Village Board

AMENDED AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, July 17, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items—June Fire Monthly Report and June Report G. Approval of Minutes Minutes of the Special Board Meeting of July 10, 2019 H. Department and Officers Progress Reports I. Action—Adopt Resolution No. 16, Series 2019 Providing A Consent Agenda Procedure J. Action—Adopt Resolution No. 17, Series 2019 Providing for the Sale of Approximately $4,900,000 General Obligation Promissory Notes, Series 2019A K. Action—2020 Budget Guidance L. Operator License Approvals M. Disbursement List N. Call for Unfinished Business O. Items for Future Agenda P. Closed Session: 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill Q. Return to Open Session R. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: July 17, 2019  LCFD Incident Report June 2019 Number of responses: 11 Last years: 22 YTD: 78 06/04/2019 12:48 Gold Cross requested a lift assist @ Atrium Post Acute Care 1201 Garfield Avenue #19LC00069 06/05/2019 04:21 Alarms sounding @ Atrium Post Acute Care 1201 Garfield Avenue, False alarm #19LC00071 06/07/2019 08:14 Radiator fluid cleanup @ 2964 W. Evergreen Drive, #19LC00072 06/11/2019 14:46 Home lock out @ 1022 Cypress Street, cancelled when in route #19LC00073 06/16/2019 19:57 Assist with setting up a landing zone for Thedastar near intersection of Moasis Drive & Buchanan Street #19LC00074 06/16/2019 22:04 until 02:00 assist with providing lighting for investigation for FVMPD/Outagamie County Sheriffs Department @ Moasis Drive & Buchanan Street #19LC00075 06/21/2019 08:41 Wire down @ 907 Jefferson Street, was a Spectrum Cable wire, advised county to contact company. #19LC00076 06/22/2019 11:05 Alarm sounding @ Nestle’s 401 W. North Avenue, investigated no issues found #19LC00077 06/23/2019 05:42 Flash noticed at Kaukauna Utilities electrical substation east of Buchanan, north side of North Avenue, power was out in area, possible animal in power lines #19LC00078 06/25/2019 9:25 Possible downed power line @ 912 Jefferson Street, found cable line from previous call. #19LC00079 06/29/2019 14:48 Water problem with strange odor @ 927 E. Lincoln Avenue, cancelled per FVMPD no water or odor issues #19LC00080 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – JUNE 2019 June 2019 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – June 2019 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – JUNE 2019 The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. Depar tment Overview The report will track monthly activities for the following: • Village Administrator • Clerk • Community Development • Finance Department • Fox Valley Metro Police Department • Kimberly/Little Chute Library • Parks, Recreation and Forestry Department • Department of Public Works • Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – June 2019 Village Administrator HIGHLIGHTS • The Board of Trustees worked on the following items in the month of June:  Hosted a hearing with Industrial Park business and property owners regarding working to identify appropriate parking restrictions. The Board also adopted an ordinance enacting such restrictions.  Approved a resolution to begin the bonding process for the 2019 capital projects.  Approved a resolution taking ownership of the Outdoor Warning System from Outagamie County due to their wishes to discontinue the system.  Approved an agreement with St. John’s regarding St. John which included a property swap between the Village and the Church.  Approved contracting with East Central Planning Commission for state mandated housing reports, approved the purchase of a new street sweeper, removed no parking signs on VandenBroek Road, and adopted a resolution to accompany the annual maintenance report for the sewer utility. • Continued to work with staff on an effective resolution to a billing issue with Outagamie County Landfill. • Met with residents on Gardenia and Tulip regarding parking restrictions. • Hosted a community conversation for the Imagine Fox Cities efforts. • Worked with staff and consultants on the 2019 bond issuance so that we can finalize the bonding process with the Board of Trustees in July. • The engineering department held walk-throughs of streets for 2019 construction and held various preconstruction meetings with the appropriate contractors. TOP PRIORITIES FOR JULY • Continue to work with the Village of Kimberly and the Board of Trustees on the future planning for the Joint Library. • Continue to work with staff and developers on a number of promising projects for 2019 and 2020. • Work with the Finance Director, our Financial Consultant and the Board of Trustees regarding the finalization of bonding for the 2019 capital projects and work with the Finance Director to assist with the finalization of the 2018 audit. • Host a meeting with residents of Crosswinds subdivision regarding parking during events. • Finalize the 2020 Budget calendar and guidance and present to the Board of Trustees for adoption. • Work with the Fire Department on finalization of the consultant for an organizational study.  Village of Little Chute Monthly Report – June 2019 Clerk HIGHLIGHTS Even though we are finished with Elections for this year we are already preparing for a busy 2020! This includes watching webinars on the latest updates from the Wisconsin Election Commission, updating hundreds of voter records from Official Voter Registration notices to ensure accurate poll books and we already have to project our estimated total ballot order for the entire year. We have set the date for the Employee Recognition picnic of Friday, September 13th at Doyle Park. We have printed off and delivered all the liquor licenses for the 2019/2020 renewals. The Board of Review was held on June 26th. I am looking forward to attending the Master Clerk Academy to continue my education and receive my certification in Public Official Governance at the end of July. CLERK’S OFFICE DATA FOR JUNE Village of Little Chute Website and Social Media Metrics - June 2019 This This % Year to Last Year % Month Month Change Date to Date Change Last Year Website Visits 24,908 36,886 -32.47% 86,114 67,280 27.99% Website Page 25,969 36,410 -28.68% 106,346 93,694 13.50% Views Facebook Likes 3,514 2,747 27.92% 3,514 2,747 27.92% Facebook Reach 53,346 60,829 -12.30% 390,474 240,164 62.59% Village Hall Blog 679 521 30.33% 3,772 2,315 62.94% View Instagram 471 357 31.93% 471 357 31.93% Followers Twitter Followers 370 282 31.21% 370 282 31.21% Twitter 168 5,367 -96.87% 2,595 16,771 -84.53% Impressions  Village of Little Chute Monthly Report – June 2019 Community Development HIGHLIGHTS • Met with Commercial Developers regarding sites and TIF in village. • Continued Inspections of homes, apartments, schools and commercial projects. • Met with consultants regarding building and subdivision projects. • Met with developers regarding new projects. • Met with Bazaar after Dark organizers. • Completion of 2019 Board of Review. • Liquor license inspections completed. TOP PRIORITIES FOR JULY • Meet with builders and owners about upcoming commercial projects. • Meet with Engineers regarding Commercial/Industrial projects. • Meet with developers regarding new projects. • Continued Inspections of homes, apartments, industrial and commercial projects. • Assist developers, surveyors, and realtors with Zoning requirements. • Bazaar after dark final details.  