Lodi Improvement Committee

LODI IMPROVEMENT COMMITTEE AGENDA Carnegie Forum Date: March 9, 2021 305 West Pine Street, Lodi Time: 6:00 P.M. Streaming Links: https://www.facebook.com/CityofLodi/ https://zoom.us/j/94893750501?pwd=UXkvUGMxOUZ5UWRYdU0xZE9CbUNsQT09 Effective immediately and while social distancing measures are imposed, all meetings of the Lodi Improvement Committee (LIC) will be held virtually. All Committee Members will appear telephonically or via Zoom. The following alternatives are available to members of the public to watch meetings and provide comments on agenda and non-agenda items before and during the meetings. Viewing: Members of the public may view and listen to the open session of the meeting by clicking the below links or pasting the link into a browsers https://zoom.us/j/94893750501?pwd=UXkvUGMxOUZ5UWRYdU0xZE9CbUNsQT09 Password: 995482 Or iPhone one-tap: Us: +16699009128,,94893750501 Or Telephone: Dial: Us: +1 669 900 9128; Webinar ID: 948 9375 0501 Public Comment: Members of the public may provide comment via Zoom video conferencing at the following link: https://zoom.us/j/94893750501?pwd=UXkvUGMxOUZ5UWRYdU0xZE9CbUNsQT09 Public Comments are limited to five minutes per person. Members of the public may submit written comment prior to or during the meeting. Comments should be submitted to the Lodi Improvement Committee LICcomments@lodi.gov (or via mail sent to: Community Development Department, P.O. Box 3006, Lodi CA 95241). Written comments received two hours prior to the start of the meeting will be provided to the Lodi Improvement Committee and filed as part of the official record of the meeting. Five minutes of each written comment received before the Chair announces that the time for public comment is closed will be read into the record. IMPORTANT: Identify the Agenda Item Number in the subject line of your email. Example: Public Comment for Agenda Item Number 4a DISCRIPTION. Pursuant to the Americans with Disabilities Act (ADA) and Executive Order N-29-20, if you need special assistance to provide public comment in this meeting, please contact the Office of the Community Development Department at (209) 333-6711 or LICcomments@lodi.gov at least 48hours prior to the meeting in order for the City to make reasonable alternative arrangements for you to communicate your comments. If you need special assistance in this meeting for purposes other than providing public comment, please contact the Office of the Community Development Department at (209) 333-6711 or LICcomments@lodi.gov at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.160 (b) (1)). SPECIAL TELECONFERENCE NOTICE Pursuant to Executive Order N-29-20: The Brown Act, Government Code Section 54953, contains special requirements that apply when members of a legislative body participate in a public meeting by telephone. Certain of these requirements have been suspended by Paragraph 3 of Executive Order N-29-20, executed by the Governor of California on March 17, 2020 to mitigate the spread of the coronavirus known as COVID-19. In particular, the Executive Order suspends that provision of the Brown Act that requires noticing, posting of agendas, and public access to each location where a member will be participating telephonically, as well as provisions that require physical presence of members of the legislative body or the public for purposes of a quorum or to hold a meeting. Executive Order N-29-20 allows an agency to conduct a teleconference meeting that provides members of the public telephonic or other electronic participation in place of making a physical location for the public to observe the meeting and provide public comment, consistent with other provisions of the Brown Act. 1of 2 Lodi Improvement Committee Agenda March 9, 2021 For information regarding this, agenda please contact: Kari Chadwick @ (209) 333-6711 Community Development Secretary 1. Roll Call 2. Approve Minutes - None 3. Comments by the Public on Non-Agenda Items (5 minute limit per speaker) If you wish to address the Commission, please refer to the Special Teleconference Notice at the beginning of this agenda. Individuals are limited to one appearance during this section. 4. Regular Business A. Determine topics for upcoming meetings a. April – Review draft 2021-22 Annual Action Plan b. May - Public Works Director Attend 5. Community Development Block Grant (CDBG) A. CDBG Entitlement 2021-2022 Annual Action Plan Process i. Review and Score Applications for 2021-22 Program Year ii. Finalize Recommendations on 2021-22 Projects and Allocations B. Staff update on CDBG-CV 6. 2020-2021 Annual Activities A. Update from Members and Staff a. Activities 1) Assisting unsheltered population 2) East Side improvement 3) Covid-19 response 4) Community improvement 5) Civic engagement 6) Housing and renting 7) Transparency and accountability 8) Administrative 7. Comments from committee members and Staff on Non-Agenda Items (5 minute limit per speaker) 8. Announcements 9. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the regularly scheduled meeting (or 24 hours in advance of a special meeting) at a public place freely accessible to the public 24 hours a day. Jennifer Rhyne Neighborhood Services Manager Page 2 of 2  MEMORANDUM, City of Lodi, Community Development Department To: Lodi Improvement Committee From: Jennifer Rhyne, Neighborhood Services Manager, City of Lodi Date: March 9, 2021 Subject: Staff Report on Updates to the Community Development Block Grant (CDBG) Program for the 2021-22 Program Year. Purpose: Lodi Improvement Committee (Committee) 1) supports Staff in implementation of the City’s five-year Consolidated Plan including conducting outreach, providing feedback on program processes, and making recommendations to the City Council on funding and project priorities; 2) has its purpose of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community; 3) creates and takes action to implement annual goals and activities. Action: Lodi Improvement Committee will 1) receive update from staff on the CDBG-EN grant application process for the 2021-22 Annual Action Plan; and review and make recommendations to City Council on project allocations for 2021-22 program year; 2) receive an update on CDBG-CV applications; 3) provide updates on progress towards meeting its goals and activities. Background: CDBG-EN - 2021-2022 Annual Action Plan Process The City of Lodi solicited and received applications from community-based organizations for the 2021-22 Annual Action Plan (AAP), which is funded by Community Development Block Grant (CDBG) entitlement program. The City estimates receiving a 2021-22 CDBG grant award of approximately $630,000. The actual amount of funding will be announced by the U.S. Department of Housing and Urban Development (HUD) after the federal budget has been approved. The amount will most likely be announced by HUD in April or May of 2021. Eligible organizations are limited to nonprofits and local government entities. If awarded, funds are anticipated to be available on July 1, 2021, and projects must be completed by June 30, 2022. The applications were made available on Wednesday, December 16, 2020, and were due Friday, January 29, 2021. The City received seven applications for social services activities and four applications for capital improvement activities. City and consultant staff are conducting preliminary review of these applications for completeness and eligibility, as well as, preliminary scores. The City has provided the applications to the Committee for them to review and conduct preliminary scoring. At the Committee’s March 9 meeting, the Committee will review and discuss applications; will consider public comment and finalize scores; and will make recommendations for award allocations to the City Council