Village Board

AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, April 3, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Approval of Minutes Minutes of the Regular Board Meeting of March 20, 2019 G. Public Hearing—Industrial Park Parking H. Public Informational Meeting—Park Avenue from Buchanan to Wilson Street I. Action—Adopt Ordinance No. 3, Series 2019 Amending the Chapter 26—Motor Vehicles and Traffic Article III Parking Regulations of the Village of Little Chute Municipal Code. J. Approval of Special Events Permits: a) The Great Wisconsin Cheese Festival, May 31, 2019- June 2, 2019 b) Little Chute Diamond Club 5K Scamper, April 13, 2019 K. Resolutions: a) Adopt Resolution No.7, Series 2019 Proclaiming Arbor Day in the Village of Little Chute b) Adopt Resolution No.8, Series 2019 A Preliminary Assessment/Hookup Fee Resolution Declaring Intent to Exercise Special Assessment Powers L. Discussion—Creekview Park Trail Layout and Estimation M. Department and Officers Progress Reports N. Discussion—Joint Library O. Action—Approve Application for Temporary Class B/Retailer’s License for Cheesefest P. Discussion—Fox Cities Chamber of Commerce Bazaar After Dark—2019 Q. Disbursement List R. Call for Unfinished Business S. Items for Future Agendas T. Closed Session: a)19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Property Acquisition U. Return to Open Session V. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: February 15, 2019  MINUTES OF THE REGULAR BOARD MEETING OF MARCH 20, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Adam Breest, Director of Parks, Recreation and Forestry Jim Moes, Community Development Director Steve Thiry, Library Director Dan Meister, FVMPD Police Chief Laurie Decker, Village Clerk EXCUSED: Chris Murawski, Village Engineer Tyler Claringbole, Village Attorney Public Appearance for Items Not on the Agenda Ann Fisher, 306 Garfield Court, asked about a summer day care program. She feels it would be a great experience for her kids and is hoping the board considers this in the future. Other Informational Items—February Fire Monthly Report and February Report Approval of Minutes Minutes of the Regular Board Meeting of March 6, 2019 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Regular Board Minutes of March 20, 2019 Ayes 7, Nays 0 – Motion Carried Action—Adopt Ordinance No. 2, Series 2019, An Ordinance Amending Section 26-131 Parking Fines and Appendix C of the Village of Little Chute Municipal Code Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Ordinance No. 2, Series 2019, An Ordinance Amending Section 26-131 Parking Fines and Appendix C of the Village of Little Chute Municipal Code Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 5, Series 2019, Approving the 2019 MS4 General Permit Annual Report Director Taylor gave an overview of the MS4 Report. Moved by Trustee Van Lankvelt, seconded by Trustee Smith to Adopt Resolution No. 5, Series 2019, Approving the 2019 MS4 General Permit Annual Report Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 6, Series 2019, Government/Municipal/Public Funds Banking Resolution Moved by Trustee Smith, seconded by Trustee Elrick to Adopt Resolution No. 6, Series 2019, Government/Municipal/Public Funds Banking Resolution Ayes 7, Nays 0 – Motion Carried Action—Approve Liquor License Transfer for 2051 E. Main Street, Little Chute Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Approve Liquor License Transfer for 2051 E. Main Street, Little Chute Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Discussion—Joint Library Administrator Fenlon updated the board on the latest discussions with Kimberly on the Joint Library and also outlined options available. Option 1 – Modify services to reflect current formula 62/38 Option 2 – Consolidate to a single facility Option 3 – Discontinue the Joint Library The Board suggested that the Kimberly and Little Chute Board Presidents and Administrators create some guidelines for a joint Board meeting to come up with solutions. Discussion—Outagamie County Landfill Billing Administrator Fenlon advised the Board that along with Director Taylor they have retained Robert E Lee and Associates to go over all the data regarding the Outagamie County Landfill billing. Director Taylor updated the Board on the billing suggested by Outagamie County as far as using the pump totals instead of the meter readings due to a faulty meter. Director Taylor also went over