Village Board

AGENDA JOINT MEETING OF THE REGULAR BOARD AND PLAN COMMISSION PLACE: Little Chute Village Hall DATE: Wednesday, August 21, 2019 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items—July Fire Monthly Report and July Report G. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of August 7, 2019 2. Operator License Approvals 3. Disbursement List H. Joint Public Hearing of Regular Board and Plan Commission for Amendment Number One to Tax Incremental Finance District #7 I. Action—Plan Commission Adopt Resolution No. 1, Series 2019 Amendment No. One to Tax Incremental Finance District #7 J. Adjourn Plan Commission K. Action—Adopt Resolution No.22, Series 2019 Amendment Number One to Tax Incremental Finance District #7 L. Action—2019 Budget Amendments/Adjustments M. Action—Gardenia Drive and Tulip Trail Parking Restriction N. Action—WEDC Connect Communities Contract O. Department and Officers Progress Reports P. Call for Unfinished Business Q. Items for Future Agenda R. Closed Sessions: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Proposals S. Return to Open Session T. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: August 16, 2019  LCFD Incident Report July 2019 Number of responses: 61 (48 storm related) Last years: 20 YTD: 139 (48) 48 calls related to storm on July 20, 2019 07/01/2019 07:38 Multi vehicle accident @ intersection of North Avenue & French Road, accident cleanup #LC00081 07/01/2019 13:07 Gas alarm sounding @ Heartland Label, 1700 Stephen Street, investigated with WE Energies, no issue found #LC00082 07/05/2019 09:05 Alarm sounding @ Little Chute High School 1402 Freedom Road, contractor working with heavy dust in localized area didn’t cover smoke detectors #LC00083 07/07/2019 18:36 Dumpster fire @ 3670 Cherryvale Circle, dumpster & contents fully involved, extinguished with undetermined cause #19LC00084 07/12/2019 09:25 Lift assist with Gold Cross Ambulance @ Atrium Care Center 1201 Garfield Avenue #19LC00085 07/14/2019 16:06 Fire/Smoke/Heat detector sounding @ 400 Sanitorium Road, no issues found  #19LC00086 07/15/2019 01:20 Alarm sounding @ 3510 Cherryvale Circle, faulty detector #19LC00087 07/15/2019 18:56 Possible structure fire @ 618 Madison Street, occupant had a campfire (within allowable limits) (on going neighbor issue) #19LC00088 07/17/2019 11:42 Sprinkler water flow alarm sounding @ LC Windmill 130 E. Main Street, investigated found testing of system failed to notify alarm company #19LC00089 07/19/2019 12:00 Fire in fryer @ Tom’s Drive In 1915 Freedom Road, fire extinguished upon arrival #19LC00090 07/20/2019 11:45 to aprox. 20:30 responded to 48 request for service due to a storm, most calls pertained to wires down, 1 response was for a roof partially torn off a apartment complex located @ 1420 Holland Road, 07/21/2019 21:36 Arcing & sparking @ 2621 W. Main Street, WE Energies energized a circuit after energizing, a limb on top of a line caused a short burst before shutting breaker down #19LC00128 07/29/2019 18:25 Accident with injuries, intersection of County Road OO (North Avenue) and Bohm Drive, assist FVMPD/Gold Cross Ambulance with scene #LC00129 07/29/2019 17:29 Respond with aerial ladder 3641 back to previous accident scene to assist with pictures #LC00129 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – JULY 2019 July 2019 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – JULY 2019 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – JULY 2019 The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. Depar tment Overview The report will track monthly activities for the following: • Village Administrator • Clerk • Community Development • Finance Department • Fox Valley Metro Police Department • Kimberly/Little Chute Library • Parks, Recreation and Forestry Department • Department of Public Works • Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – JULY 2019 Village Administrator HIGHLIGHTS • The Board of Trustees worked on the following items in the month of July:  Hosted a conversation with the Crosswinds subdivision regarding parking matters.  Presented and approved 2020 Budget Guidance.  Thanks to the work of the Clerk’s office, the Village moved to a consent agenda process to streamline board meetings, allowing the Board to focus more of their time on pertinent matters.  The Village received advantageous rates in a sale for $4.9M worth of bonds on July 17th. • Continued to work with staff on an effective resolution to a billing issue with Outagamie County Landfill. • Hosted a very successful Bazaar After Dark in Downtown Little Chute with the Fox Cities Chamber of Commerce. • Continued to work with the Village of Kimberly on the Joint Library and an effort to separate the department. • Held numerous meetings with developers regarding new development and expansions. • Conducted exit interviews with 2 officers who recently left Fox Valley Metro Police Department • Thanks to the DPW Director and Clerk’s office, hosted a staff luncheon. • Focused on a number of efforts related to storm clean-up from the July 20th storm. TOP PRIORITIES