Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, March 24, 2021 TIME: 6:00 p.m. Virtually attend the March 24, 2021 Committee of the Whole Meeting at 6 PM by following the zoom link here: https://zoom.us/j/98305811741 Meeting ID: 983 0581 1741 Phone: 1 312 626 6799 US (Chicago) A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of March 17, 2021 2. Public Hearing—2021 Utility and Street Reconstruction for Hartzheim Drive and Evergreen Drive 3. Action—Adopt Resolution No. 8, Series 2021 DNR Authorizing Resolution for Grant Administration 4. Call for Unfinished Business 5. Items for Future Agenda 6. Closed Session: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Proposal Review 7. Return to Open Session 8. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: March 19, 2021  Information for the Committee of the Whole – March 24 – 6:00 PM The Village of Little Chute is taking precautions related COVID-19 as it relates to Village Board meetings. On March 16th, 2020, the Wisconsin Attorney General released guidance for local communities related to Open Meetings and the use of technology while still complying with Wisconsin’s Open Meeting laws. You can find Wisconsin Department of Justice guidance here: DOJ Guidance on Open Meetings. Until further notice, the Village of Little Chute will be providing the following means for residents to interact, engage, and participate in Village Board proceedings. The proceedings of all Village of Little Chute public meetings are recorded and available for review. Virtually attend the March 24th Committee of the Whole at 6:00 PM by following the link here: Join Zoom Meeting https://zoom.us/j/98305811741 Meeting ID: 983 0581 1741 +1 312 626 6799 US (Chicago) Meeting ID: 983 0581 1741 Find your local number: https://zoom.us/u/ae6wwpOfh If you are experiencing connectivity issues or have questions on the options above, please contact James Fenlon at james@littlechutewi.org 1. The Board Room at Village Hall will be open, but board members and staff have the option to attend virtually. We urge residents to participate in our meetings by utilizing the virtual options above. 2. If you have questions or comments regarding the agenda or potential items on the agenda, we urge you to contact Board or staff members regarding your concerns. You can find Board Member contact information here: http://www.littlechutewi.org/59/Meet-the-Village-Board 3. If you have questions or comments regarding the agenda, you can also contact the Village Administrator, James Fenlon, at james@littlechutewi.org or 920-423-3850. 4. If you have questions or comments regarding the agenda and want to contact a Village of Little Chute Department Head, you can find a complete staff directory here: http://www.littlechutewi.org/directory.aspx  MINUTES OF THE REGULAR BOARD MEETING OF MARCH 17, 2021 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Roll call of Trustees PRESENT: Michael Vanden Berg, President Larry Van Lankvelt, Trustee Skip Smith, Trustee Brian Van Lankveldt, Trustee Don Van Deurzen, Trustee James Hietpas, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Adam Breest, Director of Parks, Recreation and Forestry Dave Kittel, Community Development Director Lisa Remiker-DeWall, Finance Director Dan Meister, Fox Valley Metro Police Chief Chris Murawski, Village Engineer Kent Taylor, Director of Public Works EXCUSED: Laurie Decker, Village Clerk Katherine Freund, LC Library Director Tyler Claringbole, Village Attorney Public Appearance for Items Not on the Agenda None Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of Regular Board Meeting of March 3, 2021 2. Minutes of Committee of the Whole Meeting of March 10, 2021 3. Action—Adopt Resolution No. 5, Series 2021, Drews CSM 4. Action—Adopt Resolution No. 6, Series 2021, Griffin CSM 5. Disbursement List Moved by Trustee L. Van Lankvelt, seconded by Trustee B. Van Lankveldt to Approve the Consent Agenda items as listed. Ayes 7, Nays 0 – Motion Carried Other Informational Items—February Fire Monthly Report and February Monthly Report Public Hearing—Karen Drive Zoning Change Moved by Trustee L. Van Lankvelt, seconded by Trustee B. Van Lankveldt to Enter into Public Hearing Ayes 7, Nays 0 – Motion Carried Director Kittel went over the 5 properties that are requested to be changed from residential to industrial and advised the Board that all neighbors have been informed and this has been approved by the Plan Commission. Moved by Trustee L. Van Lankvelt, seconded by Trustee Van Deurzen to Exit Public Hearing Ayes 7, Nays 0 – Motion Carried Discussion/Action—Johnson Street Parking Director Taylor went over the temporary no parking signs that were put up on Johnson Street and would now like to discuss or take action to make the signs permanent. Administrator Fenlon advised the Board that a resident in the 600 block of Johnson Avenue feels the no parking signs in the winter should be permanent. Trustee L. Van Lankvelt would like to see year-round no parking signs and not just seasonal. Ms. Alison Wallace, 414 Johnson Avenue would like to see the signs stay up all year long and is safer for everyone. Mr. Binversie, 605 Johnson Court would also like to see the no parking signs year-round. Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to make the No Parking Signs on Johnson Avenue and Johnson Court permanent. Ayes 7, Nays 0 – Motion Carried Ordinances: Adopt Ordinance No. 2-157, Series 2021, An Ordinance Establishing Compensation and/or per Diems for Certain Boards and Commissions Members Moved by Trustee Peerenboom, seconded by Trustee Smith to Adopt Ordinance No. 2-157, Series 2021, An Ordinance Establishing Compensation and/or per Diems for Certain Boards and Commissions Members and to change the compensation from $35.00 to $50.00 per meeting attended. Ayes 6, Nays 1 (Van Deurzen) – Motion Carried Adopt Ordinance No. 3, Series 2021, An Ordinance Amending Chapter 40 Streets, Sidewalks, and Other Public Places, Article III Section 40-64 (K) Construction and Repair Moved by Trustee B. Van Lankveldt, seconded by Trustee Peerenboom to Adopt Ordinance No. 3, Series 2021, An Ordinance Amending Chapter 40 Streets, Sidewalks, and Other Public Places, Article III Section 40-64 (K) Construction and Repair