Village Board

AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, March 20, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items—February Fire Monthly Report and February Report G. Approval of Minutes Minutes of the Regular Board Meeting of March 6, 2019 H. Action—Adopt Ordinance No. 2, Series 2019, An Ordinance Amending Section 26-131 Parking Fines and Appendix C of the Village of Little Chute Municipal Code I. Action—Adopt Resolution No. 5, Series 2019, Approving the 2019 MS4 General Permit Annual Report J. Action—Adopt Resolution No. 6, Series 2019, Government/Municipal/Public Funds Banking Resolution K. Action—Approve Liquor License Transfer for 2051 E. Main Street, Little Chute L. Department and Officers Progress Reports M. Discussion—Joint Library N. Discussion—Outagamie County Landfill Billing O. Discussion/Action—Legion Field 3 Fence Layout and Design P. Disbursement List Q. Call for Unfinished Business R. Items for Future Agendas S. Closed Session: 19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Review T. Return to Open Session U. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: March 15, 2019  LCFD Incident Report Number of responses: 15 Last years: 7 YTD: 26 02/01/2019 09:03 CO alarm sounding @ 1033 W. Elm Drive, occupant had car running in garage earlier causing high readings inside residents 02/01/2019 17:03 Alarm sounding @ 3530 Cherryvale Circle Unit 93 called in by neighbor, occupant not home, gained access found CO alarm sounding found high reading of CO due to vehicle previously running in garage 02/02/2019 09:25 Alarm sounding @ 701 E Lincoln Avenue (formerly Cradle to Crayon Day Care Center), found smoke alarm sounding throughout the facilities, gained access to investigate, found no issues 02/03/2019 03:45 Water issues @ 1311 Miami Circle responded with Chris Hietpas from Water Department, met with renter owner was out of country, made access to unoccupied side to find frozen water pipe burst in upper level, water dept. shut off valve to unit 02/05/2019 04:38 Lift assist with Gold Cross Ambulance @ 3630 Cherryvale Circle, Unit #1 02/12/2019 11:17 Structure fire @ Valley Grinding 1717 Hamilton Court, dehumidifier fire-minimal damage 02/14/2019 15:29 Water flow alarm sounding @ EZ Glide Garage Doors 1700 E. North Avenue, 3601 cancelled alarm triggered by a sprinkler head that was damaged 02/15/2019 07:48 Accident cleanup @ intersection of Madison & Main Street 02/21/2019 23:32 Smell of natural gas @ 1515 Vandenbroek Road Lot #97, investigated found no issues #19LC00020 02/24/19 12:17 Street light fell off of power pole, near the intersection of E. North Avenue & Taylor Street standby until Kaukauna Utilities arrived on scene #19LC00021 02/24/19 Line down across the road @ 726 Jackson Street, a Spectrum cable pulled off side of house #19LC00022 02/24/19 CO alarm sounding @ 224 Franklin Street, Investigated, no issues found #19LC00023 02/26/19 22:32 Auto accident with extrication, West Main Street under Hwy. 441 assist FVMPD #19LC00024 02/26/19 23:44 Structure fire @ 1215 E. Main Street #19LC00025 02/27/19 16:27 CO alarm sounding @ 1125 W. Main Street, lot #7, investigated found no issues #19LC00026 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – FEBRUARY 2019 February 2019 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – February 2019 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – FEBRUARY 2019 The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. Depar tment Overview The report will track monthly activities for the following: • Village Administrator • Clerk • Community Development • Finance Department • Fox Valley Metro Police Department • Kimberly/Little Chute Library • Parks, Recreation and Forestry Department • Department of Public Works • Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – February 2019 Village Administrator HIGHLIGHTS • The Board of Trustees hosted the Nechodom family as the Village presented the 2019 Noechodom award to Todd Hietpas and Chris Hietpas for their involvement in the community, in particular through their support of the Jet’s Football program and the Gridiron Club. • The Board of Trustees appointed Lisa Remiker-DeWall as the new Finance Director/Treasurer. • The Board of Trustees approved a development agreement with GLK Foods for a new manufacturing facility that will produce Oh Snap! Products and employee up to 50 new people. The value of the facility is estimated to be near $10 million. • The Board of Trustees adopted two Intergovernmental Agreements with the Town of Vandenbroek, one for fire protection at the Outagamie County Landfill and the other for the reconstruction of a portion of Evergreen Drive. • Met and worked with a number of developers and/or businesses looking at expanding or developing in Little Chute. • Worked with the Building Inspector on taking decibel readings within the various Industrial areas in the Village of Little Chute. • Met with staff from the Outagamie County Landfill to address a billing matter with the Landfill’s leachate. TOP PRIORITIES FOR MARCH • Work with a consultant retained by the Village to finalize the planning for cleaning up a contaminated property within the Central Business District. • Work with a consultant retained by the Village to explore an economic development opportunity that could be advantageous for Little Chute. • Work with the Village of Kimberly and the Board of Trustees on the future planning for the Joint Library. • Address administrative tasks ranging from strategic planning, personnel, continuous improvement and records management within the administration of Village Hall. • Host a Wellness Health Screening for eligible Village staff for the 2019 Wellness program.  