Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 2, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Rick Present: McGilton-McGlamery and Phyllis Arias Commissioners Robin Perry Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Nani Blyleven, Personnel Analyst, Human Resources Stacey Lewis, Assistant Director of Human Resources, Harbor FLAG SALUTE Page 1 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 2, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 15-222CS Recommendation to approve minutes: Regular Minutes of November 18, 2015 A motion was made by Hicks, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Phyllis Arias Absent: 1 - Robin Perry CONSENT CALENDAR 2-5: Passed the Consent Calendar A motion was made by Smith Watts, seconded by Hicks, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Phyllis Arias Absent: 1 - Robin Perry 2. 15-223CS Recommendation to approve examination results: Aquatics Supervisor (Established 11/16/15) - 38 Applied, 4 Qualified Plan Checker - Mechanical (Established 11/23/15) - 29 Applied, 4 Qualified Senior Scheduler (Established 11/23/15) - 20 Applied, 7 Qualified Special Services Officer (Established 11/19/15)m - 36 Applied, 36 Qualified Street Maintenance Supervisor (Established 11/23/15) - 42 Applied, 10 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 2, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 15-224CS Recommendation to receive and file bulletins: Hazardous Materials Specialist Senior Plumbing Inspector Supervisor - Stores & Property A motion was made to approve recommendation on the Consent Calendar. 4. 15-225CS Recommendation to receive and file resignations: Cherry Villanueva/Environmental Health Specialist II/Health (8 yrs., 11 mos.) Roslind R. Boger/Community Services Supervisor/Parks, Recreation & Marine (23 yrs., 4 mos.) Aileen Bohning/Public Safety Dispatcher II/Police (1 yr., 5 mos.) Daniel Wollenberg/Police Officer/Police (6 mos., 15 days) A motion was made to approve recommendation on the Consent Calendar. 5. 15-226CS Recommendation to receive and file withdraw appeal: Dismissal Appeal 14-D-1415 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 3 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 2, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 15-227CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Building Services Supervisor ( 1 month) Business Systems Specialist Carpenter (2 months) Deputy Chief Harbor Engineer ( 2 months) Engineering Technician Environmental Specialist (6/11/15 & 6/24/15) ( 3 months) General Maintenance Assistant ( 3 months) Police Property & Supply Clerk Police Recruit (NTN) (3 months) Police Recruit (Post Waiver) ( 3 months) Public Health Nutritionist Public Safety Dispatcher (12/3/14, 6/4/14 & 12/17/14) Public Safety Dispatcher - Lateral Senior Equipment Operator - Backhoe Senior Equipment Operator - Bulldozer Senior Program Manager - Water Senior Traffic Engineer The Secretary briefed the Commission regarding this request. She informed the Commission that the Financial Management Department requested a one month extension to the Administrative Analyst eligible list, retroactive to December 1, 2015. A motion was made by Hicks, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Phyllis Arias Absent: 1 - Robin Perry Page 4 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 2, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS Commissioner Hicks requested an update on the status of the request for a description of the Special Services Officer position duties related to the Airport and Harbor Departments. Ms. Slaten informed the Commission that staff is working on the request. Gary Anderson, Principal Deputy City Attorney and Commission Advisor, informed the Commission that a Meet & Confer will be taking place with Human Resources, the Police Department, and Special Services Officers, to clarify the job duties for Special Services Officer. He stated that after the Meet & Confer, staff will be able to provide the information regarding the Special Services Officer job duties. Commissioner Arias inquired about the status of the Welder job bulletin requirements to file. Ms. Slaten informed the Commission that the job bulletin was pulled, and staff will be discussing the necessary changes to the bulletin. The Secretary informed the Commission that staff is also working on their request for a briefing regarding background investigations. MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that the Civil Service staff conducted the appraisal interview phase of the Fire Captain examination at the EEOC on Monday and Tuesday. She also informed the Commission that over 400 applications have been received for Parking Control Checker. Ms. McDonald informed the Commission that she will be attending a training for Montage, which will allow departments to interview job applicants through video interviewing. The Secretary informed the Commission that National Testing Network (NTN) will be partnering with the City of Long Beach in their testing development process for different levels in public safety. She stated that this is a great opportunity for the City of Long Beach to participate in the redevelopment of new and innovative ways of testing. Page 5 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 2, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Stacey Lewis, Assistant Director of Human Resources, Harbor Department, thanked the Civil Service Department for the collaboration of timely recruitment, certification, and batching of applications. Ms. Lewis also thanked the Civil Service Department, on behalf of the Long Beach Unified School District Commission, for support of raters from the City of Long Beach to conduct examinations. ADJOURNMENT Page 6 of 7 CITY OF LONG BEACH WEDNESDAY, DECEMBER 2, 2015 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 7 of 7