Ayes 7, Nays 0 – Motion Carried Adopt Ordinance No. 4, Series 2021, An Ordinance Amending Chapter 44 of the Little Chute Municipal Code and the Official Zoning Map for Karen Drive Moved by Trustee B. Van Lankveldt, seconded by Trustee Smith to Adopt Ordinance No. 4, Series 2021, An Ordinance Amending Chapter 44 of the Little Chute Municipal Code and the Official Zoning Map for Karen Drive Ayes 7, Nays 0 – Motion Carried Action—Site Plan Outagamie County Recycling and Solid Waste Director Kittel went over the Site Plan for Outagamie County Recycling and Solid Waste and was previously approved by the Plan Commission with the concerns for storm water information. Trustee Van Lankvelt asked if any inspections are done on the building; Director Kittel advised that this would be done through the State, but our building inspector would be on-site. The majority of the Board decided that they would like to wait until the Storm Water Maintenance Plans are received before any action is taken. Discussion—Request from Rustic Resque to Utilize Village Parking Director Kittel requested using the Village parking lot to park a Utility Trailer overnight during the summer. This item is for discussion only and questions were raised if residents wanted to use this parking lot, would they be able to; the answer is not without prior permission. Discussion/Action—Kayak Launch Director Breest went over the information on bids received for the Kayak Launch. Only one bid was received, staff is recommending rejecting this bid and opening up public bids again. Moved by Trustee Smith, seconded by Trustee Peerenboom to reject the bid by Highway Landscapers, Inc. and reopen for bid. Ayes 7, Nays 0 – Motion Carried Discussion—MS4 Annual Report Director Taylor went over the MS4 Report to be sent to the DNR Action—Adopt Resolution No. 7, Series 2021 Approving the 2020 MS4 General Permit Annual Report Moved by Trustee L. Van Lankvelt, seconded by Trustee Smith to Adopt Resolution No. 7, Series 2021 Approving the 2020 MS4 General Permit Annual Report Ayes 7, Nays 0 – Motion Carried Discussion/Action—RFP Transportation Funding Working Group Administrator Fenlon went over the RFP and if approved will be released on April 5th, 2021. Moved by Trustee Peerenboom, seconded by Trustee Smith to Approve the release of the Request for Proposal (RFP) For Transportation utility and Street Funding Feasibility, Analysis, and Utility Creation as presented Ayes 7, Nays 0 – Motion Carried Discussion/Action—Budget Amendments and Carryover Director Remiker-DeWall went over the request for the 2020 Budget Amendments and the 2020-2021 Carryover with supporting documents attached to the packet. The Board thanked the Finance Department for their work. Moved by Trustee Peerenboom, seconded by Trustee Smith to Approve the Budget Amendments and Carryover as presented. Roll Call Vote Trustee Brian Van Lankveldt Aye Trustee Smith Aye Trustee Van Deurzen Aye Trustee Peerenboom Aye Trustee Larry Van Lankvelt Aye Trustee Hietpas Aye President Vanden Berg Aye Ayes 7, Nays 0 – Motion Carried Discussion/Action—K-9 MOU Chief Meister advised the board that the Metro Police Canine Foundation has met its 2021 financial goal and now needs to assign a handler. This has been approved by the Fox Valley Metro Police Association Local 152 and the Village of Kimberly Board and now needs the approval of the Village of Little Chute Board. Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to Approve the K-9 Memorandum of Understanding as presented. Ayes 7, Nays 0 – Motion Carried Discussion—Covid-19 Updates No updates Department and Officers Progress Reports Departments and Officers provided progress reports to the Board. Call for Unfinished Business Nikki from Johnson Avenue supports the parking signs all year long Items for Future Agenda None Closed Sessions: 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Review legal Proposal for Outagamie County Landfill Moved by Trustee Smith, seconded by Trustee Van Deurzen to enter into closed session. Ayes 7, Nays 0 – Motion Carried 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Negotiations Moved by Trustee Smith, seconded by Trustee L. Van Lankvelt to enter into closed session. Ayes 7, Nays 0 – Motion Carried 19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel, 2020 Review of Village Administrator Moved by Trustee B. Van Lankveldt, seconded by Trustee Van Deurzen to enter into closed session. Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Smith, seconded by Trustee Van Deurzen to exit closed session. Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee L. Van Lankvelt, seconded by Trustee Van Deurzen to Adjourn the Regular Board Meeting at 9:02 p.m. Ayes 7, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE (Outagamie County, State of Wisconsin) NOTICE OF PUBLIC HEARING PROJECT: 2021 Utility and Street Reconstruction Projects SPECIAL ASSESSMENT AREA OF PROJECT: Hartzheim Drive - Buchanan Street to 1,400 feet west - Paving & Utilities NOTICE OF PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS/HOOKUP FEES FOR INSTALLATION AND CONSTRUCTION OF PUBLIC IMPROVEMENTS, AS SET FORTH ABOVE, HAVING BEEN CONSTRUCTED/INSTALLED WITHIN THE VILLAGE OF LITTLE CHUTE. PLEASE TAKE NOTICE that the Village Board of Trustees, Village of Little Chute, as located in Outagamie County. State of Wisconsin, has declared its intention to exercise its police powers under Chapter(s) 61.36 and as applicable, 66.0701, 66.0703, and 66.0907, of the Wisconsin Statutes and Village Ordinances, as amended from time to time, to levy special assessments/hookup fees upon property located within the above-described area for the purpose of paying for the installation and construction of the project set forth above. That all said special assessment/hookup fees, when levied, shall be based upon a reasonable basis, being total and complete construction costs, including engineering fees, attorneys' fees, publication costs, Village administrative costs and fees, and all other costs related to said special assessment proceedings. The Report of the Village Engineer for the Village of Little Chute showing final plans and specifications, an estimate of the entire and complete cost of installation and construction and proposed