Village of Little Chute Monthly Report – February 2019 Clerk HIGHLIGHTS The Village had a Primary election for the Kaukauna School District on February 19 held in the Community room. Thank you to our Chief Inspectors for your hard work and making it another successful election day. We continue to pick up momentum in issuing bartender and solicitor licenses and we are entering our busy season of room rentals at the Civic Center. The residents are raving about the renovations • Facilitate the Primary Election • Enter all election day registrations into our WisVote system • Organize and deliver all election materials and ballots • Continue soliciting for Village Market • Complete social media postings and tracking • Agendas and Minutes for 4 meetings • Maintenance reports • Supply/calendar ordering • Operator and Solicitor licensing • Village Hall and Civic Center scheduling TOP PRIORITIES FOR MARCH • Mail out absentee ballots • Early voting begins on March 18, 2019 • Mail out annual liquor license renewals • Agendas and Minutes for 4 meetings • Maintenance reports • Social media and website postings and tracking • Order supplies • Room rentals for Civic Center and Village Hall • Operator and Solicitor licensing  Village of Little Chute Monthly Report – February 2019 CLERK’S OFFICE DATA FOR FEBRUARY Village of Little Chute Website and Social Media Metrics - February 2019 This This Year to Last Year Month % Change % Change Month Date to Date Last Year Website Visits 8,418 8,610 -2.23% 17,366 17,789 -2.38% Website Page Views 13,074 14,070 -7.08% 26,913 31,099 -13.46% Facebook Likes 3,295 2,500 31.80% 3,295 2,500 Facebook Reach 71,451 28,042 154.80% 137,293 73,221 87.50% Village Hall Blog View 572 555 3.06% 1,208 748 61.50% Instagram Followers 422 258 63.57% 422 258 Twitter Followers 345 249 38.55% 345 249 Twitter Impressions 694 2,660 -73.91% 834 5,508 -84.86%  Village of Little Chute Monthly Report – February 2019 Community Development HIGHLIGHTS • Met with Commercial Developers regarding sites and TIF in village. • Continued Inspections of homes, apartments, schools and commercial projects. • Met with consultants regarding building and subdivision projects. • Attended Connect Communities roundtable in Kiel. • Continue education classes on Feb. 18 thru Feb. 22. • Conducted industrial sound detections with Administrator Fenlon on February 14. • MS4 Meeting with WDNR agents. TOP PRIORITIES FOR MARCH • Meet with builders and owners about upcoming commercial projects. • Meet with Engineers regarding Commercial/Industrial projects. • Meet with developers regarding new projects. • Continued Inspections of homes, apartments, schools and commercial projects. • Assist developers and engineers with Zoning requirements. • LCBA monthly meeting. • Attend Insight Development Conference.  Village of Little Chute Monthly Report – February 2019 COMMUNITY DEVELOLOPMENT FEBRUARY DATA Community Development Department 2019 Permit Data 2018 February-19 2019 Totals TOTALS Permits Issued 22 44 622 Property Complaints 4 9 61 Property/Field Inspections 46 86 929 Letters Sent 0 0 Action Corrected 4 5 44 Referred for Action 0 7 Ongoing 4 8 16 Community Development Department 2019 Permit Data 2018 February-19 2019 Totals TOTALS Permits Issued 22 44 622 Permit Fees $7,943 $12,148 $257,754 Permit Value $1,234,159 $1,377,054 $47,343,017  Village of Little Chute Monthly Report – February 2019 HIGHLIGHTS • 4,031 utility bills created • 53 service orders (Final Reads, High/Low Reads, Meter Installations) for utility billing created and coordinated with MCO. • 686 ratepayers opted out of postcard billing, 1,237 ratepayers utilized PSN for payments and 687 ACH in February. • 248 Landlord Notices were mailed for tenant delinquency notification. • Distributed Affordable Health Care 1095C to employees for 2018 • Tax collection and settlement completed. 70% of taxes were collected through the cutoff. TOP PRIORITIES FOR MARCH • Director continuing to get acclimated with internal staff responsibilities/services in addition to other departments. • Preparation of PSC Report with extended due date of May 1, 2019 • Year-end preparation for auditors with fieldwork scheduled March 18th – 20th for Utilities. The rest of the funds will be scheduled for a later date due to status of preparation related to staff transitions. • Weights and Measures billing, Personal Property Chargebacks (delinquent accounts) and entering Personal Property Assessments into Outagamie County System for upcoming year (supplied by the Community Development Director)  Village of Little Chute Monthly Report – February 2019 FEBRUARY DATA  Village of Little Chute Monthly Report – February 2019 HIGHLIGHTS • Our department nominated Nic Smith of Smith Pharmacy in Little Chute for the Outagamie County Best Badge Award. The Best Badge Awards program is coordinated by our District Attorney’s Office. It recognizes the achievements of law enforcement personnel and other individuals and organizations that help to further public safety in our communities. We nominated smith Pharmacy because they donate Narcan to our department to use in suspected drug overdose incidents. The Narcan has saved several lives in the past few years. Narcan can be expensive for departments to purchase on their own. Nic Smith recognizes the value in this life saving product and deserves recognition for his partnership with us. Nic and the pharmacy will be recognized and presented with the award on March 14th at the formal banquet. • Officers Lefeber, Slinde, Wanserski and Steeber were also nominated for their lifesaving efforts when they revived a drug overdose victim with Narcan but did not receive the award. • On the evening of February 28th, Officers Lambie and Stahmann presented the Dangers of Social Media to a group of about 40 members of the public at the Little Chute village hall. Parents and kids learned