FOR AUGUST • Work with the Finance Director and other Department Heads on the kick-off of the 2020-2024 CIP and 2020 Budget process. • Continue to work with the Village of Kimberly and the Board of Trustees on the future planning for the Joint Library. • Continue to work with staff and developers on a number of promising projects for 2019 and 2020. • Discuss a number of items at the Board level, namely truck routes, county projects, a formal resolution to the Gardenia Parking matters. • Attend the kick-off meeting for the organizational study of the LC Fire Department. • Attend the League of Wisconsin Municipalities Chief Executive Workshop in Elkhart Lake, WI. • Work with the Finance Director and Board of Trustees to analyze banking requests for proposals. • Work with the FVMPD Professional Police Association on a successor agreement to the 2017-2018 collective bargaining agreement.  Village of Little Chute Monthly Report – JULY 2019 Clerk HIGHLIGHTS July proved to be very busy in the Clerk’s office for operator licensing applications. We also planned a lunch for Village employees and a retirement. The Clerk attended the Master Academy to earn continued education credits. Although the elections are finished for the year we are preparing for the 2020 elections by cleaning up voter records in Wisvote and continued training with the Wisconsin Elections Commission. We are also planning our annual Employee Recognition picnic which is scheduled for September 13th. For the month of July, the Clerk’s office completed our goals of: o Shared data from social media sites o Continued maintenance of the Village Website and social media outlets o Ongoing phone/supply ordering support o Civic Center/Village Hall rentals Goals for August: o Agendas/Minutes for meetings (Regular Board, Plan, Utility, Joint Review Board o Fall Newsletter information gathering o Clerk to attend annual conference o Share data from social media sites o Maintenance of the Village Website and social media outlets o Ongoing phone/supply ordering support o Civic Center/Village Hall rentals  Village of Little Chute Monthly Report – JULY 2019 CLERK’S OFFICE DATA FOR JULY Village of Little Chute Website and Social Media Metrics - July 2019 This This Year to Last Year Month % Change % Change Month Date to Date Last Year Website Visits 13,905 12,503 11.21% 100,019 67,280 48.66% Website Page 19,344 18,967 1.99% 125,690 93,694 34.15% Views Facebook Likes 3,614 2,903 24.49% 3,614 2,903 24.49% Facebook Reach 96,725 114,815 -15.76% 487,199 240,164 102.86% Village Hall Blog 475 709 -33.00% 4,247 2,315 83.46% View Instagram 487 378 28.84% 487 378 28.84% Followers Twitter Followers 374 286 30.77% 374 286 30.77% Twitter 1,386 8,812 -84.27% 4,017 16,771 -76.05% Impressions  Village of Little Chute Monthly Report – JULY 2019 Community Development HIGHLIGHTS • Met with Commercial Developers regarding sites and TIF in village. • Continued Inspections of homes, apartments, schools and commercial projects. • Met with consultants regarding building and subdivision projects. • Met with developers regarding new projects. • Began discussions regarding Boundary Agreement amendments. • Introduction to TID 7 amendment. TOP PRIORITIES FOR AUGUST • Meet with builders and owners about upcoming commercial projects. • Meet with Engineers regarding Commercial/Industrial projects. • Meet with developers regarding new projects. • Continued Inspections of homes, apartments, industrial and commercial projects. • Assist developers, surveyors, and realtors with Zoning requirements. • Complete TID 7 amendment actions.  Village of Little Chute Monthly Report – JULY 2019 COMMUNITY DEVELOLOPMENT JULY DATA Community Development Department 2019 Permit Data 2018 July-19 2019 Totals TOTALS Permits Issued 82 355 622 Property Complaints 3 23 61 Property/Field Inspections 64 461 929 Letters Sent 0 0 Action Corrected 1 9 44 Referred for Action 0 7 Ongoing 2 19 16 Community Development Department 2019 Permit Data 2018 July-19 2019 Totals TOTALS Permits Issued 82 355 622 Permit Fees $8,287 $61,965 $257,754 Permit Value $1,684,420 $26,130,411 $47,343,017  Village of Little Chute Monthly Report – JULY 2019 HIGHLIGHTS • 4,026 utility bills created, 101 service orders (Final Reads, High/Low Reads, Meter Installations) created/coordinated with MCO and 256 Landlord notices mailed for tenant delinquency notification • 749 ratepayers opted out of postcard billing, 1,392 ratepayers utilized PSN and 682 ACH for payments in June. • Issued 2018 Comprehensive Annual Financial Report, filed with required compliance agencies and GFOA for the award program • Received seven proposals in response to the RFP for banking services and beginning review • Successful sale for 2019 General Obligation Notes achieving a true interest cost of 1.9689% • 2020 Budget Template distributed to departments by due date of 8/1/19 including improvements for ease of entry • Completed entry of 2019 Budget into General Ledger System that hadn’t been balanced/completed • Continued analysis of Outagamie Landfill Billing Procedures • Filed