Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick Present: McGilton-McGlamery Commissioners Charles Hicks Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Maria Alamo, Executive Assistant Monica Kilaita, Deputy City Attorney Lourdes Ferrer, Administrative Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Carolyn Pen, Administrative Intern Margaret Huebner, Direct of Human Resources, Harbor Stacey Lewis, Assistant Director of Human Resources, Harbor Richard Brandt, Deputy Chief, Fire Liz Griffin, Commander, Police Corey Forrester, Superintendent of Marine Maintenance, Parks David Khorram, Superintendent of Building and Safety, Development Services Frank Ramirez, Refuse Superintendent, Public Works Page 1 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM FLAG SALUTE 1. 17-001CS Recommendation to approve minutes: Regular Meeting of December 21, 2016 A motion was made by Commissioner Smith Watts, seconded by Vice President Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks CONSENT CALENDAR (2-6): Passed the Consent Calendar A motion was made that these files be approved by consent voice vote. 2. 17-002CS Recommendation to approve examination results: Civil Engineer (Established 12/20/16) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 2 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM 3. 17-003CS Recommendation to receive and file bulletin(s): Housing Specialist Commissioner Arias commented on the practice of not requiring a High School Diploma especially when the job requires a high level of math and writing. Commissioner Perry commented on the language of the requirements to file and recommended in the future to change the language in the requirements to file. A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 3 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM 4. 17-004CS Recommendation to receive and file retirement(s): Dale Wiersma/Principal Building Inspector/Development Services (30 yrs., 23 days) Luis Rodriguez/Fire Captain/Fire (32 yrs., 1 mo.) James Gilbert/Fire Engineer/Fire (30 yrs., 30 days) Claudia Miller/Special Services Officer III/Harbor (13 yrs., 9 mos.) Richard Olson/Harbor Maintenance Mechanic II/Harbor (34 yrs., 5 mos.) Si Chang/Registered Nurse II/Health (29 yrs., 9 mos.) Andrew Nakamura/General Maintenance Assistant/Parks (32 yrs., 5 mos.) Mark Kosoy/Police Sergeant/Police (29 yrs., 7 mos.) Robert Razo/Police Sergeant/Police (29 yrs., 7 mos.) Jean Soriano/Clerk Typist III/Police (15 yrs., 8 mos.) Darryl Jenkins/Mechanical Equipment Stock Clerk I/Public Works (24 yrs., 4 mos.) Cheryl Black/Special Services Officer IV/Public Works (28 yrs., 1 mo.) John Harris/Maintenance Assistant III/Public Works (22 yrs., 11 mos.) On behalf of the Commission, the Secretary presented a Certificate of Appreciation to Dale Wiersma/Development Services (30 years, 23 days), Luis Rodriguez/Fire (32 years, 1 month), Andrew Nakamura/Parks (32 years, 5 months), Mark Kosoy/Police (29 years, 7 months) and Cheryl Black/Public Works (28 years, 1 month) for their dedicated service to the citizen and City of Long Beach. Representatives from their departments were present and spoke on their behalf. A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 4 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM 5. 17-005CS Recommendation to receive and file resignation(s): Patrick Fitzgerald/Plumber/Harbor (1 yr., 11 mos.) Quan Luo/Civil Engineer/Public Works (2 yrs., 9 mos.) Daniel Mazzoni/Police Officer/Police (8 mos., 20 days) Ike Espinoza/Refuse Operator I/Public Works (7 mos., 8 days) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 6. 17-006CS Recommendation to approve transfer(s): Craig Wong, Environmental Health Specialist IV/Development Services to Environmental Health Specialist IV/Health A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 5 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM REGULAR AGENDA 7. 17-007CS PROTEST OF DISQUALIFICATION FROM EXAMINATION - Civil Engineering Associate a. Communication from Yidnekachew Alemu b. Staff report prepared by Lourdes Ferrer, Administrative Analyst The Secretary briefed the Commission regarding this request. Mr. Alemu was present and addressed the Commission, he stated in 2011 he qualified to take the examination with three years of experience and it did not required the certification. Mr. Alemu stated he took and pass the test to attain the certification but did not pay the required fee to receive a certificate. Mr. Alemu said he thought it was not required to submit a copy of the certificate. Ms. Ferrer informed the Commission of the requirements to file and also informed the Commission since 2011 the requirements did change. Commissioner Smith Watts asked Mr. Alemu if he was aware of the new requirements to file. Mr. Alemu said yes. He said he contacted the State Board to attain his certificate and submitted a copy of the email showing the certificate number. Ms. Ferrer advised the Commission the email was submitted after the deadline. A motion was made by Commissioner Smith Watts, seconded by Vice President Arias, to approve recommendation. The motion carried by the following vote: Yes: 3 - Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery No: 1 - Robin Perry Absent: 1 - Charles Hicks Page 6 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM 8. 