for the Council’s consideration. Page 1 of 5 Schedule The 2021-2022 AAP is due to HUD by May 15, 2021. The following process is planned for the 2021-22 AAP cycle: - January – potential applicants provide presentations and answer questions at regular LIC meeting - January – applications due and City reviews for completeness and eligibility - February – Committee members receive applications to review and preliminary scores - March – vote on final scores and allocations at regularly scheduled LIC meeting - Mid-March – draft AAP released to public for 30-day public review - Mid-April – presented draft AAP to City Council - May – presented final AAP to City Council for approval The City prepared and submitted an Analysis of Impediments to Fair Housing Choice (AI) report to HUD in August 2016 for review and approval. The City is drafting a schedule for the next AI (or Assessment of Fair Housing, as required under state law). This information will be shared with the committee when finalized. City’s CDBG Allocation Policies and Practices: The City Council has a policy that 60% of CDBG award funds will be allocated to City-sponsored projects, and that the remaining 40% will go towards community-based organizations. City-sponsored projects also obtain priority ranking over community-based organization projects. The Lodi Improvement Committee will be scoring community-based organization projects only. CDBG Public Service Projects: Per HUD regulations, public service activities are limited to 15% of the total grant award. Next year’s estimated cap on public services is $98,881; this is based on the City allocation of $659,204 in total award funds as posted by HUD. Graffiti Abatement has been a City sponsored public service activity for the last several years. The project helps clean-up and repair damaged or marked private and public property. This also prevents future graffiti marks and reduces the deterioration to property. The amount that is anticipated to be proposed for the graffiti abatement service this year is approximately $50,000. This leaves approximately $48,881 in available public service funds for community- based organizations. The City received applications from seven community-based organizations listed below. The total amount of requested funds is $209,764.71 and exceeds the available amount set aside for public services. 1. Community Partnership for Families of San Joaquin - $50,000 2. San Joaquin Fair Housing - $18,000 3. Women’s Center - $16,000 4. LOEL Foundation - $20,000 5. Ready to Work - $18,264.71 6. Second Harvest Food Bank - $10,000 7. Salvation Army – Hope Harbor - $27,500 8. Graffiti Abatement (City Project) - $50,000 Page 2 of 5 The Lodi Improvement Committee will be charged with ranking these applications, helping to determine which applications should be funded and how to budget the limited remaining public services funding and make their recommendation to City Council. CDBG CBO Capital Improvements: As mentioned, the City allocates 40% of award funds to community-based organization (CBO), which leaves an estimated $112,064 available for CBO capital improvement projects. Please note, the Lodi Improvement Committee will only be scoring the CBO applications. The total amount of requested funds for CBO Capital Improvements is $207,937.27 and exceeds the available amount set aside for CBO capital improvement. 1. Lodi House - $9,000 2. Salvation Army - $32,996 3. Salvation Army - $4,941.27 4. World of Wonders - $161,000 CDBG Planning and Administration: Per HUD regulations, the City’s planning and administrative related activities are limited to 20% of the total grant award. The City typically uses its entire planning and administration allocation. The 2021-22 program year’s estimated allocation is $131,841. Fair Housing Activities Fair Housing activities can fall under the Planning and Administrative activities. In the last several years, the City transferred fair housing activities from Public Services to Planning and Administrative in order to free up more Public Services dollars. The City received one application for fair housing activities for the upcoming program year. San Joaquin Fair Housing (SJFH) proposes to provide fair housing mediation, counseling, seminars, and community outreach. The total amount of requested funds is $18,000. 1. San Joaquin Fair Housing - $18,000 CDBG Non-Public Service/CBO Projects: Approximately $316,417 would be available for non-public services/CBO projects Process of Final Scoring and Funding Recommendations at LIC Meeting: At tonight’s Lodi Improvement Committee meeting, the Committee will follow the following agenda: o Before providing a final score on an application, a Committee member may ask for additional information from committee members, staff, or applicants that are present. They may adjust their scores accordingly. o Lodi Improvement Committee members and staff will then announce their final score on each application. Page 3 of 5 o Public comment will be invited on proposed final scores. o Committee members will vote to accept final scores. o Once final scores are announced, applications will be ranked according to scoring. o Next, the Committee will discuss the amounts to fund for each application. The committee may use a number of options to determine the amount; for example, fund the top ranked applications at the amounts requested until all funds are used-up; fund all applications at declining amounts based on rank or percentage. o Public comment will be invited on proposed final scores. o Committee members will vote to accept final scores. CDBG-CV Applications for Funding HUD has recently allocated additional funds to jurisdictions across the Country in an effort to help better respond to immediate needs resulting from the COVID-19 pandemic. As a result, the City of Lodi could receive approximately $795,000 in additional Community Development Block Grant – COVID Response (CDBG-CV) funds. Funds can be used to prevent, prepare for, and respond to Coronavirus impact. Social Services The City of Lodi solicited social services applications for its Coronavirus Aid, Relief, and. Economic Security Act (CARES Act) CDBG (CDBG-CV) program. Eligible organizations are limited to nonprofits and local government entities. In January, City and consultant staff received and scored applications, and awarded approximately $637,000 in grant dollars to Lodi social service providers to assist Lodi residents with the following assistance: 1. Emergency Rental Assistance 2. Landlord-Tenant Mediation Services 3. Basic Needs Assistance (Food, Diapers, Childcare, etc.) 4. Technology Improvements City and consultant staff are preparing grant agreements with these awardees, and on March 3rd at the City Council meeting, the final awardees, program names, and award amounts are anticipated to be announced. Small Business Assistance The City of Lodi started its Small Business Assistance Program in December, which provides grant dollars to those Lodi businesses impacted by COVID-19. The City has received approximately 68 requests for assistance and grant awards were anticipated to be announced at the March 3rd City Council Meeting. Updates on 2020-2021 Committee Annual Activities Please see the Committee’s attached 2020-2021 Committee Activities. Members will provide an update. Page 4 of 5 Fiscal Impact: HUD’s annual allocation for CDBG funds was just announced and the City anticipates receiving $659,204. In 2020, HUD announced $795,000 in CDBG-CV funds for City of Lodi. Attachments: 1. 2021-22 Draft CDBG Budget Scoring Sheet (to be posted at a future date) 2. Scoring Rubric 3. CDBG Grant Application 4. 