Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Present: Commissioners Charles Hicks and Rick McGilton-McGlamery Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Donna de Araujo, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Paul Heuchert, Personnel Analyst, Human Resources FLAG SALUTE 1. 16-076CS Recommendation to approve minutes: Regular Meeting of April 20, 2016 This CS-Agenda Item was held. Page 1 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM CONSENT CALENDAR (2-4): Passed the Consent Calendar A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve Consent Calendar Items, with the exception of Senior Equipment Operator - Crane (Established 1/21/16) Amended results. The motion carried by the following vote: Yes: 3 - Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 2 - Charles Hicks and Rick McGilton-McGlamery 2. 16-077CS Recommendation to approve examination results: Garage Service Attendant (Established 4/25/16) - 115 Applied, 36 Qualified Garage Supervisor (Established 4/28/16) - 24 Applied, 5 Applied Marina Supervisor (Established 4/28/16) - 43 Applied, 9 Qualified Registered Nurse (Established 4/19/16) - 16 Applied, 16 Qualified Senior Equipment Operator - Crane (Established 1/21/16) AMENDED - 16 Applied, 1 Qualified Special Services Officer (Established 4/21/16) - 46 Applied, 46 Qualified Water Utility Mechanic Supervisor - 8 Applied, 7 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 2 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Vice President Arias questioned the meaning of the amended results for Senior Equipment Operator - Crane (Established 1/21/16) AMENDED, the gap in the dates the examination was established and the date it came to the Commission, and the reason only one person qualified. Ms. Ferrer provided an explanation to Vice President Arias, stating that this position is one that is hard to fill so the position was opened for several months. The position requires certain certifications, and the amended results captured people who had not been processed because the position was still opened, and closed with no one qualifying. A motion was made to approve recommendation on the Consent Calendar. 3. 16-078CS Recommendation to receive and file bulletins: Contract Compliance Analyst Public Health Nutritionist Senior Surveyor A motion was made to approve recommendation on the Consent Calendar. 4. 16-079CS Recommendation to receive and file resignations: Diane Brown/Public Health Professional III/Health (14 yrs., 11 mos.) Rolly Alcantara Jr./Ambulance Operator/Fire (5 mos., 28 days) Christianne Cabezut/Fire Recruit/Fire (1 mo., 28 days) Gerald Goodlow Jr./Police Recruit/Police (18 days) Deryl Jackson/Police Recruit/Police (18 days) Vannak Kang/Police Recruit/Police 14 days) Enrique Ascencio/Water Utility Mechanic II/Water (13 yrs., 1 mo.) Joseph Hipp III/Water Utility Mechanic III/Water (6 yrs., 1 mo.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM The Secretary recognized classified City employee Jeane Lanier-DeCloute, Customer Service Representative, for the exemplary services she provided to President McGlinton-McGlamery. She stated that President McGliton-McGlanery shared with her the excellent service Ms. Lanier-DeCloute provided him, highlighting her patience and assistance during a recent visit to City Hall regarding his account. She also acknowledged her supervisor, Sharon Webster, and presented them with Certificates of Appreciation for exemplifying the Core Values. Pamela Horgan, Manager, Commercial Services Bureau, thanked the Secretary and Commission for taking the time to acknowledge Ms. Lanier-DeCloute and Webster. REGULAR AGENDA 5. 16-080CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Landon Bradley, Water Utility Mechanic I Communication from Christopher J. Garner, General Manager, Water Department The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 3 - Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 2 - Charles Hicks and Rick McGilton-McGlamery 6. 16-081CS RECOMMENDATION TO ADOPT NEW CLASSIFICATION AND CREATE NEW CLASSIFICATION SPECIFICATION - Permit Center Supervisor a. Communication from Alex Basquez, Director of Human Resources b. Staff report prepared by Donna de Araujo, Personnel Analyst The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Page 4 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 3 - Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 2 - Charles Hicks and Rick McGilton-McGlamery 7. 16-082CS RECOMMENDATION TO APPROVE REVISED CLASSIFICATION SPECIFICATION - Permit Technician a. Communication from Alex Basquez, Director of Human Resources b. Staff report prepared by Deborah McCluster, Personnel Analyst The Secretary briefed the Commission regarding this request. Meg Rau, Administrative Officer, Development Service was present to answer Commission questions. