Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Present: Arias Commissioners Rick McGilton-McGlamery Absent: Robert Pfingsthorn, Administrative Officer, Acting Secretary Caprice McDonald, Special Projects Officer Maria Alamo, Acting Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst David Espinoza, Assistant Administrative Analyst Stacey Lewis, Assistant Director of Human Resources, Harbor Chris Rowe, Deputy Chief, Fire Debbie Mills, Interim Personnel Administrator, Police Ana Reyes, Records Administrator, Police FLAG SALUTE 1. 16-201CS Recommendation to approve minutes: Regular Meeting of November 2, 2016 Dismissal Hearing 08-D-1516 Minutes of September 28, October 5, and October 12, 2016 Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: CONSENT CALENDAR (2-5): Passed the Consent Calendar A motion was made by Commissioner Perry, seconded by Commissioner Hicks, to approve Consent Calendar Items 2-5. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 2. 16-202CS Recommendation to approve examination results: Airport Operations Specialist (Established 11/1/16) Civil Engineer (Established 11/11/16) Deputy Fire Marshal (Established 11/7/16) Electrician (Established 11/1/16) Fire Engineer (Established 11/16/16) Geologist (Established 10/28/16) Refuse Operator (Established 11/11/16) Senior Equipment Operator - Crane (Established 11/11/16) Supervisor - Waste Operations (Established 11/11/16) A motion was made to approve recommendation on the Consent Calendar. 3. 16-203CS Recommendation to receive and file bulletins: Ambulance Operator Mechanical Engineer Mechanical Equipment Stock Clerk Plan Checker - Fire Prevention Port Planner Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made to approve recommendation on the Consent Calendar. 4. 16-204CS Recommendation to receive and file retirements: James Betts/Refuse Operator III/Public Works (32 yrs., 9 mos.) Jennifer Allen/Clerk Typist II/Parks, Recreation & Marine (15 yrs., 3 mos.) Helen Tahara Yamamoto/Community Development Analyst I/Public Works (13 yrs., 8 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 16-205CS Recommendation to receive and file resignations: Jonathan Bravo/Garage Service Attendant I/Public Works (8 days) Rosalinda Flores/Customer Service Representative III/Long Beach Gas & Oil (8 mos., 7 days) Eric Shinn/Firefighter/Fire (8 mos.) Steven Steinhoff/Survey Technician/Harbor (4 mos., 2 days) Kyle Christensen/Police Recruit/Police (1 mo., 13 days) Natalie Chan/Civil Engineer/Public Works (3 yrs., 6 mos.) Javier Moreno/Police Recruit/Police (1 mo., 13 days) Charlene Angsuco/Capital Projects Coordinator I/Public Works (5 yrs., 4 mos.) George Mitchell/Gas Field Service Representative I/Long Beach Gas & Oil (9 days) Jesse Urane/Equipment Mechanic II/Water (3 yrs., 3 mos.) Jesus Avalos/Ambulance Operator/Fire (1 yr., 4 mos.) Jonathan Calvert/Police Officer/Police (13 yrs., 8 mos.) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 6. 16-206CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Ivone Sanchez, Police Officer Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Communication from Robert G. Luna, Chief of Police, Police The Acting Secretary briefed the Commission regarding this request. Ms. Mills was present to answer Commission's questions. She stated the request was due to not enough Field Training Officers available on the graveyard shift. Commissioner Perry asked if Ms. Sanchez will complete the training with the requested hours and asked if the staffing of Field Training Officers was resolved. Ms. Mills said yes. Commissioner Smith Watts asked if Ms. Sanchez was the only recruit placed last for graveyard training. Ms. Mills informed the Commission that recruits are scheduled based on their assigned station and staffing. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 7. 16-207CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Dionne Bearden, Clerk Typist II (Non-Career) Communication from Margaret Huebner, Director of Human Resources, Harbor The Acting Secretary briefed the Commission regarding this request. Ms. Lewis and Ms. Bender were present to answer Commission's questions. Commissioner Smith Watts asked if an exam is pending for this classification. Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM The Acting Secretary informed the Commission that there is a current eligible list. Ms. Bender informed the Commission that the position is pending final approval to be added to the Harbor Department's Budget. A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 8. 16-208CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Shannon Mollus, Clerk Typist III Communication from Robert G. Luna, Chief of Police, Police The Acting Secretary briefed the Commission regarding this request. Ms. Reyes was present to answer Commission's questions. Commissioner Smith Watts asked if there is an eligible list for this classification. Ms. Reyes advised that there are twelve vacancies and informed the Commission of the challenges of candidates going through the police background process. Commissioner Smith Watts asked if Ms. Mollus will go through the police background process. Ms. Reyes said yes. Commissioner Arias requested clarification of the grade Ms. Mollus will be reappointed to. Ms. Reyes informed the Commission that Ms. Mollus was a Clerk Typist II. The Records Division has since converted all Clerk Typist IIs to Clerk Typist IIIs. Ms. Mollus will be reappointed as a Clerk Typist III. Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery UNFINISHED BUSINESS Commissioner Perry requested an update on the parking issue. The Acting Secretary informed the Commission that additional parking along Ocean Blvd will be available for outside city departments. He also stated that the parking situation appeared to settle since the last Commission meeting. Commissioner Perry asked Ms. Lewis if parking issues were resolved since the last Commission meeting. Ms. Lewis said yes. MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. McDonald on behalf of Crystal Slaten acknowledged Ms. Ferrer and Ms. Valdoria for their hard work on the Fire Engineer exam. Ms. McDonald informed the Commission she is working on Neogov training videos. Mr. Pfingsthorn thanked Administrative Support Services staff for their hard work as Ms. Alamo transitions into her new role as the Executive Assistant. Mr. Pfingsthorn provided the Commission the updated evacuation map and advised that the 7th floor meeting location is on Cedar Avenue/Broadway. Mr. Pfingsthorn informed the Commission both Ms. Taylor-Sherwood and Ms. Slaten are at NIMS training all week. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Ms. Mills acknowledged Civil Service staff for their support and training as the Interim Personnel Administrator. Ms. Mills introduced Police personnel: Nicole Gross, Administrative Analyst; Ana Maria Rios, Clerk Typist and Ana Reyes, Records Administrator. Fire Deputy Chief Chris Rowe thanked Ms. Ferrer and Ms. Valdoria for their hard work with the Fire Engineer exam. NEW BUSINESS Commissioner Perry complimented Civil Service staff for Marilyn's Retirement Breakfast. After some discussion, Commissioners suggested a more detailed version of the minutes from the meeting. ADJOURNMENT NO HEARING Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, NOVEMBER 16, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8