how to be safer while using social media apps and surfing the internet. • After considering various fleet purchasing options we have decided to follow our original budget plan and purchase one, new Ford Police Interceptor SUV. • Our investigators seized about $40,000 worth of property from a suspect who committed fraud and theft from a Kimberly business that he was formerly employed with. • Our patrol officers have been busy investigating vehicle accidents and slide-offs due to the extreme snow and ice conditions that we have recently experienced. A check of dispatch record show that we have investigated approximately 30 more crashes year-to-date compared with the same period last year. • Thrivent Financial donated 100 “Buddy Bags” to our department for our officers to hand out to kids during investigations that can be difficult for the children involved. The bags contain various items such as crayons, coloring books and stuffed animals. TOP PRIORITIES FOR MARCH • Continue the review and updates of the department’s policy manual • Continue planning for our August 6th National Night Out event • Participate in the April 27th, state-wide drug take back event. • Review current office computers and decide which one’s need replacement • First aid and CPR training / recertification for staff  Village of Little Chute Monthly Report – February 2019 FVMPD FEBRUARY DATA Calls for service for February 2019 – Village of Little Chute (Total of 565 calls for service) Traffic citations issued: 127 Parking citations issued: 177  Village of Little Chute Monthly Report – February 2019 Kimberly/Little Chute Joint Public Library HIGHLIGHTS • Transition to open holds complete in Kimberly • Meeting with designers from Design of the Times • Completed inventory of DVDs, Cds and YA fiction. • Added Mary Lamer’s interviews to website • Completed and submitted Annual report. TOP PRIORITIES FOR MARCH • Continue review of library circulation and catalog software options for 2020 • Complete staff training schedule • Create and distribute community survey UPCOMING EVENTS Mondays for Money – 6:00PM-7:00PM Little Chute Public Library • 3/4 Simplify Your Spending and Saving Strategies • 3/11 Foundations of Investing • 3/18 Tour of Mutual Funds • 3/25 Stocks: The Nuts and Bolts Master Gardener Presents: Spring Bulbs Monday 3/25 6:30PM-7:30PM, Little Chute Public Library • “When we hear about bulbs, tulips come to mind. They are planted in the fall. There is another category of tender bulbs that are planted in the spring. These can add dramatic touches to your landscape. Brought to you by the Master Gardener Association - Outagamie County chapter." Village of Little Chute Monthly Report – February 2019  Village of Little Chute Monthly Report – February 2019 Parks, Recreation and Forestry Department HIGHLIGHTS • Finalized the IGA with the City of Kaukauna for the Fox River Boardwalk • Gave a presentation to the board on our annual deer culling program. • Began design work for the Mill Street Bridge MOA display. • Drafted agreements with all of the clubs and Little Chute organizations that utilize our parks and athletic fields. • Youth dance program classes started on February 7 – total of four classes taught on Thursday evenings for kids age 3 to 11. • Finalized 2019 Spring/Summer Program Book and approved printing. • Started entry of rec programs and descriptions in RecDesk software program to prepare for start of registration March 18. • Attended Chute-ing Stars Dance Team Show Off with LCHS Dance Team on February 23; followed by Chute-ing Stars team awards gathering. • Letters of intent to officiate mailed to men’s softball officials. • Facility requests submitted to LCHS (gym for chute-ing stars April practices/tryouts & football field for home jets games) • Requested and reviewed quotes for printing of summer tee shirt program; printer selected. TOP PRIORITIES FOR MARCH • Receive official grant agreements from the WI DNR for the Fox River Boardwalk. • Begin the installation and repair of the Doyle Pool pump, motor, filter basket, and piping. • Finalize the design and receive proposals for the Legion 3 Fence Project. • Mail letters to businesses/organizations requesting sponsors of kids tee shirts for summer and fall rec programs • Receive program books from printer then prepare for mailing with post office – deliver books to post office 3/6 for LC resident delivery 3/8. • Review applications for summer help following 3/1 submittal deadline. Schedule interviews for later in month with selected applicants. • Mail men’s softball team managers the 2019 season registration paperwork. • Submit Cheese Fest 2019 special events permit to clerk’s office for approval at future board meeting • Submit Proclamations for April board meeting to recognize 2018-2019 season accomplishments of Chute-ing Stars Dance Team and the LCHS Dance Team. • Prep work for Jets Football season • Prep work for Arbor Day ceremony in April. • Prep work for Chute-ing Stars Dance Team tryouts (dancer/parent information packet, season practice schedule, confirm facilities).  