Village Board

AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, May 1, 2024 TIME: 6:00 p.m. Virtually attend the May 1st, Regular Board meeting at 6 PM by following the zoom link here: Join Zoom Meeting: https://us06web.zoom.us/j/81972960973 Meeting ID: 819 7296 0973 Dial by your location: +1 312 626 6799 US (Chicago) REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Other Informational Items: G. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of April 17, 2024 2. Disbursement List 3. Special Event Permit – American Legion Memorial Day Parade H. Presentation — Annual Comprehensive Financial Report with KerberRose 2023 Annual Comprehensive Annual Report I. Discussion/Action — Appleton FD/LCFD Auto Aid MOU J. Discussion/Action — Award Bid and Contract for Splash Pad Construction K. Discussion/Action — I41 Overpass Sidewalk and Lighting L. Discussion/Action — DOT Letter of Support M. Discussion/Action — Outagamie County Landfill Firearm Discharge Request N. Discussion/Action — Committee Appointments O. Department and Officers Progress Report P. Call for Unfinished Business Q. Items for Future Agenda R. Closed Session: 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Contract Discussion S. Return to Open Session T. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: April 30, 2024  MINUTES OF THE REGULAR BOARD MEETING OF APRIL 17, 2024 Call to Order: Trustee Van Lankvelt called the Regular Board Meeting to Order at 6:00 p.m. Pledge Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Larry Van Lankvelt, Trustee David Peterson, Trustee Brian Van Lankveldt, Trustee Rosie Sprangers, Trustee Joe Harlow, Trustee EXCUSED: Michael Vanden Berg, President Don Van Deurzen, Trustee Roll call of Officers and Department Heads PRESENT: Beau Bernhoft, Administrator Lisa Remiker-DeWall, Finance Director John McDonald, Director of Parks, Rec and Forestry Kent Taylor, Director of Public Works Fox Valley Metro Police Chief Meister Megan Kloeckner, Library Director Laurie Decker, Village Clerk EXCUSED: Tyler Claringbole, Village Attorney Public Appearance for Items Not on the Agenda Jeff Vanden Berg, 900 Carol Lynn Dr, raised concerns over recycling bins and garbage cans sitting outside and not placed in garages. Consent Agenda Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items may be removed at the request of any Board Member or member of the public. Any removed items will be considered immediately following the motion to approve the other items. 1. Minutes of the Regular Board Meeting of April 3, 2024 2. Disbursement List 3. Great Wisconsin Cheese Festival Temporary Class “B” License 4. Resolution No. 06, Series 2024 Proclaiming Arbor Day in Village of Little Chute A motion was made by Trustee Peterson, seconded by B. Van Lankveldt to remove item 3, Great Wisconsin Cheese Festival Temporary Class “B” License from Consent Agenda. Ayes 5, Nays 0 – Motion Carried Moved by Trustee B. Van Lankveldt, seconded by Trustee Peterson to Approve the Consent Agenda Ayes 5, Nays 0 – Motion Carried Discussion/Action – Great Wisconsin Cheese Festival Temporary Class “B” License Trustee Harlow stated he will be abstaining from the vote as he is Chairman of the Festival. Moved by Trustee L. Van Lankvelt, seconded by Trustee Peterson to approve Temporary Class “B” License for Great Wisconsin Cheese Festival  Ayes 4, Nays 0 (Harlow Abstain)– Motion Carried Proclamation – Chute-ing Stars Dance Team Proclamation – High School Dance Team Discussion/Action – Outdoor Alcohol Permit, Gentleman Jack’s Celebration of Life Clerk Decker presented a request for an outdoor alcohol permit, Ms. Kelly Wentland, from the event was available for questions. Trustee Peterson raised concerns about the timing of the outdoor music with St. Johns Mass starting at 4:30. Ms. Wentland did speak with St. Johns about the event and stated the music will be done by 4pm. Moved by Trustee Sprangers, seconded by Trustee B. Van Lankveldt approve the Outdoor Alcohol Permit for Gentleman Jack’s with the music stopping at 4PM Ayes 5, Nays 0 – Motion Carried Discussion/Action – Holiday Lighting Donation Program Director McDonald presented a request for a Holiday Light program. This program would allow residents and businesses to purchase holiday light fixtures and donate them back to the Village. The department worked with light pole manufacturer and Kaukauna Utilities to ensure lights offered are safe and appropriate for the area. Trustee B. Van Lankveldt asked how many lights we could buy with current funds. Director McDonald stated 5. Trustee Harlow asked how many opportunities for lights are there. Director McDonald stated 13 -16 lights are the plan, alternating on poles. In theory with only five it would still look nice, every year as profits from pints on the plaza come in more could be purchased. Moved by Trustee B. Van Lankveldt, seconded by Trustee Harlow to approve Holiday Lighting Donation Program as presented. Ayes 5, Nays 0 – Motion Carried Department and Officer Reports Department Heads and Officers provided progress reports to the Board. Call for Unfinished Business None Items for Future Agenda None Closed Session: (a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Economic Development Item Moved by Trustee Peterson, seconded by Trustee B. Van Lankvedlt to enter closed session at 6:29 p.m. Ayes 5, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Peterson, seconded by Trustee B. Van Lankveldt to exit closed Session at 6:44 p.m. Ayes 5, Nays 0 – Motion Carried Action – Adopt Resolution No. 07, Series 2024 Purchase of Village Property Moved by Trustee B. Van Lankveldt, seconded by Trustee Harlow to Adopt Resolution No. 07, Series 2024 Purchase of Village Property Ayes 5, Nays 0 – Motion Carried Adjournment Moved by Trustee Peterson, seconded by Trustee B. Van Lankveldt to Adjourn the Regular Board meeting at 6:45 p.m. Ayes 5, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Disbursement List -May 1, 2024 Payroll & Payroll Liabilities - April 25, 2024 $257,037.55 Payroll & Payroll Liabilities - Prepaid Invoices - April 19, 2024 $64,227.37 Prepaid Invoices - CURRENT ITEMS Bills List - May 1, 2024 $123,338.13 Total Payroll, Prepaid & Invoices $444,603.05 The above payments are