Village of Little Chute Monthly Report – June 2019 COMMUNITY DEVELOLOPMENT JUNE DATA Community Development Department 2019 Permit Data 2018 June-19 2019 Totals TOTALS Permits Issued 59 273 622 Property Complaints 4 20 61 Property/Field Inspections 89 397 929 Letters Sent 0 0 Action Corrected 2 8 44 Referred for Action 0 7 Ongoing 2 17 16 Community Development Department 2019 Permit Data 2018 June-19 2019 Totals TOTALS Permits Issued 59 273 622 Permit Fees $5,123 $53,678 $257,754 Permit Value $443,277 $24,445,991 $47,343,017  Village of Little Chute Monthly Report – June 2019 HIGHLIGHTS • 4,026 utility bills created • 68 service orders (Final Reads, High/Low Reads, Meter Installations) for utility billing created and coordinated with MCO. • 7,235 ratepayers opted out of postcard billing, 1,258 ratepayers utilized PSN for payments and 688 ACH in June. • 243 Landlord Notices were mailed for tenant delinquency notification. • Completed Financial section of CMAR Report • Completed POS for July General Obligation Sale • Attended Governmental Update for Accounting Standards sponsored by Kerber Rose • Filed TID 4, 5 and 6 Report with the State • Completed the Management Discussion and Analysis for the 2018 Comprehensive Annual Financial Report • Attended Room Tax Commission Meeting on behalf of Village TOP PRIORITIES FOR JULY • Budget preparation • TID projections and planning • Begin work on 2019 Capital Improvement Plan • Answer inquires on RFP for banking services due July 26 – much interest has been shown to date • Finalize issuance of 2018 Comprehensive Financial Report • Complete Moody’s Rating Call and General Obligation Note Sale CONTINUOUS IMPROVEMENT EFFORTS • Experienced significant increase in payments for delinquent personal property by changing to monthly collection letters versus quarterly • Documented all bank accounts and monthly reconciliation process • Created summarized monthly financial report for the Village Board  Village of Little Chute Monthly Report – June 2019 JUNE DATA  Village of Little Chute Monthly Report – June 2019 HIGHLIGHTS • As part of our participation in the Wisconsin Dept. of Transportation, Bureau of Transportation Safety (BOTS) special enforcement program – Click-it-or-Ticket seat belt enforcement initiative, Metro was awarded a $4,000.00 traffic safety equipment grant. These monies are to be used for special equipment that is used for traffic safety and enforcement. We are purchasing three (3) new Radar speed enforcement units to be installed in some of our squad cars that either have older, antiquated units or none at all. • All three Police School Liaison officers (PSL’s) recently attended school safety training for updates on topics related to school resource officers. • Officer Michael Lambie has submitted his resignation effective July 20th. Officer Lambie has accepted an offer from another, area police department. Officer Lambie has been with Metro for about seven years. We have already started the hiring process by positing for a patrol officer position with applications being due by July 21st. Interviews and assessments will be held shortly after that. We hope to have a new hire on board by the end of August. • The Police Lights of Christmas program will be holding it’s “Christmas in July” fundraiser event at area Pizza Ranch restaurants on July 24th from 11AM – 8PM. Proceeds from the sales will go towards the program which supplies local law enforcement with basic household items and gift cards for the needy in our communities. Officers from area departments (including Metro) will be at Pizza Ranch to help serve customers. Metro will be at the Pizza Ranch off Calumet St. Other participating locations include: Green Bay – Ashwaubenon – Manitowoc. TOP PRIORITIES • Continue the review and updates of the department’s policy manual • Continue planning for our August 6th National Night Out event • Planning for various future events such as Paperfest, Bazaar After Dark, Rock Cancer, Bike to the Beat and Fox Cities Marathon.  Village of Little Chute Monthly Report – June 2019 - FVMPD JUNE DATA - Below is a table showing a three-month comparison of calls for service and incidents in Little Chute. Village of Little Chute Monthly Report – June 2019 Village of Little Chute Monthly Report – June 2019  Village of Little Chute Monthly Report – June 2019 Kimberly/Little Chute Joint Public Library HIGHLIGHTS TOP PRIORITIES FOR JULY UPCOMING EVENTS Village of Little Chute Monthly Report – June 2019  Village of Little Chute Monthly Report – June 2019 Parks, Recreation and Forestry Department HIGHLIGHTS • Received official grant agreements from the WI DNR for the Boardwalk. • Village crew to installed electrical for the Legion 3 scoreboard. • The Doyle Pool and Slide opened for the season on Sunday, June 2. • Great Wisconsin Cheese Festival at Doyle Park held May 31 – June 2. • Unpacked and organized new basement room for summer rec staff. • Prep work for weekly programs - staff scheduling, needed supplies, craft projects, event activities, food/snack for programs, etc. • Summer rec programs began mid-June – one-day youth events (Tues, Wed & Thur), Pee Wee Sports (Thurs), Tumbling Tykes (Fri), Sports Galore (Fri), Tiny Tots Playtime (Mon), Basketball (Mon). • All recreation instructors received Bloodborne Pathogens training, and required staff received CPR/First Aide/AED training. • Updated men’s softball tournament registration form and send to all 2019 team managers. • Finalized contracts with officials for fall jets football home games. • Completed planning for programs that will be in our fall/winter program book (contact instructors, book facilities, etc.). • Sent changes needed for our fall/winter program book to our graphic artist. TOP PRIORITIES FOR JULY • Submit our permit to the WI DNR for the Fox River Boardwalk. • Receive the National Park Service grant contract for the boardwalk. • Prep and pour the concrete sidewalk at Creekview Park. • Install foul poles at Legion 3. • Prep work for programs that begin in July as well as weekly programs running in July - staff scheduling, needed supplies, craft projects, event activities, food/snack for programs, etc. • Finalize fall/winter program book; proof; send to print second week of July; sort/label at end of month for mailing to residents (registration starts August 1). • Prep work for Movie in the Park on July 19. • Prep work for Family Fun Fest on July 30. • Prep work for jets football program. • Prep work for Youth Carnival in August.  