assessments, is on file in the Administrative Offices and Finance Department, 108 West Main Street and may be inspected on any business day, beginning March 10, 2021, between the hours of 8:00 A.M. to 4:30P.M. YOU ARE FURTHER NOTIFIED that the Village Board of Trustees, of the Village of Little Chute, will hear all persons interested, or their agents or attorneys, concerning matters contained in the Preliminary Special Assessment/Hookup Fees Resolution and the Village Engineer's Report on: Wednesday, March 24, 2021 at 6:00 p.m. in the V i l l a g e B o a r d R o o m at the Little Chute Village Hall, 108 W. Main Street, Little Chute, WI 54140 All objections will be considered at said hearing and thereafter, the amount of special assessments/hookup fees will be determined by the Village Board of Trustees pursuant to any Final Assessment Resolution levying special assessments/hookup fees as thereafter voted upon, passed and adopted by the Village Board of Trustees. Dated this 4th day of March 2021 Laurie Decker, Village Clerk VILLAGE OF LITTLE CHUTE Requests from persons with disabilities who need assistance to participate in this hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Publish: March 10, 2021  2021 Utility & Street Reconstruction Public Hearing On Proposed Special Assessments/Hookup Fees for Installation and Construction of Public Improvements Please feel free to ask questions or share comments and concerns by using the chat function or by phone. Time will be provided after the presentation to ask questions. Thank you for your cooperation.  Village Engineering Staff Chris Lyons Christopher Murawski, P.E. Laura Braatz CAD Designer Village Engineer Office Administrative Staff Dave Mattson Rob Olkiewicz Bryan Blum Field Survey/CAD Designer Construction Manager/CAD Designer GIS Manager/Inspection  2021 Utility and Street Reconstruction Project Information The street reconstruction is necessary on Hartzheim Drive due to failing asphalt pavement. Utilities and concrete pavement will also be extended for this street to provide for new development. (Assessment Project) Evergreen Drive pavement improvements are being driven by new development. The existing asphalt pavement will not withstand the new traffic loads that are anticipated. (Non Assessment Project) 2021 Utility and Street Reconstruction Project Locations  Public Hearing On Proposed Special Assessments/Hookup Fees The 2021 Construction Projects are complete and ready for bid. The Preliminary Engineer’s report is available for review with an estimated value of the assessment to be levied against each affected parcel for the proposed benefits. Please do not hesitate to ask questions or share comments and concerns with the Village staff.  Typical Construction Sequence Project Duration from April to October • Terrace Trees • Sanitary Sewer Installation • Water Main Installation • Storm Sewer Installation • Water Lateral Installation • Storm Sewer Lateral Installation • Street Excavation • Sub Base Installation • Concrete Placement • Terrace Restoration • Signage and Pavement Marking Installation  Hartzheim Drive Assessment Rates Preliminary Engineer’s Report, (March 9, 2021) Concrete Street Pavement - Two 12 foot drive lanes 2-6 foot parking lanes $107.82 per lineal foot - Residential Rate (Reconstruction) $129.01 per lineal foot - Commercial Rate (Reconstruction) Sidewalk and Apron Replacement – Included as part of rate for concrete street pavement. 6-inch Dia. Sanitary Lateral - Main to Property Line, $3,931.46 each 6-ich Dia. Storm Lateral - Storm Main to Property Line, $1,306.02 each (30% Village – 70% Property Owner) 1-1/4 & 2-inch Water Service – Water Main to Curb Box, $5,634.98 each Reconstruction - Water Utility Cost New Construction - Developer/Property Owner (No assessment charges for extending utility mains) Service Lateral Responsibilities  New Service Laterals - Water Water Service Lateral New services will be from the main to the curb stop (new road construction, not reconstruction). Leaking or defective service lines, outside the right of way, will be ordered to be replaced to the existing building (meter) if discovered (not anticipated). No existing lead pipes are anticipated to be encountered for the 2021 construction projects.  New Service Laterals - Storm Storm Sewer Lateral Installation Install laterals to right-of-way for each property allowing for sump pump hookups. Existing storm pipe discharging at the right of way will be connected to the new storm sewer at no charge.  Drainage & Sump Pump Water All new storm laterals will be assessed to the land owner and the building sump pump will be required to connect to the provided lateral. All structures (with basements) without a sump pump will be required to install one and then connect to provided storm lateral. Storm laterals are not designed for surface water drainage or roof runoff from downspouts.  New Service Laterals – Building Sewer Building (sanitary) Sewer Lateral Installation Install laterals to right-of-way for each property. Any new or faulty services will be assessed to the property owner. Leaking or defective sewer laterals lines, outside the right of way, will be ordered to be replaced to the existing building if discovered (none anticipated). The new pavement section for Hartzheim Drive will comprise of two 12-foot-wide drive lanes and two 6-foot-wide parking lanes. The new pavement section for Evergreen Drive will comprise of two 12-foot-wide drive lanes and one 14-foot-wide dedicated turn lane (non assessment project).  Included in Concrete Pavement Assessment Street Excavation Removal of remaining pavement, sub base, curb and gutter, topsoil, vegetation, or any other obstructions. Sub Base Installation Install and grade crushed aggregate to function as road base. Concrete Placement Installation of street pavement and curb, replacement sidewalk, sidewalk ramps and driveway aprons. Approximately one week of concrete cure time required between placing adjacent concrete items. Terrace Restoration Shape terrace areas, install topsoil and seed. Frequently Asked Questions During Construction  What are special assessments? A special assessment is a charge made by the Village to the property owners to pay for the cost of improvements which are constructed to serve the adjacent properties. Special assessments are a means by which the Village distributes the cost of constructing improvements to those properties which are benefited. The Village follows the procedures contained in Section 66.0701 and 66.0703, Wis. Stats. And the Village of Little Chute’s Municipal Code, for levying special assessments.  