Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Present: Arias Commissioners Rick McGilton-McGlamery Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer, Acting Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Dana Kelly, Personnel Analyst, Human Resources FLAG SALUTE Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-181CS Recommendation to approve minutes: Regular Meeting of October 5, 2016 A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery CONSENT CALENDAR (2-6): Passed the Consent Calendar On behalf of the Commission, the Secretary presented a Certificate of Appreciation to Marilyn Hall, Executive Assistant, Civil Service Department, in recognition of 30 years of dedicated service to the citizens and City of Long Beach. She also made presentations on behalf of her and the Commission. The Commission thanked Ms. Hall for her service and congratulated her on her retirement. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 2. 16-182CS Recommendation to approve examination results: Civil Engineer (Established 10/14/16) - 23 Applied, 23 Qualified Communication Specialist (Established 10/4/16) - 78 Applied, 19 Qualified Electrician (Established 10/5/16) - 11 Applied, 11 Qualified General Librarian (Established 10/12/16) - 98 Applied, 67 Qualified Petroleum Operations Coordinator (Established 10/7/16) - 56 Applied, 21 Qualified Project Scheduler (Established 10/5/16) - 113 Applied, 11 Qualified Public Health Nutritionist (Established 10/10/16) - 44 Applied, 6 Qualified Special Services Officer (Established 10/10/16) - 26 Applied, 26 Qualified Survey Technician (Established 10/5/16) - 51 Applied, 11 Qualified A motion was made to approve recommendation on the Consent Calendar. 3. 16-183CS Recommendation to receive and file bulletins: Communications Center Supervisor Deputy Fire Marshal Public Safety Dispatcher Senior Survey Technician A motion was made to approve recommendation on the Consent Calendar. 4. 16-184CS Recommendation to receive and file retirements: Lynette Ferenczy/Planner IV/Development Services (23 yrs., 9 mos.) Kenneth Sutton/Police Officer/Police (29 yrs., 5 mos.) Hugo Cortes/Police Officer/Police (24 yrs., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 16-185CS Recommendation to receive and file resignations: Robert McDonald/Customer Services Supervisor 1/Public Works (15 yrs., 5 mos.) Olevia Labeeb/Public Safety Dispatcher I/Disaster Preparedness & Emergency Communication (2 mos., 20 days) Theodore Clausell/Maintenance Assistant I/Airport (26 days) Ryan Shemo/Police Recruit/Police (17 days) Gino Jones/Customer Service Representative III/Long Beach Gas & Oil (1 yr., 4 mos.) David Arcila/Police Recruit/Police (17 days) Jose Santos Rodriquez/Police Recruit (17 days) Arlene Johnson/Permit Technician I/Development Services (1 yr., 1 mo.) Christopher Malray/Ambulance Operator/Fire (7 mos., 20 days) Larry Fleet/Police Officer/Police (3 yrs., 4 mos.) Christopher Paolini/Airport Operations Specialist II/Airport (4 yrs., 11 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 16-186CS Recommendation to approve transfers: Christine Best/Administrative Analyst II/Financial Management to Administrative Analyst III/Public Works Luz Flores/Maintenance Assistant I/Public Works to Maintenance Assistant I/Airport A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 7. 16-187CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Jane Hermsen and Chuck Querido, Mechanical Engineer Communication from Sandra Aguilar, Personnel Officer, Long Beach Gas & Oil The Secretary briefed the Commission regarding this request. Ms. Aguilar was present to answer Commission questions. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 8. 16-188CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Administrative Aide Communication from Marie Knight, Director of Parks, Recreation & Marine The Secretary briefed the Commission regarding this request. Ken Campbell, Personnel Officer, Parks, Recreation & Marine was present to answer Commission questions. A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 16-189CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - Administrative Analyst Communication from Cynthia Stafford, Deputy Director - Human Resources The Secretary briefed the Commission regarding this request. Dana Kelly, Personnel Analyst, Human Resources, was present to answer Commission questions. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 10. 16-190CS RECOMMENDATION TO APPROVE PROTEST OF WRITTEN EXAMINATION ITEMS - Fire Engineer Staff Report prepared by Lourdes Ferrer, Administrative Analyst Lourdes Ferrer, Administrative Analyst, briefed the Commission regarding the protested questions. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 11. 16-191CS RECOMMENDATION TO APPROVE PROTEST OF WRITTEN EXAMINATION ITEMS - Engineering Aide Staff Report prepared by Deborah McCluster, Personnel Analyst This CS-Agenda Item was withdrawn. Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 12. 16-192CS RECOMMENDATION TO APPROVE EXAMINATION RESULTS Police Recruit - NTN Examination (Established 10/5/16) - 530 Applied, 175 Qualified Police Recruit - Post Waiver (Established 10/4/16) - 98 Applied, 59 Qualified David Espinoza, Assistant Administrative Analyst, briefed the Commission on the Police Recruit recruitment and examination, providing a breakdown of the appliant pool. The Commission suggested that staff do a survey on the success rate of NTN candidates vs Post candidates in the academy. A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery UNFINISHED BUSINESS The Secretary informed the Commissioner Hicks that the Special Services Officer classification is still being discussed. Ms. Slaten informed Commission that she will be meeting with the Police Department on rating panels for the Clerk Supervisor's interviews. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that Recruitment and Selection Division staff has been busy attending recruitment job fairs. She stated that Shellie Goings, Personnel Analyst, attended the California Expo Center recruitment, which focused on recruiting women as Fire Recruits. She also stated that she would be meeting with Fire Department staff for a de-briefing on the recent Fire Recruit, and that that she and Ms. Taylor-Sherwood will be attending a veterans' job fair in San Diego on Monday. Ms. Goings briefed the Commission regarding the California Expo Center Job Fair that she attended, stating that cities from Northern and Southern California were represented. She also stated that the expo was very well attended by women. Ms. McDonald thanked user departments for allowing employees to participate in the pilot test for Customer Service Representative. She also informed the Commission that she attended a NeoGov Conference in Las Vegas last week, which was very informative. Ms. McDonald congratulated Ms. Hall on her retirement. Mr. Pfingsthorn also congratulated Ms. Hall and thanked her for her service to Civil Service Department The Secretary informed the Commission that she participated in the Disability Employee Month Mentor an Employee, where she mentored an employee for the day. She also acknowledged the work Ms. McDonald did on the Customer Service Representative pilot examination process. She thanked David Esponiza, Assistant Administrative Analyst, and Lourdes Ferrer, Administrative Analyst, for the excellent work they did in their presentation. The Secretary acknowledged Deborah McCluster, Personnel Analyst for partnering with Crystal Slaten, Recruitment & Selection Officer regarding recruitment methods and contacts for recruiting. She thanked Ms. Slaten for the excellent job she is doing with the recruiting. The Secretary also informed the Commission that she attended a Youth Leadership Long Beach Retreat with high school students participating in Youth Leadership Long Beach. She stated that it is important to have programs for students, starting in middle school, teaching kids about opportunities that exist in classified City service, and that she is interested in starting a program focusing on middle and high school students. Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. NEW BUSINESS Commissioner Perry acknowledged staff for the outstanding job they are doing in the community participating in Job Fair and keeping the community informed regarding employment opportunities with the City. ADJOURNMENT Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 19, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10