recommended for approval: Rejected:____________________ ____________________ Approved: May 1, 2024 ___________________________________ Michael R Vanden Berg, Village President ___________________________________ Laurie Decker, Clerk H:\FINANCE\ACCOUNT PAYABLE\BILLS LIST - Board Mtg VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 1 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Report Criteria: Invoice Detail.Voided = {=} FALSE Invoice Description Total Cost Period GL Account A.P. PLUMBING LLC 9225 INSTALLED NEW FLUSH SEAL-PD 137.00 04/24 207-52120-242 Total A.P. PLUMBING LLC: 137.00 AMPLITEL TECHNOLOGIES 23407 DWNPYMT - SERVER/HOST 11,185.38 04/24 404-57190-302 Total AMPLITEL TECHNOLOGIES: 11,185.38 APPLETON AWNING SHOP INC. 78846 REPAIR FLAG 150.00 04/24 202-51960-221 Total APPLETON AWNING SHOP INC.: 150.00 APPLETON TROPHY & ENGRAVING 46015 WI PLAQUE LASER COPY 125.00 04/24 207-52120-218 Total APPLETON TROPHY & ENGRAVING: 125.00 ARING EQUIPMENT CO INC 901464 RETURN INJECTOR 452.87- 04/24 101-53330-225 Total ARING EQUIPMENT CO INC: 452.87- AUTOMATED COMFORT CONTROLS 35756 SERVICE CALL TO PUBLIC WORKS GARAGE 198.00 04/24 101-53310-245 Total AUTOMATED COMFORT CONTROLS: 198.00 AUTOZONE 1973848199 WASHER FLUID & CLEANERS FOR SQUADS 50.78 04/24 207-52120-247 Total AUTOZONE: 50.78 BAKER & TAYLOR 2038216449 BOOKS 213.92 04/24 206-55110-206 2038216450 BOOKS 22.46 04/24 206-55110-206 2038231028 BOOKS 119.24 04/24 206-55110-206 2038231029 BOOKS 465.97 04/24 206-55110-206 2038231030 BOOKS 23.78 04/24 206-55110-206 2038231031 BOOKS 175.35 04/24 206-55110-206 2038231032 BOOKS 13.10 04/24 206-55110-206 Total BAKER & TAYLOR: 1,033.82 BAKERS OUTLET 387750 BARS 26.99 04/24 101-52200-211 Total BAKERS OUTLET: 26.99 BATTERIES PLUS LLC P72063230 SANITARY SEWER METER BATTERIES 118.80 04/24 610-53612-251 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 2 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account Total BATTERIES PLUS LLC: 118.80 BERGSTROM FORD-LINCOLN N24330 2024 FORD POLICE INTERCEPTOR UTILITY VIN 64 41,512.50 04/24 207-52120-303 N24330 2015 FORD SEDAN POLICE INTERCEPTOR VIN 58 2,050.00- 04/24 207-39050 RO420511 2021 FORD INTERCEPTOR REPAIRS 100.00 04/24 207-52120-247 Total BERGSTROM FORD-LINCOLN: 39,562.50 BOCIK, MARY 45045 REFUND SECURITY DEPOSIT 300.00 04/24 208-21235 Total BOCIK, MARY: 300.00 BUTKOVICH, JACALYN 44948 REFUND SECURITY DEPOSIT 300.00 04/24 208-21235 44948 FORFEIT - BROKE AGREEMENT WEDGING OUT SI 50.00- 04/24 208-34401 Total BUTKOVICH, JACALYN: 250.00 CENGAGE LEARNING INC/GALE 83855381 BOOKS 51.73 04/24 206-55110-206 83931812 BOOKS 72.72 04/24 206-55110-206 83931983 BOOKS 61.47 04/24 206-55110-206 83932133 BOOKS 53.23 04/24 206-55110-206 83940816 BOOKS 41.23 04/24 206-55110-206 84109077 BOOKS 57.73 04/24 206-55110-206 84109909 BOOKS 29.99 04/24 206-55110-206 Total CENGAGE LEARNING INC/GALE: 368.10 CINTAS 4189457262 UNIFORM PREP 11.20 04/24 101-53330-213 4189457262 MATS & TOWELS 21.95 04/24 101-53330-218 4190172324 UNIFORM PREP 10.04 04/24 101-53330-213 4190172324 MATS & TOWELS 21.95 04/24 101-53330-218 Total CINTAS: 65.14 CITY OF APPLETON 13866 TRANSIT/LINK SERVICE -APRIL 9,010.00 04/24 101-51780-233 Total CITY OF APPLETON: 9,010.00 COLONIAL HOUSE PROPERTIES INC 40624BANQUET FOOD & BEVERAGE 7,260.54 04/24 101-52200-211 Total COLONIAL HOUSE PROPERTIES INC: 7,260.54 DAUN, ANGELA 44897 REFUND SECURITY DEPOSIT 300.00 04/24 208-21235 Total DAUN, ANGELA: 300.00 DETECTACHEM INC 14533 MOBILEDETECT FETANYL KIT BAGS 242.06 04/24 207-52120-218 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 3 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account Total DETECTACHEM INC: 242.06 DISTRICT 2 INC. 4039 TURN OUT GEAR 4,903.77 04/24 101-52200-213 Total DISTRICT 2 INC.: 4,903.77 ENVIRONMENTAL MGMT &TESTING SERVICES LLC 3786 PRE-DEMOLITION INSPECTION 715, 719 & 723 DE 2,250.00 04/24 418-51225-204 Total ENVIRONMENTAL MGMT &TESTING SERVICES LLC: 2,250.00 FABRICATING LEE'S CONTRACTING 45026 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 45026 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 Total FABRICATING LEE'S CONTRACTING: 600.00 FERGUSON WATERWORKS LLC #1476 412168 CLAMPS 565.00 04/24 620-53644-251 412168 12 HYD EXT KIT - 5-1/4 925.00 04/24 620-53644-254 412386 MEGALUG & GASKETS 160.00 04/24 620-53644-254 412922 HYDRANT WRCH 93.00 04/24 620-53644-254 Total FERGUSON WATERWORKS LLC #1476: 1,743.00 FINGER PUBLISHING INC BE209954 ADVERTISEMENT FOR BIDS 35.19 04/24 101-51650-207 BE209955 BIDS SPLASHPAD 70.66 04/24 101-51650-207 BE210645 PH DENIL 58.20 04/24 101-51650-207 BE210646 ADVERTISEMENT FOR BIDS 28.80 04/24 101-51650-207 BE211850 PH DENIL 46.98 04/24 101-51650-207 Total FINGER PUBLISHING INC: 239.83 G&S CLEANING SERVICES LLC 42224 CLEAN & SANITIZE 210.00 04/24 208-52900-204 42224 CLEAN & SANITIZE 175.00 04/24 206-55110-243 Total G&S CLEANING SERVICES LLC: 385.00 GANDARA, EMILY 45558 REFUND SECURITY DEPOSIT 300.00 04/24 208-21235 Total GANDARA, EMILY: 300.00 GREEN BOYZ INC 154143 FERTILIZER AND CRABGRASS PREVENTER 85.00 04/24 101-51650-243 154144 FERTILIZER AND CRABGRASS PREVENTER 85.00 04/24 101-52250-243 Total GREEN BOYZ INC: 170.00 HAENCO LLC 11992 PRICE DIFFERENCE BETWEEN TISSUE DISPENSE 149.95- 04/24 101-55200-222 11994 BATHROOM TISSUE DISPENSERS 285.45 04/24 101-55200-222 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 4 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account Total HAENCO LLC: 135.50 HALLMAN LINDSAY M0134525 TAPE, CAULK, HOODED SWEATSHIRT 51.15 04/24 207-52120-242 Total HALLMAN LINDSAY: 51.15 HAWKINS INC 6725989 CHLORINE 2,509.76 04/24 620-53634-214 6725989 SODIUM SILICATE 1,710.76 04/24 620-53634-220 Total HAWKINS INC: 4,220.52 HIGHWAY LANDSCAPERS INC 4341 GUARDRAIL - TAMPA WAY 363.00 04/24 101-53300-218 Total HIGHWAY LANDSCAPERS INC: 363.00 KERRY'S VROOM SERVICE INC 10295 NEW ALTERNATOR, BELT AND TENSIONER #92 1,193.53 04/24 207-52120-247 10297 OIL CHANGE #123 49.08 04/24 207-52120-247 Total KERRY'S VROOM SERVICE INC: 1,242.61 KRUEGER, KOREY 45535 REFUND SECURITY DEPOSIT - FIELD RENTAL 50.00 04/24 101-34411 Total KRUEGER, KOREY: 50.00 LAPPEN SECURITY PRODUCTS INC LSPQ50679 PARK FACILITY MASTER KEY - PD 285.00 04/24 101-55200-242 Total LAPPEN SECURITY PRODUCTS INC: 285.00 LITTLE