spreadsheets submitted by the County. The Village of Little Chute will continue to work with HOV, Outagamie County and Robert E Lee to find a solution. Discussion/Action—Legion Field 3 Fence Layout and Design Moved by Trustee Peerenboom, seconded by Trustee Peterson to Approve the Legion Field 3 Fence Layout and Design at a cost of $11,800.00 Ayes 7, Nays 0 – Motion Carried Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Smith Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas Landfill Odor Closed Session: 19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Review Moved by Trustee Elrick, seconded by Trustee Peterson to enter into closed session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Peterson, seconded by Trustee Smith to exit closed session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Peterson, seconded by Trustee Smith to Adjourn the Regular Board Meeting at 8:58 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE VILLAGE BOARD NOTICE OF PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER 26 - MOTOR VEHICLES AND TRAFFIC-ARTICLE III PARKING REGULATIONS OF THE VILLAGE OF LITTLE CHUTE MUNICIPAL CODE. NOTICE IS HEREBY GIVEN that a Public Hearing will be held for an Ordinance restricting on street parking within the Little Chute and Ebben’s Industrial Park Plats. A copy of the proposed Ordinance may be seen at the Administrative Office at the Village Hall. DATE OF HEARING: April 3, 2019 TIME OF HEARING: 6:00 p.m. PLACE OF HEARING: Village Hall Board Room 108 West Main Street Little Chute, WI 54140 Laurie Decker Village Clerk Publish: March 27th 2019 Reasonable accommodations for persons with disabilities will be made upon request and if feasible. H:\SHARED DATA\Clerks Office-Public Files\Agenda Guts\April 3, 2019\ID Park parking Ord hearing notice.doc  2019 Utility & Street Reconstruction Public Information Meeting April 3, 2019 at 6pm, Village Hall Board Room Meeting Outline Meeting Purpose The 2019 Construction Projects have reached 80% complete for design and the engineering staff would like to provide residents with information regarding the planned utility and street reconstruction project adjacent to their property. Residents are encouraged to view the plans located in entrance area which illustrates the scope of the project and design details. Please feel free to ask questions or share comments and concerns with the Village staff. Introduction of the Village technical staff: Laura Braatz – Office Administrative Staff Robert Olkiewicz – Construction Project Manager/Inspector Mike Mc Clone, PLS – Surveyor/CAD Designer Mark Van Der Wegen, P.E. – Staff Engineer/CAD Designer Christopher Murawski, P.E. – Village Engineer Process to Reconstruct Facilities Many residents have asked what process is used to determine when a street is reconstructed. The Village of Little Chute utilizes Asset Management as a systematic process for maintaining, improving and operating our physical facilities in a cost effective manner. 1. Why do we need asset management? • Existing infrastructure is ageing • Increased demand for better roads, bridges, sidewalks, lights and improved sewer & water systems • Higher standards for safety & health • Environmental protection concerns • Regulations • Economic growth and revitalization 2. What are the benefits of asset management? • Facilitates the establishment of policy objectives & related measurement of performance • Avoids problems & potential crisis • Provides better & consistent levels of service for residents and businesses • Reduces life cycle costs • Allows for better decisions regarding resource allocation • Reduces risk to municipality • Allows for more effective financial planning • Leads to more efficient data management 3. What are the essential components of a good asset management plan? Asset Value: It must be recognized that all assets have a monetary value. This value is used to determine the depth of re-investment for each asset. By knowing the “value” the type of rehab strategy and optimum replacement time will reduce maintenance costs while improving the Village’s infrastructure.  