property insurance claim promptly on Monday July 22 for July 20th Storm Event • Reviewed procedures and process for potential Wisconsin Emergency Management or Federal Emergency Management Claim – aided Director Breest for initial storm damage costs to the County • Annual Joint Review Board Meeting for TID TOP PRIORITIES FOR AUGUST • Budget Department Meetings with Administrator • TID projections, planning and incentive payments due • 2020 Capital Improvement Plan Draft Plan • Complete analysis and scoring of banking RFP’s to determine finalists • Franchise Fee Filing with the State to secure future funding due to mandated reduction in video franchise fee percentages included in the State Budget CONTINUOUS IMPROVEMENT EFFORTS • New Budget Template to allow upload vs manual entry into General Ledger System • Coordinated Record Retention Clean Up of side wall storage that will continue as time allows for applicable staff to work on respective areas • Improved format for Outagamie Landfill invoices to clarify Northeast and East Cells  Village of Little Chute Monthly Report – JULY 2019 JULY DATA  Village of Little Chute Monthly Report – JULY 2019 HIGHLIGHTS • As part of the hiring process to fill the two patrol vacancies we have conditional offers accepted by two candidates. The candidates are going through the final steps of the pre-employment testing. We anticipate having one of the candidates start the last week of August. The other will start with us after they complete the law enforcement academy in early December. • Metro officers patrolled the Bizarre After Dark event. We have no issues to report. • We hosted our National Night Out event on August 6th at Sunset Park in Kimberly. The turnout was fantastic. I received many positive comments about this community-wide event. We are looking forward to hosting this next year in Little Chute. • We will also have staff on hand at the Rock Cancer event on Saturday, August 17th. • On August 13th Administrators Fenlon, Block and I met with the Wisconsin Professional Police Association and members of the Fox Valley Metro Professional Police Association Local #152 to discuss a successor agreement to the current labor agreement. We have a follow-up meeting scheduled for early September. • I recently met with safety staff from Agropur and participated in a facility walk through at their plant on Freedom Rd. and the Simons Cheese Store. We are working with the business to enhance their facility security and emergency response protocols. TOP PRIORITIES • Continue the review and updates of the department’s policy manual • Work on the 2020 Budget.  Village of Little Chute Monthly Report – JULY 2019 - FVMPD JULY DATA - Below is a table showing a three-month comparison of calls for service and incidents in Little Chute.  Village of Little Chute Monthly Report – JULY 2019 - Village of Little Chute Monthly Report – JULY 2019  Village of Little Chute Monthly Report – JULY 2019 Kimberly/Little Chute Joint Public Library HIGHLIGHTS TOP PRIORITIES FOR AUGUST UPCOMING EVENTS Village of Little Chute Monthly Report – JULY 2019  Village of Little Chute Monthly Report – JULY 2019 Parks, Recreation and Forestry Department HIGHLIGHTS • Submitted our permit to the WI DNR for the Fox River Boardwalk. • Village crew began clean-up from the July 20 storm. • Prepped and poured the concrete sidewalk at Creekview Park by Village staff. • MCC performed grading and paved the new Creekview Park trails. • Installed the foul poles at Legion Field 3 • Finalized fall/winter program book (proofed; sent to print; sorted/labeled books and took to post office; mailed to LC residents 7/30) • Built upcoming programs into registration software program (registration begins 8/1) • Prepared for fall jets football – found new site for season banquet; home field game confirmation; contracted officials; confirmed athletic trainer; order footballs & supplies, etc. • Held Movie in the Park on July 19 – giant games setup, concessions available, movie Ralph Breaks The Internet shown; approx. 50 people attended (low attendance due to extreme heat and evening weather forecast) • Planning for youth carnival in August (purchase prizes from stores, order novelty prizes online, schedule staff, get volunteers to help with games, plan setup, follow up calls to sponsors, pick up food & drinks, etc.) • Held Family Fun Fest on July 30 – served 1074 people a burger/hotdog, chip, drink meal; also had free games and inflatables for kids & free swimming for families TOP PRIORITIES FOR AUGUST • Finish clean-up of the July 20 storm event. • Complete the Creekview Park trail project with MCC. • Registration for fall/winter programs begins on Thursday, August 1. • Prep work for remaining August rec programs - staff scheduling, needed supplies, craft projects, event activities, food/snack for programs, etc. • Finish planning for our annual youth outdoor carnival at Legion Park (staff, game/inflatable stations, signage, concession items, supplies, funds for money boxes, etc.). Event to be held August 7. • Finish planning for our annual Touch-A-Truck event at Doyle Park (vehicle staging and timing, staff to assist at village vehicles, staff for hat handout and tattoos, stakes and caution tape for lines, etc). Event to be held August 13. • Prepare for start of jets football. Organize equipment 8/8. Equipment handout 8/12 AM. Meeting with coaches and players 8/12 PM. First team practice 8/13 PM. • Planning for fall programs – youth flag football, youth soccer program, teen/adult yoga, indoor archery, sitter course, wine walk, fall dance classes, pom development team (equipment, staff, supplies, etc.)  