CHUTE ACE HARDWARE 284171 TERRACE TREES MARKING PAINT 31.97 04/24 101-55440-218 284235 PEST SPRAY 7.99 04/24 208-52900-222 284246 TOOLS 47.98 04/24 630-53442-218 284264 PAINTING ITEMS - DPI WOMENS ROOM 57.97 04/24 101-55200-242 284288 CONCRETE MIX - SIGN 26.36 04/24 101-53300-216 284297 PARK RESTROOM WASTEBASKETS 22.77 04/24 101-55200-218 284310 CONN WIRE 4.78 04/24 620-53644-218 284312 SHOP TOOLS 50.98 04/24 101-53330-225 284316 CABLE TIES 5.99 04/24 201-53620-218 284344 RESTORE PRODUCT FOR PLAYGROUND PIECES 10.99 04/24 101-55200-242 284348 #29/#6 RADIATOR BRUSHES 13.99 04/24 101-53330-225 284360 GRAFFITTI REMOVER 8.99 04/24 101-55200-242 284402 BATTERIES - PARK CAMERAS 81.96 04/24 101-55200-218 284410 MAGNET - VANDALIZE KAYAK LAUNCH SEARCH 31.15 04/24 101-55200-218 Total LITTLE CHUTE ACE HARDWARE: 403.87 MACK, PENNEY EXPRPT042724 CONFERENCE - LEAGUE MUTUAL ANNUAL 159.46 04/24 101-51420-201 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 5 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account Total MACK, PENNEY: 159.46 MBM 5156860 COPIER LEASE/METER CHARGE 251.60 04/24 206-55110-225 Total MBM: 251.60 MCO 30580 BILLABLE MILEAGE - MAR 2024 599.01 04/24 620-53644-247 Total MCO: 599.01 MENARDS - APPLETON EAST 55339 PULMBING PARTS - RESTROOM REPAIRS 51.23 04/24 101-55200-242 55339 CABLE TIES & TARP PIPES 91.39 04/24 101-55200-218 55385 MAILBOX REPAIR 22.76 04/24 101-53350-218 55529 MAILBOX REPAIR 2.08 04/24 101-53350-218 55573 FEBREZE & 1/8 EXCELON FLOOR TILE 295.56 04/24 207-52120-242 Total MENARDS - APPLETON EAST: 463.02 MIDWEST METER INC 165866 GASKETS & COUPLINGS, ETC 126.50 04/24 620-53644-253 165866 METER BASE, CELLULAR LTE REMOTE, ETC 403.63 04/24 620-53644-301 Total MIDWEST METER INC: 530.13 MIDWEST SALT LLC P473925 INDUSTRIAL COARSE SALT 3,487.33 04/24 620-53634-224 P473931 INDUSTRIAL COARSE SALT 3,514.83 04/24 620-53634-224 P473970 INDUSTRIAL COARSE SALT 3,508.36 04/24 620-53634-224 Total MIDWEST SALT LLC: 10,510.52 MORALES, GERARDO 45010 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 45010 FORFEIT - FAILURE TO CLEAN PROPERTY 50.00- 04/24 206-38211 Total MORALES, GERARDO: 250.00 MURPHY, RHONDA 44924 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 Total MURPHY, RHONDA: 300.00 NASSCO INC 6416127 CUSTODIAL SUPPLIES - LIB/CC 574.31 04/24 206-55110-244 6416127 CUSTODIAL SUPPLIES - VH 396.69 04/24 101-51650-244 6416127 CUSTODIAL SUPPLIES - PD 188.62 04/24 207-52120-244 6416127 CUSTODIAL SUPPLIES - FD 62.84 04/24 101-52250-244 Total NASSCO INC: 1,222.46 NOW YOGA AND WELLNESS LLC 42324 YOGA CLASSES - 4/15 & 4/22/24 100.00 04/24 208-52900-204 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 6 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account Total NOW YOGA AND WELLNESS LLC: 100.00 OAK CREEK POLICE DEPT 41924HONORGUA HONOR GUARD SCHOOL-2 ATTENDEES 700.00 04/24 207-52120-201 Total OAK CREEK POLICE DEPT: 700.00 O'REILLY AUTOMOTIVE INC 2043-437839 AIR FILTER #25 58.13 04/24 101-53330-225 2043-437862 VALVE STEMS 2.16 04/24 101-53330-218 2043-438023 BRAKE DISC & ROTOR #75 355.21 04/24 101-53330-225 2043-438050 SHOP TOOL 8.99 04/24 101-53330-218 2043-438772 OIL FILTER #232 5.29 04/24 101-53330-225 2043-438829 2 FONNEL HOLDERS 53.98 04/24 101-53300-218 2043-438845 AIR FILTER #29 / #6 188.26 04/24 101-53330-225 2043-438923 OIL FILTER #82 5.29 04/24 101-53330-225 2043-439211 TRANSMISSION FLUID #15 16.98 04/24 101-53300-225 2043-439227 VALVE STEMS 4.32 04/24 101-53330-218 Total O'REILLY AUTOMOTIVE INC: 698.61 PEPSI-COLA 30887254 BEVERAGES 273.40 04/24 101-52200-211 Total PEPSI-COLA: 273.40 PLAYAWAY PRODUCTS 459372 AUDIO BOOKS 334.96 04/24 206-55110-210 Total PLAYAWAY PRODUCTS: 334.96 POLLEY, BRITTANY 45018 REFUND RENTAL FEE - CANCELLED 200.00 04/24 206-38211 45018 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 Total POLLEY, BRITTANY: 500.00 PRIMADATA LLC MAY 2024 POSTCARD POSTAGE - MAY 300.00 05/24 201-53620-226 MAY 2024 POSTCARD POSTAGE - MAY 300.00 05/24 610-53613-226 MAY 2024 POSTCARD POSTAGE - MAY 300.00 05/24 620-53904-226 MAY 2024 POSTCARD POSTAGE - MAY 300.00 05/24 630-53443-226 Total PRIMADATA LLC: 1,200.00 R.N.O.W. INC 2024-69963 SEWER CAMERA DOME & BEZEL ASSEMBLY 614.01 04/24 610-53612-251 Total R.N.O.W. INC: 614.01 RAY O'HERRON 2337020 OC SPRAY - CSO 19.79 04/24 207-52120-223 Total RAY O'HERRON: 19.79 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 7 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account REINDERS INC 2722585 LAWN SEED 35.13 04/24 101-55200-215 2722585 LAWN SEED 17.56 04/24 101-53300-218 2722585 LAWN SEED 17.56 04/24 620-53644-218 2722624 ATHLETIC FIELD MARKING CHALK 509.60 04/24 101-55300-221 2722806 PARKS SPRINKLER HEADS 113.32 04/24 101-55200-242 Total REINDERS INC: 693.17 RIVERSIDE BY REYNEBEAU FLORAL 188448/1 FLORAL ARRANGEMENT- COURT CLERK 108.23 04/24 101-51960-211 Total RIVERSIDE BY REYNEBEAU FLORAL: 108.23 SNAKE DISCOVERY LLC 8480 SNAKE, RATTLE & ROLL - JULY 24,2024 485.00 04/24 206-55110-205 Total SNAKE DISCOVERY LLC: 485.00 SPEEDY CLEAN DRAIN & SEWER 82549 SANITARY SEWER 630.00 04/24 610-53612-204 82625 SANITARY SEWER - CTY OO BEL BRANDS 630.00 04/24 610-53612-204 Total SPEEDY CLEAN DRAIN & SEWER: 1,260.00 STAHMANN, BRANDON EXPRPT042024 TRAINING 18.00 04/24 207-52120-201 Total STAHMANN, BRANDON: 18.00 SWINKLES TRUCKING & EXCAVATING CORP 60212 PULVERIZED TOPSOIL 22.81 04/24 101-53300-218 60212 PULVERIZED TOPSOIL 22.82 04/24 101-55200-215 60212 PULVERIZED TOPSOIL 22.81 04/24 620-53644-218 60212 PULVERIZED TOPSOIL 22.81 04/24 101-53300-218 Total SWINKLES TRUCKING & EXCAVATING CORP: 91.25 TRIUMPH TIRES 466362 TIRES #44 & #45 506.00 04/24 101-53330-225 Total TRIUMPH TIRES: 506.00 UNIFORM SHOPPE 344680 SHIRTS, GLOVES 200.85 04/24 207-52120-212 Total UNIFORM SHOPPE: 200.85 VALLEY LIQUOR 125484 BEVERAGES AND SUPPLIES 188.94 04/24 101-52200-211 128205 BEVERAGES AND SUPPLIES 208.89 04/24 101-52200-211 Total VALLEY LIQUOR: 397.83 VAN EPEREN, JIM 45007 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 8 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account Total VAN EPEREN, JIM: 300.00 VANG, AH 45518 REFUND RENTAL FEE - CANCELATION 125.00 04/24 208-34401 45518 REFUND SECURITY DEPOSIT - CANCELLED 300.00 04/24 208-21235 Total VANG, AH: 425.00 VILLAGE OF LITTLE