Why do I have to pay special assessments if I am already paying property taxes? Special assessments paid by property owners cover only a portion of the costs for improvements, with the Village’s general fund paying the rest. All property owners in the Village benefit from an ongoing program of street construction and maintenance, but abutting property owners realize a greater benefit of improvements which serve their properties.  What improvements are assessed? Typically the Village assesses for new street construction, street reconstruction, new drive approaches, new sidewalk installation and/or replacement, building sewer laterals, alley paving, and new construction of mains for storm sewer, sanitary sewer and water supply.  Will my driveway be replaced? For this project, the driveway approach, including the sidewalk section through the driveway, will be constructed as part of the concrete street paving. This is the portion of your driveway that resides in the public right of way. Sidewalks will be installed as part of the paving special assessment unit rate. How will my trash and recycling pickup be affected? The Village will endeavor to maintain your regular garbage pick-up schedule. However, depending upon the stage of construction, pick- up may be delayed by a day or two. Unless notified otherwise, please leave your polycart out until it is emptied. If you experience problems or have questions during construction, please contact Public Works at 920-423-3865 (for garbage issues) and Orion Waste Solutions at 920-759-0501 (for recycling concerns). Can the Contractor perform work on my private property? The Village does not get involved with coordinating construction on private property. You may contact the contractor individually to contract work with them privately. Minimal transition work in lawn areas should be expected but if the property owner requests an easement one can be provided to document the extent of disturbance and the duration of the temporary construction easement. Because this work is considered to be a benefit to the property owner it is the Village’s policy that no cost for the easement will be provided to the property owner. If permission to access the property is denied the construction work will end at the property line and the property owner will be required to complete the transition work using the established design elevations at the Right of Way. What happens if I witness something dangerous in the construction zone? Please inform the project inspector or the Village offices as soon as possible. Appropriate staff will attempt to remedy the situation. If it is an emergency, contact 911.  How long will the project take? Depending on the project complexity and weather, it will take approximately 24 weeks to complete the work. There may be times during this period when you will be inconvenienced by construction equipment and delays. We realize this will be an interruption to your normal routine and the Village appreciates your willingness to bear with the process.  What are the typical hours of construction? Construction hours are from 7:00 am to 8:00 pm. Some exceptions may occur due to weather conditions or approaching deadlines. There may exist the need for saw cutting of the newly poured street outside of the typical construction hours. The timing of this sawing is critical to preclude random cracking from occurring. We apologize in advance for this inconvenience, but it is necessary to protect the integrity of the newly poured concrete panels. Will my utilities (water, sewer, phone, cable, etc.) be affected? The Village anticipates no interruptions to your utilities during the street construction. Private utilities, however, such as gas, electric, or phone may have work unrelated to this project scheduled to occur during this same time period.  What kind of access can I expect during construction? Driveway access will be temporarily restricted throughout the project. Often this will occur when work is being completed in front of or adjacent to the property. Driveway access will be restored at the end of each construction day whenever possible. Driveway access will be restricted for an extended period during the construction of the pavement, driveway approach and any driveway sidewalk. Notification will be provided to the residents prior to the closure.  Where should I park? Your new concrete street will be poured in phases, typically one lane at a time. Once the first lane is poured, it requires seven (7) days of cure time before it can be driven on. During this phase, there may be room for overnight parking on the un-paved (gravel) side of the street. Additionally, some residents may choose to cooperate with neighbors for temporary parking arrangements. Please be advised that during normal construction hours vehicles are required to be located outside of the public right of way.  What if I need special access to my property? Simply call the Village Engineering Office and arrangements will be made to talk to you about your needs. If something comes up without notice, the Contractors will be informed to help as much as possible to avoid harm to person or property. If you have any special needs for accessibility or for any other considerations please notify the Village as soon as possible. How will this affect emergency services? There should be no impact to emergency services. They are informed daily and instantly if changes in traffic occur. Construction equipment will move out of the way if emergency services are present. Do I need to do anything with my sump pump or roof drains? Roof drains are not allowed to connect to the storm lateral that will be provided. The storm lateral is intended for the building sump pump. Property owners located in the Village of Little Chute are required to connect to the new lateral for your sump pump. What will happen to mail delivery and my mailbox? The homeowner must make arrangements with the post office for mail service during construction. The Postmaster may choose to set up temporary boxes, relocate people’s existing boxes to a temporary location, or have residents pick up their mail at the post office. It is the homeowner’s responsibility to remove and re-install their mailbox. If not removed by time of construction, the contractor will remove it and place it on your front lawn. The contractor will not be responsible for any damage. Please contact the post office for guidelines on the installation of mailboxes. The Village has contacted the Postmaster to try to coordinate final mailbox locations.  