Village of Little Chute Monthly Report – JULY 2019 JULY DATA  Village of Little Chute Monthly Report – JULY 2019 Department of Public Works HIGHLIGHTS • Cleaned up storm damage from the July 20th storm. Two chippers were continuously run each day. An outside contractor was hired to help with the workload on July 29th. • Continued to work on the 2019 Sidewalk Repair & Rehabilitation Program for the West side of the Village. • Continued to prepare for 2020-2024 Capital Improvement Program (CIP) and 2020 Operations and Maintenance (O&M) Budget. • Continued to collect Pavement Surface Evaluation and Rating (PASER) data. Prepare to enter data into the Wisconsin Information System for Local Roads (WISLR). • Collected bulky and metal items at the end of the month. There were lots of extra due to power outages, flooded basements, and storm damages. • Street crew helped with Bazaar After Dark on July 31st. Placed no parking signs, hauled picnic tables and worked during the event. • Continued to streamline the newly introduced Work Order System with the crew. TOP PRIORITIES FOR AUGUST • Continue to clean up storm damage from the July 20th storm. Free yard waste collection was offered August 1st to residents. Free wood chips are available to Village residents. • Continue to prepare for 2020-2024 Capital Improvement Program (CIP) and 2020 O&M Budget. • Purchase new asphalt / concrete crack sealing equipment. • Formulate response plan to WDNR for MS4 evaluation Report. • Plan for Fall 2019 Operations Meeting (Leaf Pick-up). • Make initial seasonal road salt purchase using State Contract. • Continue to replace trip hazard sidewalks (Sidewalk Replacement Program). • Remain current with environmental permitting and erosion control inspections.  Village of Little Chute Monthly Report – JULY 2019 JULY Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Year to Date Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – JULY 2019 Engineering Department HIGHLIGHTS • Evergreen Drive Storm Sewer & Concrete Paving - Construction on the storm sewer has begun with the contractor completing the segment from French Road to French Pond. The segment east of French Pond is currently underway. • Park Avenue Asphalt Paving – Work was delayed for this project due to coordination with the private gas utility. Crushing of the existing asphalt was completed in July with minor utility work also being completed. • Quiet Zone Improvements - Field survey work is completed for all public crossings. Proposed improvements were provided by the consultant for the six public crossings in AUTOCAD format. • GIS Data Improvements – Our summer interns have completed the storm and sanitary sewer structure forms for the entire Village. These forms are accessible by GIS in word format. Our interns have completed the sanitary and storm utilities north of I- 41 and east of Sanitorium. • Ebben Storm Sewer – The consultant has revised plans and is waiting on private a development site for information regarding wetland disturbance approval (coordination between two projects). • CIP Preliminary Estimates for 2020 thru 2024 Projects – Engineering staff has revised the construction estimates for 2020 through 2024 using the average cost per line item from the past three years of Village construction projects. TOP PRIORITIES FOR AUGUST 2019 • Evergreen Drive Concrete Paving & Park Avenue Asphalt Paving - The utility contractor is expected to complete their work to allow the paving contractor full access to project area. Milling of the existing asphalt is expected to be completed in August. • Park Avenue Asphalt Pavement Reconstruction – After repairs and curing time for the concrete curb and gutter, grading operations are expected to begin by the third week of August. • New Project Data Collection – The one man total station has allowed the following projects to have survey information collected from the field: Vandenbroek Pond, (6) Quiet Zone Crossings, Homewood Court, Carol Lynn Drive and Moasis Drive water main. Data Collection for Cherryvale Drive is anticipated to be completed by the end of August. • Evergreen Drive Phase 1 & 2 – Grant applications are expected to be completed by mid-August with a review meeting with ECRPC and WisDOT on August 20th. • Budget – Engineering staff will begin the process of review for the 2020 departmental budget. Village of Little Chute Monthly Report – JULY 2019  MINUTES OF THE REGULAR BOARD MEETING OF AUGUST 7, 2019 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President