2020-21 Committee Annual Activities Page 5 of 5 Planning and Administration Applicants: RANKING DD KS MS VM SV Staff LIC LIC Proposed LIC Proposed Organization Project Name Project Description Requested Allocations #1 Allocations #2 Draft Score fair housing counseling, mediations, 1 San Joaquin Fair Housing Fair Housing program $18,000.00 0 - seminars, and outreach Total $18,000.00 - Social Service Applicants: Total Amount Available: 15% of $659,204= $98,881 LIC LIC Proposed LIC Proposed Organization Project Name Project Description Requested Allocations #1 Allocations #2 Draft Score Street outreach, gateway services, Homeless Youth Outreach 1 Women's Center emergency shelter and homeless $16,000.00 0 & Engagement prevention efforts 2 Second Harvest Food Assistance program Food to seniors, homeless, and youth $10,000.00 0 3 LOEL Meals on Wheels program Meals for homebound seniors $20,000.00 0 Family and youth comprehensive 4 CPFSJ Family Resource Center $50,000.00 0 services Lodi Employment And Work and training programs for at-risk 5 Ready to Work $18,264.71 0 Support Effort homeless Shelter facility direct activity costs such as staff salaries, utilities, laundry 6 Salvation Army Hope Harbor Operations and housekeeping supplies, drug $27,500.00 0 testing panels, janitorial supplies, and property upkeep Graffiti Abatement (City (Not yet submitted) 7 Graffiti Removal $50,000 0 Project) Appx. TOTAL $191,764.71 0 0 Capital Improvement Applicants LIC LIC Proposed LIC Proposed Organization Project Name Project Description Requested Allocations #1 Allocations #2 Draft Score Nutrition Program for Purchase a commercial size Unsheltered Women and refrigerator and freezer to store 1 Lodi House $9,000.00 0 Children (Refrigerator perishable foods and beverages for Purchase) homeless recipients Upgrades to LED lighting systems at 2 Salvation Army LED lighting upgrade both Lodi Corps and Hope Harbor $32,996.00 0 Shelter facilities Hope Harbor Steam Table Replacement of Hope Harbor Shelter 3 Salvation Army $4,941.27 0 Replacement steam table, used for serving meals Purchase of a single property that is Museum Plaza [ Phase 4 World of Wonders key to proceeding with complete $161,000.00 0 2(C)] museum growth project. TOTAL $207,937.27 0 0  LIC Proposed Recommend Weighted Organization Requested Alternative Allocations #1 ation Score - 127 Women’s Center $16,000 0 Second Harvest $10,000 0 LOEL $20,000 0 CPFSJ $50,000 0 Ready To Work $18,265 0 Salvation Army $27,500 0 Graffiti Abatement (City Project) $50,000 0 Sum Total $98,881 $0 $0 $0 $0 NA $191,765 $98,881 $98,881 $98,881 $98,881 LIC Proposed LIC Proposed Organization Requested Allocations Score Allocations #1 #2 San Joaquin Fair $18,000 0 Housing  City of Lodi –CDBG Application Rating Tool (2021-22) Applicant: Proposed Project: Total Points Earned: out of 127 points Scorer Name: Instructions for Lodi Improvement Committee Score all metrics, except “Staff Only” highlighted metrics on the final page. Staff will add its score to LIC members’ scores for a total score. Questions marked “RD” may be scored per the Reviewer’s Discretion. # Score Proposed Project Meets National Objectives and Consolidate Plan Goals The activity description is complete: 3: Activity description clearly explains the program/project. 3c 1: Activity description is missing some information, but missing information is not critical to understanding the program/project. 0: Activity description is missing key information. The activity meets one of the three national Objectives: 3: Activity principally benefits low- and moderate- income persons. 5 1: Activity prevents or eliminates blight or slum. NA: Activity addresses an urgent need or problem in the community. The activity meets one of the City’s 2019-23 Consolidated Plan goals: 4: Yes, meets higher priority goal. 6a 2: Yes, meets lower priority goal. 0: No. __List the goal(s) that it meets here: _____________________________________ How closely does the program or project address the goal(s)? 5: Project/program clearly and directly addresses goal(s). 6b 3: Project/program mostly addresses goal(s). 0: Project/program does not address goal(s). What level of priority does this goal have during the 2021-22 program year? 5: High Priority (e.g. urgent need, project won’t be available next year). RD 3: Regular priority. 1: Low priority (e.g. goal already met by other previous year projects). Total out of 20 Page 1 of 5  City of Lodi –CDBG Application Rating Tool (2021-22) # Score Serving Priority Populations and Needs Activity will serve how many of the following targeted priority populations: 5: Two of the targeted priority populations. 7c 3: One of the targeted priority populations. 0: None of the targeted priority populations. Activity will primarily serve the target priority populations selected above: 5: More than 95% of population served will be priority population. 7d 3: Between 75% to 94% of population served will be priority population. 0: Less than 75% of population served will be priority population. How effective will the project be in reaching targeted populations? 5: Very effective. 7e 2: Effective. 0: Not effective. Activity will serve how many of the following priority need(s): 8a 5: Two of the targeted priority needs. & 8b 3: One of the targeted priority needs. 0: None of the targeted priority needs. How much of an impact will the project have in addressing the priority need? 5: Strong impact. 9a 2: Regular impact. 0: Small impact. How clear is the applicant’s method of measuring their project’s impact? 5: Applicant provided a clear method for measuring impact. 9b 3: Applicant provided a method for measuring impact that partially outlines the impact. 1: Applicant provided a method for measuring impact that has a poor correlation to the need. Activity’s Potential benefit to the City of Lodi: 10 1-5: Activity’s benefit to the community as a whole. 0: No benefit to Lodi. Total out of 35 Page 2 of 5  City of Lodi –CDBG Application Rating Tool (2021-22) # Score Readiness to Proceed During Program Year Are all predevelopment steps complete? 5: All predevelopment steps that are necessary have been completed. 11a 3: Some predevelopment steps have been completed, with all the steps likely to be completed by July 1, 2021. 1: Predevelopment steps are in process but unlikely to be completed by July 1, 2021. 0: Predevelopment has not been adequately considered. Does the project align with the 2021-22 CDBG program year? 5: Project will begin after July 1, 2021 and end on or before June 30, 2022. 11a 3: Project will begin after July 1, 2021 and end on or before December 31, 2022. 0: Project will be completed on or after January 1, 2022. How realistic is the project’s timeline? 11a 5: Project timeline is realistic, with systems in place to address potential delays. & 11b 2: Project timeline is realistic, but will limited systems in place to address potential delays. 0: Project timeline is unrealistic. Total out of 15 Page 3 of 5  City of Lodi –CDBG Application Rating Tool (2021-22) # Score Activity Management, Implementation, and Community Building How much experience does the organization have in managing the proposed program/project or similar projects and/or programs? 16a 5: Has more than 10 years of experience managing the proposed programs/project. 2: Has two to nine years of experience managing the proposed or similar programs/project. 0: Has 0 to one years of experience managing the proposed or similar programs/project. Has the organization taken steps to address past challenges to implementing past projects? 16b 5: Organization has taken all steps and has addressed previous challenges. 0: Organization has not addressed all previous challenges. How much experience does the organization have in managing federal/state grants? 5: Has more than three years of experience managing CDBG grants. 17 3: Has more than three years of experience managing other non-CDBG grants. 