Dust and Noise Street construction is a process during which you can expect to endure a fair amount of noise and dust. We ask for your patience and understanding as we make the necessary improvements to your street. Thank you in advanced for your cooperation.  Communication Updates The Village will use a variety of methods to communicate with you. Public meetings, the postal service, and/or doorstep memos and notices are standard. Once construction has started, bi-weekly updates will be posted on the Village website at www.littlechutewi.org. Of course we are always available by telephone if you should have questions that arise during the project. Do I need to do anything before construction starts? Please remove any irrigation, landscaping, walls, rocks, electric pet fences, and other items within the right of way you want to preserve during construction. If items are not removed, the Contractor will remove and discard them. Also, contact the Village if those items reside on your property to minimize impacts. Finally, please try to attend the walk through on-site public informational meeting. This meeting with the Village engineering staff will occur prior to construction and is provided to inform residents of what can be expected during construction. What should I expect after construction is completed? The Contractor will have top soiled, seeded, and mulched all areas disturbed by the construction. It is the property owner’s responsibility to water the seeded areas and cut the newly established grass. By providing the same lawn care in the right of way as the property owner’s lawn will ensure the grass seed will germinate and grow while preventing weeds taking over the area. Please do not use weed killer during the first year of lawn development. How much is this street improvement going to cost me? The cost each property owner will pay is based on the lineal footage of the street frontage. The price per lineal foot is the same for each residential parcel. Commercial properties are charged a separate rate. Lots with multiple frontages receive corner lot credit(s) per Village ordinance. Each property’s preliminary assessment charge is calculated and published in the “Preliminary Engineer’s Report” along with the concrete street assessment rates. Lateral assessments are also included in this report.  What are my options for payment? The Village offers the following payment options: • Pay Entire Assessment: If you pay by the due date shown on the enclosed statement (60 days for special assessments) you will avoid any interest charges. If the assessment is not paid in full by the due date, the Village will start to accrue interest monthly at an annual rate of 1.65% (Interest rate is determined by what rate the Village attains on its debt issue for the project. The rate assessed in 2020 was 2.5%.) • Annual Installment: An annual installment plan with the Village of no less than one year and generally up to five years is available. The term on the plan is dependent upon the amount of your bill (installment minimum is $300 per year).  What are my options for payment? A property owner is responsible for making their annual payment before November 1 of each year to avoid placement of the special assessment installment on your property tax bill. By default, if we do not receive a required payment before November 1 each year the amount shown on the statement you will receive will automatically be placed on your tax bill as a special assessment beginning with the 2021 tax bill. Special Assessments are due on the first installment of your tax bill. Please note the Village does not have a prepayment penalty on special assessments. An outstanding special assessment plus accrued interest can be made at any time. Interest is calculated monthly on the balance of your assessment as of the 1st of each month. Frequently Asked Questions About Construction & Special Assessments Common Questions for Village Street Improvement Projects – 2021 Utility and Paving Projects What are special assessments? A special assessment is a charge made by the Village to the property owners to pay for the cost of improvements which are constructed to serve the adjacent properties. Special assessments are a means by which the Village distributes the cost of constructing improvements to those properties which are benefited. The Village follows the procedures contained in Section 66.0701 and 66.0703, Wis. Stats. And the Village of Little Chute’s Municipal Code, for levying special assessments. Why do I have to pay special assessments if I am already paying property taxes? Special assessments paid by property owners cover only a portion of the costs for improvements, with the Village’s general fund paying the rest. All property owners in the Village benefit from an ongoing program of street construction and maintenance, but abutting property owners realize a greater benefit of improvements which serve their properties. What improvements are assessed? Typically the Village assesses for new street construction, street reconstruction, new drive approaches, new sidewalk installation and/or replacement, building sewer laterals, alley paving, and new construction of mains for storm sewer, sanitary sewer and water supply. Will my driveway be replaced? For this project, the driveway approach, including the sidewalk section through the driveway, will be constructed as part of the concrete street paving. This is the portion of your driveway that resides in the public right of way. Sidewalks will be installed as part of the paving