Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES FLAG SALUTE ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Present: Arias and Rick McGilton-McGlamery Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer, Acting Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Maria Alamo, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Debbie Mills, Interim Personnel Administrator, Police Meg Rau, Human Resources Officer, Human Resources Sandra Palmer, Purchasing & Business Manager, Financial Management Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 17-032CS Recommendation to approve minutes: Regular Meeting of February 1, 2017 President McGilton-McGlamery said moving on to the regular meeting minutes of February 1, 2017. Is there any discussion regarding those minutes. Hearing none they stand approved as prepared. A motion was made President McGilton-McGlamery that this CS-Agenda Item be passed by Voice Vote CONSENT CALENDAR (2-6): Passed the Consent Calendar A motion was made that these files be approved by consent voice vote. 2. 17-033CS Recommendation to approve examination results: Special Services Officer Test #12 (Established 1/30/17) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 3. 17-034CS Recommendation to receive and file bulletin(s): Airport Public Affairs Assistant Water Communications Dispatcher A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 4. 17-035CS Recommendation to receive and file retirement(s): Armando Lara/Fire Engineer/Fire (20 yrs., 10 mos.) Daniel Moreno/Police Officer/Police (26 yrs., 9 mos.) Sunny Michael/Environmental Health Specialist/Health (17 yrs., 3 mos.) Allan Jones/Police Officer/Police (16 yrs., 2 mos.) Leon Jackson Jr./Street Maintenance Supervisor/Public Works (28 yrs., 9 mos.) James Ruggirello/Community Services Supervisor (10 yrs., 2 mos.) The Commission recognized Mr. Leon Jackson for 28 years, 9 mos of service to the city of Long Beach. On behalf of Public Works, Mr. Ficker thanked and congratulated Mr. Jackson for his years of service with Public Work and the City of Long Beach. On behalf of the Commission, Commissioner Perry thanked Mr. Jackson for his years of service with the City of Long Beach. A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 5. 17-036CS Recommendation to receive and file resignation(s): Porche Jones/Public Health Nutritionist/Health (13 yrs., 5 mos.) Marcos Lara/Police Recruit/Police (4 mos., 7 days) On behalf of Civil Service, the Secretary Taylor-Sherwood presented Ms Ferrer a gift and wished her luck with her new position at the City of Santa Ana. Ms. McDonald, Ms. Slaten and Mr. Pfingsthorn all spoke wishing Ms. Ferrer the best and thanked her for her years at Civil Service. On behalf of the Commission, Commissioner Perry congratulated and thanked Ms. Ferrer for always being professional and knowledgeable. A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 17-037CS Recommendation to approve reschedule for hearing(s): Suspension Appeal 04-S-1617, Suggested Dates February 22 & March 1, 2017 Suspension Appeal 03-S-1617, Suggested Date March 8, 2017 Suspension Appeal 01-S-1617, Suggested Date March 15, 2017 Dismissal Appeal 22-D-1516, Suggested Date April 19, 2017 Suspension Appeal 02-S-1617, Suggested Date April 26, 2017 A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE REGULAR AGENDA President McGilton-McGlamery requested to pull item #10 17-040CS of the Regular Agenda to address after Comments from the Public. Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 7. 17-038CS RECOMMENDATION TO APPROVE REVISED CLASSIFICATION SPECIFICATION - License Inspector a. Communication from Alejandrina Basquez, Director of Human Resources b. Staff report prepared by Carolyn Pen, Administrative Intern The Secretary briefed the Commission regarding this request. Ms. Palmer was present to answer the Commission questions. Commissioner Hicks asked if this position will require a background check. Ms. Palmer stated all employees go through a Department of Justice (DOJ) clearance. In addition, these individuals will not be working in an isolated environment, but will be working as a team. Commissioner Hicks requested to check what other agencies are doing such as Oregon and Colorado. President McGilton-McGlamery requested clarification of the Department of Justice clearance. Ms. Rau explained the DOJ clearance to the Commission. Ms. Rau advised the Commission, this position will require employees’ go through a DOJ and DMV clearance. Pete Pearson, IAM Representative voiced concern for safety and training for employees. Ms. Palmer said the department is in the process of developing a protocol to address safety issues. Mr. Pearson also asked if existing employees will be required to go through a DOJ clearance. Ms. Rau said DOJ clearance is not a new process for this department. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 17-039CS RECOMMENDATION TO REVERT TO FORMER CLASSIFICATION - Hugo Gil, Communications Specialist Communication from Danielle Mitchell, Administrative Officer, Technology & Innovation Department The Secretary briefed the Commission regarding this request. Ms. Mitchell and Mr. Gil were present to answer Commission questions. IAM Representative addressed the Commission, stating IAM strongly supports the request and said Mr. Gil is a dedicated city employee. A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 9. 17-031CS RECOMMENDATION TO APPROVE AMENDED EXAMINATION RESULTS, NOTING ARTICLE VIII, Section 115(3), - Exception to Civil Service Rules and Regulations was invoked regarding Thomas Marshall. Supervisor - Waste Operations - AMENDED (Established 11/11/16) The Secretary briefed the Commission regarding this request. This item is to formally amend the examination results and clarifying exception to Civil Service rules as the means of nexus for the Commission’s decision of item 17-008CS on January 4, 2017, Civil Service Commission meeting. President McGilton-McGlamery asked if anyone from the department wished to commented regarding this item. Mr. Ficker addressed the Commission and said the department is anticipating the certified eligible list. A motion was made by Commissioner Perry, seconded by Vice President Arias, to approve recommendation. The motion carried by the following vote: Yes: 3 - Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM No: 1 - Carolyn M. Smith Watts Abstain: 1 - Charles Hicks 10. 17-040CS EXECUTIVE SESSION - Executive Director’s Performance Evaluation (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) This CS-Agenda Item was held to the next Civil Service Meeting March 1, 2017. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten provided the Commission a copy of the updated Recruitment Plan. Commissioner Arias asked Ms. Slaten how is the workload with recent loss of staff. Ms. Slaten informed the Commission that increase of public safety examinations, increase of hiring and vacancies have impacted Recruitment & Selection. Ms. Slaten provided few suggestions to address impacts. Commission Smith-Watts said Civil Service have set new standards which have improved and streamlined processes and Civil Service is doing much better than prior past years. Ms. Taylor-Sherwood informed the Commission she will be asking for a mid-year budget adjustment to assist with the increase of hiring. Ms. Taylor-Sherwood also said she is researching other ways to proctor examinations such as unproctor testing. Ms. McDonald also added that Neogov is partnering with Biddle for unproctor testing. Commissioner Perry suggested Civil Service to expeditiously fill open vacancies. Lastly, Ms. Slaten invited the Commission to next phase of examination for Fire Captain next week. Ms. Slaten will provide a schedule for the Commission. Ms. McDonald provided the Commission an update of Perform in Neogov to replace the paper performance evaluations. Commissioner Arias asked if Perform in Neogov has a tracking measure. Ms. Taylor-Sherwood said it does have a tracking measure. Mr. Pfingsthorn informed the Commission, Ms. Gunasekara was hired as classified Clerk Typist. Mr. Pfingsthorn thanked Ms. Lacerda for coming back from her extended vacation. Mr. Pfingsthorn thanked Ms. Ferrer and wished her luck in her new position in Santa Ana. Ms. Taylor-Sherwood also thanked Ms. Ferrer. Ms. Taylor-Sherwood thanked Ms. McDonald and Ms. Slaten for assisting with recruitment processes. Ms. Taylor-Sherwood also thanked Mr. Pfingsthorn for providing support with Social Media. Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM UNFINISHED BUSINESS Ms. Taylor-Sherwood informed the Commission she is completing her report on “experience credit.” She informed the Commission, she met with Human Resources to address any concerns. Ms. Taylor-Sherwood said she will be addressing some of the challenges in her report. She anticipates submitting this report in the next Civil Service Commission meeting. Ms. Slaten provided an update regarding the Clerk Supervisor. NEW BUSINESS COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT NO HEARING Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 15, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10