2: Has less than three years of experience managing CDBG/non-CDBG grants. 0: Has no experience managing grants. Does the organization have sufficient staff to support their project/program? 18a 4: Has the appropriate staff readily available to support the project/program. & 18b 2: Anticipates hiring more staff to complete the project. 0: Does not have sufficient staff and does not anticipate hiring more staff. Is the organization partnering or working with any other local agencies? 20a 5: Has a reference from a partner agency and is working together with a local organization. & 3: Is working with a local organization but did not provide a reference. 20b 0: Is not working with any other local organizations. Are any there any funding commitments that could prohibit the project from following the timeline? 3: Project will be completed fully without needing further funding commitment from another 21-22 source. 2: Project is likely to be fully completed but depends on funding commitments from other organizations/source. 0: Project may not be fully completed. Does the program/project budget and funding explanation show sufficient resources to support the project/program? 5-10: The financial statement shows sufficient resources to support the project/program. 23 1-4: The financial statement raises concerns for the organization's long-term stability to implement the program/project. 0: The financial statement indicates significant problems with expenditures or oversight. Does the budget clearly identify the costs/expenses that CDBG funds will cover? 23 5: Budget clearly identifies CDBG covered costs/expenses. 0: Budget has missing information on what costs/expenses will be covered by the grant. Total out of 42 LIC LIC Subtotal: Points ______ out of 112 Total Page 4 of 5  City of Lodi –CDBG Application Rating Tool (2021-22) Instructions for City of Lodi Staff Determine the following and answer as either Yes or No: # Y/N Requirement Criteria Activity is eligible under CDBG. 5 Activity meets one National Objective. 14 For public services, the service is new or an expansion of existing service. Applicant submitted a complete application (all questions filled out and attachments). Applicant meets all the threshold criteria above. If so, continue scoring. Score these metrics, then add the Staff Total to the LIC Total for a Grand Total. # Staff Experience and Past Performance Score In the past 5 years, the applicant: 5: Expended funds according to their schedule in their contract and within program year. 24a 3: Expended funds up to six months beyond the program year. 0: Has unexpended funds that are more than 18 months old. Note: Applicants who have not received City grants in the past 5 years are awarded all 5 points. In the past 5 years, the applicant: 5: Turned in all required reports fully completed and on time. 3: Reports not fully completed or not on time; however, made an effort to improve reporting 24b performance and exhibited a significant improvement. 0: Turned in required reports uncompleted or late and showed little improvement in reporting compliance. Note: Applicants who have not received City grants in the past 5 years are awarded all 5 points. In the past 5 years, the applicant: 5: Sufficiently completed all activities in their scope of services. 24c 3: Completed most of the activities in their scope of services. 0: Exhibited serious issues in adhering to their scope of services. Note: Applicants who have not received City grants in the past 5 years are awarded all 5 points. Staff Staff Subtotal: Points _____ out of 15 (staff only) Total Grand Grand Total Points: ______ out of 127 (staff only) Total Page 5 of 5  City of Lodi Community Development Block Grant (CDBG) 2021-22 Program Year (July 1, 2021-June 30, 2022) Application Questions 1. Applicant Name (Agency or Non-Profit): Applicant Contact: Please indicate the authorized signatory of your organization/agency, e.g. executive director, president, or equivalent. Name: Address: Email: Phone Number: (NEW) Is your application for ONE or TWO years of funding?: 2. What is your organization's mission and briefly describe your programs, projects, and/or activities? (1000- character limit): 3a. Program or Project Name: 3b. Amount Requested (2021-22 Program Year Only): $XX, XXX 3c. Program or Project Description (3000-character limit): Application Questions 2021-2022 CDBG Lodi Page 1 of 10 4. General Information: Select the category which best describes the type of activity for which funds are being requested. ___ Building capacity of community resources ___ Code enforcement (reduce blight) ___ Crime prevention ___ Economic development and employment training ___ Electrical utilities improvements ___ Emergency repairs or assistance due to displacement ___ Energy conservation and renewable resources ___ Fair housing (prevent discrimination) ___ Homeless facilities ___ Housing rehabilitation or home ownership assistance ___ New housing construction (community-based development organizations only) ___ Public facilities and public improvements ___ Public services ___ Other, describe: __________________________________________________ . 5. Project Eligibility: Indicate which HUD National Objective the activity meets. Low-income means households earning less than 80% of the area median income. ___ Benefit to low-income individuals or households ___ Addresses the prevention or elimination of slums or blight ___ Meets a particularly urgent community development need 6a. Consolidated Plan Goals: Which 2019-2023 Consolidated Plan goal or goals does your project/program address? (Place an ‘X’ next to all that apply): ___ 1 Promote Safer Neighborhoods The City will support projects and/or programs that support the development of safer neighborhoods. ___ 2 Improve Community Parks and Green Space in CDBG target area The City will improve public parks and green spaces within low-income areas of the City by implementing park and facility improvements that enhance park conditions, add youth recreational activities, and implement or maintain community gardens. ___ 3 Infrastructure and Facility Improvements The City will improve spaces within low-income areas of the City by implementing facility and public infrastructure improvements. Application Questions 2021-2022 CDBG Lodi Page 2 of 10  ___ 4 Increase and Maintain Supply of Affordable Housing The City will fund activities that focus on creating and maintaining affordable housing within the City. ___ 5 Build Capacity in CDBG Target Area The City will fund activities that help to create community cohesion and agency among residents. ___ 6 Support Public Service Programs for Priority Populations The City will fund activities that provide access to affordable services needed by priority populations. ___ 7 Affirmatively Further Fair Housing The City will fund activities that focus on affirmatively furthering fair housing. ___ 8 Improve Housing Affordability The City will fund activities that focus on removing barriers to affordable housing. ___9 Support Programs and Projects that Reduce and Prevent Homelessness The City will fund activities that provide resources and assistance to homeless and at-risk homeless populations. ___ 10 Create and Promote Housing for Homeless Populations The City will fund projects that focus on the creation of housing opportunities for homeless populations within the City, such as the creation of transitional units, permanent supportive units, and/or providing housing assistance programs. 6b. Consolidated Plan Goals: Please briefly describe how your project/program addresses the selected goal or goals identified in ‘6a.’