Life Cycle Management: All assets have a finite life expectancy. Public Works and Engineering staff work together to estimate the rate of deterioration to provide a decision point when maintenance or reconstruction will be done at any point in the life cycle for public facilities while considering the remaining asset life, operational costs and other related expenses. Sustainability: “Meeting the needs of the present generation without compromising the ability of future generations to meet their own needs.” (National Guide to Sustainable Municipal Infrastructure) Current users pay a fair share for the service they receive so that future users do not have to pay a higher cost for the same level of service. Risk Assessment: Acceptable risk tolerance for each asset must be part of the strategy and condition surveys are used to determine rate and consequences of failure. Risk Factors include - financial, environmental, regulatory/legal, public health and safety Performance Measurement: Monitor strategies regularly while making adjustments at the right stage of the asset’s life cycle to achieve the balance between cost and level of service. Utilize benchmarks to determine performance of assets. (design/construction/active use/demolition) Evaluations and Considerations • Pavement Paser Rating Scale (from 1-pavement failure to 10-newly constructed) • Water main and service laterals - condition, breaks and leaks, existing material, and safe drinking water • Sanitary sewer and service laterals - condition, existing material, capacity, ground water infiltration or leaking • Storm sewer and storm laterals – condition, capacity, improve surface water quality • Economic funding source – Utility funded, Tax Incremental District (TID), special assessment, Grants, etc. • Durability – with approximately 50 miles of road it is the Villages goal to reconstruct a street with public utilities once in 50 years. The only pavement product to provide this longevity is concrete. • Budget – annual allowance for maintenance and reconstruction • Economic Development and Growth • Existing and Future Traffic Demands • Estimated Cost Opinions – prior to plan development • Selection and order of construction - for 5-year Capital Improvement Projects 2019 Utility and Street Reconstruction Project Information The utility (storm Sewer) and concrete street reconstruction is necessary on West Evergreen Drive to accommodate new development and increased traffic load. The proposed work includes new concrete pavement with integral curb and gutter, storm sewer, and grass restoration areas. The new pavement on West Evergreen Drive will be comprised of two 12-foot-wide drive lanes and one 14-foot-wide common center turning lane. Asphalt pavement replacement is needed on Park Avenue because it has reached the useful life expectancy of the pavement. Because the utilities are in relatively good condition with curb and gutter requiring only spot repairs it is best to replace the asphalt pavement and not install a 50-year concrete pavement over the ageing infrastructure. With asphalt being approximately half the cost of concrete at approximately half the life cycle, it is economically more feasible to provide a pavement that will last 20 to 25 years to better match with the utilities life cycle before a total reconstruction is necessary. The existing condition of the asphalt pavement has reached a level where maintenance continues to increase without extending the pavement life. A pavement overlay is not an option due to the current condition of the pavement and subbase. To prevent further surface water intrusion and to correct sub-base rutting the pavement will be removed and subbase regraded and compacted prior to placement of granular base material and new asphalt pavement. Typical Construction Procedure Note: Procedure may not always occur in the order listed below. Terrace Trees: Terrace trees located within the reconstruction are evaluated by the Parks, Recreation and Forestry Director. Trees that are Ash, unsustainable, or conflict with street reconstruction may be trimmed or removed from the terrace. Smaller trees may be temporarily relocated for the duration of the project. Sanitary Sewer Installation: Install sanitary sewer mains and structures. Only extensions are needed on West Evergreen Drive to relocate future connections beyond the new pavement improvements. Water Main Installation: Install water mains, fittings and hydrants. Water service is maintained throughout the project. This year, construction will require adjustments to the hydrant nozzle elevations with main line extensions needed on West Evergreen Drive to relocate future connections beyond the new pavement improvements. Sanitary Sewer Lateral Installation: New service laterals will be provided