and the Employee on a first come first served basis. vi) Four (4) employees (excluding the Mechanic and Facilities Superintendent positions) from the Department will be permitted to be on vacation at any one time, unless more are approved by the Operations Manager or Director. vii) Priority vacations shall not be cancelled. 9. SPECIAL EVENTS a) Prior to Special events requiring employees to work, there shall be a sign-up sheet located by the punch clock. The time slots will be filled first by volunteers. If there are open time slots available at the end of the sign-up time the least date of hire employee will be required to work those time slots. Each event during a calendar year will continue at the last selected employee in the date of hire order. b) The Parks Department rents out shelters from May – September. Staff are needed to work for 2 hours on Saturdays and 2 hours on Sundays during this time period. Staff will be required to flex time to work these hours. A sign-up sheet will be provided at the beginning of the year for staff to sign up. 10. TIME KEEPING a) Employees should punch in no earlier than five (5) minutes prior to the start of their shift and punch out no earlier than end of their shift. Unless approved by the Director, Operations Manager or Foreman. b) Employees punching in late for the beginning of a scheduled work day, shall be penalized as follows: 1 thru 7 minutes late – no lost time; 8 thru 22 minutes late – 15 minutes lost time; 23 thru 37 minutes late – 30 minutes lost time; 38 thru 52 minutes late – 45 minutes lost time; 53 thru 67 minutes late – 60 minutes lost time; 68 thru 82 minutes late – 75 minutes lost time; 83 thru 97 minutes late – 90 minutes lost time; 98 thru 112 minutes late – 105 minutes lost time;  Any employee who punches another employee’s punch card shall receive one-week layoff for the first offense and dismissal for a second offense. c) In the event of an emergency or after hours call in, an employee shall be required to report to work within 30 minutes after being notified that he/she is needed. d) With approval, employees may flex their time within the 2-week pay period. e) Management may approve a nine (9) hour work day from May 15th to Labor Day. The nine (9) hour work day will begin at 6:00a.m and end at 3:30p.m. f) In the event of no one wanting flex, it becomes overtime or comp. Flex is voluntary by mutual agreement. 11. CLOTHING a) The Village will furnish at no cost to the employee’s rain gear when necessary. The clothing allowance for DPW and PR&F employees shall be two hundred dollars ($200.00). The clothing allowance will be paid out in a yearly lump-sum payment, and prorated at 1/12 of the total amount for every month worked. Should the employee separate before December 31, the employee will be required to have their final payout reduced at the prorated amount or reimburse the Village for the difference. Upon successful completion of their probation period, newly hired employees will receive the pro-rated clothing allowance retroactive to their official date of hire. b) The clothing allowance shall be used toward the purchase of safety shoes/boots, rubber boots, and work gloves. c) The Village may choose to provide employees with hi-visibility Village logoed t-shirts, sweatshirts, and jackets as deemed necessary. Clothing provided by the Village shall only be worn during work hours. All worn out or non-useable Village logoed clothing shall be returned to the Village for replacement. Upon separation from employment, all Village logoed clothing shall be returned. Employees will be required to wear Village provided clothing regularly. d) Employees will adhere to the following shorts policy; Employees may wear presentable denim utility shorts or cargo shorts, with no  exceptions. At minimum, shorts will cover the area between the employee’s waistline (belly button) to just above the knees. e) Shorts that are frayed, or have patches or holes, shall not be considered acceptable. It is the responsibility of the employee to have an appropriate change of clothing at the work site in the event that the employee’s job assignment changes such that shorts would be prohibited. No exceptions will be allowed. Work shorts will not be worn while performing the following tasks: Hot Mix Asphalt Street Repairs Crack Sealing Operations Vehicle Maintenance Tree Operations Weed Whip Usage Chemical Handling All other tasks deemed hazardous and unsafe by Management. f) Shirts shall be worn at all times during working hours. No tank tops (muscleman) or sleeve altered shirts are allowed to be worn during working hours. Manufactured shirts without sleeves are acceptable. 12. SAFETY a) Report all personal injuries to your supervisor (Director, Operations Manager, or Foreman) and fill out injury reports as required. b) Report all property damage or accidents to your supervisor (Director, Operations Manager, or Foreman) immediately. c) Use all safety devices, guards and protective clothing provided, consistent with the job being performed. Crews shall wear hi-visibility safety vests, shirts, or jackets at all times. Hard hats shall be worn whenever work is being done with the tractor/backhoe or any other equipment where a bucket is in operation and/or when an employee is working in a trench or overhead work is being done. d) Earplugs and goggles/safety glasses shall be worn according to the Village of Little Chute hearing conservation and personal protective equipment program. e) A list of equipment and their noise decibels will be posted in the Municipal Services Building lunch room. f) All Village employees shall be required to wear safety shoes or adequate toe guards, according to the Village of Little Chute personal protective equipment program.  