. (1000-character limit) 7a. Program/Project Accomplishments: How will you report your accomplishments? Please select one. ___ Individuals ___ Households ___ Housing Units ___ Low-Income Area Application Questions 2021-2022 CDBG Lodi Page 3 of 10 7b. Should your project/program be selected to receive grant funds for the 2021-22 CDBG program year, over the course of the program year (July 1, 2021-June 30, 2022), how many Lodi residents/households/housing units will your program assist? How many non-Lodi residents/households/housing units will your program assist? For activities that target a low-income area, please estimate the number of low-income residents within that area that will benefit from your activity. If you have more than one type of activity to report within your project/program, then please indicate the number assisted per activity as well as the total. (250-character limit) 7c. Beneficiary Description: Which priority group(s) does your project benefit? Very-low (<50% Area Median Income) and Extremely low-income (<30% of Area Median Income): ____ Children ____ Youth ____ Seniors (62 years and older) ____ Persons with disabilities ____ Single-parent families ____ Persons experiencing homelessness ____ Other: ____________________________________________________________________ If “Other” group was selected, please provide evidence as to why this group should be considered a priority: 7d. Using a percentage and an estimated number, how many of those residents/households/housing units that you will be serving from question ‘7b.’ will be from the priority group stated in ‘7c’? (250-character limit) Application Questions 2021-2022 CDBG Lodi Page 4 of 10 7e. Describe how and through what method your program plans to reach the priority group(s) that are identified above. You may include a history of how you have reached and/or served this group(s) in prior years. (1500- character limit) 8a. Which priority need(s) does your project benefit? Please mark all that apply: ____ Safe neighborhoods ____ Park improvements ____ Public facilities ____ Public infrastructure ____ Affordable housing ____ Housing improvements ____ Fair housing ____ Social services for priority groups ____ Other: ____________________________________________________________________ If “Other” was selected, please provide evidence as to why this need should be considered a priority: 8b. Need(s) / Issue(s): In relation to the priority needs identified in Question ‘8a’, describe the issue(s) or beneficiary need(s) that this project/program will address. (3000-character limit): Application Questions 2021-2022 CDBG Lodi Page 5 of 10 9a. Performance and Outcomes: Describe how your project/program will address these issues/needs? (3000- character limit) 9b. Performance and Outcomes: Describe how your organization will measure this impact, including what systems are in place to track and report on your organization’s performance. (2000-character limit) 10. How will your project/program benefit the larger Lodi community? (3000-character limit) 11a. Project/Program Schedule: Please provide an overview of your program schedule, including start and end dates, any predevelopment stages that need to be completed, and milestones. (1000-character limit) 11b. Are there any outside factors that could prohibit your project from occurring in the timeline described above (funding, staff changes, priority activities, expected delays, etc.)? (1000-character limit) 12. Does your project/program have an area-benefit or serve a limited clientele? (See Application Instructions for definition of terms.) ___ Area - benefit ___ Limited clientele 13. Describe the location where services/improvements will be provided, including days and hours of operations, and provisions for access to disabled persons. (850-character limit) Application Questions 2021-2022 CDBG Lodi Page 6 of 10 14. Is this project new, continuing, or an expansion of existing project/program? To be eligible projects must be new or an expansion of existing project/program. ___ New ___ Expansion of existing program/project ___ Continuing 15. If your project/program received funding in the last program year, then briefly describe how your existing program has been expanded. For example, expansion may include an increase in the number of beneficiaries, new activities/services offered to beneficiaries, an additional location added, or program hours expanded. (500- character limit) 16a. Organizational Capacity: Describe your organization's experience with the proposed programs/project or similar types programs/project. Please include a list of specific projects and/or programs. (1000-character limit) 16b. Organizational Capacity: Please describe any challenges your organization faced in implementing the projects mentioned above and how you addressed those challenges. (3000-character limit) 17. Grant Management Experience: Please describe your organization's experience in managing federal and/or state grants. Please include a list of specific grants, amounts, and dates. If you have previously managed a CDBG program year, please provide specific project, amount, and dates. (1000-character limit) Application Questions 2021-2022 CDBG Lodi Page 7 of 10 18a. Staff: Please identify and describe the qualifications of the staff that will be available to assist on this project/program? Include their role, experience, and if they are Full Time Employees, Part Time Employees, or Volunteers. (1000-character limit) 18b. Staff: Do you anticipate needing more staff to carry out this project/program? If so, will you be able to acquire the proper staff before the project/program begins? (1000-character limit) 19. Program Contact: Please provide the contact information for the person directly responsible for managing the program or project on a day to day basis. Name: Address (if different than the contact information address on Page 1): Email: Phone Number: Position or Title: Years of Experience: 20a. Partner Agencies/Non-Profits: Will your organization be working together and communicating with any outside local agencies or groups on this project/program? If so, which local agencies or groups will you be partnering with? (1000-character limit) 20b. Please provide a quote from your partner(s) as a reference. (1000-character limit) (Optional) 21. Will your project/program have other funding besides CDBG? Please provide an estimate of other funding, Application Questions 2021-2022 CDBG Lodi Page 8 of 10 including funding sources, amounts, and whether they are committed. (1000-character limit) 22. Could your program/project be successful if you received less than your requested grant funding or less funding from your other funding sources? ___ Yes ___ No Explain further (Optional) (1000-character limit): 23. Please ATTACH your program/project budget for the 2021-22 year and include a brief narrative of how CDBG funding will be used and what costs will be covered by CDBG funds versus other non-CDBG funds. If applicable, please include direct and indirect cost allocation plan. Check the following when completed: __ Program/Project Budget for proposed project Attached __ My attached budget clearly identifies the costs/expenses that CDBG funds will cover 24. Has your organization received a City of Lodi CDBG grant in the past 5 years? If so, please answer questions 24a.-24c; if not, please skip these questions. 