on West Evergreen Drive for newly created lots and known future street intersections. Water Lateral Installation: New service laterals will be provided on West Evergreen Drive for newly created lots and known future street intersections. Storm Sewer Installation: Install storm sewer piping and structures to convey storm water for tributary area for French Pond. Storm Sewer Lateral Installation: Install storm sewer stubs for private commercial sites for properties tributary to French Pond. Street Excavation: Removal of pavement and gravel base, grade sub-base material, strip topsoil, or any other obstructions. Sub Base Installation: Install and grade crushed aggregate to function as road base. Concrete Placement: Installation of street pavement and curb with driveway approaches/aprons. Approximately one week of concrete cure time required between placing adjacent concrete items. Terrace Restoration: Shape terrace areas, install topsoil and seed. Signage and Pavement Marking Installation: Reinstall traffic control, roadway signs and pavement markings. Drainage & Sump Pump Water Engineering staff would like property owners with drainage concerns on West Evergreen Drive to discuss these issues with staff as soon as possible. Street reconstruction may allow for staff to work with property owners to design and provide solutions for ongoing drainage problems. In addition to yard drainage concerns, staff can also provide residents information on sump pump water discharge. Trash and Recycling Pickup Residential trash and recycling pickup should not change; however, it may occur at off hours dependent upon construction. Business trash and recycling pickup will be coordinated with the contractor to ensure access throughout the project. Driveway Restrictions Driveway access will be temporarily restricted throughout the project. Often this will occur when work is being completed in front of or adjacent to the property. Driveway access will be restored at the end of each construction day whenever possible. Notification will be provided to the residents and property owners prior to the closure. Parking During the Project Street parking will be limited as required by construction. Residents that choose to park on the project streets are required to move their vehicles prior to the 7am start of construction. Residents are still required to adhere to existing parking restrictions on all the side streets during construction. Mailboxes and other Right Of Way Accessories The property owner will be responsible to remove and temporarily relocate their personal property during construction. The homeowner must make arrangements with the post office for mail service during construction. The Postmaster may choose to set up temporary boxes, relocate people’s existing boxes to a temporary location, or have residents pick up their mail at the post office. The Village has “no say” on this issue. It is the homeowner’s responsibility to remove and re-install their mailbox. If not removed by time of construction, the contractor will remove it and place it on your front lawn. The contractor will not be responsible for any damage. Please contact the post office for guidelines on the installation of mailboxes. Dust and Noise Street construction is a process during which you can expect to endure a fair amount of noise and dust. We ask for your patience and understanding as we make the necessary improvements to your street. Thank you in advanced for your cooperation. Public and Private Utilities (water, sewer, phone, cable, etc.) The Village anticipates no interruptions to your utilities during the street construction. Private utilities, however, such as gas, electric, or phone may have work unrelated to this project scheduled to occur during this same time period. Hours of Construction Construction hours are from 7:00 am to 8:00 pm. Some exceptions may occur due to weather conditions or approaching deadlines. There may exist the need for saw cutting of the newly poured street outside of the typical construction hours. The timing of this sawing is critical to preclude random cracking from occurring. We apologize in advance for this inconvenience, but it is necessary to protect the integrity of the newly poured concrete panels. Project Duration Depending on the project complexity and weather, it will take approximately 16 weeks to complete the work. There may be times during this period when you will be inconvenienced by