City Council Meeting

MINUTES CITY OF LOGAVNILLE Regular Council Meeting Thursday, May 10, 2012 7: 30pm Council Chambers The City of Loganville Mayor and Council met for their regularly scheduled Council Meeting on Thursday, May 10, 2012 at 7: 30pm. Mayor Ray Nunley and Council Members Skip Baliles, Dan Curry, Mike Jones, Mark Kiddoo, Michelle Lynch and Rey Martinez were all present. Mayor Nunley called the meeting to order at 7: 30pm. WQC Director Chris Yancey gave the invocation and the pledge to the flag was led. Council Member Mark Kiddoo asked to amend the agenda to include an Employee Assistance Program under Human Resources and a property purchase under the City Attorney. Council Member Rey Martinez made a motion to adopt the agenda with the noted amendments. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Mayor Ray Nunley took a moment to recognize and thank the Police Department for their handling of the recent incident at Ivy Creek. Mayor Nunley stated that although the outcome was not what would have been what was ideal, the police department handled the situation with professionalism and he fully supports the job that they do for our community. Council Member Mark Kiddoo made a motion to approve last month' s minutes as presented. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Council Member Rey Martinez made a motion to approve last month' s financial report as presented. Council Member Mark Kiddoo seconded the motion. Motion carried 6- 0. Christina Bennett came before the Council to announce that Charlotte' s School of Dance has been invited to participate in this year' s Macy' s Thanksgiving Day Parade. She explained that they are currently holding fundraisers and soliciting donations to help with the cost of the trip. Council Member Michelle Lynch presented Jordan Rager with a certificate of recognition for his recent appearance on NBC' s The Voice and his willingness to help support local events. Council Member Michelle Lynch announced that Jordan would be a featured performer at this year' s Autumn Heritage Festival and invited him to be the Grand Marshall at the annual Christmas Parade. Council Member Mark Kiddoo asked Planning & Development Director Tim Prater to present Case R12- 02 to the Council. Mr. Prater explained that Mark Franklin has requested that . 44 acres located at 278 C. S. Floyd Road be rezoned from CN with conditions to 0& 1 to be used as a personal care home/ assisted living facility. Mr. Prater explained that the Planning Commission recommended the approval of this request with the following conditions:  1. Limited use of the property to provisions and common use that apply to the O and I office and institutional district in the existing structure. 2. There shall be no additions to the structure and its residential character and appearance to be maintained. 3. Limit the principal freestanding signage to one sign on C. S. Floyd Road with no more than 24 feet in face area and 6 feet in height and not to be internally illuminated. 4. All parking shall be located to the rear of the structure. 5. In lieu of a buffer, provide a 6- foot high privacy fence along all property lines abutting R- 16 zoning. 6. The non- conforming use as a single- family dwelling will cease upon approval of the rezone application The applicant, Mark Franklin, was presented and came forward to answer any questions. Council Member Mark Kiddoo stated that on Monday night they had discussed the illumination of his sign from above and he asked if Mr. Franklin had a problem with this. Mr. Franklin stated that he did not. There were no other questions from the Council or the audience. Council Member Mark Kiddoo made a motion to approve Case # R12- 02 with the listed restrictions of the Planning Commission and that the signage only be illuminated from above. Council Member Dan Curry seconded the motion. Motion carried 6- 0. Council Member Skip Baliles explained that the Mayor and Council had recently met with representatives regarding the City' s retirement plan and believes that all the questions related to this matter had been answered. Mr. Baliles asked that every other year the City meet with GMA representatives to make sure that we are still on track with our plan and to make sure that there are no problems. Council Member Skip Baliles presented an Employee Assistance Program to the Mayor and Council. Mr. Baliles explained that based on recent events with the Police Department that he felt like this was the perfect opportunity to look at providing this benefit to the employees. He explained that this program with allow for counseling for employees among other services. This program is through CorpCare for a cost of up to $ 6, 000 per year. Council Member Skip Baliles made a motion to approve the EAP as presented. Council Member Mike Jones seconded the motion. Motion carried 6- 0. Council Member Mark Kiddoo announced that the FYE 6- 30- 2013 Budget would be adopted at the June Council Meeting. Council Member Rey Martinez presented the purchase of equipment to outfit Engine 15 and two new air packs for the Fire Department. Mr. Martinez explained that these were both budgeted purchases. Council Member Dan Curry made a motion to approve the equipment purchase for$ 12, 868 and air pack purchase for$ 9, 420. Council Member Rey Martinez seconded the motion. Motion carried 6- 0. Council Member Michelle Lynch announced that the Broad Street Market was underway and would 7th. continue every Saturday from Sam to 12pm through July She also expressed that there is no cost to the vendor to come out and sell their goods. Council Member Michelle Lynch also announced that Ride for America would be held on Memorial Day and encouraged everyone to come out and participate beginning at 8: 30am at the America Legion. Council Member Dan Curry presented bids for the Pecan