CHUTE APRIL 2024 SAFETY CENTER 327.90 04/24 207-52120-249 APRIL 2024 SAFETY CENTER 81.98 04/24 101-52250-249 APRIL 2024 VILLAGE HALL 156.62 04/24 101-51650-249 APRIL 2024 CIVIC CENTER 329.34 04/24 206-55110-249 APRIL 2024 DOYLE PARK DPI RESTROOMS 929.83 04/24 101-55200-249 APRIL 2024 HERITAGE PARK 2.48 04/24 101-55200-249 APRIL 2024 LEGION PARK SPRINKLER 34.48 04/24 101-55200-249 APRIL 2024 LEGION PARK RESTROOMS 524.04 04/24 101-55200-249 APRIL 2024 VAN LEISHOUT PARK 571.52 04/24 101-55200-249 APRIL 2024 VAN LIESHOUT PARK CONCESSION 11.09 04/24 101-55200-249 APRIL 2024 1509 E LINCOLN - ICE RINK 34.48 04/24 101-55200-249 APRIL 2024 HEESAKKER PARK - BUBBLER 24.20 04/24 101-55200-249 APRIL 2024 HEESAKKER PARK RESTROOMS 150.68 04/24 101-55200-249 APRIL 2024 801 MILLER LN - MILLERT TOT LOT 7.92 04/24 101-55200-249 APRIL 2024 HIETPAS ST - JAYCEE TOT LOT 8.75 04/24 101-55200-249 APRIL 2024 1601 GRANT ST - KINLEY TOT LOT 7.92 04/24 101-55200-249 APRIL 2024 900 HARVEST TRIAL - CREEKVIEW TOT LOT 69.82 04/24 101-55200-249 APRIL 2024 W GREENFIELD DR - VAN ZEELAND TOT LOT 11.22 04/24 101-55200-249 APRIL 2024 DOYLE PARK POOL/RESTROOMS 170.36 04/24 101-55200-249 APRIL 2024 DOYLE PARK POOL/RESTROOMS 170.37 04/24 204-55420-249 APRIL 2024 DOYLE PARK POOL 192.20 04/24 204-55420-249 APRIL 2024 PUMP STATION JEFFERSON ST 36.82 04/24 620-53624-249 APRIL 2024 DOYLE PARK WELL #1 13.30 04/24 620-53624-249 APRIL 2024 #3 WELL WASHINGTON ST 12.38 04/24 620-53624-249 APRIL 2024 715 DEPOT ST 42.08 04/24 418-57800-204 APRIL 2024 719 DEPOT ST 8.25 04/24 418-51225-249 APRIL 2024 723 DEPOT ST 8.25 04/24 418-51225-249 APRIL 2024 625 E EVERGREEN DR 152.32 04/24 620-53624-249 APRIL 2024 1200 STEPHEN ST - WATER TOWER 13.20 04/24 620-53624-249 APRIL 2024 1401 E ELM DR VILLAGE GARAGE 966.35 04/24 101-53310-249 APRIL 2024 721 W ELM - REC CENTER 20.51 04/24 208-52900-249 APRIL 2024 MISC PARKING LOTS OWNED BY VLC 202.95 04/24 101-53300-248 APRIL 2024 3609 FREEDOM RD-WATER/SEWER 18.15 04/24 630-53441-249 Total VILLAGE OF LITTLE CHUTE: 5,311.76 VON BRIESEN & ROPER S.C. 455257 LEGAL SERVICES 367.38 04/24 207-52120-262 455796 LEGAL SERVICES - FIRE STATION CONSTRUCITO 5,869.00 04/24 405-51100-262 Total VON BRIESEN & ROPER S.C.: 6,236.38 VORPAHL FIRE AND SAFETY 215380839 VEHICLE BATTERIES 803.20 04/24 101-52200-247 Total VORPAHL FIRE AND SAFETY: 803.20 VILLAGE OF LITTLE CHUTE Invoice Register - BILLS LIST Page: 9 Input Dates: 5/1/2024 - 5/1/2024 Apr 25, 2024 04:18PM Invoice Description Total Cost Period GL Account XIONG, LA 44998 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 44998 FORFEIT - SET UP IN N1 & N2 S/B IN S2 & S3 50.00- 04/24 206-38211 45009 REFUND SECURITY DEPOSIT 300.00 04/24 206-21235 45009 FORFEIT - USING BLDG HALLWAY AS GREETING 50.00- 04/24 206-38211 Total XIONG, LA: 500.00 Grand Totals: 123,338.13 Report GL Period Summary Vendor number hash: 426936 Vendor number hash - split: 572196 Total number of invoices: 124 Total number of transactions: 182 Terms Description Invoice Amount Net Invoice Amount Open Terms 123,338.13 123,338.13 Grand Totals: 123,338.13 123,338.13 Report Criteria: Invoice Detail.Voided = {=} FALSE  To the Village Board Village of Little Chute Little Chute, Wisconsin We have audited the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of the Village of Little Chute, Wisconsin (Village) as of and for the year ended December 31, 2023. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, Government Auditing Standards, Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), as well as certain information related to the planned scope and timing of our audit. Professional standards also require that we communicate to you the following information related to the audit. Our Responsibility Under U.S. Generally Accepted Auditing Standards in the United States of America, Governmental Auditing Standards Issued by the Comptroller General of the United States, and Uniform Guidance As stated in our engagement letter date December 19, 2023, our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. Generally accepted accounting principles provide for certain required supplementary information (RSI) to supplement the basic financial statements. Our responsibility with respect to the management’s discussion and analysis, schedule of revenues, expenditures, and changes in fund balance – budget and actual – general fund, schedule of revenues, expenditures, and changes in fund balance – budget and actual – consolidated police services, schedules of employer's proportionate share of the net pension liability (asset) and employer contributions - Wisconsin Retirement System, schedule of changes in total pension liability and related ratios – volunteer firefighters’ length of service awards program, and schedule of changes in total OPEB liability and related ratios – other post-employment benefits – single employer plan, was to apply certain limited procedures in accordance with generally accepted auditing standards. However, the RSI was not audited and, because the limited procedures did not provide us with sufficient evidence to express an opinion or provide any assurance, we did not express an opinion or provide any assurance on the RSI. We have been engaged to report on the combining and individual fund financial statements and budgetary comparison schedules, as indicated in the financial statement’s table of contents, which accompany the financial statements but are not RSI. Our responsibility for this supplementary information as described by professional standards, was to evaluate the presentation of the supplementary information in relation to the financial statements as a whole and to report on whether the supplementary information was fairly stated, in all material respects, in relation to the financial statements as a whole. We did not audit the introductory and statistical sections and accordingly, we express no opinion on it. The additional information is required to be presented if the Village issues an Annual Comprehensive Financial Report to provide a historical and environmental context of the Village. Audit Scope, Significant Risks and Other Our audit included examining on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit involved judgment about the number