construction equipment and delays. We realize this will be an interruption to your normal routine and the Village appreciates your willingness to bear with the process. West Evergreen Drive Transition Transition work in lawn areas should be expected by converting from a rural cross-section with ditches to an urban section with curb and gutter. If the property owner requests an easement one can be provided to document the extent of disturbance and the duration of the temporary construction easement. Because this work is considered to be a benefit to the property owner it is the Village’s policy that no cost for the easement will be provided to the property owner. If permission to access the property is denied the construction work will end at the property line and the property owner will be required to complete the transition work using the established design elevations at the Right of way. West Evergreen Drive Private Property within Right Of Way Please remove any irrigation, landscaping, walls, rocks, electric pet fences, and other items within the right of way you want to preserve during construction. If items are not removed, the Contractor will remove and discard them. Also, contact the Village if those items reside on your property to minimize impacts. Emergency Services There should be no impact to emergency services. They are informed daily and instantly if changes in traffic occur. Construction equipment will move out of the way if emergency services are present. Special Access to Property Simply call the Village Inspector or Village Engineering Office and arrangements will be made to talk to you about your needs. If something comes up without notice, the Contractors will be informed to help as much as possible to avoid harm to person or property. Special Needs If you have any special needs for accessibility or for any other considerations please notify the Village as soon as possible. Construction Updates The Village will use a variety of methods to communicate with you. Public meetings, the postal service, and/or doorstep memos and notices are standard. Once construction has started, bi-weekly updates will be posted on the Village website at www.littlechutewi.org. Of course we are always available by telephone if you should have questions that arise during the project. In the event of an emergency, please dial 911. Finally, please try to attend the walk through on-site public informational meeting. This meeting with the Village Engineering Staff will occur prior to construction and is provided to inform residents of what can be expected during construction work.  VILLAGE OF LITTLE CHUTE ORDINANCE NO. 3, SERIES OF 2019 AN ORDINANCE AMENDING THE CHAPTER 26 - MOTOR VEHICLES AND TRAFFIC-ARTICLE III PARKING REGULATIONS OF THE VILLAGE OF LITTLE CHUTE MUNICIPAL CODE. WHEREAS, the Plan Commission of the Village of Little Chute has recommended the following ordinance amendments; and, WHEREAS, a public hearing has been held before the Village Board of Trustees, Village of Little Chute; and, WHEREAS, the Village Board of Trustees, Village of Little Chute, finds the following ordinance amendments to be in the public interest; NOW, THEREFORE, the Village Board of Trustees, Village of Little Chute, do ordain as follows: Section 1. That CHAPTER 26 - MOTOR VEHICLES AND TRAFFIC - ARTICLE III PARKING REGULATIONS, Section 26-77 of the Municipal Code of the Village of Little Chute are hereby created to read as follows: Sec. 26-77. - Traffic and parking regulations on Industrial Park Streets Pursuant to the provisions of Wis. Stats. § 349.13, the following regulations shall apply to the streets of the Industrial Park located within the village: (a) Parking prohibited at all times; streets in the posted area of the Little Chute Industrial Park. (1) Signs shall be posted at the four(4) entrance way streets to the Industrial Park located at Moasis Drive and Buchanan Street, Eisenhower Drive and Buchanan Street, Lamers Drive and East North Avenue, Bohm Drive and East North Avenue. (2) Streets within the Industrial Park designated Parking prohibited at all times are further described as follows; Moasis Drive East of Buchanan Street, Eisenhower Drive, East Elm Drive East of Nixon Street, Nixon Street, Hamilton Court, Stephen Street, Bohm Drive, Truman Court, and Lamers Drive. Section 2. That this Ordinance shall be in full force and effect from and after its passage as provided by law. Date