Village of Little Chute Monthly Report – February 2019 FEBRUARY DATA  Village of Little Chute Monthly Report – February 2019 Department of Public Works HIGHLIGHTS • Recorded plow and salting events in February 6th, 7th, 8th, 10th, 11th, 12th, 13th, 24th, and 27th. Salting only took place on February 26th. And snow removal only took place on February 14th, week of 18th, 25th, and 28th. • Reviewed the DPW/Parks/Forestry Work Rules handbook. Brought revisions in front of the Village board and was approved. • Met with DNR representative for review of the Village’s MS4 Permitting Program. The MS4 permit helps municipalities reduce polluted storm water runoff by implementing storm water emanagement programs with best management practices. There be a follow-up meeting in the Spring with site visits to active construction sites, storm ponds, and the Municipal Services Building. • Continued to keep the Village safe by plowing and salting Village streets. • Advertised for the Environmental Permitting Specialist position. This position will report directly to the Director of Public Works. Experience in the disciplines of stormwater permit compliance and inspection of; commercial/industrial facilities, construction projects, municipal operations, pollution prevention, illicit discharge detection and elimination, public education and involvement, construction and post construction inspection. Additional duties include permitting of; right-of- way street use, land use, construction of utilities, reporting of; CMAR, CMOM, MS4, SARA III, and site plan review. TOP PRIORITIES FOR MARCH • Interview for the Environmental Permitting Specialist position. • 2019 Stormwater MS4 Permit to Village Board and Wisconsin DNR. • Continue to update Pavement Surface Evaluation and Rating Report (PASER) for the Wisconsin DOT. This report is a 1- 10 rating system for road payment conditions. • Finalize Outagamie County Landfill leachate analysis. • Take ownership of 2019 Freightliner M2106 Leaf Vacuum.  Village of Little Chute Monthly Report – February 2019 FEBRUARY Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Year to Date Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – February 2019 Engineering Department HIGHLIGHTS • 2018 Reconstruction Projects – Hayes, Wilson, Downtown Storm Sewer - A meeting was held to discuss final pay quantities with the Utility Contractor. A Final application for payment is expected in March. • Evergreen Drive Concrete Paving & Park Avenue Asphalt Paving – Street Reconstruction - An intergovernmental agreement has been approved for the portion of work outside of the Village Corporate limits. The design for the storm sewer and the pavement vertical alignment is near completion. The plans are at the 50 percent complete stage. • Bohm Drive Water Main Reconstruction - The Contractor was delayed by weather conditions but did begin work in February. • Northeast Sanitary Sewer Extension - The Contractor has started to construct the sanitary sewer and is proceeding with work. • Buchanan Road Water Main Extension - This work will commence directly after the Northeast Sanitary Sewer Extension is complete. TOP PRIORITIES FOR MARCH 2019 • Evergreen Drive Concrete Paving - It is expected that plans will be ready by the end of March. There is sufficient utility work to split this project into two contracts. We will prepare separate Bid Forms for each contract but use the same plans and specifications for the individual contracts. This is similar to how the 2018 projects were bid. • Bohm Drive Water Main Reconstruction - This project remains unchanged and work is scheduled to start in April or May depending on weather conditions. • Northeast Sanitary Sewer Extension - The contractor is scheduled to complete the pipe installation for this project in March. Restoration is scheduled to be completed by the end of May. • Buchanan Road Water Main Extension - The contractor is scheduled to complete the pipe installation for this project in March. Restoration is scheduled to be completed by the end of May. • 2018 Reconstruction Projects – Hayes, Wilson, Downtown Storm Sewer - The Final Pay Application for Utilities has been delayed until March. A recommendation to adjust assessment costs will be ready by the end March. • Village of Little Chute Engineer’s Aide II – Tim Paulson, 2009 to 2019 - Tim’s last day at his desk will be Thursday March 14, 2019. His dedication and commitment will have a lasting impact for decades to come for our community. We congratulate him on an exemplary career in public service and wish him well in his retirement. His presence in the Village of Little Chute’s Engineering Department will be greatly missed. Thank you Tim and good luck fishing in your new boat!  Village of Little Chute Monthly Report – February 2019 West Evergreen Drive Park Avenue Asphalt Pavement 100% 100% 95% 95% 90% 90% 85% 85% 80% 80% 75% 75% 70% 70% 65% 65% 60% 60% 55% 55% 50% 50% 45% 45% 40% 40% 35% 35% 30% 30% 25% 25% 20% 20% 15% 15% 10% 10% 5% 5% 0% 0% Design -60% Construction - 0% Design 50% Construction - 0% Northeast Sanitary Sewer Extension Buchanan Road Water Main Extension 100% 100% 95% 95% 90% 90% 85% 85% 80% 80% 75% 75% 70% 70% 65% 65% 60% 60% 55% 55% 50% 50% 45% 45% 40% 40% 35% 35% 30% 30% 25% 25% 20% 20% 15% 15% 10% 10% 5% 5% 0% 0% Design - 100% Construction - 80% Design - 100% Construction - 50%  Village of Little Chute Monthly Report – February 2019 Bohm Drive Water Main Reconstruction 100% 95% 90% 85% 80% 75% 70% 65% 60% 55% 50% 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% Design - 100% Construction - 2%  MINUTES OF THE REGULAR BOARD MEETING OF MARCH 6, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee EXCUSED: Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Adam Breest, Director of Parks, Recreation and Forestry Jim Moes, Community Development Director Steve Thiry, Library Director Tyler Claringbole, Village Attorney Dan Meister, FVMPD Police Chief Laurie Decker, Village Clerk EXCUSED: Chris Murawski, Village Engineer Public Appearance for Items Not on the Agenda None Approval of Minutes Minutes of the Regular Board Meeting of February 20, 2019 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Regular Board Minutes of February 20, 2019 Ayes 6, Nays 0 – Motion Carried Presentation—Citizen Awards FVMPD Police Chief Daniel Meister introduced Officer Stahman to present Citizen Awards for citizens that have gone above and beyond to assist the Fox Valley Metro Police Department. Officer Stahman awarded