24a. Experience and Past Performance: In the past 5 years, has your organization expended all grant funds in a timely manner that aligns with the project/program’s schedule? Please describe any variations from the project/program’s schedule in which your organization did not spend funds down; please be specific. (3000- character limit) 24b. Experience and Past Performance: In the past 5 years, has your organization turned in all required reports, fully completed and on time, for all grant funds that have been received? Please describe any variances and how/if these variances were remedied. (3000-character limit) Application Questions 2021-2022 CDBG Lodi Page 9 of 10 24c. Experience and Past Performance: In the past 5 years, has your organization completed all grant-funded activities that were outlined in the project/ program’s scope of services? Please describe any variances and how/if these were remedied. (3000-character limit) 25. Please include the following additional Attachments: __ Map indicating the location of your project/program within the City __ Articles of Incorporation and By-laws and Amendments __ Secretary of State Certification of Good Standing (Online printout/screenshot is acceptable) __ Organizational Chart and Agency Mission Statement __ Certified Audit (Most recent) __ Profit and Loss Statement for most recent year. __ Current Fiscal Year Agency Budget - including all funding commitments/sources __ Other Documents Application Questions 2021-2022 CDBG Lodi Page 10 of 10  Last Update: March 3, 2021 LIC Goals 2021 Contents 1. Assisting the Unsheltered Population ...............................................................................3 A. Relationship with the Lodi Committee on Homelessness ........................................................................................................................................................ 3 B. Point in Time (PIT) Count .............................................................................................................................................................................................................. 3 2. East Side Improvement......................................................................................................4 A. Address Language Barriers .............................................................................................................................................................................................................. 4 B. Assist Senior Citizens........................................................................................................................................................................................................................ 4 C. Traffic and Lighting Improvements .............................................................................................................................................................................................. 4 D. Advance Youth Programs, Sports, and Arts ................................................................................................................................................................................ 4 E. Murals in Public Spaces .................................................................................................................................................................................................................... 5 F. Scholarship Program ......................................................................................................................................................................................................................... 5 3. COVID Response ...............................................................................................................6 A. CDBG-CV Grant .............................................................................................................................................................................................................................. 6 B. Assist Families with Distance Learning ........................................................................................................................................................................................ 6 C. Vaccine Awareness ............................................................................................................................................................................................................................ 6 D. Code Enforcement ............................................................................................................................................................................................................................ 6 4. Community Improvement .................................................................................................7 A. Relationship with ABCD + Love Your Block ............................................................................................................................................................................ 7 B. East Side Business Rights ................................................................................................................................................................................................................ 7 C. Bike Lanes ........................................................................................................................................................................................................................................... 7 D. Reconciliation Initiative .................................................................................................................................................................................................................... 7 E. Graffiti Determent ............................................................................................................................................................................................................................ 7 F. Community Recognition .................................................................................................................................................................................................................. 8 5. Civic Engagement and LIC Meetings ...............................................................................9 A. Meet in Alternative Venues ............................................................................................................................................................................................................. 9 B. Promote Open Positions ................................................................................................................................................................................................................. 9 C. Voter Engagement Forum/Debate ............................................................................................................................................................................................... 9 D. Engage with Other Organizations ................................................................................................................................................................................................. 9 6. Housing and Renting....................................................................................................... 10 A. Affordable Housing ........................................................................................................................................................................................................................ 10 B. Discourage NIMBY ........................................................................................................................................................................................................................ 10 C. Know Your Rights for Tenants .................................................................................................................................................................................................... 10 D. Increase Homeownership .............................................................................................................................................................................................................. 