special assessment unit rate. How will garbage and recycling pickup be affected? The Village will endeavor to maintain your regular garbage pick-up schedule. However, depending upon the stage of construction, pick-up may be delayed by a day or two. Unless notified otherwise, please leave your polycart out until it is emptied. If you experience problems or have questions during construction, please contact Public Works at 920-423-3865 (for garbage issues) and Orion Waste Solutions at 920-759-0501 (for recycling concerns). Can the Contractor perform work on my private property? The Village does not get involved with coordinating construction on private property. You may contact the Contractor individually to contract work with them privately. Minimal transition work in lawn areas should be expected but if the property owner requests an easement one can be provided to document the extent of disturbance and the duration of the temporary construction easement. Because this work is considered to be a benefit to the property owner it is the Village’s policy that no cost for the easement will be provided to the property owner. If permission to access the property is denied the construction work will end at the property line and the property owner will be required to complete the transition work using the established design elevations at the Right of way. What happens if I witness something dangerous in the construction zone? Please inform the project inspector or the Village offices as soon as possible. Appropriate staff will attempt to remedy the situation. If it is an emergency, contact 911. How long will the project take? Depending on the project complexity and weather, it will take approximately 24 weeks to complete the work. There may be times during this period when you will be inconvenienced by construction equipment and delays. We realize this will be an interruption to your normal routine and the Village appreciates your willingness to bear with the process. What are the typical hours of construction? Construction hours are from 7:00 am to 8:00 pm. Some exceptions may occur due to weather conditions or approaching deadlines. There may exist the need for saw cutting of the newly poured street outside of the typical construction hours. The timing of this sawing is critical to preclude random cracking from occurring. We apologize in advance for this inconvenience, but it is necessary to protect the integrity of the newly poured concrete panels. Will my utilities (water, sewer, phone, cable, etc.) be affected? The Village anticipates no interruptions to your utilities during the street construction. Private utilities, however, such as gas, electric, or phone may have work unrelated to this project scheduled to occur during this same time period. What kind of access can I expect during construction? Driveway access will be temporarily restricted throughout the project. Often this will occur when work is being completed in front of or adjacent to the property. Driveway access will be restored at the end of each construction day whenever possible. Driveway access will be restricted for an extended period during the construction of the pavement, driveway approach and any driveway sidewalk. Notification will be provided to the residents prior to the closure. Where should I park? Your new concrete street will be poured in phases, typically one lane at a time. Once the first lane is poured, it requires seven (7) days of cure time before it can be driven on. During this phase, there may be room for overnight parking on the un-paved (gravel) side of the street. Additionally, some residents may choose to cooperate with neighbors for temporary parking arrangements. Please be advised that during normal construction hours vehicles are required to be located outside of the public right of way. What if I need special access to my property? Simply call the Village Engineering Office and arrangements will be made to talk to you about your needs. If something comes up without notice, the Contractors will be informed to help as much as possible to avoid harm to person or property. If you have any special needs for accessibility or for any other considerations please notify the Village as soon as possible. How will this affect emergency services? There should be no impact to emergency services. They are informed daily and instantly if changes in traffic occur. Construction equipment will provide access and move out of the way if emergency services are present. Do I need to do anything with my sump pump or roof drains? Roof drains are not allowed to connect to the storm lateral that will be provided. The storm lateral is intended for the building sump pump. Property owners located in the Village of Little Chute are required to connect to the new lateral for your sump pump. What will happen to mail delivery and my mailbox? The homeowner must make arrangements with the post office for mail service during construction. The Postmaster may choose to set up temporary boxes, relocate people’s existing boxes to a temporary location, or have residents pick up their mail at the post office. It is the homeowner’s responsibility to remove and re-install their mailbox. If not removed by time of construction, the contractor will remove it and place it on your front lawn. The contractor will not be responsible for any damage. Please contact the post office for guidelines on the installation of mailboxes. The Village has contacted the Postmaster to try to coordinate final mailbox locations. Dust and Noise Street construction is a process during which you can expect to endure a fair amount of noise and dust. We ask for your patience and understanding as we make the necessary improvements to your street. Thank you in advanced for your cooperation. Communication Updates The Village will use a variety of methods to communicate with you. Public meetings, the postal service, and/or doorstep memos and notices are standard. Once construction has started, bi-weekly updates will be posted on the Village website at www.littlechutewi.org. Of course we are always available by telephone if you should have questions that arise during the project. Do I need to do anything before construction starts? Please remove any