Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Charles Hicks Jr., President Lawrence Keller, Vice President Jonathan Gotz, Commissioner Jeanne Karatsu, Commissioner Carolyn M. Smith Watts, Commissioner Tara M. McLean, Acting Executive Director FINISHED AGENDA AND MINUTES ROLL CALL OTHERS PRESENT: Tara McLean, Acting Executive Director & Secretary Marilyn Hall, Executive Assistant Christina Checel, Principal Deputy City Attorney Ken Walker, Manager Personnel Operations, Human Resources Commissioners Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Present: Charles Hicks and Lawrence Keller 1. 14-016CS Recommendation to approve minutes: Regular Meeting of January 15, 2014 A motion was made by Commissioner Gotz, seconded by Vice President Keller, to approve recommendation. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller CONSENT CALENDAR (2-6): Passed The Consent Calendar A motion was made by Vice President Keller, seconded by Commissioner Karatsu, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller Page 1 of 6 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 2. 14-017CS Recommendation to approve examination results: Ambulance Operator - 304 Applied, 140 Qualified Clerk Supervisor - 11 Applied, 4 Qualified Community Information Specialist (1-23-14) - 127 Applied, 23 Qualified Department Librarian - 5 Applied, 5 Qualified Senior Equipment Operator - Crane - 1 Applied, 1 Qualified Survey Technician - 102 Applied, 20 Qualified Traffic Engineering Associate - 169 Applied, 138 Qualified The Secretary informed the Commission that approval of the Ambulance Operator was contingent upon the action taken on the protest of examination item for Ambulance Operator on today's agenda. A motion was made to approve recommendation on the Consent Calendar. 3. 14-018CS Recommendation to receive and file retirements: Erin Sullivan/Port Security System Operator III/Harbor (31 yrs., 26 days) Nadja Grays/Customer Service Representative III/LBGO (33 yrs., 5 mos.) Steven Parker/Fire Engineer/Fire (23 yrs., 11 mos.) Elizabeth Crossley/Special Services Officer III/Harbor (8 yrs., 7 mos.) Rory Arrollado/Special Services Officer III/Airport (24 yrs., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 4. 14-019CS Recommendation to receive and file resignations: Benedict Adelman/Ambulance Operator/Fire (4 mos., 20 days) James Martin/Police Officer/Police (7 mos., 11 days) Avelino Alberto/Building Services Supervisor (14 yrs., 24 days) Justin Pennington/Civil Engineering Assistant/Water (3 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 14-020CS Recommendation to schedule hearings: Suspension Appeal 03-S-1314, Suggested Date April 2, 2014 Dismissal Appeal 02-D-1314, Suggested Date April 23, 2014 A motion was made to approve recommendation on the Consent Calendar. Page 2 of 6 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 14-021CS Recommendation to reschedule for hearings: Suspension Appeal 21-S-1213, Suggested Date May 7, 2014 Dismissal Appeal 29-D-1213, Suggested Date April 30, 2014 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 7. 14-022CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Brian Lam, Safety Specialist Communication from Margaret Huebner, Director of Human Resources, Harbor A motion was made by Commissioner Gotz, seconded by Vice President Keller, to approve recommendation in accordance with Civil Service Commission Policy 1.02 and Section 43 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 8. 14-023CS PROTEST OF WRITTEN EXAMINATION ITEM - Ambulance Operator Staff report prepared by Donna deAraujo, Personnel Analyst A motion was made by Commissioner Karatsu, seconded by Commissioner Gotz, to approve staff's recommendation of protested question. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller Page 3 of 6 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 14-024CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months): Staff report prepared by Tara M. McLean, Acting Executive Director Emergency Medical Educator (2/6/13; 2/15/13; 2/28/13) Office Services Assistant Plan Checker - Fire Prevention Public Safety Dispatcher - Lateral A motion was made by Commissioner Karatsu, seconded by Vice President Keller, to approve recommendation. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 10. 14-025CS RECOMMENDATION TO APPROVE BULLETINS: Staff report prepared by Tara M. McLean, Acting Executive Director Battalion Chief Fire Captain Marina Supervisor Safety Specialist Fire Department staff thanked Civil Service staff for conducting the Fire Captain and Battalion Chief examinations concurrently. A motion was made by Commissioner Smith Watts, seconded by Vice President Keller, to approve recommendation. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller Page 4 of 6 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS The Commission introduced Norm Roberts of Roberts Consulting Group Inc., who will be conducting the recruitment for the Executive Director of Civil Service. Mr. Roberts provided the Commission with an update on the proposed recruitment process, estimated timeline and drafted bulletin. He stated that he would like to interview the leading candidates, and conduct the final interview the latter part of April 2014, after which he would provide the names to the Commission. He also provided the Commission with suggestions on creating an interview panel, indicating however, that the final decision should be made by the Commission. President Hicks requested that an item be placed on the February 19, 2014, Commission's agenda to discuss the process it will use to construct and interview panel for the Executive Director. MANAGERS' REPORT The Secretary provided the Commission with an update on the Customer Service Representative examination, stating that over 3500 applications were received, and as a result, staff is currently conducting five examination sessions of 600 applicants at the Convention Center, two yesterday, February 4, 2014, and three today February 5, 2014. She thanked the Development Services, Long Beach Gas and Oil, Harbor, Human Resources and Public Works Departments for providing staff assistance. She also stated that over 2600 applications have been received for the Clerk/Clerk Typist examination. She informed the Commission that staff is working on strategies to promote online application, which will include placing two computers in the lobby to provide access to applicants, and that staff is looking into ways to minimize the application intake. She also informed the Commission that some departments have placed kiosks at various work locations to provide computer access to employees who don't normally have computer access. Civil Service will be requesting that departments allow employees to use these kiosks, on their own time, to file applications on-line. Vice President Keller thanked Ms. McLean for the lead she is taking in looking at strategies to streamline processes and innovative ways of conducting business with departments. Page 5 of 6 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2014 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Stacey Lewis, Assistant Director of Human Resources, Harbor, thanked the Secretary for looking into ways to streamline the application process. She stated that streamlining the process would eliminate the necessity to have all staff at an examination site,which would lessen the impact on other departments when there is a need to contact staff. 11. 14-026CS REQUEST FOR A HEARING: Communication from James E. Trott, Attorney at Law Christian Checel, Commission's Advisor, stated that the Commission does not have jurisdiction over this matter, however the appellant is allowed to appeal, which will be conducted through the Human Resources Department. A motion was made by Commissioner Smith Watts, seconded by Commissioner Gotz, to recess to a Closed Session, pursuant to Government Code 54957.8. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller ADJOURNMENT Page 6 of 6