Larry Van Lankvelt, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Brian Van Lankveldt, Trustee David Peterson, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Lisa Remiker-DeWall, Finance Director Adam Breest, Director of Parks, Recreation and Forestry Captain Slotke, FVMPD Laurie Decker, Village Clerk Steve Thiry, Library Director Tyler Claringbole, Village Attorney Jim Moes, Community Development Director Chris Murawski, Village Engineer Mike McClone, Public Works EXCUSED: Kent Taylor, Director of Public Works Public Appearance for Items Not on the Agenda Resident M. Stouffer requested the Board create an ordinance which requires a permit for taking down trees. Mr. Stouffer advised that during the wind storm in July the neighbors tree sheared, even though it caused minimal damage to his house it did cause damage to the other neighbors. Mr. Stouffer asked the neighbor to take down this tree as it is dangerous to him and his wives health, the neighbor agreed but he needs to know when the tree is taken down because they would need to stay at a hotel. Mr. Stouffer is requesting tree services are required to have a permit and he wants to know who, what and when trees are removed anytime it is by his house. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of July 17, 2019 2. Operator License Approvals 3. Action—Approve Outdoor Alcohol Permit for “Down the Hill” 4. Disbursement List Moved by Trustee B. Van Lankveldt, seconded by Trustee L. Van Lankvelt to Approve the Consent Agenda items as listed Ayes 7, Nays 0 – Motion Carried Presentation—Kerber Rose 2018 Comprehensive Annual Financials Report Krisztina Dommer from Kerber Rose presented the 2018 Comprehensive Annual Financials Report and was available for any questions. Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Resolutions: Adopt Resolution No. 18, Series 2019 Final Special Assessment /Hookup Fee Improvements Moved by Trustee Elrick, seconded by Trustee L. Van Lankvelt to Adopt Resolution No. 18, Series 2019 Final Special Assessment /Hookup Fee Improvements Ayes 7, Nays 0 – Motion Carried Adopt Resolution No. 19, Series 2019 DNR Grant for Storm Damage Moved by Trustee L. Van Lankvelt, seconded by Trustee B. Van Lanveldt to Adopt Resolution No. 19, Series 2019 DNR Grant for Storm Damage Ayes 7, Nays 0 – Motion Carried Adopt Resolution No. 20, Series 2019 Bohm Condominium Plat Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Resolution No. 20, Series 2019 Bohm Condominium Plat as presented Ayes 7, Nays 0 – Motion Carried Adopt Resolution No. 21, Series 2019 Moasis Drive CSM Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Resolution No. 21, Series 2019 Moasis Drive CSM Ayes 7, Nays 0 – Motion Carried Discussion—Crosswalk Discussion FVMPD Chief Meister advised the Board that they are suggesting an elimination of the crossing guard from the intersection of Main Street and Buchanan for efficiency of services. This is for discussion only and he will bring it back to the Board at a future meeting. Trustee Peterson asked if a crossing guard could be put at the corner for the first few weeks to advise the kids and parents before it is eliminated. Administrator Fenlon suggested that maybe the school could advise the parents electronically. Discussion—CIP and County Highway Projects Administrator Fenlon provided information for the Board to discuss the two proposals from Outagamie County so staff has direction on each project for the formulation of the Draft 2020-2024 CIP. Trustee Peterson feels we should not have to pay any of this. President Vanden Berg asked what will happen if we say no to this cost, Administrator Fenlon said the County could go ahead without us. The Board would agree to a study of the traffic and putting in a signal but not a round-a-bout. Director Moes agrees that traffic lights would be the way to go. Discussion—Elm Drive Truck Traffic Administrator Fenlon provided for discussion and direction only regarding truck traffic on W. Elm Drive due to a few complaints from residents. Discussion/Action—Purchase of a 2019 Crack Pro® 125D Melter Applicator (Crack Sealer) Mike McClone presented information from two quotes received on the purchase of a Crack Sealer. SEALMASTER of Wisconsin submitted the low quote and Director Taylor is recommending the purchase of the 2019 Crack Pro® 125D Melter Applicator in the amount of $45,750.63 Moved by Trustee Elrick, seconded by Trustee Peterson to Purchase a 2019 Crack Pro® 125D Melter Applicator (Crack Sealer) in the amount of $45,750.63. Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Closed Session: 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. FVMPD PPA Contract, City of Appleton Boundary Discussion, Development Updates, Discuss the Acquisition of Property Owned by DN Railroad for Recreational Trail Purposes Moved by Trustee Peterson, seconded by Trustee Elrick to enter into closed session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Peterson, seconded by Trustee Smith to exit closed session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Peterson, seconded by Trustee Smith to Adjourn the Regular Board Meeting at 9:13 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk Village of Little Chute Operator’s License Approvals for August 21, 2019 Halsey, Jamie Heiting Place Kaukauna Olson, Roberta Walgreens Appleton Parra, Hayley M’s Bar Appleton Pynenberg, Isaac Kwik Trip Little Chute Schommer, Rhea Pine Street Little Chute Van Nuland, Todd Ladder House Appleton  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 1, SERIES OF 2019 BY THE PLAN COMMISSION OF THE VILLAGE OF LITTLE CHUTE, OUTAGAMIE COUNTY, WISCONSIN, APPROVING AMENDMENT NO. 1 TO THE PROJECT PLAN FOR TAX INCREMENTAL DISTRICT NUMBER SEVEN, VILLAGE OF LITTLE CHUTE, WISCONSIN WHEREAS, the Village of Little Chute approved the project plan and created Tax Incremental District Number Four in the year 2018; and WHEREAS, Section 66.1105(4)(h)(2) Wis. Stats. provides that the Village Plan Commission may by resolution, adopt an amendment of the boundary to a tax incremental district project plan; and WHEREAS, the Village Clerk has published a Notice of Public Hearing regarding Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven which Notice included a statement of the purpose of said amendment and advised that a copy of said amendment would be provided on request; and WHEREAS, prior to publication a copy of said Notice was sent First Class Mail to the executive officers of all local governmental entities having the power to levy taxes on property within the District; and WHEREAS, the Village Clerk maintained a copy of Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven in her office, which copy was provided on request during the period of such Notice and that pursuant to that Notice, a public hearing was held at the Village Hall on August 21, 2019 at 6:00 p.m.; and WHEREAS, such public hearing afforded interested parties an opportunity to express their views on proposed Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven; and NOW, THEREFORE, BE IT RESOLVED, pursuant to statutory procedure contained in Sec. 66.1105 of Wis. Stats., and after due consideration, the Plan Commission of the Village of Little Chute; 1. Hereby finds and determines that Amendment No. 1 to Tax Incremental District Number Seven is feasible and in conformity with the Master Plan of the Village of Little Chute; and 2. Hereby finds and determines that the development expected in the tax incremental district would not occur without the use of tax incremental financing; and 3. Hereby finds and determines that the economic benefits of the tax incremental district, as measured by increased employment, business and personal income and property value, are sufficient to compensate for the cost of the improvements; and 4. Hereby finds and determines that the benefits of the proposal outweigh the anticipated tax increments to be paid by the owners of property in the overlying taxing districts; and 5. Hereby adopts Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven, which Amendment is appended hereto as Attachment “A” and incorporated herein and made a part of this Resolution. Date introduced approved and adopted: August 21, 2019 VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President By: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 22, SERIES OF 2019 BY THE VILLAGE BOARD OF THE VILLAGE OF LITTLE CHUTE, OUTAGAMIE COUNTY, WISCONSIN, APPROVING AMENDMENT NO. 1 TO THE PROJECT PLAN FOR TAX INCREMENTAL DISTRICT NUMBER SEVEN, VILLAGE OF LITTLE CHUTE, WISCONSIN WHEREAS, the Village of Little Chute approved the project plan and created Tax Incremental District No. 7 in the year 2018; and WHEREAS, Sections 66.1105(4)(h)(2)Wis. Stats. provides that the Village Plan Commission may by resolution adopt an amendment to a tax incremental district project plan, which amendment shall be subject to Village Board approval: and WHEREAS, the Village Clerk has published a Notice of Public Hearing regarding Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven which Notice included a statement of the purpose of said Amendment and advised that a copy of said Amendment would be provided on request; and WHEREAS, prior to publication a copy of said Notice was sent by First Class Mail to the executive officers of all local governmental entities having the power to levy taxes on property within the District; and WHEREAS, the Village Clerk maintained a copy of Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven in her office, which copy was provided on request, during the period of such Notice and that pursuant to that Notice, a public hearing was held at the Village Hall on August 21, 2019 at 6:00 p.m.; and WHEREAS, such public hearing afforded interested parties an opportunity to express their views on proposed Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven; and WHEREAS, after the public hearing the Plan Commission found that Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven is feasible and in conformity with the Master Plan of the Village of Little Chute; and WHEREAS, pursuant to statutory procedure contained in section 66.1105 