Ms. Calli Paro with the Fox Valley Metro Police Department’s Civilian Community Service Award for the performance of an act, which through disregard of personal safety or prompt and alert action, under unusual circumstances, saves or endeavors to save the life of another. Ms. Paro alerted neighbors after she was driving by and noticed mulch on the side of the garage was on fire and made sure the citizens were out of the house and also helped try to extinguish the flames and made sure the fire department was called. Officer Stahman then presented Mr. Duane Nechodom with the Fox Valley Metro Police Department Civilian Community Service Award. Officer Stahman stated “It is my honor and privilege to award Duane Nechodom with the Fox Valley Metro Police Department Civilian Community Service Award, presented for an individual’s assistance with a singular event that aids the police department in the accomplishment of its mission”. Mr. Nechodom’s actions were incredibly helpful in locating and apprehending the subject and hopefully bringing him to justice. Action—Approve Transfer of Liquor License for 300 Moasis Drive Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Approve Transfer of Liquor License for 300 Moasis Drive Ayes 6, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Discussion—Joint Library Administrator Fenlon presented information on the joint library discussions that have been ongoing since 2016. Administrator Fenlon, Administrator Block and Director Thiry had previously met and presented information to the Library Board on suggestions moving forward. Director Thiry went over variables with operating costs and county reimbursements and also an explanation of circulation at each library. Administrator Fenlon went over three options for the future of the library. Option one is to keep as is with adjustments to the service distribution; Option two is to consolidate both into one building; Option three is to separate the Little Chute library from Kimberly. Administrator Fenlon sees a library as being a resource center, partnering up with the Technical College and local businesses, classes and community development. Trustee Hietpas asked if county reimbursements are separated between Little Chute and Kimberly; Director Thiry stated that no, it goes to the library budget. Director Moes stated that the circulation numbers are not separated between the two libraries. Trustee Elrick believes option two or three is the best for our community. Trustee Peterson agrees that option one may not be in the best interest of Little Chute. President Vanden Berg agrees that option two or three is where we should be headed. Administrator Fenlon will be meeting with Administrator Block and Director Thiry will be meeting with the director of OWLS. Action—Adopt Resolution No. 4, Series of 2019, A Resolution Authorizing the Amendment to Protective Covenants on Real Estate Located at 1275 Eisenhower Street owned by Kay James VI, LLC Administrator Fenlon advised that this resolution is extending the contractor to allow two more years for development but keeping the eight years for the Village to buy back. Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Resolution No. 4, Series of 2019, A Resolution Authorizing the Amendment to Protective Covenants on Real Estate Located at 1275 Eisenhower Street owned by Kay James VI, LLC Ayes 6, Nays 0 – Motion Carried Disbursement List Moved by Trustee Van Lankvelt, seconded by Trustee Smith Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 6, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Adjournment Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Adjourn the Regular Board Meeting at 7:19 p.m. Ayes 6, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Village of Little Chute Parking Violation fines PREPARED BY: Chief Daniel M. Meister REPORT DATE: February 27, 2019. ADMINISTRATOR'S REVIEW/COMMENTS: EXPLANATION: The Village Board has previously been presented with a proposal to increase various fines for parking violations. This was proposed by Chief Meister at a regular meeting in December of 2018. The village attorney has drafted the appropriate language to amend the relevant ordinances and has included the new fine amounts as well. Those documents are attached. RECOMMENDATION: Approve the proposed ordinance amendments relative to Sections 26-131 and appendix C of the Little Chute code of municipal ordinances. C:\USERS\DANIEL.MEISTER\DOCUMENTS\FORMS\AGENDA ITEM REQUEST (L.C.).DOC  VILLAGE OF LITTLE CHUTE ORDINANCE NO. 2, SERIES 2019 AN ORDINANCE AMENDING SECTION 26-131 OF THE VILLAGE OF LITTLE CHUTE MUNICIPAL CODE REGARDING PARKING FINES AND AN AMENDMENT TO APPENDIX C Be it hereby ordained, by the Village Board of the Village of Little Chute, Outagamie County, Wisconsin, that Village of Little Chute Ordinance Section No. 26-131 be amended as follows: Sec. 26-131. - Penalties. (a) Forfeiture penalty. The penalty for violation of any provision of this chapter shall be a forfeiture as hereafter provided, together with court costs and fees prescribed by Wis. Stats. § 814.63(1) and (2) or Wis. Stats. § 814.65(1), the penalty assessment for moving traffic violations and the driver improvement surcharge imposed by Wis. Stats. § 346.655, where applicable. Payment of the judgment and applicable court costs, fees, assessments and surcharges may be suspended by the sentencing court for not more than 60 days. Any person 18 years of age or older who shall fail to pay the amount of the forfeiture, court costs, any penalty assessment or driver surcharge or other penalty imposed for violation of any provision of this chapter may, upon order of the court entering judgment therefor and having jurisdiction of the case, be imprisoned until such forfeiture, costs and assessment are paid, but not