Lodi Public Library Board of Trustees

LODI PUBLIC LIBRARY MINUTES Date: January 10, 2022 BOARD OF TRUSTEES Time: 5:30pm Lodi Public Library 201 West Locust Street, Lodi For information regarding this Agenda please contact: Akiliah Manuel Mills Library Director Telephone: (209) 333-5540 Notice Regarding Public Comments Public Comment may be submitted in the following ways:  In-person – The Lodi Public Library is open to the public in accordance with CDPH and CalOSHA guidelines.  Email amanuelmills@lodi.gov  Received no later than two hours prior to the meeting  Mail – Lodi Public Library 201 W. Locust Street Lodi, CA. 95240  Hand delivered to: Lodi Public Library 201 W. Locust Street, Lodi, CA. 95240  Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL 5:33pm Trustees present: Gene Chow, Brian Campbell, Caitlin Casey, and Rick Seim Trustees absent: Frankie Kooger Also present: City Manager Steve Schwabauer, Friends president Kathryn Siddle, library staff Lance Earl, Bobby Smith, Jeremy Forman and Yvette Herrera. B. INTRODUCTIONS None C. APPROVAL OF MINUTES Trustee Campbell motion, Trustee Chow second, motion carried. D. COMMENTS BY THE PUBLIC, LIBRARY BOARD, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Library Board, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. (The time allowed per person per non-agenda item for comments made by the public is limited to five minutes.) None E. REPORTS E-1 Goal setting discussion for Akiliah Manuel Mills City Mangager Schwabauer shared historically the library board managed the director for all issues but now the board and city manager split management responsibilities. Steve provided the official forms the city uses for all city employees as part of the board packet. The forms are Employee Summary of Accomplishments and the EMPLOYEE PERFORMANCE REPORT. Trustee Casey commented the goals discussion for Ms. Manuel Mills will take place at the April meeting. City Manager Steve Schwabauer said that his responsibilities in managing the Director are with compliance issues such as FLSA, discrimination issues, and City liability. Steve stated the Trustees are responsible for the overall operations/direction, Policy approval, library hours, etc. Manager Schwabauer said library employees report to him via the library director and indicated that if issues arise regarding the library director staff could contact him or HR. Steve offered some questions for the board to consider regarding director goal setting. What do you want the director to do? Are you looking for new manners for providing services? Did the director get the goals you set done? Do you want the director to be freeform or directed? Revised 10/21  City council and the city manager decide the budget then it is supplied to each department. Trustee Seim suggest the board use the document by Leo Appleton, Director of Library Services Goldsmith, University of London, United Kingdom titled Using key performance indicators to measure library performance as a starting point which was part of the board packet. E-2 Library Director Report  Trustee Chow asked if any data/usage can be pulled from calendar year 2019 to see the changes that have occured pre and post COVID. Director Manuel Mills said that the data/usage that is now being collected will be used as baseline going forward. E-3 Private Sector (Trustees’) Investments Report Phillips Financial value on December 31, 2021 $174,514.21 PNC Bank value as on December 31, 2021 $134.29 E-4 Lodi Public Library Foundation Report – Nancy Potts Bridge at the Library event will be hosted in the library proper on March 11, 2022. E-5 Friends of the Lodi Public Library Report – Kathryn Siddle Trivia Night event has been postponed. Last month the Friends brought in $500 in used book sales. All on the honor system. Book store will open more hours when the new library hours go live. Donations will also resume soon. F. ADJOURNMENT 5:36pm LODI PUBLIC LIBRARY BOARD OF TRUSTEES DATE January 10, 2022 PAGE TWO Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Yvette Herrera Literacy & Programs Manager **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Jennifer Cusmir at (209) 333-6702. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Jennifer Cusmir (209) 333-6702.