Village of Little Chute Monthly Report – June 2019 JUNE DATA  Village of Little Chute Monthly Report – June 2019 Department of Public Works HIGHLIGHTS • Started 2019 Sidewalk Repair & Rehabilitation Program for the West side of the Village. Crews removed, formed and placed 1,179 square feet of concrete sidewalk. • Worked with Metro to identify areas in need of new traffic signs throughout the Village. • Completed compliance maintenance report (CMAR) for Wisconsin Department of Natural Resources. • Removed unwanted vegetation around storm water ponds. • Continued to repair utility/water break cuts and sweep streets. • Started to prepare for 2020 and beyond Capital Improvement Program (CIP). • Jetted 5,236 feet of sanitary sewer. TOP PRIORITIES FOR JULY • Continue working on the 2019 Sidewalk Repair & Rehabilitation Program for the West side of the Village. • Continue to prepare for 2020 and beyond Capital Improvement Program (CIP) and 2020 Budget. • Purchase new asphalt / concrete crack sealing equipment. • Continue to collect Pavement Surface Evaluation and Rating (PASER) data. Enter data into the Wisconsin Information System for Local Roads (WISLR). • Erosion Control throughout the Village. • Streamline Work Order System. • Continue maintenance at storm water ponds.  Village of Little Chute Monthly Report – June 2019 JUNE Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Year to Date Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – June 2019 Engineering Department HIGHLIGHTS • Evergreen Drive Storm Sewer & Concrete Paving - A preconstruction and site walk thru meeting with contractor and property owners was held on June 11th and 12th respectively. • Park Avenue Asphalt Paving – A preconstruction meeting was held with the contractor and the site walk thru was also completed in June. • Quiet Zone Improvements - Field survey work continues with construction plans in development. • GIS Data Improvements – Our summer interns continue to make progress on our sanitary and storm sewer data base. They are in the process of having these utilities and record drawings reviewed for consistency with the current Village of Little Chute’s horizontal and vertical datum. Prepare and complete sewer structure forms and verify elevations in the field when conflicting information exists within our data base. They are expected to complete the utilities north of I-41 by mid-July. • Ebben Storm Sewer – Village Engineering staff has completed the first review of the project and has provided comments to the Consultant. TOP PRIORITIES FOR JULY 2019 • Evergreen Drive Concrete Paving & Park Avenue Asphalt Paving - Construction on the storm sewer has begun with the contractor working on the segment from French Pond to French Road the first half of July. The segment to the west of French Pond will approximately begin on the 22nd of July. • Park Avenue Asphalt Pavement Reconstruction – The contractor is expected to begin work on July 15th. • CIP Preliminary Estimates for 2020 thru 2024 Projects – Engineering staff are currently working on construction estimates for 2020 project and any new work scheduled by 2024. These preliminary estimates are on schedule to be completed by the end of July. • Quiet Zone Improvements - Field survey work is expected to be completed by mid-July. • ERU Storm Utility Update for Commercial Property Analysis of Impervious Area • Identify Impervious Areas from Recent Aerial Photo and Calculate New ERU’s – completed • Replace GIS Data with Latest Information obtained from Aerial Photo w/ERU’s – completed • Revise Finance Records to use and bill for new ERU’s – in progress Village of Little Chute Monthly Report – June 2019 Village of Little Chute Monthly Report – June 2019  MINUTES OF THE SPECIAL BOARD MEETING OF JULY 10, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President Larry Van Lankvelt, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Lisa Remiker-DeWall, Finance Director Kent Taylor, Director of Public Works Mark Jansen, Fire Chief Adam Breest, Director of Parks, Recreation and Forestry Jim Moes, Community Development Director Steve Thiry, Library Director Dan Meister, FVMPD Police Chief Chris Murawski, Village Engineer EXCUSED: Tyler Claringbole, Village Attorney Laurie Decker, Village Clerk Public Appearance for Items Not on the Agenda None Approval of Minutes Minutes of the Regular Board Meeting of June 19, 2019 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Minutes of the Regular Board Meeting of June 19, 2019 Ayes 7, Nays 0 – Motion Carried Discussion—Crosswind Subdivision Parking-Gardenia and Tulip Administrator Fenlon gave an overview of the Parking proposed for Gardenia Drive and Tulip Trail; and advised that a decision will not be made at this time, this is for public feedback and discussion only. Trustee Van Lankvelt asked if the temporary no parking signs were working, the residents stated they felt they were, and they would like them to be permanent. Administrator Fenlon read an email from Mrs. Krause stating she would like a temporary no parking solution for one side of the road. Also asked if there was a phone number that could be called on weekends. Gary Hickey-3111 Gardenia Drive pointed out that emergency vehicles would not be able to get through if cars are parked on both sides. Celeste Schulke-3007 Gardenia Drive agrees with Gary that cars should not park on both sides. Christine Gonya-3627 Tulip Trail feels maybe Gardenia needs to be handled differently than Tulip Trail and doesn’t want a lot people parking in front of her house. Susie Jennings-2927 Gardenia does not mind the temporary parking signs but feels as you get closer to French Road there should be a sign for no parking from there to the corner to make it safer for turning. Trustee Van Lankveldt inquired on how much notice does the Village receive for events, Administrator Fenlon advised they are not required to give any notice but knows a board member who gave them dates. President Vanden Berg asked how many events there are per year, Administrator Fenlon stated on average four to six events per summer. Administrator Fenlon did state economically the permanent signs would pay for themselves in a matter of a few years. Trustee Elrick asked if the City of Appleton is the owner of Sports USA, Administrator Fenlon stated are the owners but lease the field out to different organizations. Trustee Peerenboom would like to see permanent no parking signs on one side of Gardenia Drive. The residents present agreed that permanent no parking on one side of Gardenia Drive would solve most issues. Public works will also look at putting up a sign from French Road for no parking to the stop sign. Bruce Motto – 3334 Tulip Trail agreed that the no parking on one side should only be on Gardenia Drive, Tulip Trail had maybe 8-10 cars at the last event and feels it wasn’t an issue. Discussion—Consent Agenda Administrator Fenlon went over for discussion only on a resolution for a Consent Agenda. A Consent Agenda is a bundle of items that is voted on, without discussion as a package. Also if discussion is needed the Board can be notified ahead of time to be added to the Agenda. Action—Little Chute Fire Department-Request for Proposals Fire Chief Mark Jansen went over the proposal for a Level of Service Audit/Organizational Study for Fire Services, he is recommending Public Administration Associates, LLC at a cost not to exceed $11,200.00. Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Approve the Proposal for the Little Chute Fire Department from Public Administration Associates, LLC at a cost not to exceed $11,200.00 Ayes 7, Nays 0 – Motion Carried Discussion—Preliminary 2020 Budget Guidance Administrator Fenlon provided information on the 2020 budget for discussion and information only. Discussion—Joint Library Update Administrator Fenlon updated the Board that after discussions with the Kimberly President and Kimberly Administrator is hoping to have an Inter-Government agreement ready by early September and that the talks went well. Discussion/Action—Fox River Boardwalk Grant Agreement Director Breest went over the proposals to enter into an agreement with the State of Wisconsin to accept the State’s grants for the Fox River Boardwalk as proposed. Moved by Trustee Peerenboom, seconded by Trustee Elrick to Approve the Fox River Boardwalk Grant Agreement as presented Ayes 7, Nays 0 – Motion Carried Discussion—Summer Hours in 2020 Administrator Fenlon went over a proposal to begin flexible summer hours in August as a trial and if it works, begin the flexible schedule in the summer of 2020. Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Smith to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas Truck traffic on Highway County N Closed Session: a)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel and Succession Planning Moved by Trustee Elrick, seconded by Trustee Peterson to enter into closed session Ayes 7, Nays 0 – Motion Carried b)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Proposals Moved by Trustee Elrick, seconded by Trustee Peterson to enter into closed session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Peterson to return to open session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Peterson to Adjourn the Special Board Meeting at 8:07 p.m. VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 16, SERIES 2019 A RESOLUTION PROVIDING A CONSENT AGENDA PROCEDURE WHEREAS, the Village of Little Chute Board of Trustees desires to use a consent agenda to expedite non-controversial items that require no discussion and are before the Board of Trustees; and WHEREAS, it is necessary and appropriate to approve a procedure for consent agendas to assure all Trustees understand and agree on the process; and WHEREAS it is necessary to assure that abuse of the procedure is avoided. NOW THEREFORE, BE IT RESOLVED by the Village of Little Chute Board as follows: 1. The Village of Little Chute adopts and approves the use of a Consent Agenda process during its meetings. 2. The Village of Little Chute board authorizes all committees and boards of the Village to use the Consent Agenda format. 3. The Village of Little Chute adopts the following policy that governs Consent Agenda use until such time as this resolution is amended by the Board of Trustees. A. Location on the Agenda a. Any removal of Consent Agenda items to the meeting agenda will occur immediately prior to approval of the meeting agenda. b. The village clerk will place the Consent Agenda on the meeting Agenda under the heading “Consent Agenda” and locate it immediately prior to any business being taken up by the trustees. B. Items Placed on the Consent Agenda The Village Administrator will make every attempt to place items on the Consent Agenda that are noncontroversial including, but not limited to the following: a. Minutes b. Disbursement List c. Authorizing the administrator to act on behalf of the Board of Trustees by signing any documents required as a result of any action of the Board of Trustees during the meeting d. Special Event Permits e. Updated organizational documents  f. Operator Licenses g. Temporary “Class B” Retailer’s License h. Non-controversial resolutions i. Other routine items j. Items which have been thoroughly discussed previously C. Items Not To Be Placed on the Consent Agenda a. Contracts b. Ordinances c. Audits D. Removal of Items from the Consent Agenda Upon any trustee or any member of the public indicating their wishes to discuss a particular consent agenda item, the clerk will remove that item from the consent agenda and place the item in an appropriate location on the meeting agenda. E. Discussion of Consent Agenda Items Trustees will not discuss any item remaining on the Consent Agenda after the opportunity to remove items from the Consent Agenda has passed. F. Consent Agenda Voting When Trustees take up the consent agenda, the only order of business is a motion to approve or a motion to disapprove ALL items on the Consent Agenda. Trustees will not vote on individual Consent Agenda items. Introduced, approved and adopted: July 17, 2019 VILLAGE OF LITTLE CHUTE By:__________________________________ Michael R. Vanden Berg, Village President Attest:___________________________________ Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 17, SERIES 2019 RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF $4,900,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2019A WHEREAS, on June 5, 2019, the Village Board of the Village of Little Chute, Outagamie County, Wisconsin (the "Village") adopted a resolution (the "Set Sale Resolution"), providing for the sale of General Obligation Promissory Notes, Series 2019A (the "Notes") for public purposes, including land acquisition, park, street, storm water and water system improvement projects and community development projects in Tax Incremental Districts (collectively, the "Project"); WHEREAS, the Village Board hereby finds and determines that the Project is within the Village's power to undertake and therefore serves a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; WHEREAS, the Village is authorized by the provisions of Section 67.12(12), Wisconsin Statutes, to borrow money and issue general obligation promissory notes for such public purposes; WHEREAS, pursuant to the Set Sale Resolution, the Village has directed Ehlers & Associates, Inc. ("Ehlers") to take the steps necessary to sell the Notes to pay the cost of the Project; WHEREAS, Ehlers, in consultation with the officials of the Village, prepared a Notice of Sale (a copy of which is attached hereto as Exhibit A and incorporated herein by this reference) setting forth the details of and the bid requirements for the Notes and indicating that the Notes would be offered for public sale on July 17, 2019; WHEREAS, the Village Clerk (in consultation with Ehlers) caused a form of notice of the sale to be published and/or announced and caused the Notice of Sale to be distributed to potential bidders offering the Notes for public sale on July 17, 2019; WHEREAS, the Village has duly received bids for the Notes as described on the Bid Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the "Bid Tabulation"); and WHEREAS, it has been determined that the bid proposal (the "Proposal") submitted by the financial institution listed first on the Bid Tabulation fully complies with the bid requirements set forth in the Notice of Sale and is deemed to be