exceeding 90 days. (b) Other sanctions. (1) By court. Nothing herein shall preclude or affect the power of the sentencing court to exercise additional authorities granted by the state statutes to suspend or revoke the operating privileges of the defendant, order the defendant to submit to assessment and rehabilitation programs or to attend traffic safety school in addition to payment of a monetary penalty or in lieu or imprisonment. (2) By village. No person who has been convicted of a violation of any provision of this chapter shall be issued a license or permit by the village, except a dog license, until the forfeiture imposed for such violation and any penalty assessment, court costs and fees or surcharge is paid. (3) Alcohol-related offenses. Pursuant to § 814.65(4m) the municipal court shall also impose blood test fees pursuant to the following requirements and limitations: Blood test fee. a. Except as provided in [sub]paragraph d., if a defendant is required to appear in municipal court, in addition to any forfeiture, costs, fees, or surcharges it imposes, the municipal court shall impose and collect from the defendant any costs charged to or paid by a law enforcement agency for the withdrawal of the defendant's blood if the court finds that the defendant violated a local ordinance in conformity with [Wis. Stats. §§] 23.33(4c), 30.681, 346.63, or 350.101. b. Except as provided in [sub]paragraph d., if at the time the court finds that the defendant committed the violation, the law enforcement agency has not paid or been charged with the costs of withdrawing the defendant's blood, the court shall impose and collect the costs the law enforcement agency reasonably expects to be charged for the withdrawal, based on the current charges for this procedure. c. The court shall disburse the amounts it collects under this subsection to the law enforcement agency that requested the blood withdrawal. d. The court may not impose on the defendant any cost for an alternative test provided free of charge as described in [Wis. Stats. §] 343.305(4). (c) Forfeitures for violation of uniform moving traffic regulations. Forfeitures for violations of any moving traffic regulation set forth in the state statutes adopted by reference in section 26-1 shall conform to  the forfeiture penalty permitted to be imposed for violations of the comparable state statutes, including any variations or increases for subsequent offenses; provided, however, that this subsection shall not be construed to permit prosecution under this chapter for any offense described in Wis. Stats. chs. 341 to 349, for which an imprisonment penalty or fine may be imposed upon the defendant. (d) Forfeitures for parking violations. (1) Forfeitures for uniform statewide parking, stopping and standing offenses. Minimum and maximum forfeiture for violation of nonmoving traffic violations adopted by reference in section 26-1 as described in Wis. Stats. chs. 341 to 349, shall be as found in the current edition of the Revised Uniform State Traffic Deposit Schedule. (2) Penalty for other parking violations. a. The amount of forfeitures for violation of parking regulations in section 26-70(a), (b), (d), and (e) shall be according to the general penalties described in section 1-12 and/or the amount listed in the "Village Fees, Deposits and Charges Schedule," attached as appendix C to this Code. If the forfeiture is not paid within ten days, the vehicle registration may be suspended. b. Violation of section 26-70(c) shall result in a forfeiture according to the general penalties described in section 1-12 and/or the amount listed in the "Village Fees, Deposits and Charges Schedule," attached as appendix C to this Code. In addition, the police department shall have authority to have removed, at the owner's expense, any vehicle in violation of section 26-70(c). c. Penalty for other parking violations. The penalty for all other parking violations not included in this subsection shall be a forfeiture of not less than $20.00. If not paid within ten days of the offense the forfeiture will increase to $35.00. d. Penalty for Handicap violations shall be a forfeiture of not less than $75.00. If not paid within ten days of the offense the forfeiture will increase to $100.00. (e) Other violations. Any person who shall violate any provision of this chapter for which a penalty is not otherwise established by this section or the "Village Fees, Deposits and Charges Schedule," attached as appendix C to this Code shall be subject to the general penalties described in section 1-12. Date Introduced, Approved and Adopted: March 20, 2019 VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk (Code 2006, § 10-1-50; Ord. of 6-7-1995; Ord. No. 25(Ser. of 2004), 12-15-2004; Ord. No. 17(Ser. of 2010), 9-15-2010; Ord. No. 15(Ser. of 2011), 8-17-2011)  AMENDMENT TO VILLAGE OF LITTLE CHUTE ORDINANCE APPENDIX C Be it hereby ordained, by the Village Board of the Village of Little Chute, Outagamie County, Wisconsin, that Village of Little Chute Ordinance Appendix C be amended as follows: 26-131(d)(2)a. Prohibited parking during certain $20.00 periods (sec. 26-70(a), (b), (d), and (e)) (if not paid within 5 days, vehicle registration may be suspended). If not paid within 10 days of the $35.00 offense. 26-131(d)(2)b. Prohibited parking during certain $20.00 periods sec. 26-70(c) snow emergency). If not paid within 10 days of the $35.00 offense. 26-131(d)(2)c. Other parking violations. $20.00 If not paid within 10 days of the $35.00 offense. 26-131(d)(2)d. Handicap violation. $75.00 If not paid within 10 days of the $100.00 offense.  