Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES 17-039CS RECOMMENDATION TO REVERT TO FORMER CLASSIFICATION - Hugo Gil, Communications Specialist Communication from Danielle Mitchell, Administrative Officer, Technology & Innovation Department Commissioners Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Present: Commissioners Robin Perry and Rick McGilton-McGlamery Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer, Acting Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Maria Alamo, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Carolyn Pen, Administrative Intern Glendy Martinez, Personnel Analyst, Human Resources Paula Ortega, Port Communications Specialist, Harbor Jessica Stoudenmire, Administrative Analyst Russ Ficker, Personnel Services Officer James Underwood, Battalion Chief, Fire Robert Grego, Battalion Chief, Fire Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM FLAG SALUTE 1. 17-020CS Recommendation to approve minutes: Regular Meeting of January 18, 2017 A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Robin Perry and Rick McGilton-McGlamery CONSENT CALENDAR (2-7): Passed the Consent Calendar A motion was made that these files be approved by consent voice vote. Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 2. 17-021CS Recommendation to approve examination results: Ambulance Operator - Test #02 AMENDED (Established 1/12/17) Business Systems Specialist - GIS Test #01 (Established 1/24/17) Business Systems Specialist - Web Designer Test #01 (Established 1/27/17) Mechanical Engineer Test #04 (Established 1/18/17) Plan Checker - Electrical Test #01 (Established 1/20/17) Plan Checker - Fire Prevention Test #04 (Established 1/18/17) Police Officer - Lateral Test #03 (Established 1/26/17) Public Safety Dispatcher Test #01 (Established 1/27/17) Public Safety Dispatcher - Post Waiver Test #02 (Established 1/27/17) A motion was made Commissioner Charles Hicks Jr., seconded by Commissioner Carolyn M. Smith Watts, to approve recommendation on the consent agenda. BY VOICE VOTE 3. 17-022CS Recommendation to receive and file bulletin(s): Accounting Clerk Petroleum Engineering Associate A motion was made Commissioner Charles Hicks Jr., seconded by Commissioner Carolyn M. Smith Watts, to approve recommendation on the consent agenda. BY VOICE VOTE 4. 17-023CS Recommendation to receive and file retirement(s): Toni Forde-Hixon/Community Services Supervisor/Parks, Recreation & Marine (35 yrs., 1 mo.) A motion was made Commissioner Charles Hicks Jr., seconded by Commissioner Carolyn M. Smith Watts, to approve recommendation on the consent agenda. BY VOICE VOTE Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 17-024CS Recommendation to receive and file resignation(s): Catia Carvalho/School Guard (8 mos., 2 days) Jemyson Odvina/Water Utility Mechanic III (6 yrs., 9 mos.) Marco Macedo/Water Utility Supervisor I (11 yrs. 5 mos.) Christian Rogers/Water Utility Mechanic II (5 yrs., 1 mo.) Paige White/Police Recruit (3 mos., 15 days) Derwin Wortham/Garage Service Attendant I (9 yrs., 8 mos.) A motion was made Commissioner Charles Hicks Jr., seconded by Commissioner Carolyn M. Smith Watts, to approve recommendation on the consent agenda. BY VOICE VOTE 6. 17-025CS Recommendation to approve transfer(s): Teresa Gomez, Development Project Manager II/Development Services to Development Project Manager II/Health & Human Services A motion was made Commissioner Charles Hicks Jr., seconded by Commissioner Carolyn M. Smith Watts, to approve recommendation on the consent agenda. BY VOICE VOTE 7. 17-026CS Recommendation to approve schedule for hearing(s): Suspension Appeal 20-S-1516, Suggested Date April 12, 2017 A motion was made Commissioner Charles Hicks Jr., seconded by Commissioner Carolyn M. Smith Watts, to approve recommendation on the consent agenda. BY VOICE VOTE Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM REGULAR AGENDA Secretary Taylor-Sherwood requested Item #12 17-031CS be pulled from the regular agenda. Vice President confirmed item #12 Recommendation to Approve Amended Examination Results, Noting Article VIII, Section 115(3) being pulled from today agenda. 8. 17-027CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Danna Monzon, Civil Engineering Assistant Communication from Christopher J. Garner, General Manager, Water Department The Secretary briefed the Commission regarding this request. Ms. Stoudenmire was present to answer the Commission’s questions. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Robin Perry and Rick McGilton-McGlamery 9. 17-028CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Fire Captain Staff Report prepared by Lourdes Ferrer, Administrative Analyst Ms. Ferrer briefed the Commission regarding this request. Battalion Chief James Underwood and Battalion Chief Robert Grego were present to answer any questions. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Robin Perry and Rick McGilton-McGlamery Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 10. 17-029CS RECOMMENDATION TO REVERT TO FORMER CLASSIFICATION - Carl Fifer, Building Maintenance Engineer Communication from Margaret Huebner, Director of Human Resources, Harbor The Secretary briefed the Commission regarding this request. Ms. Ortega and Mr. Fifer were present to answer the Commission’s questions. A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Robin Perry and Rick McGilton-McGlamery 11. 17-030CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) (Staff report prepared by Kandice Taylor-Sherwood, Executive Director) Business Systems Specialist Test 4 (8/17/16) Communication Specialist Test 1 (8/23/16) - 3 months Fingerprint Classifier (2/16/16) Park Maintenance Supervisor (8/11/15) Public Health Nutritionist Test 2 (8/12/15) Senior Civil Engineer Test 4 (8/23/16) Systems Support Specialist Test 1 (8/17/16) The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Robin Perry and Rick McGilton-McGlamery Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 12. 17-031CS WITHDRAWN RECOMMENDATION TO APPROVE AMENDED EXAMINATION RESULTS, NOTING ARTICLE VIII, Section 115(3), - Exception to Civil Service Rules and Regulations was invoked regarding Thomas Marshall. Supervisor - Waste Operations - AMENDED (Established 11/11/16) This CS-Agenda Item was withdrawn. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten invited the Commission to the next phase of the Fire Captain exam on February 21st and 22nd. Ms. Slaten and Ms. Taylor-Sherwood attended the IMPA-HR Major City County in Henderson, Nevada, a nationwide Human Resources Manager’s meeting. Ms. Slaten also informed the Commission of the Police Recruit recruitment challenges. Commissioner Hicks suggested having a continuous examination process. Ms. Taylor-Sherwood informed Commissioner Hicks, the challenge would be not having continuous police academies. Lastly, Ms. Slaten announced Ms. Ferrer accepted a job with Santa Ana Police Department. On behalf of the Commission, Commissioner Smith congratulated Ms. Ferrer. Commissioner Hicks requested clarification on the Police Recruit recruitment. Mr. Espinoza provided additional information on the numbers of applicants. Ms. McDonald provided the Commission a handout of the new updated city jobs page. Commissioner Smith commented the page is smartphone friendly, looks clean, easy to navigate and user friendly. Ms. McDonald informed the commission she attended the Q&A information meeting for the Port of Long Beach Internship Summer Program. Mr. Pfingsthorn informed the Commission February 1st begins preparing for the fiscal year 2018 budget. Financial Management will be providing fiscal outlook for fiscal year 2018-2020 on March 7 to the City Council and Civil Service will present their budget to the Commission shortly after. Mr. Pfingsthorn also informed the Commission the Civil Service Department had zero accidents and zero injuries for 2016. Ms. Taylor-Sherwood informed the Commission the Civil Service Department is in the fourth week of posting Career Tips and Classified Works and acknowledged Ms. Valdoria for assisting. Ms. Taylor-Sherwood informed the Commission, she presented at WRIPAC on Business Process Improvement representing the Civil Service Department. Ms. Taylor-Sherwood will also be attending the Andy Street Fair on Saturday. Commissioner Hicks suggested Civil Service Recruitment staff attend the LA County annual air show on March 25th. Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM UNFINISHED BUSINESS Commissioner Hicks requested an update on the status of Special Services Officers issue and classification. NEW BUSINESS Commissioner Smith asked if Civil Service has any data or report on diversity reporting. Ms. Taylor-Sherwood informed the Commission there is an item on the City Council agenda regarding diversity reporting. Ms. Taylor-Sherwood informed the Commission, Civil Services has some data available, but some data Civil Service does not have available. She informed the Commission, if Civil Service is requested to have diversity reporting similar to the Boston Report it would require staff to gather, analyze data, report and provide recommendations. Commissioner Smith again complimented the new job page and provided suggestions. Commission Arias requested follow up information on the “acting experience” issue. Ms. Taylor-Sherwood informed the Commission, she is gathering information and scheduling meetings to discuss the issue and will provide her finding to the Commission. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT HEARING 11-S-1516 Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 1, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10