introduced, approved and adopted: April 3, 2019 VILLAGE OF LITTLE CHUTE By _____________________________________ Michael R. Vanden Berg, Village President By _____________________________________ Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 7, SERIES OF 2019 RESOLUTION PROCLAIMING ARBOR DAY IN THE VILLAGE OF LITTLE CHUTE, OUTAGAMIE COUNTY, WISCONSIN WHEREAS, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for planting of trees, and this holiday, called Arbor Day, was established in 1872 in the State of Nebraska to recognize the importance of trees in our lives; and WHEREAS, the first Arbor Day was a great success with the planting of more than a million trees and the idea spread to the neighboring states. Today, over 100 years later, Arbor Day is celebrated throughout the nation and the world; and WHEREAS, trees in our Village increase property values, enhance the economic vitality of business areas, beautify our community, and clean our air; and WHEREAS, J. Sterling Morton’s dream of a greener tomorrow is still alive, thanks to the National Arbor Day Foundation’s Tree City USA program that provides guidelines which help communities establish a comprehensive care program for their trees. Our cities are becoming greener, healthier places in which to live, and people everywhere are more aware of the need to plant trees; and NOW, THEREFORE BE IT PROCLAIMED, that Michael R. Vanden Berg, Village President, and the Village Board designate Friday, April 26, 2019, to observe Arbor Day in the Village of Little Chute and urge all citizens to support the efforts to plant and protect our trees now and in the future. Introduced, approved and adopted: April 3, 2019 VILLAGE OF LITTLE CHUTE By:_____________________________________ Michael R. Vanden Berg, Village President Attest:___________________________________ Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE (Outagamie County, State of Wisconsin) RESOLUTION NO. 8, SERIES OF 2019 A PRELIMINARY ASSESSMENT/HOOKUP FEE RESOLUTION DECLARING INTENT TO EXERCISE SPECIAL ASSESSMENT POWERS UNDER CHAPTER(S) 61.36 AND AS APPLICABLE 66.0701, 66.0703 AND 66.0907, OF THE WISCONSIN STATUTES, AS AMENDED FROM TIME TO TIME (AND AS AMENDED OR MODIFIED BY VILLAGE ORDINANCE). BE IT RESOLVED by the Village Board of Trustees, Village of Little Chute, as located in Outagamie County, State of Wisconsin, as follows: 1. That the Village Board of Trustees, Village of Little Chute, hereby declares its intention to exercise its police powers under Chapter(s) 61.36, and as applicable 66.0701, 66.0703 and 66.0907 of the Wisconsin Statutes as amended from time to time (and as amended or modified by Village Ordinance) to levy special assessments/hookup fees upon property within the following-described area for improvements upon said property: a) DESCRIPTION OF SPECIAL ASSESSMENT/HOOKUP FEE PROJECT: Asphalt pavement reconstruction with associated manhole adjustments and spot curb and gutter replacement. b) AREA OF SPECIAL ASSESSMENT/HOOKUP FEE IMPROVEMENTS: Park Avenue - from Buchanan Street to Wilson Street – Asphalt Pavement Reconstruction The special assessments/hookup fees as may be hereinafter determined shall be levied upon all real estate fronting roadways within the above-described area; or individual properties within an area thereby benefited. 2. Said improvements shall include the required cost of construction and installation, including total construction costs, engineering fees, attorneys' fees, and publication expenses, and Village administrative costs and fees. 3. The Village Board hereby determines that all such municipal improvements shall be made under Chapter(s) 61.36, and as applicable 66.0701, 66.0703 and 66.0907 of the Wisconsin Statutes, as amended from time to time (and as amended or modified by Village Ordinance) and that the amount assessed against each abutting parcel is based upon a reasonable basis, being total construction and material costs, including engineering fees, attorneys' fees, publication expenses, Village administrative fees and costs, and other appropriate special assessment proceeding costs. The Village Board of Trustees further determines that all said improvements benefit the property described in Paragraph 1 above. 4. The assessments/hookup fees against abutting property owners (or property owners within the area of special assessment) may be paid in cash or in the number of installments to be determined at the Public Hearing on the proposed assessments and according to the Final Resolution of the Village Board of Trustees of the Village of Little Chute as may be hereinafter adopted. 