of transactions to be examined and the areas to be tested. KerberRose S.C. www.kerberrose.com To the Village Board Village of Little Chute Page 2 Our audit included obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing and extent of further audit procedures. Material misstatements may result from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Any internal control related matters that are required to be communicated under professional standards are included later in this letter. In planning and performing our audit, we considered the Village’s internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on the internal control over financial reporting. Significant Audit Findings Qualitative Aspects of Accounting Practice Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Village are described in Note 1 to the financial statements. As discussed in Note 1, the Village adopted the provisions of Governmental Accounting Standards Board Statement No. 96 – Subscription Based IT Agreements as of and for the year ended December 31, 2023. We noted no transactions entered into by the Village during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were: Management's estimates of the net pension liability for the Village’s participation in the Wisconsin Retirement System (WRS), the total pension liability for the Volunteer Firefighters’ pension and the other post-employment benefit liability related to the healthcare benefits provided to employees in retirement, are based on actuarially determined amounts. The related deferred inflows and outflows of resources related to these plans are also based on actuarially determined amounts. We evaluated the key factors and assumptions used to develop the net pension liability, other post-employment benefit liabilities, and related deferred outflows and inflows of resources in determining that they are reasonable in relation to the financial statements taken as a whole. Management's estimate of the useful lives of the capital assets is based on industry standards. We evaluated the key factors and assumptions used to develop the estimated useful lives in determining that they are reasonable in relation to the financial statements taken as a whole. Certain financial statement disclosures are particularly sensitive because of their significance to the financial statement users. The most sensitive disclosures affecting the financial statements were: The disclosure of deposits and investments and the related risk associated with them in Note 2 to the financial statements. The footnote was prepared based on the requirements of the Governmental Accounting Standards Board and is intended to inform readers as to the risk associated with the Village’s cash and investments. To the Village Board Village of Little Chute Page 3 The disclosure of the net pension liability for WRS, the total pension liability for the Volunteer Firefighters’ pension supplement, and the other post-employment benefits liability as well as the related deferred inflows and outflows of resources are contained in the notes to the basic financial statements and referenced as Notes 13, 14, and 16, respectively. The notes to the basic financial statements were prepared based on the requirements of the Governmental Accounting Standards Board and are intended to inform readers as to the risks associated with the Village’s participation in the Wisconsin Retirement System, as well as the provision of benefits to Volunteer Firefighters and other post-employment benefits related to healthcare provided to retired employees of the Village. The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no difficulties in working with management in performing and completing our audit. Corrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial and communicate them to the appropriate level of management. Management has corrected all such misstatements and they are attached. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors’ report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated April 29, 2024. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the Village’s financial statements or a determination of the type of auditors’ opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Village’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. To the Village Board Village of Little Chute Page 4 Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered Village of Little Chute, Wisconsin’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Village of Little Chute, Wisconsin’s internal control. Accordingly, we do not express an opinion on the effectiveness of Village of Little Chute, Wisconsin’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We identified a certain deficiency in internal control, described in the following paragraph, that we consider to be a significant deficiency. Financial Reporting - One of the components of internal control over financial reporting is that staff of the Village be sufficiently knowledgeable to record the entity’s financial transactions in accordance with generally accepted accounting principles (GAAP) and to prepare the entity’s financial statements including the footnotes in accordance with those principles. The Village’s staff do not have the training in GAAP to prepare financial statements including the related notes in accordance with GAAP and as a result have requested KerberRose to prepare the financials. The Village’s management does review the financial statements and footnotes and accepts responsibility for them. This matter is common in most small organizations since they do not have the resources to devote to this area of internal control. Closing We would like to thank the Village’s Finance Director and her staff for their courteous support and assistance during the audit. This information in intended solely for the use by the Village Board and management of the Village and is not intended to be and should not be used by anyone other than these specified parties. KerberRose SC KerberRose SC Certified Public Accountants Oshkosh, Wisconsin April 29, 2024 Village of Little Chute Year End: December 31, 2023 Adjusting journal entries Date: 1/1/2023 To 12/31/2023 Number Date Name Account No Reference Annotation