Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, May 22, 2019 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of May 15, 2019 2. Presentation—Outagamie County Landfill Odor Issues 3. Action—Approve Special Event Permit for Rock Cancer Foundation 4. Action—Approve Application for Class “B” Temporary Retail License for Rock Cancer Foundation 6. Discussion—Draft Outagamie County Siren Resolution 7. Unfinished Business 8. Items for Future Agendas 9. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: May 17, 2019  MINUTES OF THE REGULAR BOARD MEETING OF MAY 15, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President Larry Van Lankvelt, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee EXCUSED: David Peterson, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Adam Breest, Director of Parks, Recreation and Forestry Jim Moes, Community Development Director Laurie Decker, Village Clerk EXCUSED: Chris Murawski, Village Engineer Dan Meister, FVMPD Police Chief Steve Thiry, Library Director Tyler Claringbole, Village Attorney Public Appearance for Items Not on the Agenda None Other Informational Items—April Fire Monthly Report and April Report Approval of Minutes Minutes of the Regular Board Meeting of May 1, 2019 Moved by Trustee Van Lankvelt, seconded by Trustee Van Elrick to Approve the Minutes of the Regular Board Meeting of May 1, 2019 Ayes 6, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Action—Approve Auction Permit for the Auction House at Memories Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Approve the Auction Permit for the Auction House at Memories Ayes 6, Nays 0 – Motion Carried Action—Award: 2019 Asphalt Paving Contract for Park Avenue Moved by Trustee Elrick, seconded by Trustee Peerenboom to Award the 2019 Asphalt Paving Contract for Park Avenue to MCC, Inc. in the amount of $336,815.85 Ayes 6, Nays 0 – Motion Carried 2019 Utilities Contract for Evergeen Drive Moved by Trustee Elrick, seconded by Trustee Peerenboom to Award the 2019 Utilities Contract for Evergreen Drive to Donald Hietpas and Sons, Inc. in the amount of $1,326,915.00 Ayes 6, Nays 0 – Motion Carried 2019 Concrete Paving Contract for Evergeen Drive Moved by Trustee Elrick, seconded by Trustee Van Lankveldt to Award the 2019 Concrete Paving Contract for Evergreen Drive to Vinton Construction of Manitowoc in the amount of $1,600,108.95 Ayes 6, Nays 0 – Motion Carried Operator License Approvals: Corey, Jacob Trish’s Pop In Again Shawano th Couillard, Amy 5 Quarter Denmark Smith, Debra Trish’s Pop In Again Little Chute Tarket, Christi MotoMart Kaukauna Woehler, Jocelyn Little Chute BP Little Chute Moved by Trustee Van Lankveldt, seconded by Trustee Van Lankvelt to Approve Operator Licenses as presented Ayes 6, Nays 0 – Motion Carried Action—Update to Quiet Zone Project Administrator Fenlon advised that staff is recommending we allow a year delay in the Quiet Zone project resulting in better utilization of resources. Moved by Trustee Van Lankvelt, seconded by Trustee Van Lankveldt to move the Quiet Zone project from 2019 to 2020 and designed in house. Ayes 6, Nays 0 – Motion Carried Commission/Committee Appointments President Vanden Berg appointed the following: Todd Bruyette and Jason Leicht— Sexual Offender Registry Board Ben Schultz—Design Review Board Lisa Remiker-Dewall—Fox Cities Room Tax Commission Mark Verhagen—Fire Commission Moved by Trustee Elrick, seconded by Trustee Van Lankveldt to Approve the Commission/Committee Appointments as presented Ayes 6, Nays 0 – Motion Carried Discussion—St. John’s and Pine Street Administrator Fenlon advised the Board that staff met with St. John’s Parish leaders regarding Pine Street. This information is provided for review and will be brought back before the board for formal action in early June. Action—Adopt Resolution No. 11, Series 2019 ETF Health Insurance Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Resolution No. 11, Series 2019 ETF Health Insurance Ayes 6, Nays 0 – Motion Carried Discussion—Outagamie County Sirens and Correspondence Administrator Fenlon provided information for discussion and direction on the emergency sirens due to the county asking for a decision on taking ownership by August 15, 2019. Staff is recommending the Village of Little Chute take ownership of the siren operation. The cost when averaged over the lifecycle of a siren is less than $2000.00 annually. Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Van Lankveldt to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 6, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Closed Session: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Library Negotiations Moved by Trustee Smith, seconded by Trustee Van Lankvelt to enter into closed session Ayes 6, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Peerenboom, seconded by Trustee Peterson to exit closed session Ayes 6, Nays 0 – Motion Carried Adjournment Moved by Trustee Peerenboom, seconded by Trustee Peterson to Adjourn the Regular Board Meeting at 7:45 p.m. Ayes 6, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. __, SERIES OF 2019 A RESOLUTION NOTIFYING OUTAGAMIE COUNTY OF THE VILLAGE OF LITTLE CHUTE’S INTENT ON TAKING OWNERSHIP OF THE COUNTY OUTDOOR WARNING SYSTEM. WHEREAS, in early 2018, Outagamie County approached municipalities in the county to discuss transferring maintenance, ownership, and replacement as of 1/1/2020; and WHEREAS, Outagamie County has adopted County Board Resolution 21-2018-2019 outlining the position of turning over these essential emergency management functions to local municipalities and the county has asked each municipality to identify the future of each local outdoor warning system; and WHEREAS, there is no one medium of communication that can protect all residents all the time, outdoor warning sirens have historically been the most cost effective and could easily be coupled with the other means of communication to create a more robust and effective system; and WHEREAS, utilizing technology and weather radios are great supplemental tools, the sirens are a vital component for some of our county’s most vulnerable residents, particularly in light of the fact that the county and local municipalities have been making investments in outdoor recreational amenities that will draw diverse populations from across the region; and WHEREAS, communities throughout the Midwest continue to rely and invest in sirens as one type of tool in enabling public agencies to notify large segments of the public during times of inclement weather, including larger metro areas like Dane County, WI and Nashville, TN; and WHEREAS, the costs to operate, maintain, and acquire sirens, when averaged over the lifecycle, is less than $2,000 per warning siren annually, and WHEREAS, the decision to have 21 municipalities in Outagamie County individually determine if they should utilize a county wide system is an ineffective and inefficient policy that could have severe ramifications for all county residents and visitors to our communities. NOW THEREFORE BE IT RESOLVED by the Village Board of Trustees that the for the safety considerations of our residents and visitors to our community, the Village of Little Chute will take ownership of the Outdoor Warning System located at Village Hall in Little Chute. Introduced, approved and adopted: June 5th, 2019. VILLAGE OF LITTLE CHUTE By: ____________________________________ Mike Vanden Berg, Village President Attest: ____________________________________ Laure Decker, Village Clerk