17-008CS PROTEST OF DISQUALIFICATION FROM EXAMINATION - Supervisor-Waste Operations a. Communication from Thomas Marshall b. Staff report prepared by Lourdes Ferrer, Administrative Analyst The Secretary briefed the Commission regarding this request. Mr. Marshall was present and addressed the Commission. Mr. Marshall advised the Commission his additional experience as Acting Refuse Supervisor should count. Mr. Marshall also advised the Commission he would fill in for his supervisor for a couple of hours after his supervisor’s end of shift for a period of time. The Secretary, Ms. Taylor-Sherwood advised the Commission past practice has been that any time spent in an acting capacity in a classification is not counted as qualifying experience because no seniority was earned in the necessary classification. The Commission requested clarification of higher class pay. Mr. Russ Ficker informed the Commission of the requirements and procedure to receive higher class pay. Mr. Ficker clarified Mr. Marshall did serve in an acting capacity and did receive higher class pay. A motion was made by Commissioner Smith Watts, seconded by Vice President Arias, to approve recommendation. The motion failed by the following vote: Yes: 1 - Carolyn M. Smith Watts No: 2 - Robin Perry and Rick McGilton-McGlamery Abstain: 1 - Phyllis Arias Absent: 1 - Charles Hicks After further discussion, a motion was made. A motion was made by Commissioner Perry, seconded by President McGilton-McGlamery, to deny recommendation. The motion carried by the following vote: Yes: 2 - Robin Perry and Rick McGilton-McGlamery Page 7 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM No: 1 - Carolyn M. Smith Watts Abstain: 1 - Phyllis Arias Absent: 1 - Charles Hicks 9. 17-009CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Business Systems Specialist Test 3 (7/21/16) Customer Service Representative (3/12/14) - 2 months Office Automation Analyst (4/15/15) Office Systems Analyst Test 1 (10/5/15) Office Systems Analyst Test 2 (10/16/15) Painter (4/7/15) Parking Control Checker (1/15/16) Police Recruit (NTN) Test 2 (7/12/16) Port Security System Operator Test 1 (7/6/15) Public Health Nutritionist Test 5 (7/12/16) Public Health Nutritionist Test 6 (7/26/16) Recreation Assistant (7/29/15) Registered Nurse Test 6 (7/29/16) Senior Accountant (7/6/16) Senior Civil Engineer Test 3 (7/13/16) Special Services Officer Test 3 (7/26/16) Supervisor - Stores & Property (1/22/16) Welder (1/14/16) A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Absent: 1 - Charles Hicks Page 8 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. McDonald informed the Commission she completed the Manager’s Training Certificate and thanked Ms. Taylor-Sherwood for the opportunity to attend. Ms. Pen provided the Commission with an update of Customer Service Representative recruitment. Mr. Espinoza provided the Commission with an update of the Police Recruit Recruitment. The Commission requested information of the dates of the examination. Ms. Taylor-Sherwood informed the Commission, she will be represented Civil Service at the WRIPAC Business Meeting next week. UNFINISHED BUSINESS NEW BUSINESS Commissioner Smith requested follow up on the Policy Change Meetings. Commissioner Smith suggested Civil Service identify those policies that need revision and set up meetings to revise and update them. Ms. Taylor-Sherwood provided information on the past meetings and will begin the meetings again. Commissioner Perry requested information on the Acting process internally and clarification on how are employees are credited as compared to outside applicants. Page 9 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Ms. Huebner welcomed the Commission and Civil Service. Ms. Huebner complimented Ms. Taylor-Sherwood and staff for their efforts in implementing change. She extended the invitation to again use the Harbor Department for Civil Service Commission meetings. On behalf of the Commission, Commissioner Perry thanked the Harbor Department for hosting the meeting. ADJOURNMENT NO HEARING Page 10 of 11 CITY OF LONG BEACH WEDNESDAY, JANUARY 4, 2017 CIVIL SERVICE COMMISSION HARBOR DEPARTMENT INTERIM MINUTES ADMINISTRATION BUILDING - BOARD ROOM 4801 AIRPORT PLAZA DRIVE, LONG BEACH, CALIFORNIA, 90815, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 11 of 11