Debit Credit AJE01 12/31/2023 NET PENSION ASSET 610-17401 SEWER P10-5 -116,366.00 AJE01 12/31/2023 DEFERRED OUTLFOWS PENSION BENE 610-18600 SEWER P10-5 60,460.00 AJE01 12/31/2023 NET PENSION LIABILITY 610-24200 SEWER P10-5 -77,266.00 AJE01 12/31/2023 DEFERRED INFLOWS PENSION BENEF 610-25300 SEWER P10-5 111,564.00 AJE01 12/31/2023 NET PENSION ASSET 620-17401 WATER P10-5 -65,578.00 AJE01 12/31/2023 DEFERRED OUTFLOWS PENSION BENE 620-18600 WATER P10-5 24,589.00 AJE01 12/31/2023 NET PENSION LIABILITY 620-24200 WATER P10-5 -41,006.00 AJE01 12/31/2023 DEFERRED OUTLFOWS PENSION BENE 620-25304 WATER P10-5 68,206.00 AJE01 12/31/2023 NET PENSION ASSET 630-17401 STORM P10-5 -152,364.00 AJE01 12/31/2023 DEFERRED OUTLFOWS PENSION BENE 630-18600 STORM P10-5 49,428.00 AJE01 12/31/2023 NET PENSION LIABILITY 630-24200 STORM P10-5 -93,213.00 AJE01 12/31/2023 DEFERRED INFLOWS PENSION BENEF 630-25300 STORM P10-5 162,803.00 AJE01 12/31/2023 RETIREMENT 610-53614-104 SEWER P10-5 21,608.00 AJE01 12/31/2023 RETIREMENT 620-53924-104 WATER P10-5 13,789.00 AJE01 12/31/2023 RETIREMENT 630-53441-104 STORM P10-5 33,346.00 To record utility WRS activity for CY  Item For Consideration For Board Review On: May 1st, 2024 Prepared On: April 22, 2024 Agenda Item Topic: Auto-Aid with Appleton FD Prepared By: Fire Department Report: The Little Chute Fire Department and Appleton Fire Department have worked with the respective municipality leadership to craft a mutual aid agreement for the purpose of protecting people and property more efficiently while avoiding additional costs and liability concerns. Background: The growth to the north/west portion of Little Chute provides a challenge for LCFD response times. The proximity to Appleton Fire Department Station 6 allows for AFD to respond quicker than LCFD can in some situations in that area. Conversely, LCFD can respond more easily and with greater manpower than AFD near 441 in Appleton. With this in mind, the mutual aid agreement was crafted to have LCFD and AFD paged out by the Outagamie County Public Safety Communications Center when a structure fire is reported in the locations specified in the contract. Fiscal Impact: The agreement specifies that no costs will be charged to either municipality for providing assistance per the contract. Recommendation/Board Action: As the agreement has been reviewed by the fire departments, the municipality leadership and respective lawyers, we recommend that the contract is signed and enacted as soon as possible to provide the best protection possible to both municipalities’ residents. Respectfully Submitted, Duane Nechodom, Chief – Little Chute Fire Department  AGREEMENT FOR AUTOMATIC ASSISTANCE FOR STRUCTURE FIRES VILLAGE OF LITTLE CHUTE AND CITY OF APPLETON THIS AGREEMENT entered into on the date specified below, by and between the Village of Little Chute (“Little Chute”) and the City of Appleton (“Appleton”), each of which are Wisconsin municipal corporations; and each acting herein through their duly authorized officials. WHEREAS the governing officials of the governmental entities set forth above, political subdivisions of the State of Wisconsin and the United States of America, desire to secure for each entity the benefits of assistance in the protection of life and property from fire and other disasters: NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. In consideration for each party’s automatic assistance to the other upon the occurrence of a structure fire in any portion of the designated area where this Agreement for Automatic Assistance is in effect, a predetermined number of firefighting equipment and personnel of the parties shall be dispatched to such point where the structure fire exists in order to assist in the protection of life and property subject to the conditions hereinafter stated. Details as to amounts and types of assistance to be dispatched, methods of dispatching and communications, training programs and procedures and areas to be assisted will be developed by the Chief of the Little Chute Fire Department and the Chief of the Appleton Fire Department. These details will be stipulated in a Memorandum of Understanding and signed by the Chiefs of both departments. Said Memorandum of Understanding may be revised, modified, or amended in writing at any time by a signed mutual agreement of the Fire Chiefs as conditions may warrant. 2. Any dispatch of equipment and personnel pursuant to this Agreement shall be sent unless such amount of assistance is unavailable due to emergency conditions and/or hazardous situations confronting either party's forces at the time of need for assistance under this Agreement. 3. Each party to this Agreement waives all claims against the other party for compensation for any loss, damage, personal injury, or death occurring as a consequence of the performance of this Agreement. 4. Neither party shall be reimbursed by the other for costs incurred pursuant to this Agreement. Personnel who are assigned, designated, or ordered by their governing body to perform duties, pursuant to this Agreement, shall receive the same salary, pension, and all other compensation and rights for Agreement for Automatic Aid Assistance Page | 1  the performance of such duties, including injury or death benefits, and Worker's Compensation benefits, as though the service had been rendered within the limits of the entity where he or she is regularly employed. Moreover, all medical expenses; wage and disability payments; pension payments; damage to equipment and clothing; and expenses of travel; food; and lodging shall be paid by the entity in which the employee in question is regularly employed. 5. All equipment used by each party’s fire department in carrying out this Agreement will, during the time response services are being performed, remain owned by the respective fire department; and all personnel acting for the party's fire department under this Agreement will, during the time response services are required, be firefighters of the fire department of the party where they are regularly employed. 