the most advantageous to the Village. Ehlers has recommended that the Village accept the Proposal. A copy of said Proposal submitted by such institution (the "Purchaser") is attached hereto as Exhibit C and incorporated herein by this reference. QB\58370542.1  NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village that: Section 1. Ratification of the Notice of Sale and Offering Materials. The Village Board hereby ratifies and approves the details of the Notes set forth in Exhibit A attached hereto as and for the details of the Notes. The Notice of Sale and any other offering materials prepared and circulated by Ehlers are hereby ratified and approved in all respects. All actions taken by officers of the Village and Ehlers in connection with the preparation and distribution of the Notice of Sale, and any other offering materials are hereby ratified and approved in all respects. Section 1A. Authorization and Award of the Notes. For the purpose of paying the cost of the Project, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of FOUR MILLION NINE HUNDRED THOUSAND DOLLARS ($4,900,000) from the Purchaser in accordance with the terms and conditions of the Proposal. The Proposal of the Purchaser offering to purchase the Notes for the sum set forth on the Proposal, plus accrued interest to the date of delivery, resulting in a true interest cost as set forth on the Proposal, is hereby accepted. The President and Village Clerk or other appropriate officers of the Village are authorized and directed to execute an acceptance of the Proposal on behalf of the Village. The good faith deposit of the Purchaser shall be applied in accordance with the Notice of Sale, and any good faith deposits submitted by unsuccessful bidders shall be promptly returned. The Notes shall bear interest at the rates set forth on the Proposal. Section 2. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes, Series 2019A"; shall be issued in the aggregate principal amount of $4,900,000; shall be dated August 8, 2019; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered R-1 and upward; and shall bear interest at the rates per annum and mature on August 1 of each year, in the years and principal amounts as set forth on the Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference. Interest shall be payable semi-annually on February 1 and August 1 of each year commencing on February 1, 2020. Interest shall be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. The schedule of principal and interest payments due on the Notes is set forth on the Debt Service Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the "Schedule"). Section 3. Redemption Provisions. The Notes maturing on August 1, 2027 and thereafter are subject to redemption prior to maturity, at the option of the Village, on August 1, 2026 or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the Village, and within each maturity by lot, at the principal amount thereof, plus accrued interest to the date of redemption. Section 4. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit E and incorporated herein by this reference. Section 5. Tax Provisions. -2- QB\58370542.1  (A) Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the Village are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the Village a direct annual irrepealable tax in the years 2019 through 2028 for payments due in the years 2020 through 2029 in the amounts set forth on the Schedule. (B) Tax Collection. So long as any part of the principal of or interest on the Notes remains unpaid, the Village shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the Village and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the Village for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below. (C) Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due, the requisite amounts shall be paid from other funds of the Village then available, which sums shall be replaced upon the collection of the taxes herein levied. Section 6. Segregated Debt Service Fund Account. (A) Creation and Deposits. There be and there hereby is established in the treasury of the Village, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously issued by the Village may be considered as separate and distinct accounts within the debt service fund. Within the debt service fund, there hereby is established a separate and distinct account designated as the "Debt Service Fund Account for General Obligation Promissory Notes, Series 2019A, dated August 8, 2019" (the "Debt Service Fund Account") and such account shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise extinguished. There shall be deposited into the Debt Service Fund Account (i) all accrued interest received by the Village at the time of delivery of and payment for the Notes; (ii) any premium which may be received by the Village above the par value of the Notes and accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Notes when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes. (B) Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Notes until all such principal and interest has been paid in full and the Notes canceled; provided (i) the funds to provide for each payment of principal of and interest on the Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be -3- QB\58370542.1 invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Notes may be used to reduce the next succeeding tax levy, or may, at the option of the Village, be invested by purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes ("Permitted Investments"), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any applicable Treasury Regulations (the "Regulations"). (C) Remaining Monies. When all of the Notes have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the Village, unless the Village Board directs otherwise. Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into a special fund (the "Borrowed Money Fund") separate and distinct from all other funds of the Village and disbursed solely for the purposes for which borrowed or for the payment of the principal of and the interest on the Notes. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purposes for which the Notes have been issued have been accomplished, and, at any time, any monies as are not needed and which obviously thereafter cannot be needed for such purposes shall be deposited in the Debt Service Fund Account. Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the Regulations and an officer of the Village, charged with the responsibility for issuing the Notes, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are not "arbitrage bonds," within the meaning of the Code or Regulations. Section 9. Compliance with Federal Tax Laws. (a) The Village represents and covenants that the Project and the ownership, management and use of the Project will not cause the Notes to be "private activity bonds" within the meaning of Section 141 of the Code. The Village further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes including, if applicable, the rebate requirements of Section 148(f) of the Code. The Village further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Notes) if taking, permitting or omitting to take such action would cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Notes to be included in the gross income of the recipients thereof for federal -4- QB\58370542.1 income tax purposes. The Village Clerk or other officer of the Village charged with the responsibility of issuing the Notes shall provide an appropriate certificate of the Village certifying that the Village can and covenanting that it will comply with the provisions of the Code and Regulations. (b) The Village also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Notes provided that in meeting such requirements the Village will do so only to the extent consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply. Section 10. Designation as Qualified Tax-Exempt Obligations. The Notes are hereby designated as "qualified tax-exempt obligations" for purposes of Section 265 of the Code, relating to the ability of financial institutions to deduct from income for federal income tax purposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations. Section 11. Execution of the Notes; Closing; Professional Services. The Notes shall be issued in printed form, executed on behalf of the Village by the manual or facsimile signatures of the President and Village Clerk, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the Village of the purchase price thereof, plus accrued interest to the date of delivery (the "Closing"). The facsimile signature of either of the officers executing the Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the Village has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures appearing on each Note shall be a manual signature. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Notes and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The Village hereby authorizes the officers and agents of the Village to enter into, on its behalf, agreements and contracts in conjunction with the Notes, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Notes is hereby ratified and approved in all respects. Section 12. Payment of the Notes; Fiscal Agent. The principal of and interest on the Notes shall be paid by the Village Clerk or Village Treasurer (the "Fiscal Agent"). Section 13. Persons Treated as Owners; Transfer of Notes. The Village shall cause books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid. -5- QB\58370542.1  Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the President and Village Clerk shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer. The Village shall cooperate in any such transfer, and the President and Village Clerk are authorized to execute any new Note or Notes necessary to effect any such transfer. Section 14. Record Date. The 15th day of the calendar month next preceding each interest payment date shall be the record date for the Notes (the "Record Date"). Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the Village at the close of business on the Record Date. Section 15. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York ("DTC"), the Village agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations, which the Village Clerk or other authorized representative of the Village is authorized and directed to execute and deliver to DTC on behalf of the Village to the extent an effective Blanket Issuer Letter of Representations is not presently on file in the Village Clerk's office. Section 16. Payment of Issuance Expenses. The Village authorizes the Purchaser to forward the amount of the proceeds of the Notes allocable to the payment of issuance expenses to Old National Bank at Closing for further distribution as directed by Ehlers. Section 17. Official Statement. The Village Board hereby approves the Preliminary Official Statement with respect to the Notes and deems the Preliminary Official Statement as "final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All actions taken by officers of the Village in connection with the preparation of such Preliminary Official Statement and any addenda to it or final Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate Village official shall certify the Preliminary Official Statement and any addenda or final Official Statement. The Village Clerk shall cause copies of the Preliminary Official Statement and any addenda or final Official Statement to be distributed to the Purchaser. Section 18. Undertaking to Provide Continuing Disclosure. The Village hereby covenants and agrees, for the benefit of the owners of the Notes, to enter into a written undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and -6- QB\58370542.1 the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the Village to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes). To the extent required under the Rule, the President and Village Clerk, or other officer of the Village charged with the responsibility for issuing the Notes, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the Village's Undertaking. Section 19. Record Book. The Village Clerk shall provide and keep the transcript of proceedings as a separate record book (the "Record Book") and shall record a full and correct statement of every step or proceeding had or taken in the course of authorizing and issuing the Notes in the Record Book. Section 20. Bond Insurance. If the Purchaser determines to obtain municipal bond insurance with respect to the Notes, the officers of the Village are authorized to take all actions necessary to obtain such municipal bond insurance. The President and Village Clerk are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the President and Village Clerk including provisions regarding restrictions on investment of Note proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Note provided herein. Section 21. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the Village Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. Adopted, approved and recorded July 17, 2019. _____________________________ Michael R. Vanden Berg President -7- QB\58370542.1 ATTEST: ____________________________ Laurie Decker Village Clerk (SEAL) -8- QB\58370542.1  EXHIBIT A Notice of Sale To be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. (See Attached) QB\58370542.1  EXHIBIT B Bid Tabulation To be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. (See Attached) QB\58370542.1  EXHIBIT C Winning Bid To be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. (See Attached) QB\58370542.1  EXHIBIT D-1 Pricing Summary To be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. (See Attached) QB\58370542.1  EXHIBIT D-2 Debt Service Schedule and Irrepealable Tax Levies To be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. (See Attached) QB\58370542.1  EXHIBIT E (Form of Note) UNITED STATES OF AMERICA REGISTERED STATE OF WISCONSIN DOLLARS OUTAGAMIE COUNTY NO. R-___ VILLAGE OF LITTLE CHUTE $_______ GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2019A MATURITY DATE: ORIGINAL DATE OF ISSUE: INTEREST RATE: CUSIP: August 1, _____ August 8, 2019 ____% ______ DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO. PRINCIPAL AMOUNT: _______________________ THOUSAND DOLLARS ($__________) FOR VALUE RECEIVED, the Village of Little Chute, Outagamie County, Wisconsin (the "Village"), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on February 1 and August 1 of each year commencing on February 1, 2020 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by the Village Clerk or Village Treasurer (the "Fiscal Agent") or any successor thereto at the close of business on the 15th day of the calendar month next preceding each interest payment date (the "Record Date"). This Note is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent. For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the Village are hereby irrevocably pledged. This Note is one of an issue of Notes aggregating the principal amount of $4,900,000, all of which are of like tenor, except as to denomination, interest rate, maturity date and redemption provision, issued by the Village pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for public purposes including land acquisition, park, street, storm water and water system improvement projects and community development projects in Tax Incremental Districts, QB\58370542.1 as authorized by a resolution adopted on July 17, 2019. Said resolution is recorded in the official minutes of the Village Board for said date. The Notes maturing on August 1, 2027 and thereafter are subject to redemption prior to maturity, at the option of the Village, on August 1, 2026 or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the Village, and within each maturity by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption. In the event the Notes are redeemed prior to maturity, as long as the Notes are in book-entry-only form, official notice of the redemption will be given by mailing a notice by registered or certified mail, overnight express delivery, facsimile transmission, electronic transmission or in any other manner required by the Depository, to the Depository not less than thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the Notes of a maturity are to be called for redemption, the Notes of such maturity to be redeemed will be selected by lot. Such notice will include but not be limited to the following: the designation, date and maturities of the Notes called for redemption, CUSIP numbers, and the date of redemption. Any notice provided as described herein shall be conclusively presumed to have been duly given, whether or not the registered owner receives the notice. The Notes shall cease to bear interest on the specified redemption date provided that federal or other immediately available funds sufficient for such redemption are on deposit at the office of the Depository at that time. Upon such deposit of funds for redemption the Notes shall no longer be deemed to be outstanding. It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the Village, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable. This Note has been designated by the Village Board as a "qualified tax-exempt obligation" pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. This Note is transferable only upon the books of the Village kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as depository for the Notes, and the Village appoints another depository, upon surrender of the Note to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the Village for any tax, fee or other governmental charge required to be paid with respect to such -2- QB\58370542.1 registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes (i) after the Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of notice of any proposed redemption of the Notes, or (iii) with respect to any particular Note, after such Note has been called for redemption. The Fiscal Agent and Village may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price hereof and interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as negotiable, fully-registered Notes without coupons in the denomination of $5,000 or any integral multiple thereof. No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder. -3- QB\58370542.1  IN WITNESS WHEREOF, the Village of Little Chute, Outagamie County, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified President and Village Clerk; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above. VILLAGE OF LITTLE CHUTE OUTAGAMIE COUNTY, WISCONSIN By: ______________________________ Michael R. Vanden Berg President (SEAL) By: ______________________________ Laurie Decker Village Clerk -4- QB\58370542.1  ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ____________________________________________________________________________ (Name and Address of Assignee) ____________________________________________________________________________ (Social Security or other Identifying Number of Assignee) the within Note and all rights thereunder and hereby irrevocably constitutes and appoints ______________________________________, Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises. Dated: _____________________ Signature Guaranteed: _____________________________ ________________________________ (e.g. Bank, Trust Company (Depository or Nominee Name) or Securities Firm) NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever. ____________________________ (Authorized Officer) -5- QB\58370542.1  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION I TEM DESCRI PTI ON: 2020 Budget Guidance, Calendar and related documents PREPARED BY: James P. Fenlon, Administrator REPORT DATE: July 5th, 2019 EXPLANATION: This is the start of the annual budget process. The goal behind presenting the guidance, calendar and other related documents is to give the Board an opportunity to be more involved in the process. Also, if you were to have larger policy related items that may have budget impacts, it would be more productive to have those discussions now versus at the time of formal budget adoption. On July 17th, I will be asking that the Board of Trustees formally approve the guidance and related documents. The attached guidelines highlight various items related to personnel and other costs. New this year, I am asking that all Departments adhere to budgets that meet or beat the Expenditure Restraint Program increases. In addition, the attached calendar identifies the timelines and milestones within the budget process. The goal of this document is to portray how we currently see the timeline being executed for the 2020 budget. Given the numerous points of intersect with external organizations, impacts to personnel (wages and insurance), and other factors, these timelines could shift through the process. It is also worth noting the Joint Budget date not shown at this point and will be updated with the Village of Kimberly in the near future. Finally, the budget request worksheet is added to provide an avenue for department information with regards to creating well-reasoned requests. Again, this will be presented for action at the July 17th Regular Board Meeting. RECOMMENDATION: Provided for information.  