irrigation, landscaping, walls, rocks, electric pet fences, and other items within the right of way you want to preserve during construction. If items are not removed, the Contractor will remove and discard them. Also, contact the Village if those items reside on your property to minimize impacts. Finally, please try to attend the walk through on-site public informational meeting. This meeting with the Village engineering staff will occur prior to construction and is provided to inform residents of what can be expected during construction. What should I expect after construction is completed? The Contractor will have top soiled, seeded, and mulched all areas disturbed by the construction. It is the property owner’s responsibility to water the seeded areas and cut the newly established grass. By providing the same lawn care in the right of way as the property owner’s lawn will ensure the grass seed will germinate and grow while preventing weeds from taking over the area. Please do not use weed killer during the first year of lawn development. How much is this street improvement going to cost me? The cost each property owner will pay is based on the lineal footage of the street frontage. The price per lineal foot is the same for each residential parcel regardless of whether you have one lane or two lanes on your side of the street. Commercial properties are charged a separate rate. Lots with multiple frontages receive corner lot credit(s) per Village ordinance. Each property’s preliminary assessment charge is calculated and published in the “Preliminary Engineer’s Report” along with the concrete street assessment rates. Lateral assessments are also included in this report. Payment options are provided on the following page. What are my options for payment? The Village offers the following payment options:  Pay Entire Assessment: If you pay by the due date shown on the enclosed statement (60 days for special assessments) you will avoid any interest charges. If the assessment is not paid in full by the due date, the Village will start to accrue interest monthly at an annual rate of 1.65% (Interest rate is determined by what rate the Village attains on its debt issue for the project. The rate assessed in 2020 was 2.5%.)  Annual Installment: An annual installment plan with the Village of no less than one year and generally up to five years is available. The term on the plan is dependent upon the amount of your bill (installment minimum is $300 per year). A property owner is responsible for making their annual payment before November 1 of each year to avoid placement of the special assessment installment on your property tax bill. By default, if we do not receive a required payment before November 1 each year the amount shown on the statement you will receive will automatically be placed on your tax bill as a special assessment beginning with the 2021 tax bill. Special Assessments are due on the first installment of your tax bill. Please note the Village does not have a prepayment penalty on special assessments. An outstanding special assessment plus accrued interest can be made at any time. Interest is calculated monthly on the balance of your assessment as of the 1st of each month. PRELIMINARY ENGINEER'S REPORT Owner: Village of Little Chute, Outagamie County, WI Project Name: 2021 Utility Reconstruction Contract No. 2021001 Date: March 9, 2021 Streets Hartzheim Drive Storm Lateral Construction Costs (Sewer Main to Property Line) Item Qty Unit Description Unit Price Total 1 365 L.F. 6 Inch Storm Lateral - Open Cut (Schedule 35 PVC) $49.69 $18,136.85 2 13 EA Storm Sewer Clay Dam $159.64 $ 2,075.32 Construction Costs (Items 1 and 2) $20,212.17  2021 UTILITY RECONSTRUCTION (Hartzheim Drive) VILLAGE OF LITTLE CHUTE Outagamie County, Wisconsin ASSESSMENT COSTS Storm Lateral (Sewer Main to Property Line) Construction Costs $20,212.17 Engineering & Contingencies (10%) $2,021.22 On-Site Inspection (5%) $1,010.61 Administration / Fiscal (5%) $1,010.61 Total Cost $24,254.61 Village Portion (30%) $7,276.38 Assessment Portion (70%) $16,978.23 Number of Storm Laterals in ROW 13 Assessment Rate (per lateral) $1,306.02  Owner: Village of Little Chute, Outagamie County, WI Project Name: 2021 Utility Reconstruction Contract No. 2021001 Date: March 9, 2021 Streets Hartzheim Drive Sanitary Lateral Construction Costs (Sewer Main to Property Line) Item Qty Unit Description Unit Price Total 1 265 L.F. 6 Inch Sanitary Lateral - Open Cut (Schedule 35 PVC) $92.15 $24,419.75 2 8 EA Storm Sewer Clay Dam $184.39 $ 1,475.12 3 8 EA 4 Inch Sanitary Lateral - Pipe Burst (Schedule 17 PE) $ 39.36 $ 314.88 Construction Cost (Items 1 through 3, Inclusive) $26,209.75  2021 UTILITY RECONSTRUCTION (Hartzheim Drive) VILLAGE OF LITTLE CHUTE Outagamie County, Wisconsin ASSESSMENT COSTS Sanitary Lateral (Sewer Main to Property Line) Construction Costs $26,209.75 Engineering & Contingencies (10%) $ 2,620.98 On-Site Inspection (5%) $ 1,310.49 Administration / Fiscal (5%) $ 1,310.49 Total Cost $31,451.71 Assessable Laterals 8 Assessment Rate (per lateral) $ 3,931.46  Owner: Village of Little Chute, Outagamie County, WI Project Name: 2021 Utility Reconstruction Contract No. 2021001 Date: March 9, 2021 Streets Hartzheim Drive 1-1/4” Water Service (Water Main to Curb Stop) Item Qty Unit Description Unit Price Total 1 13 EA 1-1/4” Inch Corporation Stop, Curb Stop and Curb Stop Box $721.97 $ 9,385.61 2 665 EA 1-1/4” Inch Polyethylene Water Service - Open Cut $ 85.00 $56,525.00 3 13 EA Water Service Clay Dam $128.81 $ 1,674.53 Construction Cost (Items 1 through 3, Inclusive) $67,585.14 2” Water Service (Water Main to Curb Stop) Item Qty Unit Description Unit Price Total 4 2 EA 2” Inch Corporation Stop, Curb Stop and Curb Stop Box $ 1,281.67 $ 2,563.33 5 50 EA 2” Inch Polyethylene Water Service - Open Cut $ 102.00 $ 5,100.00 6 2 EA Water Service Clay Dam $ 128.81 $ 257.62 Construction Cost (Items 4 through 6, Inclusive) $ 7,920.95  2021 UTILITY RECONSTRUCTION (Hartzheim Drive) VILLAGE OF LITTLE CHUTE Outagamie County, Wisconsin ASSESSMENT COSTS 1-1/4” Water Service (Water Main to Curb Stop) Construction Costs $67,585.14 Engineering & Contingencies (5%) $ 3,379.26 On-Site Inspection (3%) $ 2,027.55 Administration / Fiscal (3%) $ 2,027.55 Total Cost $75,019.50 2” Water Service (Water Main to Curb Stop) Construction Costs $ 7,920.95 Engineering & Contingencies (10%) $ 792.10 On-Site Inspection (5%) $ 396.05 Administration / Fiscal (5%) $ 396.05 Total Cost $ 9,505.15 Total Cost $ 84,524.65 Assessable Laterals 15 Assessment Rate (per lateral) $ 5,634.98  CONCRETE STREET ASSESSMENT RATES Street 2 Driving Lanes 2 Driving Lanes Design 2 Driving Lanes 1 Parking Lane 2 Parking Lanes Residential Rate (RC/RT) $81.70 $95.10 $107.82 Commercial Rate (all other zoning) $121.11 $121.11 $129.01 New streets constructed on existing base course receiving its first permanent pavement will be assessed at cost. Rates will be re-evaluated in January of odd-numbered years for adequacy.  