5. The Village Engineers and/or Village Director of Public Works are directed to prepare an Engineer's Report and/or Director of Public Work's Report consisting of: a. Preliminary and final plans and specifications for said improvements.  b. An estimate of the entire, final, total cost of the proposed construction and installation, including costs of construction, materials, engineering fees, attorneys fees, publication expenses, Village administrative fees and costs, and other appropriate costs of special assessment proceedings. c. A schedule of proposed assessments/hookup fees against abutting property prepared under the terms and conditions of Chapter 66.0703 of the Wisconsin Statutes as amended from time to time. d. The Engineer's Report and/or Director of Public Work's Report shall state that all such assessments/hookup fees are based upon a reasonable basis, being total construction and material costs, and additional direct or indirect costs as specified above, and that all said special assessments benefit the property(s) being assessed. Upon completing said Engineer's Report/Village Director of Public Work's Report, the Village Engineers or Village Director of Public Works is directed to file a copy of the same in the office of the Village Clerk for public inspection. Upon receiving the Engineer's Report/Village Director of Public Work's Report, the Village Clerk is directed to prepare and publish a Class One Notice of a Public Hearing on said Report and upon the Preliminary Special Assessment/Hookup Fees Resolution, as specified in Chapter 66.0703 (7)(a), of the Wisconsin Statutes, as amended from time to time, which Notice of Public Hearing shall state the place and time at which the Report may be inspected and the place and time at which all persons interested, or their agents or attorneys, may appear before the Village Board of Trustees for the Village of Little Chute and be heard concerning the matters contained in said Special Assessment/Hookup Fees Preliminary Resolution and the Village's Engineer's Report or Village Director of Public Work's Report, which shall be a Public Hearing thereon. A copy of the Notice of Public Hearing, together with a scale map (if available) showing the general boundary areas of the proposed assessment district/area, shall be mailed at least ten (10) days before the hearing date to all interested persons whose post office addresses are known. The Public Hearing shall commence not less than ten (10) days nor more than forty (40) days after publication. The Public Hearing shall be held in the Village Board Room of the Little Chute Village Hall, 108 W. Main Street, Little Chute, Wisconsin 54140, Outagamie County, State of Wisconsin, at 6:00 p.m. on April 17, 2019. Date approved and adopted: April 3, 2019 VILLAGE OF LITTLE CHUTE ___________________________________ By: Michael Vanden Berg, Village President ___________________________________________ Attest: Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Creekview Park Trail Layout and Estimation PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: March 29, 2019 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ EXPLANATION: In 2017 and 2018 the Village began the development of Creekview Park. This included mass grading and seeding, installing phase 1 of the playground, and installing sidewalks along Harvest Trail. In 2019, the Village Board approved installing the trail system at Creekview Park and extending towards HWY N. After creating the preliminary estimates and designs, the decision was made to focus on installing the trails within Creekview Park only for 2019. This trail design will be included as an alternate in our asphalt pavement bid for park avenue. The long-range plan for this trail is to extend the trail to Cherryvale Avenue via a multi-use trail. The first segment will be to CTY HWY N. In 2019, the department will also be working with Kiwanis of Little Chute and Nestle of Little Chute to install another playground web structure, a small shade structure, provide areas for users to sit, and plant more trees within the park. ATTACHMENTS: Creekview Park Master Plan, Trail Layout/Design and Cost Estimation RECOMMENDATION: Discussion Creekview Park Trail Layout and Estimation  ENGINEERING DEPARTMENT CONCRETE SIDEWALK SECTION (BY OTHERS) EBBEN POND 108 West Main Street 5" CONCRETE PAVEMENT SILT FENCE REQ'D. (TYP.) PROPERTY LINE (TYP.) (6") 3/4" C.A.B.C. BID AREA AS Little Chute, Wisconsin 54140 ALTERNATE NO. 1 COMPACTED SUBGRADE DITCH CHECK REQ'D. ASPHALT PAVEMENT SECTION EBBEN POND EROSION MAT 1.5" ASPHALT REQ'D. (TYP,) SURFACE 2" ASPHALT BINDER (8") 1-1/4" C.A.B.C. PROPOSED SWALE COMPACTED SUBGRADE DITCH CHECK REQ'D. 2019 ASPHALT PAVING PROJECTS EXISTING 5" CONC. CREEKVIEW PARK ASPHALT PATH WALK W/ 6" BASE 5.0' R (TYP.) EXISTING WETLAND TO BE PROTECTED (TYP.) 10.0' R (TYP.) HARVEST TRAIL 3.5" ASPHALT PATH CREEKVIEW PARK - 900 HARVEST TRAIL WITH 8" THICK BASE (TYP.) VILLAGE OF LITTLE CHUTE, WISCONSIN STONE TRACKING PAD, FINAL LOCATION TO BE DETERMINED BY 10.0' R CONTRACTOR (TYP.) Issued 5.0' R Rev (TYP.) 5.0' R (TYP.) TYPE D INLET PROTECTION REQ'D. (TYP.) HARVEST TRAIL Designed: Drawn: Checked: Approved: 2019001 8.0  Project Name: Creekview Park Recreation Trail Estimated Contract Base Bid (Asphalt Path and Concrete Sidewalk) Contract Contract Scheduled Item Description Unit Quantity Cost / Unit Value 1 Traffic Control LS 1.00 $500.00 $500.00 2 3 Furnish, Install, Maintain & Remove Tracking Pad EA 1.00 $1,000.00 $1,000.00 4 Furnish, Install, Maintain & Remove Silt Fence LF 1581 $2.10 $3,320.10 5 Channel Erosion Mat Class II Type C SY 686.00 $6.00 $4,116.00 6 Furnish, Install, Maintain & Remove Ditch Check EA 2.00 $150.00 $300.00 7 Furnish, Install, Maintain & Remove Inlet protection, Type D EA 4.00 $120.00 $480.00 8 Construction Staking - Grading & Asphalt Paving EA 1.00 $1,000.00 $1,000.00 9 10 Common Excavation CY 825.00 $6.25 $5,156.25 11 Main Path Area 10.0' Wide Asphalt Walking Path, HMA Type E-1.0, 3.5" thick (1.5" over 2") SY 1943.00 $25.00 $48,575.00 12 Main Path Area - 8" Thick Base Aggregate Dense 1-1/4 Inch (Asphalt Base) SY 2061.00 $8.00 $16,488.00 13 5' Wide Concrete Sidewalk - 5" thick (Around Playground Perimeter) BY OTHERS SF 1374.00 $0.00 $0.00 14 Base Aggregate Dense 3/4 Inch (Concrete Sidewalk Base) BY OTHERS SY 183.00 $0.00 $0.00 15 16 Restoration (4 inches Top Soil, Seed, Fertilizer and Mulch) SY 1132.00 $9.00 $10,188.00 17 18 12" CMP Storm Culvert (Granular Backfill) LF 55.00 $45.00 $2,475.00 19 12" CMP End Walls EA 4.00 $200.00 $800.00 Total Base Bid $94,398.35 Alternate No. 1 (Additional Asphalt Pavement - NE Corner, Bulb Area) 20 Common Excavation CY 58.00 $6.25 $362.50 21 NE Corner, Bulb Area 10.0' Wide Asphalt Walking Path, HMA Type E-1.0, 3.5" thick (1.5" over 2") SY 121.00 $25.00 $3,025.00 22 NE Corner, Bulb Area - 8" Thick Base Aggregate Dense 1-1/4 Inch (Asphalt Base) SY 129.00 $8.00 $1,032.00 23 Restoration (4 inches Top Soil, Seed, Fertilizer and Mulch) SY 71.00 $9.00 $639.00 Total Alternate No. 1 $5,058.50 Total Base Bid and Alternate No. 1 $99,456.85 15% Contingency with Engineering & Inspection $14,918.53 Total including Base Bid, Alternate No. 1 and 15% Contingency/Engineering/Inspection $114,375.38  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Bazaar After Dark – Fox Cities Chamber of Commerce PREPARED BY: James Fenlon, Administrator REPORT DATE: March 29, 2019 EXPLANATION: On March 26th, I met with the team from the Fox Cities Chamber who are tasked with running the program in 2019. They are very interested in working with the Village of Little Chute to host a Bazaar After Dark in downtown Little Chute in 2019. They would like to have us host the mid-summer event and have proposed a date of Wednesday, July 31st. A few points that were true when we hosted the event in April of 2018: - Requested contribution of $5,000 from the Village of Little Chute - Waive fees for permits that would be applicable - Provide assistance with outreach to Little Chute Area Businesses - Provide refuse collection and pick-up - Market would run from 5 PM to 10 PM - Set-up or street closure would run from 12 PM to 11 PM the day of the event Given the impact of the estimated 5-7 thousand visitors and what we actually witnessed last year, this would seem to be a very cost effective way to get new visitors in Little Chute. Another factor that must be addressed is investment in the Fox Cities Regional Partnership in 2019. I will address this in person during our meeting as it is a pivotal piece to the decision whether or not we agree to host the event in 2019. RECOMMENDATION: Provided for discussion only. This item will be back for action on April 17th at our next Regular Board meeting.