Village of Little Chute 2020 Budget Process 2020 Department Guidance 1. Personnel line items for non-represented employees in the past have been cross- referenced by both BLS CPI data (federal) and Wisconsin Employment Relations Commission (WERC). As evidenced by the th June 12 , 2019 release of BLS CPI data, the data shows a 1.8% increase over the previous 12 months (https://www.bls.gov/news.release/pdf/cpi.pdf). When it comes to WERC data, they show that for 12/1/2019 that CPI for CBA’s should be at 2.17% (http://werc.wi.gov/doaroot/cpi-u_chart.htm). It should also be noted the FVMPD PPA will be renegotiating a contract for 2020, so the association’s COLA is unknown at this time. Preliminarily, I would propose a 2.0% COLA for all non-represented regular staff. As we are able to work through budget impacts, we can define what that increase equates from an expense perspective and ensure that the increase is responsible and achievable. Should we have to amend this approach we will bring any changes to the Board of Trustees during budget workshops. 2. WRS rates have been released and are attached to this document for all departments. In short, General Employees will see an increase in rates of 0.4% (half of which is covered by the employer and the other half covered by the employee). Protective with Social Security will see an increase of 1.22% (0.2% covered by the employee and the other increases covered by the employer). Please make note of this as you begin working on your department’s budget. 3. As it pertains to the other figures impacting personnel, these figures will be released by the Finance Director as appropriate under normal timeframes. This would be for items such as health insurance premiums. 4. CIP requests will be consistent with 2019-2023 CIP. In essence, sliding “new” projects into 2020 unless Board/ADMIN or special circumstance exists. CIP requests should be consistent with foundational documents (Comprehensive Plan, Park Plan, previous CIP, Strategic Plan, Board or Legislative Authority guidance). 5. Budget requests for new personnel, programming, and equipment (technology included) must be accompanied by the attached “Budget Request Form”. This will help the department, the Finance Director and Administrator, and the Village Board understand requests that propose changes from current budget. Pending the number of submittals, this will also enable prioritization. Lastly, submittals will be used in Budget Workshops and budget documents. 6. Discontinuation – This is also an option for programs, service or personnel and the form should be used as appropriate. 7. For the 2020 budget submittal, I am asking that all departments limit any budget increase to less than that of the Expenditure Restraint Program, which is currently estimated to be 2.5%. This is not to say that your increase cannot be less than the ERP amount. This is simply establishing the ceiling for growth. Budget growth should be controlled to the maximum extent. If you are proposing increases, ideally you are also identifying offsets, efficiencies or other gains that can be explained within the aforementioned “Budget Request Form”. 8. Fees – If fees are a significant component to your budget, please update the Administrator and Finance Director as to the last time an increase or review was held of the current structure. Any change to the fee schedule should include market comparisons and a planned discussion with the Board of Trustees. 9. Mission statement, accomplishments, goals and metrics will be required to be updated as appropriate and submitted to finance along with supporting documentation during the budget process.  Village of Little Chute 2020 Budget Request 2020 Department Request Department Information Department: Title of request/Project: Fiscal Year Impact (one time and recurring): Type of request: Personnel Equipment Programs Other/Discontinuation If “other”, please explain: Fund Line Item Detail: Amount: Explanation of Request Comments on projected efficiencies/savings related to this request Projected offsets within your budget related to this request How does this request align with the foundational organizational documents, plans or strategies? Other Comments  VILLAGE OF LITTLE CHUTE 2020 BUDGET CALENDAR POLICY DATE CALENDAR DATE INFORMATION TO BE COMPLETED 31-Jul-19 Departmental CIP Drafts Due with Individual Project Sheets August 1st to August 15th Department Heads to Meet with Village Administrator (Discuss 2020 Budget needs) 1-Aug-19 Operating Budget Instructions/Template Available (FINANCE) Fifth Friday in August 30-Aug-19 2019-2023 Capital Improvement Budget Final - Village Administrator Review First Friday in September 7-Sep-19 Operating Budgets Due to Finance 9/7/2019 - 9/28/2019 Finance Review/Completion of Operating Budget First Wednesday in September 4-Sep-19 2020-2024 Capital Improvement Plan Presentation - Village Board Third Tuesday in September 17-Sep-19 CIP Update - Utility Commission (Discussion Item) Third Wednesday in September 18-Sep-19 Adoption of 2019-2023 Capital Improvement Budget by the Village Board** Fourth Friday in September 28-Sep-19 2018 Operating Budget to Village Administrator First Wednesday in October 3-Oct-19 Budget Work Session with Village Board (Regular Board) Second Wednesday in October 10-Oct-19 Budget Work Session with Village Board (Committee of the Whole) Third Tuesday in October 16-Oct-19 Approval of Utility Budgets - Utility Commission** Third Wednesday in October 17-Oct-19 Budget Work Session with Village Board (Regular Board) Fourth Wednesday in October 23-Oct-19 Budget Work Session with Village Board (Committee of the Whole) Fifth Wednesday in October 30-Oct-19 Budget Work Session with Village Board (Committee of the Whole) First Wednesday in November 6-Nov-19 Adoption of 2019 Operating Budget by Village Board** August 1 - Equalized Value Released by State Health Insurance Open Enrollment is October 1 - October 26, 2018 (TBD) ** - Denotes Action P:\Finance Department\2020 Budget\2020 Budget Calendar.xlsx Village of Little Chute Operator License Approvals for July 17, 2019 Balza, Colleen Gentleman Jacks Appleton Beckman, Brett Walgreens Little Chute Born, Rebecca Walgreens Brillion Brown, Karen Hawk’s Nest Appleton Coffey, Sherri Piggly Wiggly Kimberly Evers, Emily Walgreens Appleton Fochs, Emily Walgreens Menasha Gartzke, Diane Piggly Wiggly Kaukauna Her, James Walgreens Appleton Immekus, Shelly Pop In Again Appleton Krueger, Amy Walgreens Appleton Manthey, Eli Walgreens Kaukauna Mikulski, Cynthia Pop In Again Little Chute Parker, Tammy Hawk’s Nest Little Chute Puffe, Richard Down the Hill Little Chute Rivera, Selma Piggly Wiggly Little Chute Sanders, Karen Down the Hill Kaukauna Sewell, Michael Kwik Trip Little Chute Siebers, Heather Heiting Place Kaukauna Spierings, Michelle M’s Bar Little Chute Sprangers, Kimberly Rosehill Kimberly Steeno, Jacob Moasis Travel Plaza Little Chute Supedi, Puspa Little Chute BP Menasha Vande Hey, Sara Walgreens Little Chute Vang, Boa Walgreens Oshkosh Wall, Casey Ladder House Menasha Whiteley, Betty Down the Hill Little Chute Zenisek, Dawn Rosehill Kaukauna