10 E. Resource Accessibility .................................................................................................................................................................................................................... 10 F. Block Parties (post-COVID)......................................................................................................................................................................................................... 11 7. Transparency and Accountability .................................................................................... 12 A. Website and Social Presence ......................................................................................................................................................................................................... 12 LIC GOALS 2021 B. Multilingual and Accessible (ML/ADA) Announcements, Agendas, and Meetings ......................................................................................................... 12 C. Catch Up on Minutes...................................................................................................................................................................................................................... 12 8. Administrative .................................................................................................................. 13 A. Bylaws Revision ............................................................................................................................................................................................................................... 13 March 3, 2021 Page 2 LIC GOALS 2021 1. Assisting the Unsheltered Population A. Relationship with the Lodi Committee on Homelessness The LCOH is tasked with assisting the unhoused (and those at risk of becoming so) in Lodi. The LIC should remain informed with the LCOH’s activities and needs, and be available to assist and solicit support when asked. Specific Goal Description Date Assignee Always have at least one LIC member at every meeting. Meeting Liaison Generally, first Tuesday of every month at noon. Ongoing Kathryn Report back to LIC. LCOH presentation to LIC to update on their goals, needs, Provide an Overview April 2021 Kathryn resources, and more. Monthly Updates Provide LIC brief, monthly updates on LCOH activity. Kathryn B. Point in Time (PIT) Count Coordinated by the County of San Joaquin, the Point in Time count helps track the unhoused and provide necessary statistics about their well-being and needs. The LIC should be available to assist and solicit support, and be aware of the PIT’s findings. This project occurs, generally, every two years. Specific Goal Description Date Assignee Deferred: Due to the COVID19 pandemic, this task has been deferred until at least 2022. Create two social media posts to solicit volunteers for the Spread the Word David PIT event, and a third post to thank those volunteers. Recruit at least three LIC members to participate. Participate David Email: LCOHCA@gmail.com. Report the findings of the PIT count back to the Report to Committee Kathryn committee. Create one social media post that reports the findings and Report via Social Media David links to the detailed report by the County. March 3, 2021 Page 3 LIC GOALS 2021 2. East Side Improvement A. Address Language Barriers General description goes here. B. Assist Senior Citizens General description goes here. Specific Goal Description Date Assignee Increase awareness in Spanish and Urdu community about Food Delivery Sandra food resources including LOEL home meal delivery. Explore services available for care, transportation, and Health interpretation for seniors. If none exist, explore a way to Sandra provide them. Transportation C. Traffic and Lighting Improvements General description goes here. Specific Goal Description Date Assignee Identify Locations Brainstorm a list of locations to be researched and ✔ Complete Kathryn identified for improvement. The locations and needs are: • Lodi Ave @ Washington • Lodi @ Garfield • Sacramento St • Speed Reduction • Vine @ Garfield • Locust @ Washington • Pine @ Crescent • Locust @ Central Submit to Public Works Create a memo to Public Works and ask them for review. Kathryn Presentation from PW Hear a presentation from Public Works about our memo. Consider Funding Research potential grants, including PSIUCL. Kathryn Next Steps ?? D. Advance Youth Programs, Sports, and Arts General description goes here. Note: “Murals in Public Spaces” and “Scholarship Program” have been split into their own standalone projects, below. Specific Goal Description Date Assignee March 3, 2021 Page 4 LIC GOALS 2021 Explore hosting a basketball game between East Side Police and Fire Sandra parents and the Lodi Police and Fire Departments. Gift Program E. Murals in Public Spaces General description goes here. Specific Goal Description Date Assignee Magdalena and Mural in Public Spaces Sandra F. Scholarship Program Create a fund to support extracurricular activities or connect with local organizations for funds for youth participants. Specific Goal Description Date Assignee Draft an MOU that connects local organizations for funds Kathryn and MOU for youth participants. Lynsay Next Steps? March 3, 2021 Page 5 LIC GOALS 2021 3. COVID Response A. CDBG-CV Grant HUD has made available a $780,000 fund that the City of Lodi may use to assist its residents, non-profit organizations, and businesses to relieve some of the impact of the COVID-19 pandemic. Note: This project is now the responsibility of the City Staff and thus removed from our list. B. Assist Families with Distance Learning Recognizing that COVID-19 has impacted families with school-aged children, LIC will explore and possibly assist with solutions to ease the burden and improve distance learning until it is safe for children to return to school in person. Specific Goal Description Date Assignee Explore options to assist families whose internet service is Internet Service Sandra unreliable or insufficient. Recognizing that some students may not be able to pick up lunches from the school district, explore options to Food Delivery Sandra facilitate food delivery or increase awareness to these parents. Offer workshop on the “hidden curriculum” that will help Workshops Vanessa students with a variety of useful knowledge. C. Vaccine Awareness When a COVID-19 vaccine becomes available to the general public, many in our community will not be aware of the opportunity to become vaccinated, be able to attain a vaccination, or believe that it is important. The LIC should provide assistance to local health organizations to immunize as many residents as possible, as quickly as possible. Specific Goal Description Date Assignee Vanessa + Exploratory Discuss with health officials to learn what can be done. David D. Code Enforcement Several businesses are flouting their disregard for required and recommended CDC and State of California guidelines. During a health emergency, the LIC should assist the City of Lodi in ensuring that all businesses are in compliance. Specific Goal Description Date Assignee Exploratory Discuss with health officials to learn what can be done. January 2020 David March 3, 2021 Page 6 LIC GOALS 2021 4. Community Improvement A. Relationship with ABCD + Love Your Block The Asset Based Community Development (ABCD) program helps build leadership within neighbors and provides resources for residents to improve their community. LIC will assist ABCD with their efforts. Specific Goal Description Date Assignee Always have at least one LIC member at every meeting. Meeting Liaison Ongoing Lynsay Report back to LIC. ABCD presentation to LIC