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 5, SERIES OF 2019 A RESOLUTION APPROVING THE 2019 MS4 GENERAL PERMIT ANNUAL REPORT WHEREAS, the Village of Little Chute owns and operates a municipal separate storm sewer system (MS4); and WHEREAS, the Department of Natural Resources has issued a General Permit to discharge storm water to the waters of the state; and WHEREAS, a condition stated in the General Permit to Discharge requires the Village to complete an annual report that summarizes the Village’s efforts to comply with the conditions stated in the General Permit to Discharge; and WHEREAS, after review and approval by the Village Board, the Annual Report must be submitted to the Wisconsin Department of Natural Resources; NOW, THEREFORE, be it resolved by the Village Board of Little Chute as follows: 1. That the 2019 MS4 General Permit Annual Report, as prepared by Village staff, is hereby approved; and 2. That submittal of the report and this resolution to the Wisconsin Department of Natural Resources is hereby authorized. Introduced, approved and adopted: March 20, 2019 VILLAGE OF LITTLE CHUTE By:_____________________________________ Michael R. Vanden Berg, Village President Attest:___________________________________ Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 6, SERIES OF 2019 GOVERNMENT / MUNICIPAL / PUBLIC FUNDS BANKING RESOLUTION (for Deposit Accounts) Depositor: Village of Little Chute Financial First Business Bank 108 W Main St Institution: Northeast Region Little Chute, WI 54140-1750 3913 W. Prospect Avenue Appleton, WI 54914 Account No: 202857610 I, the undersigned Official of the Government, Municipal or Public Entity (“Entity”) named above, HEREBY CERTIFY that the Entity is organized, exists and is duly authorized to transact business under the laws of the state or jurisdiction where it is located. ACCOUNT HOLDER. Village of Little Chute is the complete and correct name of Account Holder. I FURTHER CERTIFY that at a meeting of the governing body of the Entity, duly and regularly called and held on ______________________________________, the following resolutions were adopted: RESOLVED, that the Financial Institution named above at any one or more of its offices or branches, be and it hereby is designated as a depository for the funds of this Entity, which may be withdrawn on checks, drafts, advices of debit, notes or other orders for the payment of monies bearing the following appropriate number of signatures: Any one (1) of the following named officers or employees of this Entity (“Agents”) whose actual signatures are shown below: X_____________________________________________________ Lisa A. Remiker-Dewall, Designated Agent of Village of Little Chute and that the Financial Institution shall be and is authorized to honor and pay the same whether or not they are payable to bearer or to the individual order of any Agent or Agents signing the same. FURTHER RESOLVED, that the Financial Institution is hereby directed to accept and pay without further inquiry any item drawn against any of the Entity’s accounts with the Financial Institution bearing the signature or signatures of Agents, as authorized above or otherwise, even though drawn or endorsed to the order of any Agent signing or tendered by such Agent for cashing or in payment of the individual obligation of such Agent or for deposit to the Agent’s personal account, and the Financial Institution shall not be required or be under any obligation to inquire as to the circumstances of the issue or use any item signed in accordance with the resolutions contained herein, or the application or disposition of such item or the proceeds of the item. FURTHER RESOLVED, that any one of such Agents is authorized to endorse all checks, drafts, notes and other items payable to or owned by this Entity for deposit with the Financial Institution, or for collection or discount by the Financial Institution; and to accept drafts and other items payable at the Financial Institution. FURTHER RESOLVED, that the above named agents are authorized and empowered to execute such other agreements, including, but not limited to, special depository agreements and arrangements regarding the manner, conditions, or purposes for which funds, checks, or items of the Entity may be deposited, collected, or withdrawn and to perform such other acts as they deem reasonably necessary to carry out the provisions of these resolutions. The other agreements and other acts may not be contrary to the provisions contained in this Resolution. FURTHER RESOLVED, that the authority hereby conferred upon the above named Agents shall be and remain in full force and effect until written notice of any amendment or revocation thereof shall have been delivered to and received by the Financial Institution at each location where an account is maintained. Financial Institution shall be indemnified and held harmless from any loss suffered or any liability incurred by it in continuing to act in accordance with this resolution. Any such notice shall not affect any items in process at the time notice is given. I FURTHER CERTIFY that the persons named above occupy the positions set forth opposite their respective names and signatures; that the foregoing Resolutions now stand of record on the books of the Entity; that they are in full force and effect and have not been modified in any manner whatsoever. IN TESTIMONY WHEREOF, I have hereunto set my hand on _______________________, 2019 and attest that the signatures set opposite the names listed above are their genuine signatures. Date introduced, approved and adopted: March 20, 2019 VILLAGE OF LITTLE CHUTE: By: Michael Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION I TEM DESCRI PTI ON: Discussion: Joint Library Board Update PREPARED BY: James Fenlon, Administrator REPORT DATE: March 15, 2019 EXPLANATION: We will discuss the Joint Library one final time ahead of potentially meeting with the Village of Kimberly to discuss the Joint Library. At present, if we were to meet, we would be looking at a date in early April. Also, if the meeting does occur, we would be asking the Joint Library Board to attend, along with the Director of OWLS. Just a brief follow-up to our discussion from March 6th as it pertains to our best estimate on the formula for reimbursement, attached to this document is a table outlining how we best interprets the OWLS/County reimbursement data for our Joint Library as it currently stands. Also, for reference, the guidance memo has been attached. RECOMMENDATION: Provided for information/discussion.  