ARTS WAY HARVEST TR E EVERGREEN DR 625 715 Parcel No. 260129911 900 912 926 934 1006 1010 2601 902 914 928 936 1002 1012 1020 HARTZHEIM DR Parcel No. 260130010 Parcel No. 260129908 933 1119 BUCHANAN ST RANDOLPH DR § ¨ 41 ¦ KELBE DR Hartzheim Drive / Legend 2021 Utility & Street 0 125 250 Assessment Parcels Feet Assessment Area Parcels Q:\Dept of Public Works\Engineering Department\2000 - Municipal Projects\Hartzheim Drive\05 - GIS\Assessment Map.mxd 1/20/2021 PRELIMINARY ENGINEER'S REPORT 2021 UTILITY & STREET RECONSTRUCTION Hartzheim Drive - Buchanan Street to 1,400 feet west Date: 3/9/2021 SCHEDULE OF PROPOSED ASSESSMENTS Total Sanitary Storm Assess Total Lot Corner Lot Assessable Zoning for CONCRETE Street Water Water Assess Assess Main Main to Property Frontage Credit Frontage Purposes of STREET RATE Assessment Service Main to Curb 6" Sanitary to Property 6" Storm Property Line Assessment Parcel Number Parcel Location 1 Parcel Location 2 Owner 1 Owner 2 Mailing Address City, State & Zip (feet) (feet) (feet) Assessments ($ per lin. ft.) ($) (EA) Stop ($) Laterals (EA) Line ($) Laterals (EA) ($) ($) Hartzheim Drive 260129908 HARTZHEIM DR LEE REAL EST INVESTMENTS LLC 700 RANDOLPH DR APPLETON, WI 54913 637.93 369.96 267.97 Commercial $129.01 $34,570.80 $0.00 $0.00 $0.00 $34,570.80 260129911 HARTZHEIM DR LEE REAL EST INVESTMENTS LLC 700 RANDOLPH DR APPLETON, WI 54913 429.85 429.85 0.00 Commercial $129.01 $0.00 $0.00 $0.00 $0.00 $0.00 260430100 934 HARTZHEIM DR 936 HARTZHEIM DR JCM DEVELOPMENT PO BOX 125 GREENVILLE, WI 54942 103.00 103.00 Residential $107.82 $11,105.46 $0.00 $0.00 1 $1,306.02 $12,411.48 260130000 933 HARTZHEIM DR CLAR PROPERTIES LLC 102 W ELEVENTH ST KAUKAUNA, WI 54130 294.85 294.85 Commercial $129.01 $38,038.59 $0.00 $0.00 $0.00 $38,038.59 260430200 926 HARTZHEIM DR 928 HARTZHEIM DR JCM DEVELOPMENT PO BOX 125 GREENVILLE, WI 54942 103.00 103.00 Residential $107.82 $11,105.46 $0.00 $0.00 1 $1,306.02 $12,411.48 260430300 912 HARTZHEIM DR 914 HARTZHEIM DR JCM DEVELOPMENT PO BOX 125 GREENVILLE, WI 54942 103.00 103.00 Residential $107.82 $11,105.46 $0.00 $0.00 1 $1,306.02 $12,411.48 260430400 900 HARTZHEIM DR 902 HARTZHEIM DR JCM DEVELOPMENT PO BOX 125 GREENVILLE, WI 54942 103.00 103.00 Residential $107.82 $11,105.46 $0.00 $0.00 1 $1,306.02 $12,411.48 260130012 715 E EVERGREEN DR SCHUH IRREV RE TRST, JAMES SCHUH IRREV RE TRST, JULIA 715 E EVERGREEN DR KAUKAUNA, WI 54130 361.50 361.50 Residential $107.82 $38,976.93 6 $33,809.88 6 $23,588.76 6 $7,836.12 $104,211.69 260130006 625 E EVERGREEN DR VILLAGE OF LITTLE CHUTE 108 W MAIN ST LITTLE CHUTE, WI 54140 200.00 200.00 Residential $107.82 $21,564.00 $0.00 $0.00 $0.00 $21,564.00 260429800 2601 BUCHANAN ST 1020 HARTZHEIM DR JCM DEVELOPMENT PO BOX 125 GREENVILLE, WI 54942 105.74 25.00 80.74 Residential $107.82 $8,705.38 $0.00 $0.00 1 $1,306.02 $10,011.40 260130100 1119 RANDOLPH DR TC ROME LLP 2211 RIVERSIDE DR KAUKAUNA, WI 54130 148.66 25.00 123.66 Commercial $129.01 $15,953.37 $0.00 $0.00 $0.00 $15,953.37 260429900 1010 HARTZHEIM DR 1012 HARTZHEIM DR JCM DEVELOPMENT PO BOX 125 GREENVILLE, WI 54942 105.00 105.00 Residential $107.82 $11,321.10 $0.00 $0.00 1 $1,306.02 $12,627.12 260430000 1006 HARTZHEIM DR 1002 HARTZHEIM DR JCM DEVELOPMENT PO BOX 125 GREENVILLE, WI 54942 103.00 103.00 Residential $107.82 $11,105.46 $0.00 $0.00 1 $1,306.02 $12,411.48 260130010 KRUEGER, COREY 3207 N BLUERIDGE DR APPLETON, WI 54914 515.00 515.00 Commercial $129.01 $66,440.15 2 $11,269.96 2 $7,862.92 $0.00 $85,573.03 3,313.53 849.81 2,463.72 $291,097.62 8 $45,079.84 8 $31,451.68 13 $16,978.26 $384,607.40  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 8, SERIES 2021 WHEREAS, the Village of Little Chute is interested in obtaining a cost-share grant from the Wisconsin Department of Natural Resources for the purpose of constructing a storm water management pond knows as Vandenbroek Pond. WHEREAS, the applicant attests to the validity and veracity of the statements and representations contained in the grant application; WHEREAS, a grant agreement is requested to carry out the project; and NOW, THEREFORE, BE IT RESOLVED, that the Village of Little Chute will meet the financial obligations necessary to fully and satisfactorily complete the project and hereby authorizes and empowers the following officials or employees to submit the following documents to the Wisconsin Department of Natural Resources for financial assistance that may be available: Task Title of Authorized Email address and Phone Representative Number if alternative is used Sign and submit a grant application Little Chute - Village Engineer chris@littlechutewi.org Enter into a grant agreement with the DNR Little Chute - Village Engineer chris@littlechutewi.org Submit quarterly and/or final reports to Little Chute - Village Engineer chris@littlechutewi.org the DNR to satisfy the grant agreement, as appropriate Submit reimbursement request(s) to the Little Chute – Village Engineer chris@littlechutewi.org DNR no later than the date specified in the grant agreement Sign and submit Little Chute – Village Engineer chris@littlechutewi.org BE IT FURTHER RESOLVED that applicant will comply with all local, state and federal rules, regulations and ordinances relating to this project and the cost-share agreement. Adopted on the 24th day of March, 2021 VILLAGE OF LITTLE CHUTE BY: __________________________________________ Michael Vandenberg, Village President ATTEST: __________________________________________ Laurie Decker, Village Clerk