Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick Present: McGilton-McGlamery Commissioners Robin Perry Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Cynthia Stafford, Deputy Director, Human Resources FLAG SALUTE Page 1 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-151CS Recommendation to approve minutes: Regular Meeting of August 17, 2016 President McGilton-McGlamery moved to approve recommendation as amended. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry CONSENT CALENDAR (2-7): Passed the Consent Calendar President McGilton-McGlamery motion to approved Consent Calendar Items. Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry Page 2 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 2. 16-152CS Recommendation to approve examination results: Building Maintenance Engineer (Established 8/25/16) - 23 Applied, 2 Qualified Business Systems Specialist (Established 8/17/16) - 41 Applied, 41 Qualified Clerk Supervisor (Established 9/1/16) - 73 Applied, 23 Qualified Communication Specialist (Established 8/23/16) - 23 Applied, 23 Qualified Police Officer - Lateral (Established 8/31/16) - 6 Applied, 6 Qualified Police Property & Supply Clerk (Established 8/17/16) - 345 Applied, 118 Qualified Principal Building Inspector (Established 9/1/16) - 6 Applied, 5 Qualified Project Scheduler (Established 8/26/16) - 17 Applied, 17 Qualified Senior Civil Engineer (Established 8/23/16) - 36 Applied, 17 Qualified Special Services Officer (Established 8/19/16) - 36 Applied, 36 Qualified Systems Support Specialist (Established 8/17/16) - 66 Applied, 66 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 16-153CS Recommendation to receive and file bulletins: Civil Engineer Combination Building Inspector Aide Engineering Aide Petroleum Operations Coordinator Refuse Operator Tree Trimmer A motion was made to approve recommendation on the Consent Calendar. 4. 16-154CS Recommendation to receive and file retirement: Robin Hawkins/Police Officer/Police (31 yrs., 13 days) Michael Wooldridge/Police Officer/Police (24 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 16-155CS Recommendation to receive and file disability retirement (DELETED) A motion was made to approve recommendation on the Consent Calendar. 6. 16-156CS Recommendation to receive and file resignations: Marvin Estrada/Parking Meter Technician I/Public Works (8 mos., 4 days) Tanya Mungia/Library Clerk I/Library (4 yrs., 10 mos.) Roxana Martinez/Customer Service Representative III/Long Beach Gas & Oil (5 yrs., 4 mos.) Steven-Ray Wing/Police Recruit/Police (4 mos., 15 days) Danielle Grajeda/Customer Service Representative III/Financial Management (15 yrs., 4 mos.) Christopher Visscher/Civil Engineer/Harbor (2 yrs., 2 mos.) Janae Rivera/Animal Control Officer I/Parks (3 yrs., 2 mos.) Bonnie Tam/Administrative Analyst III/Fire (9 yrs., 10 days) Ray Hammond/Administrative Analyst II/Financial Management (1 yr., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. 7. 16-157CS Recommendation to approve transfers: Betty Forgacs/Accounting Clerk III/Library to Accounting Clerk III/Fire Jaime Serrano/Senior Equipment Operator/Long Beach Gas & Oil to Senior Equipment Operator/Water Victor Serrano/Senior Equipment Operator/Long Beach Gas & Oil to Senior Equipment Operator/Water Carmelo Vaca/Combination Building Inspector Aide I/Development Services to Combination Building Inspector Aide II/Fire A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 4 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 16-158CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Joshua Iverson, Water Utility Worker NC Communication from Christopher J. Garner, General Manager, Water Department The Secretary briefed the Commission regarding this request. Jessica Stoudenmier, Administrative Analyst, Water, was present to answer Commission questions. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry 9. 16-159CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Housing Aide (9/25/15) Public Health Nurse Test 1 (3/18/16) Senior Equipment Operator - Crane Test 3 (9/3/15) Senior Plumbing Inspector Test 2 & 3 (3/8/16 & 3/31/16) Senior Program Manager - Harbor Test 5 (9/14/15) Transportation Programs Planner Test 2 (3/4/16) The Secretary briefed the Commission regarding this request. A motion was made by Vice President Arias, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry Page 5 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 10. 16-160CS RECOMMENDATION FOR ORDER-OF-LAYOFF Communication for Patrick H. West, City Manager The Secretary briefed the Commission regarding this request. Cynthia Stafford, Deputy Director, Human Resources, was present to answer Commission questions. A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation to prepare the Order-of-Layoff.. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Robin Perry UNFINISHED BUSINESS The Secretary informed the Commissioner that she will be preparing a follow-up summary of Commissioner Smith Watts's meeting with the Human Resources Director and Fire Chief DuRee on Fire Recruit. She also stated that she provided follow-information received from the City Manager to Commissioner Hicks regarding Special Services Officer. Ms. Slaten informed the Commission that Shellie Goings, Personnel Analyst, attempted to contact the individual Commissioner Perry stated that had concerns regarding his examination results for Fire Recruit, but the individual has not responded. She also stated that she has contacted Debbie Mills, Acting as the Personnel Administrator for the Police Department, regarding Civil Service staff participation in the Clerk Supervisor oral interviews, which they will be conducting. Page 6 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten provided an update regarding the Police Recruit examination process. Ms. McDonald provided the Commission with an update on the demonstration she conducted for City Department regarding the use of Montage for interviewing. Mr. Pfingsthorn thanked Civil Service staff for working together during an unexpected absence, gathering data for the budget presentation to City Council. The Secretary informed the Commission that she completed the budget presentation to City Council on Tuesday. She thanked Commissioner Perry for being present for support. The Secretary acknowledged staff for the work they contributed, gathering information for the budget presentation. She also acknowledged Ms. Slaten, Recruitment & Selection Officer, for the excellent management and leadership she displayed in assisting with the budget and being the go between for her, due to unforseen absences of her and Mr. Pfingsthorn from the office last week. The Secretary acknowledged the Analysts for the work they provided to the department. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. NEW BUSINESS Commissioner Arias inquired about the status of the template for the job bulletins. Ms. Slaten informed informed the Commission that staff is still working on the template for the job bulletin and will be encompassing it with the Personnel Analyst desk manual. President McGilton-McGlamery apologized for the possible confusion at the last Commission meeting and stated that minor revisions have been made to the order of the meetings, to allow him to be more organized in conducting meetings. President McGilton-McGlamery closed the meeting in memory of Stephen Matthews. Page 7 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM ADJOURNMENT Page 8 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 WEST OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 9 of 9