6. At all times while equipment and personnel of either party’s fire department are traveling to, from, or within the geographical limits of the other party in accordance with the terms of this Agreement, such personnel and equipment shall be deemed to be employed or used, as the case may be, in the full line and cause of duty of the party which regularly employs such personnel and equipment. Further, such equipment and personnel shall be deemed to be engaged in a governmental function of its governmental entity. 7. In the event that any individual performing duties subject to this Agreement shall be cited as a defendant party to any state or federal civil lawsuit, arising out of his or her official acts while performing duties pursuant to the terms of this Agreement, such individual shall be entitled to the same benefits that he or she would be entitled to receive had such civil action arisen out of an official act within the scope of his or her duties as a member of the department where regularly employed and occurred within the jurisdiction of the governmental entity where regularly employed. The benefits described in this paragraph shall be supplied by the party where the individual is regularly employed. 8. It is agreed by and between the parties hereto that any party hereto shall have the right to terminate this Agreement upon ninety (90) days written notice to the other party hereto. 9. It is understood and agreed that if the parties have heretofore entered into any similar agreement for automatic aid, the conditions and obligations of this Agreement shall take precedence over any conditions and obligations in any other agreements related to mutual assistance between the parties. 10. Each party agrees that if legal action is brought under this Agreement, exclusive venue shall lie in the county where the emergency condition Agreement for Automatic Aid Assistance Page | 2  and/or hazardous situations occurred. 11. In case one or more of the provisions contained in this Agreement shall be for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as is such invalid, illegal, or unenforceable provision had never been contained herein. 12. Neither party hereto waives or releases any of the liability immunities, limitations, or damages limitations available under Section 893.80 Wisconsin Statutes despite any provisions herein, if any, to the contrary. 13. Effective date of this Agreement shall be on the last date of the signature of any party hereto. EXECUTED by the Village of Little Chute and City of Appleton, each respective governmental entity acting by and through its duly authorized official in the manner required by each entity or otherwise as required by law. Village of Little Chute By: _____________________________ Michael Vanden Berg Village President Date: ___________________________ Little Chute Fire Department ________________________________ Duane Nechodom, Fire Chief Date: ___________________________ [SIGNATURES CONTINUE ON THE FOLLOWING PAGE] Agreement for Automatic Aid Assistance Page | 3  City of Appleton By: ___________________________ By: _____________________________ Jacob A. Woodford, Mayor Kami Lynch, City Clerk Date: __________________________ Date: ____________________________ Approved as to form: Appleton Fire Department ______________________________ ________________________________ Christopher R. Behrens, City Attorney Jeremy Hansen, Fire Chief Date: __________________________ Date: ____________________________ CityLaw: A22-0078.dg Agreement for Automatic Aid Assistance Page | 4  Item For Consideration For Village Board Review On: 5/1/2024 Prepared: On: 4/24/2024 Agenda Item Topic: I-41: Holland Road, Vandenbroek Prepared: Matthew Woicek, ADPW Road, and Buchanan Road Overpasses- Sidewalk & Lighting Infrastructure Report: The Wisconsin Department of Transportation (WisDOT) has requested a decision from the Village of Little Chute on the addition of sidewalk and lighting infrastructure within the replacement limits of the I-41 bridge overpasses at Holland Road, Vandenbroek Road, and Buchanan Road. As part of the project, WisDOT will construct sidewalk on all three bridges, up to the end of the pedestrian parapet walls on both sides of the I-41 bridge overpasses. For any additional sidewalk constructed outside of the locations described above, WisDOT requires that the Village contribute 20% of the additional sidewalk cost at each bridge. For any electrical conduit, wiring, and lighting installed at each of the bridges, WisDOT requires that the Village contribute approximately 50% of the total cost. The Holland Road and Vandenbroek Road bridge overpasses will be replaced in 2025 and the Buchanan Road bridge overpass will be replaced in 2026. Below is a summary of several sidewalk and lighting options at each bridge location: Holland Road Sidewalk Village Cost  Option 1: Install sidewalk along both sides of Holland Road, on both approaches of the I-41 bridge overpass. (~1,080 feet) ~$8,700  Option 2: Install sidewalk on only the east side of Holland Road, on both approaches of the I-41 bridge overpass. (~540 feet) ~$4,400  Option 3: Do not install any additional sidewalk. $0 (Sidewalk grading to be provided at no additional cost)  Item For Consideration Holland Road Lighting Village Cost  Option 1: Install conduit, wiring, and lighting on both approaches of the I-41 bridge overpass (four (4) total light poles). ~$32,000  Option 2: Do not install any conduit, wiring, or lighting. $0 Vandenbroek Road Sidewalk  Option 1: Install sidewalk along both sides of Vandenbroek Road, on both approaches of the I-41 bridge overpass. (~905 feet) ~$7,800  Option 2: Install sidewalk on only the east side of Vandenbroek Road, on both approaches of the I-41 bridge overpass. (~452 feet) ~$3,900  Option 3: Do not install any additional sidewalk. $0 (Sidewalk grading to be provided at no additional cost) Vandenbroek Road Lighting  Option 1: Install conduit, wiring, and lighting on both approaches of the I-41 bridge overpass (four (4) total light poles). ~$33,300  Option 2: Do not install any conduit, wiring, or lighting. $0  Item For Consideration Buchanan Road Sidewalk Village Cost  Option 1: Install sidewalk along both sides of Buchanan Road, on both approaches of the I-41 bridge overpass. (~1,214 feet) ~$10,100  Option 2: Install sidewalk on only the east side of Buchanan Road, on both approaches of the I-41 bridge