Greater Lodi Area Youth Commission

GREATER LODI AREA MEETING AGENDA Date: July 10, 2023 YOUTH COMMISSION Time: 7:00 PM Hutchins Street Square – Cottage Room 125 S. Hutchins Street, Lodi For information regarding this Agenda please contact: Rachel Sandoval Recreation Manager Telephone: (209) 269-4858 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – Hutchins Street Square is open to the public in accordance with CDPH and CalOSHA guidelines. • Email- rsandoval@lodi.gov ➢ Received no later than two hours prior to the meeting • Mail – Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA 95240 ➢ Received no later than two hours prior to the meeting A. Call to Order/Roll Call B. Pledge of Allegiance C. Approve Minutes C-1 Approve June 12, 2023, Minutes D. Comments by the Public on Non-Agenda Items If you wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. E. Action Items None F. Regular Agenda – Discussion Items F-1 Discuss New Events for the 2023-24 School Year F-2 Discuss Pig Skin Formal, Details and Needs F-3 Discuss Sadie Hawkins Dance- Possibility G. Correspondence H. Comments by the Greater Lodi Area Youth Commission and Staff on Non-Agenda Items I. Announcements Revised 10/2021 7/3/2023 10:37 AM LODI YOUTH COMMISSION July 10, 2023 PAGE TWO J. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Rachel Sandoval Recreation Manager **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Manager of Parks, Recreation and Cultural Services, located at 125 S. Hutchins Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Rachel Sandoval at (209) 333-6742. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Rachel Sandoval (209) 269-4858.  Meeting Minutes Lodi Youth Commission Monday, April 10th, 2023 7:01 PM Meeting A. Roll Call Present: Commissioners: Zoe Bertsch, Elijah Plath, Finn Moran, liliana Hillstrom, Absent: Commissioners: Reed Waters, Aubrey Jomaoas, ClaraGrace Plath, Emma Winn, Matt Globle Staff Present: Crystal Sauseda, Rachel Sandoval, Orchid Shue, Brittany Lampson The Meeting was cancelled due to lack of a quorum. :( B. Minutes of October 4, 2022 none C. Discussion None D. Comments by the Public, Commission and staff on Non-Agenda Items None E. Action Items None F. Regular Agenda – Discussion Items Casino Night • Less people than last year (200-300) • More Poker tables and less Blackjack tables next year Poetry Slam • 3 to 6 judges • The prize money will be dealt by the library • Our contribution: o Snacks, beverages, venue, chairs, and equipment Volunteering • Love Lodi is on April 29 • The Project is painting planks at kofu park G. Comments and/or Questions on Staff Briefing H. Announcements I. Adjournment  GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: Greater Lodi Area Youth Commission DATE OF MEETING: July 10, 2023 FROM: Rachel Sandoval, Recreation Manager SUBJ: Discuss New Events for the 2023-24 School Year TYPE ACTION NEEDED: Discussion PREPARED BY: Rachel Sandoval, Recreation Manager RECOMMENDED ACTION: Discuss New Events for the 2023-24 School Year BACKGROUND INFORMATION: Discuss events for the new school year 2023-24. We shall determine what events were successful, which event we would like to have again, and any new event we would like to try or participate in. Discussion: • Pigskin • Teen Game Night • Sadie Hawkins Dance • Service project/s, Back Pack, Drive, Coat Drive, Love Lodi, Toys Drive, and Shoe Boxes FUNDING CONSIDERATION OR IMPACT: None  GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: Greater Lodi Area Youth Commission DATE OF MEETING: July 10, 2023 FROM: Rachel Sandoval, Recreation Manager SUBJ: Discuss Pig Skin Formal, Details and Needs TYPE ACTION NEEDED: Discussion PREPARED BY: Rachel Sandoval, Recreation Manager RECOMMENDED ACTION: Discuss Pig Skin Formal, Details and Needs BACKGROUND INFORMATION: The annual Pigskin Dance at the Hutchins Street Square will be held on November 18, 2023. Approximately 1,000 students are expected. Commissioners shall discuss the pros and cons of the event details and shall recommend changes from last year event. Commissioners shall begin to discuss details such as; • Bids Sales and Food Drive • Marketing • Posters, with their theme,” Under the Sea” • Kick Off • Cashier Sales • DJ/music selection • Photo booth packages • Snack selection • Sufficient set-up and clean-up times • Volunteers and assignments FUNDING CONSIDERATION OR IMPACT: None  GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: Greater Lodi Area Youth Commission DATE OF MEETING: July 10, 2023 FROM: Rachel Sandoval, Recreation Manager SUBJ: Discuss Sadie Hawkins Dance-Possibility TYPE ACTION NEEDED: Discussion PREPARED BY: Rachel Sandoval, Recreation Manager RECOMMENDED ACTION: Discuss Sadie Hawkins Dance-Possibility BACKGROUND INFORMATION: At the regular meeting of the Greater Lodi Youth Commission on July 10, 2023, the Commission shall discuss the possibility of having a Sadie Hawkins Dance. The commissioners have mentioned it several times in past meetings, so now it is time to implement the event for all students. Commissioners shall discuss: • Sadie Hawkins Dance Possibility and Details • Bids and Prices • Food Drive • Dates and Times, How far after • Set Up and Clean Up • Volunteers • DJ, Photo Booth • Market event on Social Media, Posters and Flyers, and at High Schools FUNDING CONSIDERATION OR IMPACT: None