Wis. Stats., and after due consideration, the Village Plan Commission by resolution adopted Amendment No. 1 to Tax Incremental District Number Seven; NOW, THEREFORE, BE IT RESOLVED that in accordance with Section 66.1105 of the Wisconsin Statutes: 1. The Village Board hereby finds and determines that Amendment No. 1 to Tax Incremental District Number Seven is feasible and in conformity with the Master Plan of the Village of Little Chute; and 2. The Village Board hereby finds and determines that the development expected in the tax incremental district would not occur without the use of tax incremental financing; and 3. The Village Board hereby finds and determines that the economic benefits of the tax incremental district, as measured by increased employment, business and personal income and property value, are sufficient to compensate for the cost of the improvements; and 4. The Village Board hereby finds and determines that the benefits of the proposal outweigh the anticipated tax increments to be paid by the owners of property in the overlying taxing districts; and. 5. The Village Board hereby approves and adopts Amendment No. 1 to the Project Plan for Tax Incremental District Number Seven as adopted by the Village Plan Commission in 2018, which Amendment is appended hereto as Attachment “A” and incorporated herein and made a part of this Resolution. Date introduced, approved, and adopted: August 21, 2019 VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President By: Laurie Decker, Village Clerk  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Parking on Gardenia Avenue and Tulip Trail PREPARED BY: James Fenlon, Administrator REPORT DATE: August 15, 2019 EXPLANATION: Earlier this summer, we invited residents of the Crosswinds subdivision to a board meeting to discuss parking and related matters as a result of events at the Scheels USA Youth Sports Complex. We heard varying opinions from the residents on the topic along with pictures provided by the LCFD regarding appropriate accessibility when responding to situations in the subdivisions. Since that time, village staff has continued to install no parking signs during events and there have been limited number of interactions between staff and the residents of the subdivision. This week the Village Engineer reviewed the street layout and arrived at a professional recommendation for the installation of permanent no parking signage in portions of the subdivision. The recommendation was reviewed by Police/Fire, Public Works and Community Development with no additional comments. Attached to this IFC is a letter providing an overview of the topic from the Village Engineer along with an exhibit illustrating the proposed no parking recommendation. RECOMMENDATION: Review the attached Village Engineer letter and exhibit concerning the limitation of parking on Gardenia Avenue and Tulip Trail and take formal action to direct installation. August 14, 2019 RE: Gardenia Drive and Tulip Trail Parking Restrictions Village of Little Chute, WI A concern has been raised that insufficient width is available for emergency vehicles to travel on segments of Tulip Trail and Gardenia Drive during sporting events being held on the west side of North French Road. The use of public parking is being utilized rather than paying for on-site parking provided at the sport complex. To provide sufficient space for emergency vehicles to travel, one side of the street will be posted as “No Parking”. It was requested by the Village Administrator that the Village Engineering Department provide a recommendation as to which side is most appropriate to close for parking while maintaining the greatest amount of parking available to the local residents. It was determined that the south side of Gardenia Drive from North French Road to the east intersection with Tulip Trail be posted as “No Parking”. The south side of Gardenia Drive for this segment of street has the most driveways with fire hydrants and therefore, limiting parking. It is also advantageous that vehicles traveling from North French Road will not have easy access to public parking and perhaps discouraging parking from the sports field complex. The segment of Gardenia Drive from the east intersection of Tulip Trail to the intersection of Cherryvale Avenue will remain unchanged at this time. Local residents were interviewed and they had identified that this section did not have significant parking during sporting events. It is my opinion the distance from the sports field may be a greater hardship to walk than it is to pay the parking fee. If parking problems expand to this section of Gardenia Drive in the future, it can be re-evaluated at that time. The western segment of Tulip Trail that lies in a north/south direction will be posted “No Parking” on the west side of the street due to fire hydrants limiting parking. I would suggest posting the first southerly sign on the south property line of the second lot south of the existing drainage way. This is approximately the same walking distance as described for Gardenia Drive as the