Village Board

AGENDA R EGULAR BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, September 4, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of August 21, 2019 2. Operator License Approvals 3. Special Event Permit for LC Homecoming Parade on September 27, 2019 4. Special Event Permit for American Legion Gold Star Honor Ceremony on September 29, 2019 5. Disbursement List G. Presentation—Kaukauna Utilities H. Presentation/Discussion—2020-2024 Capital Improvement Plan (CIP) I. Department and Officers Progress Reports J. Action—Banking Services K. Action—Buchanan and Main Crossing Guard L. Call for Unfinished Business M. Items for Future Agenda N. Closed Sessions: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Development Negotiations and Proposals O. Return to Open Session P. Action—1st Addendum to Development Agreement with Della Marcus Corporation, LLC Q. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: August 30, 2019  MINUTES OF THE REGULAR BOARD MEETING OF AUGUST 21, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President Larry Van Lankvelt, Trustee John Elrick, Trustee Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee EXCUSED: Skip Smith, Trustee Roll call of Plan Commission PRESENT: Todd Verboomen Richard Schevers Larry Van Lankvelt Michael Vanden Berg Kent Taylor EXCUSED: Bill Van Berkel Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator- Lisa Remiker-DeWall, Finance Director- Kent Taylor, Director of Public Works- Chief Meister, FVMPD - Jim Moes, Community Development Director- Chris Murawski, Village Engineer- EXCUSED: Adam Breest, Director of Parks, Recreation and Forestry Laurie Decker, Village Clerk Steve Thiry, Library Director Tyler Claringbole, Village Attorney Other Informational Items—July Fire Monthly Report and July Report Public Appearance for Items Not on the Agenda Jenny Kaas and Jodi Seewald were here representing the American Gold Star Mothers at the request of Joe Huiting. They are requesting the Board waive the fee to rent the Windmill Plaza and put on a Luminary Event on September 29, 2019. Administrator Fenlon advised that the fees will be waived and President Vanden Berg will speak at the event. Nami will also working with the Gold and Blue Star Mothers. Teri Smith, 915 Meadow Lane, Kaukauna asked the Board to check into the rules for fire pits regarding burning brush and smoke in the air. Mrs. Smith stated that the neighbor had a fire and the smoke was so bad that her and her husband could not sit outside and had to shut the windows in the house. Administrator Fenlon stated that the fire department did check out this complaint and found the neighbor in compliance with the current statue. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items.  1. Minutes of the Regular Board Meeting of August 7, 2019 2. Operator License Approvals 3. Disbursement List Moved by Trustee L. Van Lankvelt, seconded by Trustee Elrick to Approve the Consent Agenda items as listed Ayes 6, Nays 0 – Motion Carried Joint Public Hearing of Regular Board and Plan Commission for Amendment Number One to Tax Incremental Finance District #7 Moved by Trustee Elrick, seconded by Trustee L. Van Lankvelt to enter public hearing. Ayes 6, Nays 0 – Motion Carried Director Moes advised the Plan Commission and the Board this is a correction that needs to be made by taking a small amount of property off of TID #7 and will not affect the value. Moved by Trustee L. Van Lankvelt, seconded by Trustee Peterson to exit public hearing. Ayes 6, Nays 0 – Motion Carried Action—Plan Commission Adopt Resolution No. 1, Series 2019 Amendment No. One to Tax Incremental Finance District #7 Moved by Commissioner Verboomen, seconded by Commissioner Taylor to Adopt Resolution No. 1, Series 2019 Amendment No. One to Tax Incremental Finance District #7 Ayes 5, Nays 0 – Motion Carried Adjourn Plan Commission Moved by Commissioner Verboomen, seconded by Commissioner Taylor to Adjourn Plan Commission Meeting at 6:34 Ayes 5, Nays 0 – Motion Carried Action—Adopt Resolution No.22, Series 2019 Amendment Number One to Tax Incremental Finance District #7 Moved by Trustee Elrick, seconded by Trustee L. Van Lankvelt to Adopt Resolution No.22, Series 2019 Amendment Number One to Tax Incremental Finance District #7 Ayes 6, Nays 0 – Motion Carried Action—2019 Budget Amendments/Adjustments Director Remiker-DeWall went over the changes being made to the 2019 budget. Moved by Trustee Peerenboom, seconded by Trustee Peterson to Approve the 2019 Budget Amendments/Adjustments as presented Ayes 6, Nays 0 – Motion Carried Roll Call Vote Trustee Elrick Aye Trustee Peerenboom Aye Trustee B. Van Lankveldt Aye Trustee Peterson Aye Trustee L. Van Lankvelt Aye President Vanden Berg Aye Action—Gardenia Drive and Tulip Trail Parking Restriction Moved by Trustee Elrick, seconded by Trustee B. Van Lankveldt to Approve the Gardenia Drive and Tulip Trail Parking Restrictions as presented Ayes 6, Nays 0 – Motion Carried Action—WEDC Connect Communities Contract Administrator Fenlon advised the Board that staff is recommending renewal with the Wisconsin Economic Development Corporation for the 2019-2020 Connect Community program. Moved by Trustee Elrick. seconded by Trustee B. Van Lankveldt to Approve the WEDC Connect Communities Contract Ayes 6, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Call for Unfinished Business None Items for Future Agendas None Closed Session: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Proposals Moved by Trustee Peterson, seconded by Trustee B. Van Lankveldt to enter into closed session Ayes 6, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Peterson, seconded by Trustee B. Van Lankveldt to exit closed session Ayes 6, Nays 0 – Motion Carried Adjournment Moved by Trustee Peterson, seconded by Trustee B. Van Lankveldt to Adjourn the Regular Board Meeting at 7:42 p.m. Ayes 6, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk M E M O R A N D U M DATE: June 19, 2019 TO: Utility Commission FROM: Clara Pickett RE: Electric Tax Lien Ordinance As a result of the $2.2 million write-off associated with Appleton Coated, staff performed a review of the deposit, collection