KIMBERLY LITTLE CHUTE TOTAL Total Circulation - 2018 162,513 115,666 278,179 Total Reimbursable Circulation - 2018 74,650 33,984 108,634 Outagamie Nonresident - 2018 40,685 27,954 68,639 Calumet Nonresident - 2018 32,282 5,443 37,725 Brown Nonresident - 2018 1,683 587 2,270 Reimbursable Circulation Ratio 69% 31% 2019 Appropriation (1) $ 174,954 $ 292,088 $ 467,041 Simplified CPC $ 1.08 $ 2.53 $ 1.68 Simplified CPC Ratio 37% 63% Reimbrusement Combined Ratio (CPC and 53% 47% Circulation) Reimbursable Circulation - Outagamie $ 43,799.51 $ 70,591.34 $ 115,239.64 Reimbursable Circulation - Calumet (2) $ 27,802.60 $ 10,996.03 $ 50,669.92 Reimbursable Circulation - Brown $ 1,268.29 $ 1,037.63 $ 2,667.81 TOTAL Reimbursable Circulation Combined $ 72,870.40 $ 82,625.00 $ 182,388.20 Total Reimbursement Based upon Simplified $ 247,824.08 $ 374,712.64 $ 622,536.72 CPC in addition to 2019 Appropriation Ratio of total reimbursement on simplified 40% 60% CPC and Approporiation Notes: 1 - Does not include building maintence/utilities 2 - Simply based upon 80% per best professional estimation Joint Library Guiding Memo The goal of this memo is to provide information to the Board of Trustees to guide conversations on the state of the Joint Library. Below are the three policy options moving forward with basic data provided on each option: Existing Conditions: ● The library is funded at the municipal level based on the joint agreement formula currently at 62% Village of Little Chute and 38% Village of Kimberly ● At the discretion of the library board, services (collections, labor, programs) have been distributed to each location at approximately 50% per location ○ 2017 Books added Kimberly 3,160, Little Chute 2,918, Audio added Kimberly 131, Little Chute 128 Video added Kimberly 584, Little Chute 601 ○ 2018 Programs Kimberly 210, Little Chute 193 ○ February 2019 scheduled Part-Time Staff Kimberly $9,218 (572 hours), Little Chute $8,419 (495.5 hours) OPTION 1 - Modify Services to reflect current formula 62/38 ● Maintain mutual benefits of a joint library ● Based on the contribution level of each community, Library Board will determine services at each (hours, books, programming) ● Mutual agreement (library board, director, administrators) on how the county reimbursement is part of this equation must be completed OPTION 2 - Consolidate to a single facility ● More effective staffing, potentially lower utilities and phone costs. Each community would still have the former library facilities to maintain. ● Combined collection may reduce duplication. ● Lower costs of copier/printers. ● 2a - First step - Select a village for the single facility ○ Move to one existing facility within the first year ○ Keep one existing facility for 3-5 years to gather baseline data required to create a concept/design/layout of a new single facility ○ Begin a capital campaign project to build new facility/campus within 5 to 10 years ● 2b - Agreement on the single facility to include an exit strategy option within first 5 years for each communities benefit OPTION 3 - Discontinue the Joint Library ● Each community fund at desired level ● Discuss associated timing to dissolve and division of materials at a later date if this option is still viable  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Legion Field 3 Fence PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: March 15, 2019 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: In 2015, the Little Chute Diamond Club began an effort to improve Legion Field 3 at Legion Park. Field 3 is the baseball field located on the south east side of Legion Park nearest to the school. In 2016, the Village and Diamond Club finished the infield, backstop fencing, and other site improvements. In 2018, the Village graded and seeded the outfield to provide a better playing surface and provide improved drainage. Now, in 2019 the Village plans to install the outfield fence to finish the playing area of Legion 3. The Diamond Club is planning on installing the dugout roofs for both of the dugouts on field 3 this year as well. The Village Engineering department has worked with the parks department to complete the design for the fence. The fence will be 8’ tall to match the other two fields at Legion. The fence will be partially located in a Village easement on the School Districts property. The school district has accepted our layout and design as attached. This layout was recommended by both the Park Planning Committee and the Plan Commission. The department currently has requests for proposal out to several fence companies. This projected was budgeted at $8000 within the 2019 budget. ATTACHMENTS: Legion Field 3 Fence Layout and Design RECOMMENDATION: Discussion/Action Legion Field 3 Fence Layout and Design  COVERED PAVILLION X X X X X 2.0' X X X X X X X X 167.2' X 31.0' X X X 77.2' X 47.8' X X 8.0' 175.0' X X X 24.6' 19 2.0 ' R=100.0' 79.2' 24.6' GRAND AVENUE 20' 0 1" = 20' 20' 40' Designed: Drawn: Checked: Approved: LEGION PARK PROJECT DIAMOND NO. 3 OUTFIELD FENCE 2019002 VILLAGE OF LITTLE CHUTE, WISCONSIN ENGINEERING DEPARTMENT 108 West Main Street Little Chute, Wisconsin 54140 920-423-3865 - www.littlechutewi.org DRAFT