overpass. (~607 feet) ~$5,050  Option 3: Do not install any additional sidewalk. $0 (Sidewalk grading to be provided at no additional cost) Buchanan Road Lighting  Option 1: Install conduit, wiring, and lighting on both approaches of the I-41 bridge overpass (four (4) total light poles). ~$35,000  Option 2: Do not install any conduit, wiring, or lighting. $0 Fiscal Impact: See Village fiscal impacts shown above for each option for sidewalk and lighting infrastructure, at each of the three I-41 bridges overpasses. Recommendation/Board Action: Discussion Respectfully Submitted, Matthew Woicek, PE Assistant Director of Public Works  Item For Consideration For Board Review On: 05/01/2024 Prepared On: 04/21/2024 Agenda Item Topic: DOT Letter of Support Prepared By: Administration Report: The WisDOT is looking for additional federal funding for the I-41 construction project. The grant requests is bolstered by the support of the local communities that are impacted. Attached to this report is the draft letter of support for the Multimodal Project Discretionary Grant application. Fiscal Impact: N/A Recommendation/Board Action: The Village Board approves the Letter of Support as drafted. Respectfully Submitted, Beau Bernhoft, Village Administrator May 1st, 2024 Secretary Pete Buttigieg U.S. Department of Transportation 1200 New Jersey Avenue, SE Washington DC 20590 Re: Strong support for WisDOT’s Multimodal Project Discretionary Grant Application Dear Secretary Buttigieg, I’m writing on behalf of the Village of Little Chute to convey our strong support for the Wisconsin Department of Transportation’s (WisDOT) Multimodal Project Discretionary Grant (MPDG) application for the I-41 Modernization Project to the U.S. Department of Transportation. This critical federal funding would allow WisDOT to reconstruct portions of the 23-mile segment of I-41 connecting the Appleton Urbanized Area (230,967 population) with the Green Bay Urbanized Area (224,156 population). I-41 serves as the primary connection between the Chicago area, Milwaukee, the Fox Cities, and Green Bay and plays a vital role in the transportation of goods and passengers throughout eastern Wisconsin and beyond. Reconstruction is needed in this area as the pavement and bridges along the corridor have reached the end of their useful life. This project will bridge the gap between existing 6-lane segments in Outagamie and Brown Counties to provide a consistent 6-lane facility from south of Oshkosh through Green Bay. A new I-41 interchange will also be constructed for Southbridge Road, which will allow for a future Fox River bridge crossing in De Pere to connect to I-41 and provide an easier connection between I-41 and I-43. This project will address operations and safety issues by modernizing this portion of interstate to meet current WisDOT and AASHTO standards including improvements to vertical and horizontal curves, lengthening ramps, improving lighting, widening shoulders, adding capacity, eliminating a low-speed system ramp and improving sight distances. Similar safety improvements on the portion of I-41 immediately south of this project have resulted in a 37%+ reduction in crashes. The I-41 Modernization Project will also focus on making environmental improvements to the communities adjacent to the corridor. Ponds will be constructed throughout the project to improve water quality, hazardous materials that have been identified will be properly reused or disposed of, bicycle and pedestrian facilities will be installed along cross-streets and noise walls will be installed along the corridor where reasonable and feasible. In conclusion, the Village of Little Chute strongly supports WisDOT’s effort to reconstruct the I-41 Modernization Project, which will provide a state of good repair while improving safety and operations. Our community relies on the I-41 corridor for our residents and business owners. All of the included improvements are needed for our community to continue to flourish. Please give WisDOT’s Multimodal Project Discretionary Grant application for the I-41 Modernization Project the highest consideration for infrastructure funding. Thank you. Sincerely, Beau Bernhoft Village Administrator Village of Little Chute  Item For Consideration For Board Review On: 05/01/2024 Prepared On: 04/21/2024 Agenda Item Topic: Landfill Seagull Mitigation Request Prepared By: Admin/FVMPD Report: The Outagamie County Landfill is continuing to follow the agreement requirements for seagull mitigation. The County continues efforts to repel and/or frighten nuisance seagulls, that have an impact on neighboring properties. Gregory Parins, Director of Operations for the landfill has requested to discharge a firearm within their property boundaries to assist in the mitigation efforts. This request is looking for a special exception in an effort to limit the amount of seagulls and their impact on neighbors in the community. The intent is to “take”, which means to shoot them as allowed under the landfill’s Federal Permit with fish and wildlife. The landfill is allowed up to 600 per year but their expectation is less than 100 to effectively deter them. USDA has done this for the landfill in the past and utilized a firearm to do so with success but were unable to support the Outagamie County site due to staffing and thus the landfill has moved to the predator hawk during the peak season a few years ago. The County currently utilizes pyrotechnics (bangers) on a daily basis, but the gulls get conditioned to them without the added visual of a gull being taken periodically to enforce the noise, which to them means real danger. Currently, our Municipal Code (Sec. 30-21- Regulation on the discharging of firearms…) does not allow the landfill to discharge a firearm, however, under (c) Exceptions, “Hunting” within Village limits. The Chief of Police can allow issuing hunting permits but would be looking for the Village Board to support the decision to allow the landfill to mitigate seagulls. Fiscal Impact: N/A Recommendation/Board Action: The Village Board approves the special exception request for the year 2024 and can be recalled by our Chief of Police at any time. Respectfully Submitted, Beau Bernhoft, Village Administrator