and tax lien procedures for Electric Utility accounts and presented the findings at the August 2018 Commission Meeting. A result of that review was a recommendation to place delinquent Electric Utility accounts on the tax roll after pursuing all collection opportunities. An ordinance authorizing delinquent electric accounts as a tax lien would give Kaukauna Utilities a legal claim against the property for the amount of delinquent electric charges, i.e. the unpaid utility bill becomes a tax bill in effect. Unpaid state or local taxes take priority over all other liens. Thus, Kaukauna Utilities would become a secured credit and would still receive payment under circumstances in which we are currently legally unable to enforce collection procedures, such as bankruptcy and receivership. Had an ordinance been in effect at the time of Appleton Coated’s receivership, we would have been paid the entire $2.2 million out of the proceeds of the sale. (Note an ordinance is not required to place delinquent water on the tax roll, therefore Combined Locks received the entire amount owed to them for water/sewer service from the proceeds of the sale). Because we did not have an ordinance, the entire amount became an Uncollectible Account Expense. The Public Service Commission authorized this expense to be amortized over 10 years, and collected from all rate payers. The effect is an approximately 0.5% increase in rates to all rate payers. Historical data on uncollectible accounts for all customers, and expenses incurred to recover amounts via a collection agency are below: Kaukauna Utilities Historical Data 2014 2015 2016 2017 2018 Total Uncollectible Accounts 73,381 75,956 62,289 77,880 328,856 * Collection Expense (Paid to Collection Agency) 22,791 20,090 18,850 22,247 22,583 Legal Fees – Related to Appleton Coated 18,259 * During 2017, KU's largest customer, Appleton Coated, filed for Chapter 128 Receivership (an alternative to bankruptcy). Because of this their current bill of $2,201,256 was uncollectible per law and required to be written off. Per rate case 2800-ER-108, KU is deferring this expense and amortizing the balance over 10 years, allowing annual uncollectible expense of $220,136. The tax lien ordinance to be approved by the Utility Commission is attached. Staff has met with the Villages of Little Chute and Combined Locks to discuss the passage of similar resolutions within their respective communities. Initial feedback is that all parties are supportive of such measures, so long as each municipality enacts similar legislation; an all or none approach. Once approved by the Commission and City Council, staff will then work with the neighboring communities to secure similar ordinances.  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Banking Provider Recommendation PREPARED BY: Lisa Remiker-DeWall, Finance Director REPORT DATE: 8/27/19 ADMINISTRATOR’S REVIEW/COMMENTS: No additional comments to this report:_________________ See additional comments attached:____________________ EXPLANATION: A comprehensive evaluation of current processes both internally and with our external providers is key to maintain the highest quality financial services for our growing community. As noted previously, we can improve our current structure by enhancing security internal controls, reducing risk by collateralizing balances; streamline processes to make more labor efficient by maximizing technology available. Finally, it is important obtain not only the most competitive price but to increase our interest earnings potential. The RFP process was a great success! We received seven highly competitive proposals from the banking community that will allow us to meet the goals established. Four finalists were invited in for a panel interview that consisted of the Village Administrator, Deputy Treasurer, President Vanden Berg, Trustee Elrick and Trustee Van Lankveldt. RECOMMENDATION: The ad-hoc committee unanimously recommends First Business Bank for all primary banking functions in conjunction with a local relationship with BLC. A conversion timeline will be established that is manageable with current workloads to be completed no later than the 2019 tax collection. The Village will also maintain a tax collection option at Capital Credit Union on E North Ave. The Village Administrator and Finance Director will finalize a strategic plan to achieve optimal services and safeguards for the Village to operationally carry out the recommendation.  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Discussion/Action - Elimination of the Crossing Guard assignment at the intersection of Main St. and Buchanan St. PREPARED BY: Chief Daniel Meister, Fox Valley Metro Police Department REPORT DATE: September 4, 2019 ADMINISTRATOR'S REVIEW/COMMENTS: EXPLANATION: The Village of Little Chute, under the administration of the Fox Valley Metro Police Department, currently utilizes eight crossing guards at assigned intersections through out the village. The primary responsibility of the crossing guards is to help children safely cross the street as they walk or bicycle to and from school. The intersection of Main and Buchanan has a low count of children crossing with many days at zero children crossed. Children coming from Little Chute Elementary School and St. John School can cross Main at the intersection of Main and Depot where there is already a crossing guard located. To make those affected aware of this change, FVMPD staff/crossing guard would be located at the intersection of Main and Buchanan to communicate this change to parents and students during the first few weeks of school. This change would also be communicated utilizing school to home communications and FVMPD social media. RECOMMENDATION: The recommendation is to eliminate the crossing guard position at the intersection of Main St. and Buchanan St. and utilize the controlled intersections and the intersections where crossing guards are already in place to safely get children to and from their respective schools. C:\USERS\DANIEL.MEISTER\DOCUMENTS\ADMINISTRATION\AGENDA ITEMS\AGENDA ITEM REQUEST (L.C.) CROSSING GUARD AT MAIN AND BUCHANAN FOR ELIMINATION.DOC