Street Outfall Sewer CDBG Project. Mr. Curry explained that the low bidder was The Dickerson Group, however they have since withdrew their bid. Mayor Nunley asked if they had a bid bond. Engineer Mike Bledsoe stated they had a bid bond and the City could certainly collect on it. Mayor Nunley stated that he felt like the City should collect on it. Mr. Bledsoe stated that the Dickerson Group withdrew their bid due to the fact that they had a sub-contractor that could not afford to carry the bond and The Dickerson Group was not willing to carry the bond for the sub- contractor. He explained that the next lowest bidder($ 300 more than low bid) was Gary' s Grading/ Pipeline but they have a few problems recently which has caused some concern. Mr. Bledsoe explained that the third lowest bidder was MVP which was 3% higher than Gary' s Grading. He 4th that small company with mixed reviews. He further explained that the explained they are a relatively lowest bid was from Mc Cart Pipeline who was another 4% higher than MVP, however that amount would put the City over the amount of the award. Mayor Ray Nunley stated that he did not believe that we should move forward with a company that we are not comfortable with and suggested that any of these companies would probably be willing to sit down and negotiate a price. After much discussion, Council Member Dan Curry made a motion to send this matter back to committee for further review and for the City to negotiate with one of the other contractors. Council Member Mark Kiddoo seconded the motion. Motion carried 6- 0. Council Member Mike Jones stated that he had been presented with a list of potential SPLOST projects from City Manager Bill Jones and he stated that a committee meeting would be held at a later date to discuss. City Manager Bill Jones explained that the list of SPLOST projects is for Walton County and that this SPLOST money needs to be spent by the end of the year but can expensed through April 2013. Council Member Michelle Lynch asked Council Member Mike Jones if he would call a meeting to discuss this. Council Member Jones stated that we would have a meeting. Council Member Mike Jones also explained that he would like to look at the bonds for some of the subdivision in the City where paving is needed. City Manager Bill Jones stated that the bonds have already been pulled for several subdivisions in the City and we are in the process of calling the bonds on several of them. He explained that the bond company rehired the original contractors in some of the work which has further complicated the matter. He stated that these cases have been handed over to Attorney Richard Calhoun and he is the process of sending them 30 days to respond or we will begin the process to call the bonds. City Manager Bill Jones mentioned that the list of SPLOST projects and stated that hopefully in the next few weeks we can take a closer look at allocating the funding. Mr. Jones also announced that this month' s Walton Municipal Meeting would be held at Robinson' s BBQ in Monroe hosted by the City of Good Hope. Mr. Jones also reported that he was working on an Intergovernmental Agreement with the Board of Education and Walton County regarding the sewer line for the new school. City Attorney Karen Woodward came before the Mayor and Council to address the purchase of a piece of property currently by AT& T. She explained that back at the December Council Meeting owned authorization was given to allow for the negotiation of the AT& T property located at 4400 Pecan Street. She explained that a negation City to purchase the property for$ 52, 000 as is. has been reached for the She asked for the Council to vote to accept this agreement and allow the Mayor to sign the purchase and Member Michelle Lynch a motion to approve the purchase of the sale agreement. Council made property located at 4400 Pecan Street and authorize the Mayor to sign the contract. Council Member Dan Curry seconded the motion. Motion carried 6- 0. COMMUNITY FEEDBACK Ed Warren came forward to express his gratitude and commend the Police Department for their professionalism and the good job that they did in the incident at Ivy Creek. Janice Tribble came forward stating that she was recently at the dentist office and she stated that she thought the City should look at purchasing the property across the street and make it a park with picnic tables. MayorNunley stated that the City has been looking at doing just that for the last few years. She further expressed her concern for the trash and unkept yards around town. She explained that snakes were bad this year and she was afraid that this might contribute to more people getting bit. Mike Hessinger with Apache Political came forward and stated that his group was out in the community working on a petition to place a question on the November ballot regarding the sale of alcohol by the package in the City. Ruby Mitchell came forward and asked the Mayor and Council to consider placing sidewalks down Fair Street. Council Member Rey Martinez announced that he has received orders to begin mobilization for active duty. He explained that he would be leaving for approximately six months from September to May 2013 but would return in time to run for re- election. Council Member Michelle Lynch announced that Armed Forces Day is May 19t" and there will be a run that day at Meridian Park. Council Member Mike Jones expressed his appreciation for the Police Department stating that they have his support. Barbara Forrester thanked the Mayor and Council for their wise decision and moving the City ahead into 2013, 2014, 2015 and beyond. With no further comment, Council Member Michelle Lynch made a motion to adjourn. Council Member Rey Martinez seconded the motion. Motion carried 6- 0. Meeting adjourned at 8: 28pm. Ray N4nle'y _ T Bilf Jones Mayor City Manager