to update on their goals, needs, Provide an Overview Lynsay resources, and more. B. East Side Business Rights General description goes here. Specific Goal Description Date Assignee Explore a disconnect between Lodi businesses and city Know Your Rights Sandra code enforcement to help businesses be in compliance. Tour Businesses Next Steps? Possibly create a flyer. C. Bike Lanes Some time ago, a bike line was formed on Pine Street, between the Lodi Arch and Cherokee Lane. It was intended for the lane to continue west but this has stalled. LIC recognizes the value of the bike lane and wishes to see it completed. Specific Goal Description Date Assignee Complete the bike line on Pine Street, between Ham Lane Pine Street Kathryn and the Lodi Arch. Bike Lanes New bike lines have been added to the city. Kathryn D. Reconciliation Initiative General description goes here. Partner with existing non-profit organizations. Specific Goal Description Date Assignee Discussion Groups Provide a space for conversations to happen. Vanessa Workshops Facilitate workshops on dialogue and anti-racism. Vanessa E. Graffiti Determent General description goes here. Specific Goal Description Date Assignee March 3, 2021 Page 7 LIC GOALS 2021 Facilitate murals and other art projects that will limit graffiti Vanessa + Murals opportunities. Work with Tony Segale to bring back the Magdalena Wall Dogs or something similar. F. Community Recognition The Lodi Improvement Committee wishes to recognize others who are improving the community in a variety of ways. Specific Goal Description Date Assignee Nominate, vote on, and recognize property owners that Property Improvement have made significant aesthetic improvements to their Ongoing LIC Awards properties. Community Service Nominate, vote on, and recognize residents that have Ongoing LIC Awards provided outstanding services to our community. March 3, 2021 Page 8 LIC GOALS 2021 5. Civic Engagement and LIC Meetings A. Meet in Alternative Venues In an effort to hear from as many residents as possible, some regular LIC meetings will be held in alternative venues throughout the city. Specific Goal Description Date Assignee Deferred: Waiting until the COVID-19 pandemic is resolved before we begin this task. Determine Cadence Decide how many meetings should be held outside of CF. LIC B. Promote Open Positions City committees and those of non-profit organizations are often looking for committee members. The LIC can assist these organizations in filling those spots with qualified, enthusiastic individuals. Specific Goal Description Date Assignee Discuss this with the City Clerk and local non-profit Exploratory organizations to determine feasibility and need, along with David existing resources. C. Voter Engagement Forum/Debate When measures, propositions, and candidates are on the ballot, the Lodi community lacks a forum that encourages healthy debate. The LIC could host, facilitate, or sponsor events that improve voters’ awareness on local issues. Specific Goal Description Date Assignee Deferred: Unnecessary in 2021 as no election is currently planned. D. Engage with Other Organizations Description. Specific Goal Description Date Assignee Present to other organizations on what the LIC has been Outbound Liaisons Vanessa doing, our goals, and how people can become involved. March 3, 2021 Page 9 LIC GOALS 2021 6. Housing and Renting A. Affordable Housing The lack of affordable housing (for owners and renters) in Lodi has greatly contributed to the number of unhoused (and at-risk) in our community – and placed a considerable strain on those whose rent continually increases. Specific Goal Description Date Assignee Conduct (or facilitate) a survey on the cost of home ownership and renting in Lodi. Exploratory David Invite a housing expert to speak to LIC. Determine what next steps would be. Planning meeting. After Harmony Homes, explore next steps to bring more Next Steps Magdalena affordable homes to Lodi. B. Discourage NIMBY General description goes here. Specific Goal Description Date Assignee Encourage products in which the LIC supports at CC City Council Meetings Magdalena meetings. C. Know Your Rights for Tenants General description goes here. Specific Goal Description Date Assignee Facilitate a workshop (in person or remotely), in multiple Workshop languages, that helps tenants understand their rights Magdalena particularly for disputes with landlords. D. Increase Homeownership General description goes here. Specific Goal Description Date Assignee Partner with organizations that will help first-time buyers to Workshop Magdalena provide information to residents. E. Resource Accessibility General description goes here. Specific Goal Description Date Assignee Explore options to promote grants available to low-income Promote Homeowner homeowners. Kathryn Grants Likewise for the Electric Utility rebate program and Minor Home Repair Program. March 3, 2021 Page 10 LIC GOALS 2021 Sponsor a series of live presentations that help residents Awareness Presentations with homeownership or other useful topics. F. Block Parties (post-COVID) General description goes here. Specific Goal Description Date Assignee March 3, 2021 Page 11 LIC GOALS 2021 7. Transparency and Accountability A. Website and Social Presence The LIC could have its own website, hosted by the City, to serve as a launching point for its meetings, progress towards annual goals, links to useful resources, and opportunities to get involved. Likewise, accounts on popular social media platforms could assist the LIC in its goals and help the community be informed. Specific Goal Description Date Assignee Create Sub Committee Designate a “Marketing Subcommittee” for the LIC LIC B. Multilingual and Accessible (ML/ADA) Announcements, Agendas, and Meetings The LIC has agreed that all announcements and agendas should be published in at least English, Spanish, and Urdu. Further, the availability of interpreters should be made more obvious. Specific Goal Description Date Assignee Request that all LIC announcements and agendas be ML Documents for LIC available in English, Spanish, and Urdu, published at the Sandra same time. Encourage the City Council to do the same with their ML Documents for CC announcements, agendas, and minutes (if they aren’t Sandra already) and extend that to all committees. Review meeting announcements and agendas and add Interpreters language (if necessary) to ensure that non-English residents are made aware that interpreters are available upon request. Assist the COL in finding and retaining a qualified Urdu Urdu Translator translator and establishing a budget (possibly a grant) to pay March 2021 David for these services. C. Catch Up on Minutes Our committee is woefully behind in providing minutes to its members and the public. Specific Goal Description Date Assignee Explore what options the LIC has to catch up in a timely Review Options manner. Catch Up on Minutes Complete the backlog of minutes and remain current. March 3, 2021 Page 12 LIC GOALS 2021 8. Administrative A. Bylaws Revision Propose changes to the Lodi City Council that reflect a positive, community-focused Lodi Improvement Committee. Specific Goal Description Date Assignee Draft New Bylaws Collect input from committee and create the draft. ✔ David Review as a committee and make final changes, then Approve by LIC ✔ LIC approve. Translate Translate into Spanish and Urdu. Dec 2020 Patrice Submit to City Council Get on the CC agenda and present at their meeting. Jan 2021 Patrice Revisions from CC If any, make revisions. Jan 2021 David Resubmit to CC If needed, resubmit to CC for a future meeting. Jan 2021 Patrice Approval by CC Adopted by the CC. Jan 2021 CC Website Update Revise the LIC website to include the new bylaws. Jan 2021 Kari March 3, 2021 Page 13