decision point for walking as compared to paying for the on-site parking fee. As previously discussed the west side “No Parking” is less advantageous for vehicles entering the subdivision from North French Road and traveling south onto Tulip Trail. If parking problems expand beyond this section of Tulip Trail in the future, this section can be re-evaluated. Exhibit 1 is attached for your reference and has additional information for your review. If you have any questions, comments or additional information please do not hesitate to share them with me. Sincerely, Christopher L. Murawski, P.E. Christopher L. Murawski Engineering Department Village Engineer Office: 920.423.3865 chris@littlechute.org  ENGINEERING DEPARTMENT 50' 0 50' 100' 108 West Main Street 1" =100' Little Chute, Wisconsin 54140 FRENCH ROAD PARKING RECOMMENDED ON NORTH SIDE OF GARDENIA DRIVE SCHEELS 41 PARKING LOCATIONS USA YOUTH SPORTS COMPLEX GARDENIA DRIVE EX. END HYDRANT (TYP.) TULIP TRAIL PARKING RECOMMENDATION EXHIBIT TULIP TRAIL RECOMMENDED NO PARKING ON SOUTH SIDE OF GARDENIA DRIVE CROSSWIND ESTATES ELIMINATES 18 LOCATIONS VILLAGE OF LITTLE CHUTE OUTAGAMIE COUNTY, WISCONSIN 50' 0 50' 100' 1" =100' RECOMMENDED NO PARKING ON WEST SIDE OF TULIP TRAIL ELIMINATES 19 LOCATIONS Issued EX. Rev HYDRANT (TYP.) TULIP TRAIL GARDENIA DRIVE EN D Designed: Drawn: Checked: Approved: PARKING RECOMMENDED ON EAST SIDE OF TULIP TRAIL EXHIBIT 22 PARKING LOCATIONS 1.0  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION I TEM DESCRI PTI ON: WEDC Connect Community Renewal for 2019/2020 (FY 2020) PREPARED BY: James P. Fenlon, Administrator REPORT DATE: August 15, 2019 EXPLANATION: The Village of Little Chute was initially accepted into WEDC’s Connect Community program in the 2014-2015 cycle. Since that time, staff and other community members participated in training, received access to web based support, and worked with a WEDC Community Manager on a number of items. As a reminder, this program is intended to provide support for communities on downtown or central business districts. The WEDC staff has circulated contract renewals for those communities who have met the requirements of the program for the 2018-2019 cycle. Part of that renewal process is again agreeing to meet the terms of the contract (see attached), which is a benefit for Village staff and our business community. Most importantly, the contract requires a $200 fee, participation in training opportunities, fund economic development efforts related to the program and related annual reports. While the benefits to this program are not substantial in terms of direct funding, continued presence, effort and application of resources will result in gains for the Village of Little Chute in the long-term as it relates to downtown development. With that in mind, the recommendation below is appropriate and recommended. RECOMMENDATION: Staff recommendation is to authorize the Administrator to renew the contract with the Wisconsin Economic Development Corporation for the 2019-2020 Connect Community program.  s Õ o August 8.2019 'c Viltage of Little Chute 108 W Main Street Li¡tle Chute. WI 5,1140 Atin: James Fer¡loli RE: Connect Communities Agreernent #AGl97l between the Wisconsin Economic Development Corporation ("WEDC") and Village of Little Chute (o'Locnl Organization"). Dear Janres Fenlon Corrgratulatìons! WEDC has determined that the Village of Little Chute, ¡iour Local Organizatìon. is eligible to parlicipate in the Connect Cornmunitìes Progranr flom July l, 20 l9 lo June 30.2A2A. By signing and returning this letter agreementto ¡he WEDC and paying the parficipation lee outlined below. the Local Organization agrees to the fbllowing ternrs. As a participanl in the Cclnnect Colnmunities Proglam, the Local Organization shall: a Pa,"" WEDC the annual participation t'ee oFTwo l{unclrecl Dollars ($200); Actively participate in the Connect Cermrnunities Progranr, by attending a ntini¡num of Two (2) tlaining oppoltunities offered by WEDC during the year: and a Submit au annual perlormance report as reciuired Lry WEDC. V/EDC shall provide the fbllorving services to lhe Local Orgatrization: ¡ Designale staflto liaise with the Local Organization; ¡ Provide an on-line comrnunicaiion fool lbr participants in the Connect Communities Program: ald ¡ Plan a¡d implernent rvorkshops and training sessions on downtown revitalization topics based on the needs ol the Connecl Cornnrunilies aud W'isconsin Main Slleet program participatrts. This lettel agreement shall be in effèct as of WEDC's receipt of the Two Hundreci Dollar ($200) participation fèe and this signed lefter agreernent relul'ned to V/EDC by the Local Organization. S Mark R. Hogan, Secrelar-v & CEO ^ ACKNOWLEDGED & AGREED TO BY: Bv Janres Fenlon, Date Village Adminisllator By signing this agreement, the signer ¿ìttests that he,tshe is tully authorized to execute ancl )-l)i 'j\l '¡\i¿sn'rçico Avêrrr: cleliver this agreenrent on behalf of the Local Organization. Vatl is,: n, Il I ii:)7 B?) ôr18.2 I t á7llil t55-l¡i/,Jla r: lW;s,:: ¡;i ir. co n. THINK.MAKE.HAPPEN,.