Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Robin Perry, President Phyllis Arias, Commissioner Rick McGilton-McGlamery, Vice President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Rick Present: McGilton-McGlamery, Robin Perry and Phyllis Arias Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst FLAG SALUTE 1. 16-041CS Recommendation to approve minutes: Regular Meeting of February 17, 2016 Regular Meeting of March 2, 2016 Dismissal Hearing Minutes 05-D-1314 A motion was made by Commissioner Hicks seconded by McGliton-McGlamery to approve Regular Meeting Minutes for February 17, 2016. The motion carried by the following vote: Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery and Robin Perry Abstain: 1 - Phyllis Arias A motion was made by Commissioner Arias, seconded by Hicks, to approve Regular Meeting Minutes for March 2, 2016. The motion carried by the following vote: Yes: 3 - Charles Hicks, Robin Perry and Phyllis Arias Abstain: 2 - Carolyn M. Smith Watts and Rick McGilton-McGlamery A motion was made by Hicks, seconded by Commissioner Arias, to approve Dismissal Hearing Minutes 05-D-1314. The motion carried by the following vote: Yes: 3 - Charles Hicks, Robin Perry and Phyllis Arias Abstain: 2 - Carolyn M. Smith Watts and Rick McGilton-McGlamery CONSENT CALENDAR (2-6): Passed the Consent Calendar A motion was made by Hicks, seconded by Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 2. 16-042CS Recommendation to approve examination results: Harbor Maintenance Mechanic (Established 3/8/16) - 102 Applied, 9 Qualified Housing Assistance Coordinator (Established 3/8/16) - 120 Applied, 5 Qualified Plumber Supervisor (Established 3/8/16) - 10 Applied, 5 Qualified Senior Plumbing Inspector (Established 3/8/16) - 1 Applied, 1 Qualified Transportation Programs Planner (Established 2/26/16) AMENDED 118 Applied, 29 Qualified Transportation Programs Planner (Established 3/4/16) - 4 Applied, 4 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 16-043CS Recommendation to receive and file bulletins: Administrative Aide Garage Supervisor Marina Supervisor Police Recruit Public Safety Dispatcher - Lateral School Guard A motion was made to approve recommendation on the Consent Calendar. 4. 16-044CS Recommendation to receive and file retirements: Jose Tadeo Fajardo/Refuse Operator I/Public Works (12 yrs., 1 mo.) Mary Teissere/Clerk Typist III/Police (39 yrs., 7 mos.) Marcelino Burgos/General Maintenance Assistant/Harbor (18 yrs., 10 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 16-045CS Recommendation to receive and file resignations: Tony Olivas/Special Services Officer III/Police (5 mos., 10 days) Amy Garry/Public Safety Dispatcher I/Police (8 mos., 29 days) A motion was made to approve recommendation on the Consent Calendar. 6. 16-046CS Recommendation to approve transfer: Lucia Reyes/Assistant Administrative Analyst I/Long Beach Gas & Oil to Assistant Administrative Analyst I/Harbor A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 7. 16-047CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Marina Agent Staff Report prepared by Deborah McCluster, Personnel Analyst Ms. McCluster briefed the Commission regarding this request. A motion was made by Hicks, seconded by Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 16-048CS RECOMMENDATION TO APPROVE PROPOSED CIVIL SERVICE DEPARTMENT BUDGET (Fiscal Year) (Held over for consideration from March 2, 2016) Staff report prepared by Kandice Taylor-Sherwood, Executive Director The Secretary briefed the Commission regarding the proposed budget. Mr. Pfingsthorn answered Commission questions regarding the proposed budget. A motion was made by Hicks, seconded by Vice President McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias NEW BUSINESS Commissioner Hicks questioned if the Police Recruit-Lateral position could be listed as continuous to increase the number of applicants on the eligible list. Mr. Pfingsthorn stated the Police Department has not indicated a need for additional names. Commissioner Hicks stated that having a lateral eligible list could save money on training and requested staff discuss the option with the Police Department and report back to the Commission. Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten briefed the Commission on staff's attendance at upcoming career fairs to promote the Police and Fire Recruit positions, as well as other positions within the city. She stated that the Police Recruit position is currently open. Ms. Slaten also briefed the Commission regarding a Disastor Recovery Cost Training she attended, and stated that she will be sharing information from the event with the management team. Commissioner McGilton-McGlamery questioned if any recruiting was being conducted in the mall area. Ms. Slaten advised that there has been discussion to recruit in the area and will find dates for possible recruitment. Commissioner Hicks acknowledged Deputy Fire Chief David Segura's resignation from the City and thanked him for his service to the City. Deputy Chief Segura was not present. Commissioner Smith-Watts informed the Commission that Fire will host a reception for Deputy Chief Segura Thursday, March, 14, 2016, 11:00 a.m. at Fire Headquarters. She also acknowledged Deputy Chief Segura for his 30 years of service and congratulated Chief Chris Rowe on his promotion. President Perry questioned Civil Service posted Police Recruit opening on Facebook. The Secretary advised that Barbara Curtis places all job postings and other employment related information on Facebook, LinkedIn, Instagram and other social sites. Mr. Pfingsthorn informed the Commission that the budget would be sent to the Mayor and Financial Management department for their review. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 16-049CS EXECUTIVE SESSION - Executive Director’s Performance Evaluation (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) President Perry recessed the meeting to an Executive Session pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code. ADJOURNMENT Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, MARCH 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8