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 3 - Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 2 - Charles Hicks and Rick McGilton-McGlamery Page 5 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 16-083CS RECOMMENDATION TO EXTEND EXPIRING ELIGIBLE LISTS (6 months): Staff Report prepared by Kandice Taylor-Sherwood, Executive Director Accounting Clerk 5/7/2014 Accounting Technician 11/19/2014 Civil Engineer Test 2 11/25/2014 Department Librarian Test 2 5/7/2015 Geographic Information Systems Technician 11/19/2014 Housing Specialist 5/6/2015 Mechanical Engineering Associate 5/28/2015 Microbiologist Test 1 5/6/2015 Personnel Analyst 5/15/2015 Plan Checker - Mechanical Test 2 11/6/2015 Plan Checker - Mechanical Test 3 11/23/2015 Public Safety Dispatcher Test 2 11/6/2014 Recycling Specialist 8/20/2014 Senior Mechanical Inspector 5/18/2015 Senior Scheduler Test 2 11/23/2015 Traffic Engineering Associate 2/5/2014 The Secretary briefed the Commission regarding this request. She provided copies of surveys sent to departments at the end of the selection process for eligible list, addressing how well analysts worked with departments, the quality of the list and other related elements responsive to customer service. She also provided a report prepared by Rob Pfingsthorn, Administrative Officer regarding statistics from eligible list expiring in May 2016. A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 2 - Charles Hicks and Rick McGilton-McGlamery Page 6 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 16-084CS RECOMMENDATION TO EXTEND ARTICLE VIII, SECTION 115(3) OF THE CIVIL SERVICE RULES AND REGULATONS Staff report prepared by Kandice Taylor-Sherwood, Executive Director The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 3 - Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 2 - Charles Hicks and Rick McGilton-McGlamery 10. 16-085CS RECOMMENDATION FOR CONSIDERATION OF ADMINISTRATIVE LAW JUDGE’S REPORT - Dismissal Appeal 01-D-1415 (Mailed to CSC April 5, 2016) Report prepared by Angela Villegas, Administrative Law Judge This CS-Agenda Item was held. NEW BUSINESS Vice President Arias acknowledged Commissioner Perry for the outstanding job he did as President of the Civil Service Commission, and thanked him for his service. Commissioner Smith Watts also thanked Commissioner Perry. Vice President Arias presented Commissioner Perry with a plaque in recognition of his service as President of the Commission. The Secretary also expressed her gratitude to Commissioner Perry for his service as the President and the opportunity to work with him. Commissioner Perry thanked the Commission and staff for the opportunity to work with them as President for the past year. He stated that is happy to have the opportunity to serve on the Commission and appreciates all the knowledge he has gained. Page 7 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Lou Ferrer, Administrative Analyst, thanked Commissioner Perry for his service as President to the Commission. She informed the Commission that staff is really busy attending Job Recruitment Fairs and conducting examinations. She stated that staff is currently working on the Administrative Aide, Assistant Administrative Analyst and Administrative Analyst examination, with limited staff, because most of Civil Service staff is participating in these examinations. She also stated that staff is busy with public safety examinations. She also thanked Vice President Arias for working with staff on bulletin review. Ms. McDonald also thanked Commission Perry for his service as President to the Commission, and informed the Commission that she had the kickoff meeting for user departments of the Customer Service Representative classification regarding the job analysis. She also acknowledged the Test Construction Interns for completing the new tests for Clerk Typist and Planner. The Secretary thanked Ms. McDonald for the work she does with the interns as she has been the main supervisor for them. She also questioned if the Commission would like to have the report from Mr. Pfingsthorn regarding the expiring eligible lists for May to be placed on the agenda for discussion. She informed the Commission that she has copies of the surveys Civil Service use to gather data as it relates to customer service and welcome any recommendations they may have regarding them. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT Page 8 of 9 CITY OF LONG BEACH WEDNESDAY, MAY 4, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 9 of 9