g) Entry to confined spaces requires that proper equipment be worn and used, according to the Village of Little Chute confined space entry program. h) Horseplay, conduct which would endanger self or others, and abuse of Village vehicles and property will not be tolerated. i) Maintain all tools in safe operating condition. All tools shall be returned to their respective locations before the workday ends. Tools taken from the mechanic’s area shall be returned immediately upon completion of work. 13. GENERAL a) Job postings shall be posted in the Municipal Services Building. Qualifications will be consistent with the requirements of the job. b) Department Employees who have completed their daily job assignments shall contact their foreman for more work. If the foreman can’t be reached, employees shall return to the Municipal Services Building with their equipment and find other jobs to finish out the day. If time does not allow going out and starting another job, the employee will complete the day with work around the garage such as cutting weeds, cleaning equipment and floor, shoveling snow, cleaning the recycling area, etc. c) There shall be no alcoholic beverages (beer, brandy, wine, etc.) or controlled substance allowed in any Village vehicle or on any Village property. There also shall be none of the aforementioned items in the possession of any employee during working hours. d) Use of tobacco or tobacco-based products is hereby prohibited on all Village property and all Village owned vehicles. Per ordinance Sec 11- 3-10 (d). e) Employees shall at no time ride on the outside of any vehicle, or in the front bucket of a tractor or end loader. Exceptions to this rule shall be in the box of a dump or, rubbish packer truck stands, lift cage and the paint trailer. f) All employees will follow the Vehicle Use Policy  g) The Village agrees to reimburse employees who are required to maintain a Commercial Driver’s License (CDL) the cost which is in excess of the cost of a normal driver’s license. Employees are required to obtain CDL with ABC certification within one (1) year of employment with the Village of Little Chute. With approval, The Village shall reimburse employees for the cost of the initial CDL test. Employees are responsible for all costs associated with additional attempts to obtain the CDL. h) Vehicles shall be kept as clean as possible and employees shall not allow litter to accumulate in vehicle cabs. i) Abuse of Village vehicles including squealing tires, racing, bouncing down rough roads, bumping other equipment, or carelessness of any type of equipment will not be tolerated. Abuse of Village property (breaking windows, slamming doors, hitting punch clock, removing items from bulletin board, etc.) will also not be tolerated. j) Employees caught stealing anything while on Village time or stealing while on Village property shall be subject to immediate discharge. k) Magazines, newspapers, books or any other reading material not pertinent to Village operation shall not be in any Village vehicle at any time. 14. OTHER a) No items shall be scavenged while on Village time. Any item picked up during working hours shall become the property of the Village of Little Chute. b) There shall be no personal business conducted during working hours. c) Personal cellphone use shall be minimized while on duty. Abuse of this policy will be cause for discipline. d) The Village’s two-way radio system shall be used as the primary means of contact for daily operations. Two-way radio and other equipment shall be used in a mature and professional manner. e) Employees purchasing materials, tools, and parts for Village projects, shall do so in a responsible manner. Purchases made without prior approval are limited to the dollar amounts listed below. Employees shall write their name and a description of the purchase legibly on all  receipts and/or packing slips. All receipts shall be turned in by the end of the shift. • Skilled Laborer – Up to $50 without Foreman approval • Foreman – Up to $300 without Operations Manager approval • Equipment Mechanic – Up to $500 without Operations Manager approval • Operations Manager – Up to $1000 without Department Head approval 15. EQUIPMENT a) Perform daily “prestart” maintenance before using any equipment utilizing the provided prestart maintenance log. b) Report equipment breakdown or malfunction to mechanic or supervisor immediately. Then tag the equipment and provide the mechanic with the proper paperwork. c) There shall be no use of Village equipment or tools for personal use, unless approved by the Operations Manager or Foreman. The equipment must be signed out properly. The equipment can be checked out at the end of a shift but must be returned by the start of the next shift. d) Avoid excessive idling of vehicles. e) Use proper tools for job being performed. f) Tools shall be returned to their respective locations before workday ends. Mechanics tools shall not be used unless permission is given. 16. WORK RULES Management reserves the right to establish other work rules for the efficient and effective operation of the Departments.